Attch_1_PWS_Fire - Smoke Detection_FINAL1223.doc

HSCG40-09-Q-50106

Attachment 1

Performance Work Statement (PWS)

SHIP CHECK

Contractors are encouraged to conduct a ship check on one completed fire alarm installation and one non completed install in order to familiarize themselves with the work that may be required and any possible interference. The Coast Guard will not pay the cost of the trip to conduct the ship checks. The cost associated with the trip shall be borne by the contractor.

A government Contractor has finished installation of Fire Alarm Systems manufactured by the Siemens Building Technologies, Inc on USCGC MORGENTHAU, USCGC SHERMAN, USCGC BOUTWELL, USCGC MELLON & USCGC MIDGETT in accordance with the Dwg.378-FRAM-E-436-025. Ship-Check is recommended for guidance.

Contractors can request to visit any ship by e-mailing a request to Paul Premoe at Paul.B.Premoe@uscg.mil prior to December 1, 2009. Contractors are encouraged to submit their requests for ship checks immediately to eliminate any delays. Upon notification of request for a ship check, Paul Premoe will contact you to schedule the visit.

Any questions that may arise before, during or after the ship check shall be submitted in writing to the attention of Paul Premoe at Paul.B.Premoe@uscg.mil. Contractors are advised that responses to any questions received will not be answered verbally, but in an amendment which will be posted on www.fedbizopps.gov. Contractors shall not rely on any verbal information obtained during the ship checks, but rather on information contained in the solicitation and any amendment issued.

LIABILITY AND INSURANCE

(a) In accordance with HSAR 3052.217-95, Liability and Insurance (DEC 2003), the Contractor shall procure and maintain for the duration of the contract the following insurance:

1. Ship Repairer's Liability:

$500,000.00 per occurrence.

2. Comprehensive General Liability:

$500,000.00 per occurrence.

3. Full insurance coverage in accordance with the United State's Longshoremen's and Harbor Worker's Act.

4. Full insurance coverage in accordance with the State's

Workmen's Compensation law (or its equivalent) for all places of performance under this contract.

(b) As evidence that he/she has obtained the insurance specified in the above, the contractor shall furnish the Contracting Officer with a certificate or certificates executed by an agent of the insurer authorized to execute such certificates. Such certificate shall be furnished upon request from the Contracting officer and prior to commencement of work. Each certificate shall state that (_________________) has insured (______________________________), NAME OF INSURER NAME OF CONTRACTOR the contractor awarded Coast Guard Contract Number HSCG40-09-P-XXXXX for fire alarm installation in accordance with the Liability and Insurance clause and the Insurance Requirements clause contained herein. Each certificate shall set forth that each policy of insurance represented thereby will expire on (__________________) [DATE] and that each such policy contains the following clause:

"It is agreed that in the event of cancellation, or any material change in the policy adversely affecting the interest of the Government in this insurance, thirty (30) days prior written notice by the Insurance Company will be given to the Contracting Officer."

378 WHEC

Fire & Smoke Detection Replacement Project

SCOPE

The 378 WHEC Cutters have obsolete fire and smoke detection systems and have become unsupportable to a condition that replacement is needed to meet Legacy asset life cycles for the next 15-20 years.

CONSOLIDATED LIST OF REFERENCES

Applicable Documents

1.0 APPLICABLE DOCUMENTS

1.1. Document Availability – To obtain the referenced documents that are not attached in this PWS, contact the contract specialist.

1.2. Drawings

378-FRAM-E 436-25, Rev A; Siemens Mxl Addressable Fire and Smoke Det. System

378-FRAM-W 320-59, Rev H; Power Sys for Electronic Equip Elem W/D (Supercede

378-FRAM-W 401-1, Rev N; Arrangment of Equipment-Pilot House & Bridge Wings

378-FRAM-W 401-2, Rev G; Arrangement of Equipment, Chart Room

378-FRAM-W 401-7, Rev G; Arrg Equip–Elex Equip Rm No. 1

378-FRAM-W 431-1, Rev J; Main IC Switchboard Type I

378-FRAM-W 431-2, Rev D; Local I.C. Switchboard Type II

378-FRAM-W 433-8, Rev J; Ships Annc Sys Ckts 1MC & 6MC ISO & ISO W.D.

378-FRAM-W 436-2, Rev E; Bilge Flooding System Ckt Fd ISO W.D.

378-FRAM-W 436-26, Rev E; Intr Alrm Sys Ckt 1DL & 2DL ISO & Elem WD & Dets

378-FRAM-W 436-29, Rev -; Smoke Detector, Ionization (D1-201N)

378-FRAM-W 436-3, Rev E; Bilge Flooding System Ckt Fd Elem W.D.

378-FRAM-W 436-30, Rev -; Smoke Detector Base

378-FRAM-W 436-31, Rev -; Horn W/Strobe

378-FRAM-W 436-4, Rev G; Fire & Smoke Det System Ckt Sm ISO & Elem W.D.

378-FRAM-W 436-5, Rev F; H Temp & Sprnk Alrm Sys Ckts F & Fh ISO & Elem WD

378-FRAM-W 801-1, Rev G; Booklet of General Plans

1.3. Government Documents – The following specification and standards form a part of this specification to the extent specified herein. Unless otherwise specified, the documents listed here by number and date shall be those in the current Department of Defense Index of Specifications and Standards (DODISS) and supplements therein.

1.3.1. Federal Specifications

a. QQ-B-654, Dated 1980, Brazing Alloys, Silver.

1.3.2. Military Specifications:

a. 1995 Edition of the General Specification for Ships of the United States Navy (Gen Specs), Section 305, Electrical and Electronic Designating and Marking

b. MIL-DTL-24643: General Specification for Low Smoke Electric Cables and Cords

1.3.3. Military Standards

a. MIL-STD-1399, Section 300A, Dated 1992, Interface Standard for Shipboard Systems Section 300A Electric Power, Alternating Current (Metric).

b. MIL-STD-777, Dated 2002, Schedule of Piping, Valves, Fittings and Associated Piping Components for Naval Surface Ships.

c. DOD-STD-2003, Electric Plant Installation Standard Methods for Surface Ships and Submarines.

1.4. Other Government Documents – The following documents form a part of this specification to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization.

1.4.1. Handbooks

a. Naval Ships’ Technical Manual (NSTM), Chapter 635, Dated 7/98, Thermal, Fire and Acoustic Insulation.

b. NAVSEA Technical Publication, 0900-LP-001-7000 with Change 1, Dated 1/81 Fabrication and Inspection of Brazed Piping System.

1.4.2. United States Coast Guard (USCG) Instructions

a. COMDTINST M4500.5A, Dated 1998, Property Management Manual.

b. COMDTINST M9085.1B, Dated 2004, Naval Engineering Computer Aided Design Standards.

c. COMDTINST 9077.1C, Dated 1995, Equipment Tag Out Procedure.

d. COMDTINST M10360.3B, Dated 2001, Coatings and Color Manual.

e. Coast Guard YARD Safety Instruction

1.4.3. USCG Surface Forces Logistics Center (SFLC) Specifications

a. D-083-0351, REV -, Dated 1/00, Data for Provisioning.

b. D-000-0100, REV E, Dated 7/96, Bar Coding for USCG ELC Material.

1.4.4. Coast Guard Maintenance and Logistics Command Atlantic (MLCA) Standard Specifications

a. 0000_STD, Dated 2004, General Requirements

b. 0740_STD, Dated 2004, Welding and Allied Processes

1.5. Commercial Documents – The following documents form a part of this specification to the extent specified here. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may be listed in the Department of Defense Index of specifications and Standards (DODISS)

1.5.1. National Fire Protection Association (NFPA)

a. NFPA 72 – National Fire Alarm and Signaling Code.

b. ASTM B280-03, Dated 2003, Standard Specification for Seamless Copper

1.5.2. Code of Federal Regulations (CFR)

a. 46 CFR, Subchapter J, 2004 Edition

b. 46 CFR 76.05-1, Fire Detecting Systems

c. 46 CFR 161.002, Fire Protective Systems

d. 46 CFR 111.15, Fire Detecting System Batteries

1.5.3. Institute of Electrical and Electronic Engineers (IEEE)

a. IEEE-STD-45-2002, Recommended Practice for Electric Installations on Shipboard.

1.5.4. National Electrical Manufacturers Association (NEMA)

a. NEMA 250-2003, Enclosures for Electrical Equipment (1000 Volts Maximum)

b. NEMA ICS Series, Industrial Control and Systems.

c. NEMA MG 1-2004, Motors and Generators.

1.5.5. Underwriters Laboratories (UL)

a. UL 486A, Dated August 2006, Wire Connectors.

1.6. Specification Order of Precedence – In the event of a conflict between the text of this specification and the references cited herein, this specification shall take precedence.

This document invokes general requirements applicable to ship repair contracts for work performed at a cutter’s home port pier. The items discussed in the General Requirements are an amplification of, or are in addition to, the specific items of the Specification. Other sections of the contract establish requirements for work on Coast Guard cutters. The General Requirements are a part of the contract and, as such, compliance is a contractual requirement. The Contractor is responsible for understanding and complying with all requirements established in the specifications.

Government Furnished Property: NONE

2 REFERENCES

Coast Guard Drawings:

Applicable Documents:

COMDTINST M6260.16A, Asbestos Exposure Control Manual, Ch-1

COMDTINST 6260.21, Hazard Communications for Work Place Materials

COMDTINST 9077.1, Equipment Tag-Out Procedure, Revision C

COMDTINST M16478.1, Hazardous Waste Management Manual

COMDTINST M16478.2, Procurement, Handling and Disposal of Polychlorinated Biphenyls COMDTINST M10360.3, Rev C, 6/9/2006; Coatings and Colors Manual

Federal Standard FED-STD-595B(1), Rev B, Note 1; Color Used in Government Procurement

MIL-A-22262, Rev B, Amd 2; Abrasive Blasting Media Ship Hull Blast Cleaning

MIL-DTL-5624, Rev U; Turbine Fuel, Aviation, Grades JP-4 and JP-5

MIL-PRF-16884, Rev L; Fuel, Naval Distillate

MIL-STD-1625, Rev C, Chg Not 1; Safety Certification Program for Drydocking Facilities and Shipbuilding Ways for U.S. Navy Ships MLCPAC Standard Specification 997, 3/29/2004; Drydocking

MLCPAC Standard Specification 074, Welding and Allied Processes, 3/21/2003

MLCPAC Standard Specification 085.1, General Requirements for Drawing Preparation

3/1/2000 National Fire Protection Association NFPA 51 Standard for the Design and Installation of Oxygen- Fuel Gas Systems for Welding, Cutting, And Allied Processes Naval Ships’ Technical Manual, Chapter 074, Volume 1, Chg 5, Welding and Allied Processes Rev 4 (Aug 99)

Nondestructive Testing Handbook, American Society for Non-Destructive Testing, Volume 1, Section 7 7 USC §136 to 136(y) Federal Insecticide, Fungicide, And Rodenticide Act (FIFRA) 15 USC §2601 to 2692, Toxic Substance Control Act (TSCA) 33 USC §1251 to 1387

Federal Water Pollution Control Act 33 USC §1342, National Pollutant Discharge Elimination System 33 USC §2701 to 2761, Oil Pollution Control Act of 1990 42 USC §4851 to 4852, Residential Lead-Based Paint Hazard Reduction Act 42 USC §4901 to 4918, Noise Control Act (NCA) 42 USC §6901 to 6991(i), Resource Conservation and Recovery Act (RCRA) 42 USC §7401 to 7671(q), Clean Air Act

42 USC §9601 to 9675, Comprehensive Environmental Response, Compensation, And Liability Act (CERCLA)

49 CFR §100-199, Hazardous Materials Transportation, Handling, And Storage Regulations

7 USC §136 to 136(y), Federal Insecticide, Fungicide, And Rodenticide Act (FIFRA)

American Society for Testing and Materials (ASTM) F1836M, Rev -, 1/1/1997; Standard Specification for Stuffing Tubes, Nylon and Packing Assemblies (Metric)

COMDTINST 6260.21, Hazard Communications for Work Place Materials

COMDTINST 9077.1, Equipment Tag-Out Procedure, Revision C

COMDTINST M10360.3, Rev C, 6/9/2006; Coatings and Colors Manual

COMDTINST M16478.1, Hazardous Waste Management Manual

COMDTINST M16478.2, Procurement, Handling and Disposal of Polychlorinated Biphenyls

COMDTINST M6260.16A, Asbestos Exposure Control Manual, Ch-1

COMDTINST M9077.1, Rev C, 12/21/1995; Equipment Tag-Out Procedure

California Code of Regulations, Title 22, Division 4, Environmental Health and 4.5, Environmental Health Standards for the Management of Hazardous Waste

California Code of Regulations, Title 23, Waters

California Health and Safety Code, Divisions 20, Miscellaneous Health and Safety Provisions, 26, Air Resources, 37, Regulation of Environmental Protection, 103, Disease Prevention and Health Promotion, 104, Environmental Health.

Chapter 173-303, WASHINGTON Administrative Code

Chapter 340, Oregon Administrative Rules

DOD-STD-2003-1, Rev Not 1, 12/17/1990; Electric Plant Installation Standard Methods for Surface Ships & Submarines (Cable), Section 1

Federal Standard FED-STD-595B(1), Rev B, Not 1; Color Used in Government Procurement

Institute of Electrical and Electronics Engineers (IEEE) Std 45, Rev 2002, 9/12/2002; Recommended Practice for Electrical Installations on Shipboard

MIL-A-22262, Rev B, Amd 2; Abrasive Blasting Media Ship Hull Blast Cleaning

MIL-DTL-24643, Rev B, Sup 1, 8/22/2002; Cables and Cords, Electric, Low Smoke, For Shipboard Use, General Specification for MIL-DTL-5624, Rev U; Turbine Fuel, Aviation, Grades JP-4 and JP-5

MIL-PRF-16884, Rev L; Fuel, Naval Distillate MIL-STD-1310, Rev G, 6/28/1996; Shipboard Bonding, Grounding, And Other Techniques for Electromagnetic Compatibility and Safety

MIL-STD-1625, Rev C, Chg Not 1; Safety Certification Program for Drydocking Facilities and Shipbuilding Ways for U.S. Navy Ships

MLCPAC Standard Specification 074, Rev -, 3/21/2003; Welding and Allied Processes

MLCPAC Standard Specification 085.1, General Requirements for Drawing Preparation, 3/1/2000

MLCPAC Standard Specification 304.1, Rev -, 3/1/2000; Shipboard Electrical Cable Test

MLCPAC Standard Specification 304.2, Rev -, 3/1/2000; Shipboard Electrical Cable Removal, Relocation, Splice, Repair and Installation

MLCPAC Standard Specification 997, 3/29/2004; Drydocking MLCPAC Standard Specification 074, Welding and Allied Processes, 3/21/2003

National Fire Protection Association (NFPA) 72, Rev -, 9/15/2002; National Fire Alarm Code

National Fire Protection Association NFPA 51 Standard for the Design and Installation of Oxygen-Fuel Gas Systems for Welding, Cutting, And Allied Processes

Naval Ships’ Technical Manual, Chapter 074, Volume 1, Chg 5, Welding and Allied Processes Rev 4, 8/1/1999

Nondestructive Testing Handbook, American Society for Non-Destructive Testing, Volume 1, Section 7 The Society for Protective Coatings SSPC-SP 3, Rev -, 11/1/2004; Power Tool Cleaning Title 11, Hawaii Administrative Code Title 18, Alaska Administrative Code

ADMINISTRATION

3.1 DEFINITIONS

3.1.1 Unless otherwise stated, the phrase as shown, as indicated, as detailed, or words of similar import refer to the contractual documents including drawings referenced in the specification.

3.1.2 The phrase as directed, as required, as permitted, approved, acceptance, or words of similar import refer to the direction, requirements, permission, approval, or acceptance by the Contracting Officer or a properly designated Contracting Officer’s Technical Representative (COTR).

3.1.3 Remove/Reinstall – To remove the original item and then later install the same original item back in its place after performing specified work on it

3.1.4 Renew or renewal–To remove the original item and to install a new item in new condition, identical or of like size, material and quality to that removed (i.e. “Renew-in-Kind”).

3.1.5 Replace – To remove the original item and to install in its place a different item as described in the specification.

3.1.6 Restore – To bring back to the former, original or normal condition before alteration or removal.

3.1.7 Underwater body includes the external hull, all appendages, and sea chests from the keel up to and including the upper edge of the boot-top area.

3.1.8 The Contracting Officer’s Technical Representative (COTR) is the person delegated by the Contracting Officer as the on-scene representative for matters concerning performance of work. This includes technical correctness, timeliness, and quality of the Contractor’s work. Normally the Commanding Officer of the vessel is designated as the COTR.

3.1.9 The Coast Guard Inspector is the COTR or the individual designated by the COTR to perform Coast Guard Inspector duties.

3.2 REFERENCES

3.2.1 All references shall be of the issue and/or revision indicated in the consolidated list of references. It is incumbent on the Contractor to maintain current MLCPAC Standard Specifications. In many instances, the references will be available for review locally aboard the vessel or at the cognizant Naval Engineering Support Unit (NESU). U. S. Government issued Standardization Documents can be found at: http://stinet.dtic.mil/str/dodiss4_fields.html.

3.2.2 Detail and dimensioned drawings for precision equipment are generally accurate and will give sufficient information for estimating. However, allowance for changes in dimensions should be taken into consideration due to changes of equipment and to the structure and arrangement of the vessel; any such changes shall not constitute a contract change. Actual installations shall conform to the drawings as referenced in Section 1.2. When it is required that drawings or sketches be prepared, the Contractor shall meet the requirements of MLCPAC Standard Specification 085.1.

3.2.3 All referenced drawings and each piece or page of data that is marked with a Limited Rights Legend is a part of this specification and shall not be used for any purpose other than that contemplated by the specifications or item of work. The Contractor is prohibited from further use, release, or disclosure of this information.

3.2.4 Unless otherwise noted within this specification, hierarchy, priority, or order of precedence of requirements shall be as follows:

Coast Guard Drawings Coast Guard Technical Manuals Specification Definite Item or Optional Item Specification General Requirements Commercial Drawings Commercial Technical Manuals Coast Guard Standards and Instructions Military and Navy Standards, Specifications, and Technical Manuals Commercial or Industrial Standards Commercial practices

3.3 ARRIVAL CONFERENCE

3.3.1 Within two days of the arrival of the vessel, and usually prior to the start of work, the Contracting Officer or the Contracting Officer’s designated representative will meet with the Contractor at either the Contractor’s conference facilities near the vessel or aboard the vessel (location to be at the sole discretion of the COTR).

3.3.2 Normally this conference will be attended by the COTR, designated Coast Guard Inspectors, representatives of the cognizant Naval Engineering Support Unit (NESU) and Surface Forces Logistics Center – Long Range Enforcer Product Line (SFLC – LREPL). For availabilities at Coast Guard facilities, the facility Hazardous Waste Coordinator will be invited to attend. A sample Arrival Conference Agenda can be found at http://www.uscg.mil/mlcpac/mlcp/Eng%20Support/mlcpv/files/platform_support/Arrival_Agenda_Pkg_Form.doc

3.4 CONTRACTOR’S SUBMITTALS

3.4.1 The Contractor shall include the following with proposal:

Subcontractor List Technical Representatives List Marine Chemist & “Competent Persons” List Welders’ Qualification List List of Qualified Sil-Brazers Material Safety Data Sheets List of Key Personnel List of Emergency Phone Numbers Contractor’s Inspection and Quality Control System Certificate of Insurance Sample Copy of the Condition Found Report Contractor’s Fire Emergency Response Plan Contractor Security Requirements

3.5 VESSEL’S SUBMITTALS

3.5.1 The vessel will provide the following at the arrival conference:

List of Key Personnel List of Emergency Phone Numbers List of designated Coast Guard Inspectors

3.6 WORKING HOURS

3.6.1 Except for items specifically authorized by COR, Contractor work shall normally be accomplished between the hours of 7:30 a.m. to 10 p.m. Monday through Friday, except Federal Holidays.

3.6.2 If the Contractor desires to accomplish work outside of normal working hours, request shall be made to the COTR at least 24 hours in advance. Approval will be the sole discretion of the Contracting Officer or the COTR.

3.7 PROGRESS MEETINGS

3.7.1 Weekly progress meetings will be held at either the Contractor’s conference facilities near the vessel or aboard the vessel, at the sole discretion of the COTR. The day of the week and time of day for the weekly progress meeting will be set by the COTR at the arrival conference. Representatives for the COTR and the Contractor will meet before each progress meeting to review the percentage of completion for each work item and change. Each progress meeting will result in the COTR producing a Contract Status Report documenting the percentage completion and documenting areas needing attention by the Contractor in order to complete the contract on time. The COTR will transmit the Contract Status Report to the Contracting Officer, the NESU Representative, and SFLC-LREPL the same day. Additional reports/charts shall be presented at each meeting as required by Definite Item “Production Control, Gantt Bar Chart Provide”.

3.8 INSPECTIONS/READINGS REPORTS

3.8.1 All required inspections are to be performed within twenty-four hours after the system install is completed. The Contractor shall notify the COTR of the time and location of inspections requiring Coast Guard verification 24 hours prior to such inspections. Measurements and readings shall be taken with calibrated measurement and test instrumentation. All reports of readings, operational tests and inspections required by the specifications shall be submitted to the COTR within twenty-four hours after the readings and/or inspections are made. Often during the progress of a work item, conditions are discovered by the Contractor which are considered abnormal for reasons of safety, expected reliability, health, or habitability. These conditions must be brought to the attention of the Coast Guard through written reports.

3.9 SANITARY FACILITIES

3.9.1 Sanitary facilities for Contractor personnel shall be Contractor’s responsibility; Contractor’s sanitary facilities shall be separate & distinct from sanitary facilities used by vessel personnel. During any period that any or all of the vessel’s head facilities are unavailable for use due to Contractor’s performance under this contract, the Contractor shall provide clean, sanitary replacement facilities.

3.10 SMOKING AND TOBACCO PRODUCTS

3.10.1 Smoking and use of tobacco products aboard the Vessel or in Vessel office space is prohibited. Exceptions may be permitted if in strict compliance with Vessel rules and regulations (which may include designated smoking time/area).

3.11 CONTRACTOR SERVICES

3.11.1 The Contractor shall provide all services required by the Contractor for the completion of work. These services include but are not limited to electrical power, compressed air, steam, crane services, garbage and refuse, phones, office space, and portable toilet facilities. These services are for the Contractor’s use only. Services required by the vessel are found in the “Temporary Services” item of the specification. Regarding crane services, several Coast Guard facilities have weight restrictions at some piers or berths. Notify the COTR seven days in advance of desired lift to coordinate lift, crane size, rigger locations, etc.

WORK CONTROL

4.1 TAG-OUT PROCEDURES

4.1.1 To prevent injury to personnel and/or damage to ship systems equipment tag-outs must be properly conducted. Ship’s force will work closely with the Contractor to ensure tag-outs are done in a thorough and efficient manner as outlined below and in more detail in COMDTINST 9077.1, Equipment Tag-out Procedure.

4.1.2 Tag-Out Establishment

4.1.2.1 Prior to start of work on this Item, notify the Coast Guard Inspector in writing of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs can be accomplished as required by COMDTINST 9077.1, Equipment Tag-out Procedure.

4.1.2.2 Ship’s Force personnel will position equipment and install tags when tag-out of equipment, systems, circuits, components, piping, or valves as required.

4.1.2.3 The Ship’s Authorizing Officer (normally the Engineer of the Watch) and the Repair Activity (Contractor’s) Representative shall each verify that the tag-out is sufficient to prevent operation of equipment, systems, circuits, components, piping, or valves from all stations that could exercise control. Tags shall also be hung as required by COMDTINST 9077.1, Equipment Tag-out Procedure, paragraph 1.d to control the status of non-permanent jumpers, locking devices, seals, blank flanges, relief valve gags, or similar safety devices.

4.1.2.4 A Contractor’s representative shall also verify that each tag is attached to the proper component and that it is in the condition required by the tag-out record sheet. This verification shall be made by witnessing the actions of the Ship’s Force member posting or checking the tags and observing devices such as valve position indicators, operating handles, etc.

4.1.2.5 A Contractor’s designated representative shall sign and identify his company on each ship’s tag-out record sheet and tag prepared to support the Contractor’s work.

4.1.3 Tag-Out Clearance

4.1.3.1 To facilitate prompt removal of tags, the Contractor shall notify the Coast Guard Inspector immediately when the Contractor’s work is complete and the affected system, piping, or circuit is ready for activation.

4.1.3.2 Tags shall be cleared and removed in accordance with COMDTINST 9077.1, Equipment Tag-out Procedure, before the equipment is operationally tested or operated.

4.1.3.3 The Ship’s Authorizing Officer and the Repair Activity (Contractor’s) Representative shall each verify that the work necessary to clear a tag-out has been completed prior to authorizing removal of the tags. Both parties shall concur to clearing the tag-out by signing the ship’s tag-out record sheet.

4.1.3.4 Ship’s Force personnel will remove the tags so authorized for clearance.

4.2 SAFETY REQUIREMENTS

4.2.1 The Contractor shall comply with and ensure compliance to the following for operations which may affect Government personnel or property: 29 CFR Part 1915, “Occupational Safety and Health Standards for Shipyard Employment”, 29 CFR Part 1910, “Occupational Safety and Health Standards”, and 29 CFR Part 1926 “Safety and Health Requirements for Construction”.

4.2.2 The following are deficiencies commonly encountered on safety inspections and are therefore emphasized here:

4.2.2.1 Anti-backflash control valves are required on all welding rigs (NFPA 51).

4.2.2.2 Scaffolds and/or lifelines are required when working above five feet. 29 CFR 1910 and 1915 cover this in detail. The following are commonly encountered problem areas:

4.2.2.2.1 Scaffolds require standard 42” high rails & midrails and 4” toeboards.

4.2.2.2.2 Planking must be scaffold-grade and completely cover the area between the railings and the ship.

4.2.2.3 Lifelines, body harnesses and lanyards are required wherever standard rails are not feasible. Lines must be kept taut, never allowing a fall of greater than six feet.

4.2.2.4 Lifelines must be attached above the worker.

4.2.3 Gear and equipment for rigging and lifting shall be in good working condition and operated according to the regulations set forth in 29 CFR 1915.111-116 and 29 CFR 1910.184. Proper safety precautions shall be practiced in the use of tag lines, mousing of hooks, and moving loads. In addition to the above requirements, all cranes used for work on the vessel or for handling GFM/GFE shall have a current weight handling certification in accordance with local, state and federal laws.

4.2.4 Tools and related equipment are addressed in 29 CFR 1915 Subpart H. Of particular concern is the use of ground fault circuit interrupters (GFCI) with power tools and the use of double insulated power tools. All shore supplied power circuits shall be protected by GFCI’S and have a grounding circuit back to shore. In addition, all power tools shall be approved by Underwriters’ Laboratories, or by other testing laboratories approved by the Contracting Officer and either be double insulated or have a grounded circuit.

4.2.5 Personnel protective equipment must be maintained and used in accordance with 29 CFR 1915.151-160.

4.2.5.1 Where personnel exposures can not be maintained below the PEL using appropriate engineering controls, the Contractor shall provide all Contractor personnel with appropriate respiratory protective equipment or other protective equipment specified by the manufacture or where the Contractor/Contractor’s industrial hygienist has determined that exposures could exceed the PEL. The Contractor shall also ensure personnel are properly protected from sensitizing agents/conditions reported by the manufacturer in the Material Safety Data Sheets. These operations include, but are not limited to spray painting and grinding. Selection of respiratory protective equipment should be based on sound industrial hygiene sampling data for the material being worked. Airline hose masks or Self Contained Breathing Apparatus (SCBA) shall be provided to all personnel conducting abrasive blasting or confined space operations; unless an industrial hygienist has determined that exposures can be maintained below the PEL. In addition, respiratory protection for all work which could be immediately dangerous to life and health must consist of either an SCBA or a airline hose mask with an escape bottle as a designed component of the mask assembly.

4.2.5.2 Air line respirators shall be fitted with a pressure regulating valve, a filter which will remove oil, water, and rust particles, and a carbon monoxide alarm. The air intake shall be from a source free from all contaminants, such as the exhaust from internal combustion engines, and air must meet Grade D.

4.2.5.3 Safety harnesses shall be equipped with lifelines which are secured with a minimum of slack when in use. Lifelines must not permit a drop of greater than six feet or contact with any lower level.

4.2.6 Confined space entry requires initial gas free certification by a Marine Chemist in accordance with 29 CFR 1915. The Contractor shall be responsible for monitoring and maintaining the “safe” condition during the entire time work is being performed. Monitoring shall be conducted by a NFPA certified Marine Chemist or a Competent Person. As a minimum, test/certification shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates.

4.2.7 The Contractor shall provide to the vessel Material Safety Data Sheets for all hazardous materials used under this contract (including petroleum products), at least two working days prior to its use, if not previously submitted per paragraph 3.3. These include, but are not limited to, paints, solvents, cleaners, and abrasive blasting grits.

4.2.8 The Contractor shall ensure paints, solvents, etc., used in, on or around the vessel are used in a manner which prevents personnel exposure to concentrations of vapors exceeding Permissible Exposure Limits (PELs), or Threshold Limit Values (TLVs) for chemicals for which PELs are not listed in OSHA standards.

4.2.9 Each fuel and gas system supplied from shore shall be arranged to be secured by a valve located off the ship and marked to show its purpose. When not in use, fuel and gas hose valves shall be secured at the manifolds and the hoses pulled back to the open deck. Unused manifold valves shall be capped.

4.2.10 The Contractor shall control abrasive blast grit sufficiently to prevent exposure to personnel at or greater than Permissible Exposure Limits (as defined by OSHA). Ensure abrasive blast grit does not contain free silica.

4.2.11 Diving operations must be accomplished in accordance with the requirements of 29 CFR 1910.401 to 440 including appendices. No person may fill more than one assignment if it an emergency response or other incident may require complete dedication to one of the tasks.

4.3 QUALITY CONTROL

4.3.1 The Contractor shall implement the quality control (QC) program submitted in paragraph 3.4.9. Quality assurance is the sole responsibility of the Contractor. The COTR may delegate inspection responsibilities to members of the vessel’s crew. The designated inspectors monitor the progress of work done by the Contractor. If, during the performance of work the Coast Guard Inspectors witness work that fails to meet the specifications, work that is otherwise unsatisfactory, or conditions which may lead to an unsatisfactory end product, the inspectors will alert the COTR who will advise the Contractor informally of the deficiency. If the deficient work is not corrected within a reasonable period of time (as approved by the COTR), the COTR will officially alert the Contractor via a Contract Deficiency Report. The COTR will initiate the report (a sample report may be found at http://www.uscg.mil/mlcpac/mlcp/Eng%20Support/mlcpv/files/platform_support/Arrival_Agenda_Pkg_Form.doc) and submit it to the Contracting Officer with copies to the cognizant NESU and MLCPAC(vr). The Contracting Officer will forward the original to the Contractor.

4.4 INTERFERENCES

4.4.1 Removal and Reinstallation of Interferences. The Contractor shall remove and reinstall all interferences and obstructions necessary to complete the required work without regard to whether interferences are indicated under specification work items. This may include the removal of machinery, piping, ducts, wiring, insulation, structure and anything else which interferes with the proper accomplishment of a work item. Prior to being disturbed or removed and in the presence of the Coast Guard Inspector, the Contractor shall test each interference for any existing operational defects or deficiencies. While awaiting reinstallation and restoration, the Contractor shall maintain and protect interferences. When determined to be in the best interest of the Coast Guard & the Contractor and upon Coast Guard approval, interferences may be modified or altered and returned to essentially the same configuration and condition. They are then to be retested in the presence of the Coast Guard Inspector to verify proper operation. Otherwise, upon completion of required work, the Contractor shall restore interferences to their original configuration and condition, and in the presence of the Coast Guard Inspector retest for proper operation.

4.4.2 The prices offered shall include the cost of performing all the necessary removal, relocation, and/or reinstallation of ship’s structure, materials, and equipment in connection with the work.

4.5 EXTERIOR/COMPARTMENT PRESERVATION/PROTECTION

4.5.1 To prevent damage arising from the performance of the contracted work, it shall be the responsibility of the Contractor to provide adequate protection to the vessel or any government property in areas where the work under items of these specifications is to be accomplished. Any damage resulting from the Contractor’s failure to adequately protect the vessel or government property shall be repaired by the Contractor at no charge to the government.

4.5.2 Compartment Cleaning and Finishing – When the Contractor enters a compartment for the accomplishment of work, the Contractor is to notify the Coast Guard Inspector and jointly inspect the compartment prior to starting the work. All areas in way of the Contractor’s work, whether or not directly repaired or altered, are to be restored to as clean and ship shape condition on completion of the work as when work was started. For example, the decks leading to work areas are to be cleaned and, if required due to unusual wear by the Contractor’s crew, the work sections are to be either refinished or renewed so that they match the original condition of the decks.

4.5.3 Protective Coverings – All machinery, equipment, deck covering, insulation, and open vent terminals exposed to dust or drifting particles resulting from work under this contract shall be adequately protected. Methods of protection include, but are not limited to fire-retardant blanket (if required due to sparks or slag), canvas, or plastic coverings. All open vent intakes shall be completely covered with air intake screens fitted with 20 pores per inch polyester or polyurethane foam filtering material and shall be maintained by the Contractor to prevent excessive air restriction and/or damage to ventilation motors. Any damage resulting from failure by the Contractor to provide adequate coverings shall be repaired at the Contractor’s expense. It shall be the responsibility of the Contractor to provide adequate protection to all deck covering in areas where the work under items of these specifications is being accomplished and on all main access routes to these areas. Acceptable protective covering will be either heavy cardboard, masonite (fiberboard), or plywood installed in sufficient quantities to adequately protect existing deck covering. Any protective coverings which are damaged during the course of work shall be immediately repaired or renewed by the Contractor.

4.5.4 Glass – All glass (port lights, windows, etc.) adjacent to areas interior and exterior where abrasive blasting, burning, or welding is required or accomplished shall be covered to prevent scarring and damage

4.5.5 Ragged Edges – Care is to be taken to smooth off all ragged edges or burned off edges by grinding or filing to leave a smooth surface. Removal of fixtures, equipment, plating, piping, and fittings shall be made clean to the root and finished off. Where pipes, cables, and fittings are removed, the hole shall be blanked off flush with welded plates of like material and thickness.

4.5.6 Bracket and Supports – All pipes, cables, duct work, installed furniture, and equipment shall be bracketed, supported, and/or secured so as to carry the weight, prevent excessive vibration, and withstand inertia forces resulting from rolling and pitching.

4.5.7 Dirt/Debris/Trash – At the end of the work day, the Contractor shall remove all dirt, debris, trash, grinding dust and excess material from the vessel in areas and access to areas where work is being accomplished. The standard for this daily clean up is that the decks will be broom/vacuum clean, no liquids will be left standing on decks, and items which will not be further used for the work will be removed from the vessel. The goals behind this requirement are to remove fire hazards, to improve access within the vessel for routine and emergency movement of personnel, and to preserve the material condition of the vessel.

4.5.8 Painting

4.5.8.1 All burned or scarred areas, new structure, or plating resulting from any work performed by the Contractor shall be cleaned and repainted in accordance with this specification, the Coatings and Color Manual (Commandant Instruction M10360.3), or vessel paint schedule in that order of priority. The Coast Guard Inspector will inspect surface preparation prior to painting to assure conformance with specifications and COMDTINST M10360.3. Prime bare metal to prevent rusting. Re-preparation due to rust bloom shall be the responsibility of the Contractor at no charge to the Government.

NOTE: Local VOC restrictions may reduce number of paint system options permitted by the Coatings and Color Manual (Commandant Instruction M10360.3). Ensure VOC limits of painting systems used comply with local (where work is performed) requirements.

4.5.8.2 All steel and aluminum installed under this contract shall, prior to installation, be free of mill scale and corrosion. Except where otherwise specified, all steel shall be properly primed with one liberal coat of high build epoxy primer in accordance with the Coast Guard Coatings and Color Manual (COMDTINST M10360.3).

NOTE: Apply all coatings in strict compliance with manufacturer’s application instructions.

4.5.8.3 Where new paint is to be merged into the existing paint system, feather into the surrounding paint. Apply paint to surfaces only if they are dry and free of sand, dust, grease, or any foreign material. Apply paint only if surface is five or more degrees F. above the dew point.

4.5.8.4 Paint must have an age less than the manufacturer’s recommended shelf life. The Contractor shall supply certified laboratory reports showing product, batch number, and date of manufacture for each batch of paint to the designated Coast Guard Inspector.

4.5.8.5 Store paint for at least 48 hours prior to painting so it is maintained between 65 and 85 degrees F. Issue paint from storage so that it is applied before the paint temperature drops below 50 degrees F. Do not apply paint if the paint temperature is below 50 degrees. When ambient temperature drops below 50 degrees F. or wet weather is encountered, the Contractor shall ascertain whether the paint manufacturer recommends any substitutions of paint, alteration of paint formulas, or modified application instructions. Any substitution of paint is subject to approval of COR. Adhere to all of the manufacturer’s recommendations.

4.5.8.6 All paints shall meet the environmental standards for the locale at which they are applied. This includes, but may not be limited to, meeting volatile organic compound (VOC) limits for coating systems.

4.5.8.7 Quality assurance inspections are required for all painting done in accordance with individual work items, and are to be recorded in the Paint Log. The Paint Log will be filled out by the Contractor, verified by the Coast Guard Inspector and retained by the vessel for hull history. The forms may be downloaded from the Procurement section of the following Coast Guard web site: http://www.uscg.mil/mlcpac/mlcp/Eng%20Support/mlcpv/index.htm.

4.5.9 Fluid Containers & Piping. The Contractor is responsible for containment, clean up, and disposal of any fluid spilled during course of their efforts (e.g., includes spills resulting from mishandling, disassembly & piping removal).

4.6 HOTWORK/WELDING

4.6.1 The Contractor and Coast Guard Inspectors shall comply with the hot work, atmospheric testing, ventilation, and safety precaution requirements contained in 29 CFR Part 1915, “Occupational Safety and Health Standards for Shipyard Employment”, and Naval Ships’ Technical Manual, Chapter 074, Volume 3, Gas Free Engineering.

4.6.1.1 The Contractor shall certify that a safe atmosphere exists in and about a compartment before starting any work which may produce the heat of ignition, sparks, or flames. The Contractor shall pump down, wipe up, ventilate, or take any other action required to make the compartment safe for personnel and the work to be performed. To facilitate hot work and upon Contractor request, Coast Guard will pump down bilges, tanks, and voids to their lowest level with installed pumping systems, and shift and/or off-load fuel. The Contractor shall be responsible for any further fluid removal below installed pump’s low suction. Unless otherwise provided in the specifications, further fluid removal for any other non hot work purpose (e.g., weight distribution for drydocking) shall be the Contractor’s responsibility

4.6.1.2 Initial gas free certification shall be conducted by a NFPA certified Marine Chemist, except in such cases where a Competent Person is authorized to conduct certification in accordance with 29 CFR 1915. All tests shall be conducted with equipment meeting National Fire Protection Association standards. One current copy of the Gas Free Certificate shall be given to the vessel’s Engineer, a copy shall be posted on the ship’s quarterdeck, and a copy shall be posted adjacent to all accesses of the space, void, tank, or area where work is being performed.

4.6.1.3 The Contractor shall be responsible for monitoring and maintaining the “safe” condition during the entire time work is being performed. Monitoring shall be conducted by a NFPA certified Marine Chemist or a Competent Person. As a minimum, test/certification shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates.

4.6.2 NO HOTWORK SHALL BE STARTED WITHOUT THE PERMISSION OF THE VESSEL’S OFFICER OF THE DECK (OOD). Permission to proceed with hot work shall be requested at least 24 hours in advance of planned hot work. The vessel’s Quarterdeck Watch usually maintains a hot work log to ensure the OOD knows of ongoing work that can affect the safety of the vessel, where the hot work is taking place, whether a gas-free certificate is required, and whether a firewatch has been assigned. Unless otherwise indicated in the specifications, the Coast Guard will provide all firewatch personnel.

4.6.3 Unless otherwise specified, all welding and hot work shall be in accordance with MLCPAC Standard Specification 074, Welding and Allied Processes. This specification includes requirements for welders, fire watches, equipment, procedures, and safety precautions.

4.6.4 The Contractor shall submit a list of qualified welders, including welder’s name, type of qualification, and date of last qualification test, to the COTR at the Arrival Conference. All welders will check in at the vessel’s Quarterdeck with the Officer of the Deck and have a Coast Guard firewatch assigned on duty in compartment prior to commencing any “Hot Work”. Prior to arc welding, the Contractor shall ground the hull of waterborne vessels fore and aft in accordance with Naval Ships’ Technical Manual, Chapter 074, Volume 1, Welding and Allied Processes.

4.7 LABEL PLATES/TAGS

4.7.1 The Contractor shall provide label plates for all new and/or redesignated access fittings, compartments, electrical and electronic equipment and fittings, ventilation blowers and systems, valves, and any other equipment and/or fittings requiring them as indicated on installation drawings. The Contractor shall also provide label plates where they would normally be required as indicated on similar listings in the ship’s label plate list. In the absence of guidance regarding the inscriptions, the plates shall be engraved with the inscriptions provided by the COTR.

ACCESS TO VESSEL

5.1 WORK BY SHIP’S FORCE

5.1.1 The Coast Guard reserves the right for the vessel crew to perform routine maintenance or ship’s work and to check all clearances and readings taken on equipment by the Contractor throughout the contract period. The vessel’s crew work will not interfere with the Contractor in the execution of the contract. The vessel will refer to the Contractor’s Production Control submittals in planning such work to prevent interferences.

5.2 SECURITY/CONTROLLED ACCESS

5.2.1 The Commanding Officer will prevent access to certain “Controlled Access” compartments by individuals with no operational requirement for access and no security clearance. The Contractor shall notify the Commanding Officer of the vessel, in writing, of the names of the Contractor personnel who will be performing work in controlled access compartments. The Contractor shall ensure its employees do not enter controlled access compartments without prior authorization. The procedures for access will be specified by the vessel. Generally, the vessel will prepare the compartment so that Contractor personnel can enter and work.

5.3 TECHNICAL REPRESENTATIVES

5.3.1 Refer to the “Access To Vessels” clause contained in Section H of this contract.

ENVIRONMENTAL

6.1 DEFINITIONS

6.1.1 Solid Waste: Rubbish, debris, sanitary waste, and other discarded solid materials resulting from industrial, commercial, and agricultural operations, and from community activities.

6.1.2 Rubbish: A variety of combustible and noncombustible wastes such as paper, boxes, glass, crockery, metal, lumber, cans, and bones

6.1.3 Debris: Includes combustible and noncombustible wastes, such as ashes, waste materials that result from construction or maintenance and repair work, leaves, and tree trimmings

6.1.4 Chemical Wastes: Includes salts, acids, alkalis, herbicides, pesticides, and organic chemicals.

6.1.5 Sanitary Wastes:

6.1.5.1 Sewage: Wastes characterized as domestic sanitary sewage.

6.1.5.2 Garbage: Refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food.

6.1.6 Asbestos and Asbestos Materials: Asbestos means actinolite, amosite, antophyllite, chrysotile, crocidolite, and tremolite. Asbestos material means asbestos or any material containing asbestos such as asbestos waste, scrap, debris bags, containers, equipment, and asbestos-contaminated clothing consigned for disposal. Friable asbestos material means any material that contains more than one percent asbestos by weight and that can be crumbled, pulverized, or reduced to powder, when dry, by hand pressure. Contractors shall wear respirators when working in a toxic environment.

6.1.7 Oily Waste: Includes petroleum products and bituminous materials.

6.1.8 PCB (Polychlorinated Biphenyls): Toxic and non-biodegradable materials used extensively under trade names, such as Pyranol or Askarel, as insulating cooling fluids in capacitors and transformers.

6.1.9 Hazardous Material (HM): Chemicals defined by OSHA 29 CFR 1915.1200 or under the U.S. Department of Transportation (DOT) regulations (Title 49 CFR Parts 100 through 199) which are determined by the Secretary of Transportation to present risks to safety, health, and property during transportation. The DOT regulations include requirements for shipping papers, package marking, labeling, transport vehicle placarding, and training of personnel handling hazardous materials.

6.1.10 Hazardous Substance: Substances defined under the Clean Water Act and CERCLA as chemicals which are harmful to aquatic life or the environment and are regulated, if spilled or otherwise released to the environment. The EPA has designated “reportable quantities” for each hazardous substance under CERCLA. If an amount equal to or greater than the reportable quantity of a hazardous substance is released to the environment, that spill must be reported.

6.1.11 Hazardous Waste (HW): Substances which are hazardous and have been discarded are regulated as hazardous waste under RCRA or State Health and Safety Codes and their implementing regulations.