SOW_Temporary_Lodging.doc

Temporary Lodging Statement of Work

1. SCOPE

1.1 Intent Contractor will provide safe, secure, and quality temporary lodging for U.S Coast Guard YARD.

1.2 Government Furnished property

None

2. APPLICABLE DOCUMENTS

2.1 COAST GUARD DRAWINGS

None

2.2 COAST GUARD PUBLICATIONS

None

2.3 OTHER REFERENCE

AAA/CAA- American Automobile Association http://www.aaa.biz/approved/ratings.html Hotel and Motel Fire Safety Act of 1990 (PL101-391) http://apps.usfa.fema.gov/hotel/ Federal Travel Regulations www.gsa.gov/ftr

3. REQUIREMENTS

3.1 Lodging requirements - Safe, Secure and Quality Lodging for U.S. Coast Guard personnel is the number one priority. The contractor shall provide safe, secure and quality temporary lodging for U.S. Coast Guard personnel within a 15-mile radius of the U.S. Coast Guard YARD 2401 Hawkins Point Road Baltimore, MD 21226-5000 during the Blanket Purchase Agreement (BPA) period of performance. Temporary Lodging shall be provided within 24 hours of notice. Temporary Lodging is estimated at an average of 35 rooms to be utilized as either single or double occupancy rooms. The temporary lodging will be required on an as needed basis and these numbers may go up or down depending on the current needs of the U.S. Coast Guard, YARD. The period of occupancy for each occasion is estimated to be 1 to 120 days. However, unforeseen circumstances may arise that will require an extension of the occupancy days. Rooms shall be allocated in blocks whenever possible with the temporary lodging facility. Temporary Lodging shall include:

· Facility shall meet at a minimum the requirements of a Two () diamond for an American Automobile Association (AAA) rating

· Full indoor laundry facility on premises with 24/7 guest access.

· Full access and use of a workout facility or fitness center in designated exercise room with dedicated equipment specialized for the use of working out (e.g. treadmill, rowing machine, elliptical machine, weight machine, free weights etc.)

· Free internet access in all rooms

· Full maid service to include daily cleaning, linen replacement and replenishment of toiletries

· Business center with printer, copier, and fax machine access

· Iron and Ironing Board in every room

· Full bathroom with accessories (shower)

· Microwave and refrigerator in every room

· Free parking for 10 vehicles

3.1.1 Commencement and completion - Use of the lodging facilities shall begin after award of a Blanket Purchase Agreement (BPA) and upon issuance of task orders. The issuance of a task order will be on an as needed basis. The Blanket Purchase Agreement (BPA) may be renewed as needed for a maximum of five (5) years at the government's discretion.

Check-in/check-out times shall be at the lodging facility’s normal times. In addition, the lodging facilities shall allow for staggered arrival(s) and room(s) shall remain open for late arrivals.

Facility shall provide cancellation policy in writing.

Task Orders issued will not cover any additional charges incurred by crew members for incidentals (ie movies, room service, mini bar, long distance calls, restaurant, etc.). Any additional charges incurred are the responsibility of each individual crew member and will not be covered by the task order issued by the government.

3.2 Regulations and standards All lodging facilities shall:

a. Maintain and provide a Safety and Security plan. The safety and Security plan will be incorporated into the Blanket Purchase Agreement (BPA) and applicable to each task order.

b. Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master List (see 4.1 herein Hotel and Motel Fire Safety Act of 1990 (PL101-391)

c. Meet at a minimum the requirements of two diamonds () for an American Automobile Association (AAA) rating (see 4.2 herein).Free parking for 10 vehicles, lodging will include requirements listed at 3.1 herein

d. Rates shall be in accordance with Federal Travel Regulations (see 4.2 herein).

4. NOTES

4.1 Fire and Safety Act information. Information on the Safety Act and the Master Hotel list can be found at http://apps.usfa.fema.gov/hotel/

4.2 Rating criteria and Federal Travel Regulations. Rating criteria and federal Travel Regulations are found at the following websites:

AAA/CAA - American Automobile Association http://www.aaa.biz/approved/ratings.html.

FEDERAL TRAVEL REGULATIONS

www.gsa.gov/ftr