HSCG38-17-Q-200001_STATEMENT_OF_WORK_2.docx

HSCG38-17-Q-200001

ATTACHMENT 2

REPAIR OF DYNAMIC COMPONENTS

STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The United States Coast Guard (USCG) currently operates 100 MH-65 helicopters. The MH-65 helicopter is primarily a Short Range Recovery (SRR) aircraft used by the USCG to perform search and rescue, law enforcement and homeland security missions. The USCG missions require frequent operation at lower altitudes and in salt-laden environments. These environments accelerate corrosion on airframe structures, engines and components of the aircraft.

2.0 SCOPE

This requirement is for the repair of the Dynamic Components used on the MH-65 aircraft. Work shall be performed using the Original Equipment Manufacturer (OEM) Component Maintenance Manuals (CMM) and in accordance with this SOW. The OEM is Airbus Helicopter, France (CAGE Code F0210).

Work shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to test, and repair the components listed in this contract.

3.0 APPLICABLE DOCUMENTS

3.1 Government Documents

3.1.1 Corrosion Control

Federal Aviation Administration (FAA) Advisory Circular (AC) 43-4A, dated 7/25/91, Corrosion Control for Aircraft; US Navy, Naval Air Systems Command (NavAir) 01-1A-509, Series). A copy of this circular is available at www.faa.gov.

3.1.2 Chemical Agents

FAA AC 43-205, dated 25 September 1998, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products. A copy of this circular is available at www.faa.gov.

3.2 Industry Documents

3.2.1 CMM

OEM CMM, Manual Repair Revisions (MRV), and other applicable technical specifications for the components set forth in the Schedule.

3.2.1.1 OEM Documents

Industry documents are not available from the USCG and shall be obtained from the OEM.

3.3 Order of Precedence

In the event of conflicts between OEM specifications and procedures and USCG specifications and procedures, the order of precedence is as follows:

3.3.1 USCG Specifications

USCG specifications and procedures.

3.3.2 OEM Specifications

OEM specifications and procedures.

4.0 CONTRACTOR REQUIREMENTS

4.1 FAA Approved Repair Facility and OEM Approved

The Contractor shall be either a (1) FAA Approved Repair Facility or (2) equivalent European Aviation Safety Agency (EASA) Approved Repair Facility and an OEM Approved Repair Facility for the Dynamic Components listed in the Schedule of Services. Components repaired and delivered to the Government shall be certified airworthy and ready for installation on a USCG aircraft.

4.1.1 Certifications

Contractor shall provide copies of all certifications (e.g. FAA Repair Station Certificate, EASA Part 145 certificate equivalent and Airbus Helicopter, France authorized repair station certification) for repair with their quote. The Contractor shall notify the Contracting Officer in writing, within five (5) working days following the receipt of component(s), when the Contractor has a change in their certification status, and shall disclose all facts relevant to the change.

4.2 Subcontractor Qualifications

Subcontracting shall be limited to Contractors certified by the FAA, or EASA, and OEM. Documentation shall be provided to the Government upon request to support the subcontractor’s qualifications and there can be no change in subcontractors without the Contracting Officer’s written approval. Contractors and sub-contractors shall have access to OEM authorized replacement parts.

5.0 REPAIR

5.1 General Repair

The Dynamic Components shall be repaired In Accordance With (IAW) the OEM’s most current CMM and shall also include repair and/or replacement of all related components. Components shall be repaired for the specific fault for which they were returned. A DD Form 1577-2/1577-3, Unserviceable (Reparable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, shall be attached to each non-Ready For Issue (RFI) item describing faults. The Contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

5.2 Corrosion

5.2.1 Corrosion Environment

USCG aircraft operate primarily around salt water, at low altitude, and are subject to corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part shall not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas shall be accomplished IAW the CMM and FAA Advisory Circular AC 43-4A, dated 07/25/1991, Corrosion Control for Aircraft (NavAir 01-1A-509, Series).

In the case where specifications do not exist or are not clear, the Contractor shall provide written notification to the Contracting Officer. Disposition instructions shall be provided via modification to the applicable Task Order.

5.3 Test and Evaluation/No Fault Found/Beyond Economical Repair (BER) Items

5.3.1 Test and Evaluation/No Fault Found

If, after visual and functional inspection, an item is found to meet manufacturer's minimum performance specifications as designated by the CMM and requires no parts or labor, the Contractor shall be allowed the firm-fixed price in Contract Line Item Number (CLIN)s 0001a/0019a and subsequent option year CLINs for each Test and Evaluation Inspection Fee. The Contractor shall notify the Contracting Officer in writing of the applicable material condition and identify the applicable Task Order and CLINs. The task order and applicable CLINs will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee that will be provided by issuance of a Task Order modification.

5.3.2 BER Items

When an item is determined to be BER, the Contractor shall provide written notification to the Contracting Officer. The notification shall list the Contract Number, CLIN, NSN, P/N and S/N with a brief description supporting the determination. The Contracting Officer will provide disposition instructions via a Task Order Modification. If the part is deemed BER, the Contractor shall be allowed the firm-fixed price in CLINs 0001a/0019a and subsequent option year CLINs for each Test and Evaluation Inspection Fee. The Contractor shall notify the Contracting Officer in writing of the applicable material condition and identify the applicable Task Order and CLINs. The Task Order and applicable CLINs will be reduced from the firm fixed price to the Test and Evaluation Inspection Fee that will be provided by issuance of a Task Order modification.

5.4 Service Bulletins

The Contractor shall notify the Contracting Officer in writing when incorporation of a service bulletin is required within 30 calendar days following receipt of this service bulletin notification. The quote shall contain a list of materials with associated prices, the number of labor hours required, turn-around-time needed to effect the Service Bulletin and any impact on the contract delivery schedule. The Labor Rate shall be at the Firm-Fixed Labor Rates under the CLIN 0020 and subsequent CLINs for each contract period of performance for the component. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of the price for incorporation of the service bulletin, authority and price changes shall be incorporated into the contract via a contract modification. The Contractor shall not incorporate proposed service bulletins prior to receipt of written authorization from the Contracting Officer.

5.5 Product Improvements/Engineering Changes

The Contractor may develop designs and/or processes that shall improve the reliability, maintainability, or operational performance of the components being repaired. Any such changes would not be expected to affect overall aircraft performance or capability. These may be provided to the Contracting Officer for consideration and approval. A quote shall also be provided that reflects an incremental charge to be assessed each time the Product Improvement Package (PIP)/Engineering Change Proposal (ECP) is incorporated into the component. The quote shall include a breakdown of labor hours, material, and other costs. Upon agreement of the price for incorporation of the change, authority and price changes shall be incorporated into the contract via a contract modification. The Contractor shall not incorporate proposed product improvements or engineering changes prior to receipt of written authorization from the Contracting Officer. The Labor Rate shall be at the Firm-Fixed Labor Rates in CLIN 0021 and subsequent CLINs for each contract period of performance.

5.6 Pricing Exclusions – Unusual Damage

5.6.1 General

The USCG intends that all components specified in the schedule shall be shipped for repair within the firm-fixed prices established in the resulting contract. Those components may be determined unusually damaged. In order to be determined unusually damaged, a component shall be received for routine repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse Cannibalization Crash damage Acts of God

Only components meeting one or more of the above criteria may be considered as Unusually Damaged. The Labor Rate shall be at the Firm-Fixed Labor Rates in CLIN 0022 and subsequent CLINs for each contract period of performance. All other components shall be repaired and modified IAW with the fixed repair prices established in the Schedule of Services.

5.6.2 Unusual Damage Evaluation

When a component is processed for Unusual Damage Evaluation, the Contractor shall immediately notify the Contracting Officer in writing. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair quote listing all parts and labor needed to return the component to satisfactory condition that meets OEM CMM specifications. The quote shall include the Task Order Number, CLINs, NSN, P/N, and S/N of the component. The hourly labor rate shall be charged at the firm-fixed composite hourly labor rate established in Schedule of Services under CLIN 0022 and subsequent CLINs for each contract period of performance. The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation”. The delivery obligation shall be specified in the Task Order modification and shall apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the Task Order. The quote shall not include the work involved in the teardown and inspection, which shall have already occurred, as this is covered by the firm-fixed price specified under CLINs 0001a/0019a and subsequent CLINs for each contract period of performance. The Contracting Officer will either initiate negotiations for a firm-fixed price with the Contractor or deny authorization for the repair based on information in the report and any other information which may be available. Upon mutual agreement as to price and delivery a Task Order modification will be issued authorizing the repair at the agreed upon terms. If repair is not desired, the Contracting Officer will provide the Contractor with disposition instructions for the un-repaired item. In the event an item is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to appropriate compensation at the Test and Evaluation Fee specified in the Schedule of Services under CLINs 0001a/0019a and subsequent CLINs under each contract period of performance.

5.7 Replacement Parts

5.7.1 Systematically Replaced Parts

The firm fixed repair prices established in the contract shall include all parts that are systematically replaced during repair as required by the CMM.

5.7.2 Serviceable Parts

Parts of a component found to be in a serviceable condition as a result of inspection and functional testing may be reused. Missing parts or parts found to be defective shall be replaced with new parts that meet or exceed CMM specifications and drawings, except as noted in the SOW.

5.7.3 Environmental Requirements

All parts shall be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to Aviation Logistics Center (ALC). ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards (OSHA) 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

6.0 QUALITY ASSURANCE PROVISIONS

6.1 Responsibility for Inspections and Tests

The Contractor shall operate with an established inspection system IAW FAA procedures for all components. Records of conformance shall be made available or provided for review by the Government upon request. The Government reserves the right to conduct sight visits at Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the Contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

6.2 Traceability of Parts

Replacement parts used during repair shall be in new condition. All replacement part(s) used in the repair shall be: (1) approved by the OEM, Airbus Helicopter, France, or (2) approved by a FAA certified source of supply for the specific part. Only parts that have traceability to the manufacturer of those specific part(s) or alternate part(s) shall be used. Alternate parts shall satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the assembly. Installation of new surplus, including military new surplus, and overhauled replacement parts is not permitted. Parts replaced during repair shall be disposed of as scrap, which means to render those items unusable for their intended purpose.

6.3 Product Quality Deficiencies Report (PQDR)

Repaired components found to have deficiencies shall be returned to the Contractor for investigation under a no-cost Warranty Repair Task Order and shall include a PQDR. The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contracting Officer.

6.4 Requirements for Supplier Changes

The Contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or material defect or non-airworthy condition of components used in the repair are found to potentially cause non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

The contractor’s quality control manual shall address in detail the contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, material, supplier sources, manufacturing facility location and personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The contractor shall allow the Government access to all applicable areas of the contractor’s facilities to ensure compliance with contractual requirements.

The contractor shall retain all records IAW with FAR 4.7 Contractor Records Retention. The contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

6.5 Inspection and Acceptance

Final inspection and acceptance of material under this contract shall be performed at destination by local receiving personnel and shall consist of count, condition and verification that all required documentation has been provided. ALC considers components RFI upon acceptance.

7.0 USCG ASSET COMPUTERIZED MAINTENANCE SYSTEM (ACMS) REQUIREMENTS

7.1 ACMS Documentation

The ACMS used by the USCG is designed to capture, store, and report asset maintenance information. The Contractor shall comply with all USCG ACMS documentation requirements. This tracking provides historical records of repairs, flight times, cycles, item location, status, and an effective method of configuration control.

7.2 Significant Component History Report (SCHR) Records

The SCHR records the maintenance history of the serial number tracked components and current SCHR shall be attached to the component. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. The SCHR for scrapped components shall be returned with the component.

7.3 Component Repair Record (CRRs)

The original CRR, which includes pre-printed identification for each part, shall be supplied with the part and shall be returned with the part. The following areas of the CRR shall be correctly documented: Narrative summary of work performed (cannot include references to an offsite database), facility performing work, facility work order number, date work performed. Mark “appropriate maintenance procedures” completed during repair and authorizing signature. If unsure about which “appropriate maintenance procedures” was completed contact your government representative for clarification. Any original CRR returned not properly completed shall not be accepted by the government until a properly completed CRR is received. The Contractor shall retain a copy of the CRR for 90 calendar days. The information provided in the CRR shall be used by the USCG to update the component SCHRs.

The Contractor shall provide one copy of the completed CRR as follows:

1. One copy of the CRR shall remain with the material and is to be returned with the component upon completion of the repair.

7.4 Reporting Discrepancies

The Contractor shall verify the data included in the SCHR and CRR attached to the component with the NSN, P/N, and S/N of the component received. The Contractor shall promptly report discrepancies to the USCG Contracting Officer prior to performing any work.

8.0 DOCUMENTATION REQUIREMENTS

8.1 Contractor Verification of Receipt of Components

(a) Within five (5) working days following the receipt of component(s), the Contractor shall provide written notification of the following to the Administrative Contract Specialist.

1) Date of receipt of component(s).

2) Confirmation of S/N(s) received, as applicable.

3) Applicable Task Order and CLINs

Notification via email is preferred.

8.2 Monthly Reports

The Contractor shall submit a Monthly Report (to the person designated at contract award) that includes equipment received for repair for the current month, equipment received for repair during previous months and is still in process and equipment shipped/delivered during the report period. The Monthly Report shall be submitted within ten (10) calendar days of the end of each month and shall include the Contract Number, Task Order Number(s), CLINs, Item Name, P/N, NSN, S/N, date equipment was received at the Contractor’s facility, and estimated delivery date and/or updated status. An example is provided on page 17. Electronic submissions compatible with Microsoft Office is acceptable.

8.3 Airworthiness Certification for Repaired Equipment

The Dynamic Components repaired shall be certified airworthy and suitable for installation on USCG aircraft. Each repaired component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag and a FAA Form 8130–3 AIRWORTHINESS APPROVAL TAG or equivalent EASA Form 1. The Contractor shall furnish a Certificate of Conformance (COC) IAW FAR 52.246-15(d) with all components. These forms shall be packaged with each component. Records of COC’s shall be made available or provided for review to the Government upon request.

8.4 Periodic Inventory Reporting

The USCG ALC conducts regular checks of its inventory accuracy. Inventory count checks are on a quarterly basis via random sampling. Therefore, the USCG may periodically request, in writing, that the Contractor account for USCG assets at their facility. In the event that assets on this contract are chosen in the quarterly random sample, the Contractor shall physically verify the P/N and S/N of the particular assets in their possession. The USCG will provide a standard inventory form for the Contractor to fill out and sign. Response to these requests should be done in one (1) business day by the Contractor, at no additional cost to the government.

9.0 SPECIAL INSTRUCTIONS

9.1 Aircraft on Ground (AOG) Situations

Upon notification from the USCG that an AOG situation exists, the Contractor shall make every effort to expedite the repair and initiate shipment with seven (7) calendar days or less. Material shall be shipped by the fastest traceable means, e.g. air freight “next day delivery”. The shipping container shall be marked on the outside in highly visible lettering “A.O.G”.

In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor may be notified by the Government in writing of the AOG situation and applicable USCG Air Station and shall be requested to provide a written response within twenty-four (24) hours with the following information: 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for repair are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate repair completion. The accelerated repair work shall be authorized via a Task Order Modification in conjunction with mutually agreed upon prices, delivery, and shipping cost reimbursement for next day delivery to the applicable USCG Air Station.

In the event of an AOG situation, the Task Order and applicable Task Order CLINs shall be modified to reflect the USCG Air Stations delivery address and the applicable USCG Requisition Number. The Contractor shall be required to ensure the Requisition Number is included on shipping documents/delivery tickets so that the Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

10.0 CONTRACT INFORMATION

10.1 Delivery Schedule

There are 19 CLINs per contract period with varying delivery schedules. Actual delivery lead times will be determined at contract award. Task Orders issued under the contract will specify actual delivery dates based on contract lead times. The required delivery schedule for the Dynamic Components is (120) calendar days After Receipt of Material (ARM) and all required documentation at Contractor’s facility.

Earlier delivery is desired if there are no extra costs to the Government.

10.2 F.o.b. Point

Delivery terms shall be F.o.b Destination from Contractor facility to USCG ALC, Elizabeth City, NC under routine conditions. “Aircraft on Ground (AOG)” urgent requirements may be F.o.b. Origin, Freight Prepaid where shipping costs are reimbursable. Shipping costs over $100 shall be supported by a copy of the freight bill and shall be annotated on the invoice as a separate charge.

10.3 Period of Performance

The contract duration is one-year base period and four (4) one-year option periods. Services will be purchased via individually funded from fixed price Task Orders.

10.4 Shipping Instructions

Items shall be shipped to the following address:

USCG

Aviation Logistic Center Receiving Section, Bldg 63 Elizabeth City, NC 27909-5001

Mark for:

Contract No. ___________________________ (Assigned Upon Issuance)

Task Order No. _________________________ (Assigned Upon Issuance)

10.5 Packaging and Preservation

The USCG ALC is a supply depot; therefore, material shall be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air, or sea. Packaging shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type or peanut packaging. Each part shall be individually packed in a separate envelope, box, carton, or crate. If crate is used, material shall be packaged in such a way that the material does not come in contact directly with wood to avoid wood splinters from penetrating material. Each individual container shall be labeled on the inside with NSN, P/N, S/N, Quantity, Nomenclature, Task Order Number, and Task Order CLINs. Packing List and Certification/Documentation shall be placed on the outside of individual containers. The internal packing material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one year.

11.0 MARKING INSTRUCTIONS

Each individual container shall be legibly stenciled letters on the outside with the following information:

· Nomenclature (model or type and item name)

· S/N

· NSN

· Contract Number

· Task Order/Item Number

· Consignee’s name and address

12.0 SERVICE CONTRACT LABOR STANDARDS

12.1 Service Contract Labor Standards Compliance and Place(s) of Performance Services shall be performed at the Contractor operated facility and the Contractor shall provide all tools, equipment, personnel and other resources necessary for contract performance. It is anticipated the resulting contract shall incorporate the Service Contract Labor Standards. The applicable Department of Labor Wage Determination for the place of performance shall be incorporated and made a material part of the resulting contract. The Contractor shall then be required to pay its employees the prevailing wages and benefits issued by the Department of Labor in the form of Wage Determinations during performance of the resulting contract.

At this time the place of performance is unknown. As required by FAR 22.1009-2 the following possible places of performance have been identified with their applicable Wage Determinations:

a. Dallas County, TX Wage Determination 96-0458, Rev.No.-27, dated 01/05/2016

b. Maricopa County, AZ Wage Determination 96-0458, Rev.No. -27 dated 01/05/2016 Wage Determinations are available on-line at http://www.wdol.gov at no cost to the public. Potential offerors can immediately obtain Wage Determinations for their locality. The Department of Labor’s (DOL) Wage Determinations Online website link for frequently asked questions is http://www.wdol.gov/faqs.aspx . The DOL website also provides assistance in choosing the applicable wage determination and provides automatic notifications for updates and/or changes to changes to wage determinations.

WHD Publication 1313 Notice to Employees Working on Government Contracts shall be included in the resulting contract. The Contractor shall be required to post this Notice along with a copy of the Wage Determination in a prominent, accessible place in the worksite before contract performance begins. This publication advises employees of the compensation (wages and fringe benefits) required to be paid or furnished under the Act and satisfies the notice requirements in paragraph (g) of the clause at 52.222-41, Service Contract Labor Standards. Failure to comply with this requirement is a violation of section (2)(a)(4) of the Act and of the resulting contract.

Additional class of employees: IAW FAR 52.222-41 Service Contract Labor Standards (May 2014), paragraph (c)(2)(i) the Contractor shall be required to classify any class of service employee which is not listed in the wage determination and which is to be employed under the contract. The conforming procedure shall be initiated by the Contractor prior to the performance of contract work by the unlisted class of employee.

13.0 CONTRACT ADMINISTRATION DATA

The contract will be administered by the USCG ALC SRR Contracts Branch, 1664 Weeksville Rd., Elizabeth City, NC 27909-5001.

13.1 Invoice Submission

Invoices may be submitted either electronically to ALC-Fiscal@uscg.mil or mailed to:

Chief, Fiscal Branch

USCG

Aviation Logistic Center Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909-5001

The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil

Invoices cannot be approved for payment until all items on the invoice have been delivered and receipted in. The Contractor may submit invoices five (5) days after shipment of items to allow for receipt of material. Invoice payments are made electronically IAW FAR 52.232-33.

13.2 Ordering

The following Activity is the only one authorized to place Task Orders against this contract.

Contracting Officer

USCG, ALC

Elizabeth City, NC 27909-5001

DEFINITIONS

Aircraft on the Ground (AOG) -- Condition indicating that an otherwise operational aircraft is temporarily grounded awaiting repair and return of the part or component. This condition requires that the component be handled as a high priority and that the return be expedited.

Asset Computerize Maintenance System (ACMS) -- U.S. Coast Guard owned component tracking program.

Beyond Economic Repair (BER) -- Condition of a part deeming replacement with a new part more cost effective than repair. Final determination of a BER condition shall be at the discretion of the Contracting Officer.

No Fault Found (NFF) -- Found to meet manufacturer’s minimum performance specification and requires no parts or labor.

Repair -- To tear down, carefully inspect, clean, and replace components not meeting the specifications and reassembling and testing IAW specifications stated in the Statement of Work.

Scrap -- To render an item unusable for its intended purpose. This applies to items that have been determined by the Government to be beyond economical repair (BER).

Unusual Damage -- Items which have been severely damaged due to mishandling or crash damage or in which repairable assemblies have been removed or swapped out. Components that are missing consumable items are not considered to be unusually damaged.

Sample Monthly Report

Dynamic Component Repair Services Contract Number ___________________ Report Period Ending ________________(insert Month and Year)

Equipment received for Repair this Month

Task Order Number ___________

Received Estimated Delivery Status /Repair Comments

Equipment received for Repair in Previous Months; Still in Process

Task Order Number ___________

Received Estimated Delivery Status /Repair Comments

Equipment Shipped this Month

Received

CERTIFICATE OF CONFORMANCE IN ACCORDANCE WITH

FAR 52.246-15

“I certify that on (Date), the (Contractor’s Name) furnished supplies or services called for by Contract Number via (Carrier) (Bill of Lading/Shipping Document) in accordance with all applicable requirements.

I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, marking requirements, and physical item identification (Part Number), are in the quantity shown on this or on the attached acceptance document”.

Date of Execution: .

Signature: .

Title: .