Combined Synp - Solit - HSCG38-12-R-500001.pdf

HSCG38-12-R-500001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation number HSCG38-12-R-500001 is assigned to this procurement for tracking purposes only and is issued as a Request for Proposals (RFP).The incorporated clauses and provisions are those in effect through Federal

Acquisition Circular 2005-58.

This solicitation is issued as a total Small Business Set-aside. The North American Industry Classification System

Code is 541380 and the small business size standard is less than $12.0 million in annual revenue.

The Schedule of Supplies / Services is incorporated as Attachment 1 and should be completed and submitted with the Offeror‘s proposal.

This combined synopsis/solicitation is being issued as a total Small Business Set Aside and will result in the award of a single, Commercial Hybrid Indefinite Delivery / Indefinite Quantity (IDIQ) type contract for Calibration Test and Repair Services in accordance with the Statement of Work and contract terms and conditions. The contract will consist of one (1) 12-month Base Period and two (2) 12-month Option Periods. The Hybrid contract will include monthly fixed price delivery orders for calibration and test of equipment and as authorized on a case-by-case basis, time and material delivery orders for equipment repairs. The hourly rate for equipment repairs will be established by the schedule. The Government‘s intent is to maximize the use of fixed priced delivery orders. The North American

Industry Classification System (NAICS) Code is 541380. This requirement is a total (100%) Small Business Set

Aside in accordance with FAR 19.502-2, and only those firms meeting the size standard will be considered.

This is a Solicitation for Commercial Items prepared in accordance with the format in FAR Part 12, Acquisition of

Commercial Items as a best value procurement. For questions concerning this solicitation contact Mr. Patrick

Morris, Contract Specialist at 252-334-5038 or via email at william.p.morris@uscg.mil.

Statement of Work

Calibration Test and Repair Services of

Test, Measurement and Diagnostic Equipment

1.0 INTRODUCTION

This statement of work (SOW) outlines the requirements necessary to provide services to include calibrating, testing and repairing of the test, measurement and diagnostic equipment (TMDE) owned by and utilized at the United States

Coast Guard (USCG) Aviation Logistics Center (ALC) and Elizabeth City Air Station (ECAS) in Elizabeth City, North Carolina.

Section 7.0 contains a list of definitions applicable to this SOW.

1.1 Scope

The required services include testing, calibrating, repairing, modifying, certifying, storing, safeguarding, transporting and performing traceable measurement documentation. The types of services to be performed include, but are not limited to, incidental repair maintenance, adjustments, and major repairs.

The current scope of work is contingent upon supporting the equipment identified in Attachment 2, the ALC‘s

AUTOMATED TOOL INVENTORY CONTROL AND TRACKING SYSTEM (ATICTS) data base and

Attachment 3, the ECAS data base both documents are provided for information purposes. Attachment 2 and

Attachment 3 include both non-portable and portable equipment located at various tool rooms, buildings and shops throughout the ALC and the ECAS facilities. The attached listings may not be all inclusive and are included for estimating purposes only.

mailto:William.p.morris@uscg.mil

1.2 References and Standards

1.2.1 The Contractor will be responsible to obtain, maintain and comply with the most current version of the following references and standards for calibration and repair procedures in accordance with the standards, procedures and intervals specified in each technical order (TO). The references are listed in order of importance.

• Air Force Technical Order (AFTO) 33K-1-100-1 Calibration Manual

• Air Force Technical Order (AFTO) 33K-1-100-2 AFCAV

• Metrology Requirements List NAVAIR 17-35MTL-1

• Original Equipment Manufacturers (OEM) Maintenance and/or Repair Manual

• Government and Industry Data Information Exchange Program (GIDEP)

1.2.2 In the event a deviation from the order of precedence listed above is necessary, the Contractor is to provide a written request for deviation to the Contracting Officer‘s Representative (COR) and Alternate Contracting

Officer‘s Representative (ACOR) for review and written approval or disapproval. The Contractor shall not proceed with any deviations to the order of precedence without written approval from the COR or ACOR.

1.2.3 The Offeror shall have the ability to receive updated calibration and repair procedures, intervals, guidelines and requirements throughout the life of the contract. These updates can be obtained via electronic format or paper copy, whichever is applicable. Only the most current information shall be used in the performance of this contract.

1.2.4 The Offeror‘s proposal will address an Off-Site Calibration Laboratory with the capability to calibrate and repair both portable equipment at the Contractor off-site facility and non-portable equipment on-site at the USCG facilities. The Calibration Laboratory must be certified and accredited per paragraph 2.2. It is desired, but not required for the Offeror to have a Calibration Laboratory located within a 250 mile radius of the USCG Base

Elizabeth City, NC.

1.2.5 With the exception of the items noted as Government Furnished Equipment, the Contractor shall provide all personnel, equipment, tools, materials, management, supervision and other items and services necessary to perform calibration and repair services for the tools and equipment listed in Attachments 1 and 2.

1.2.6 All calibrations performed shall be traceable to the National Institute of Standards and Technology (NIST).

1.3 Calibration Cycle/Interval

1.3.1 The Calibration cycle shall be as specified in the applicable documents listed in paragraph 1.2.1.

Calibration intervals shall be in accordance with Air Force 33K-1-100-2 AFCAV, unless otherwise specified in writing by the Government. If the calibration intervals are not available in the Air Force 33K-100-2 AFCAV, the

Contractor shall use the General Calibration Technical Orders listed in the Air Force 33K-1-100-1. The

Government reserves the right to have a unit calibrated at a lesser or greater frequency and such changes shall be approved by the Engineering Services Department (ESD) Engineering Officer (EO), Aviation Logistics Center

(ALC).

The Government retains the right to inspect all calibration standards used to calibrate equipment in accordance with this SOW, at any time to verify that the applicable standards are being used.

1.4. Handling

The Contractor shall ensure, and be held liable for, the safety of instrumentation and documentation during pickup, shipping, and delivery. With the exception of broken equipment, all instrumentation shall be returned in as-found condition.

2.0 SERVICE

2.1 General Requirements

2.1.1 All calibration and repair services performed under the contract shall be rendered by individuals fully qualified in the relevant profession, trade or field, and shall hold any licenses or certifications required by law and renewed accordingly.

2.1.2 The Contractor shall maintain an adequate working stock of parts to perform timely repair of common

TMDE routinely calibrated or repaired.

2.1.3 The types of calibration measurements to be performed include, but are not limited to DC voltage, DC resistance, DC current, AC voltage, AC current, mass, pressure, temperature, humidity, capacitance, inductance, frequency, torque, dimensional flatness, length, angle, and thread.

2.1.4 The Offeror shall have the capability to perform on-site calibration and repair services on non-portable equipment located at the USCG Elizabeth City facility. These services must be completed within the hours of 7:00 a.m. (0700) and 3 p.m. (1500) Eastern Time. Examples of non-portable equipment are ovens, hydraulic test benches, freezers, and battery charge. Non-portable equipment represents less than two (2) percent of the equipment listed in Attachments 1 and 2.

2.1.5 Return receipt of TMDE from the off-site facility will be performed by the authorized tool room attendant.

2.1.6 Equipment returned via commercial carrier shall be addressed to:

US Coast Guard ALC

Receiving Bldg 63

Attn: Mr. Ray Mizelle ESD PQA

1664 Weeksville Rd., Bldg 78

Elizabeth City, NC 27909

2.1.7 All TMDE shall be maintained and repaired to ensure compliance with original equipment performance specifications.

2.2 Certification

The Contractor shall have and maintain at least ONE of the following certifications or accreditations:

ISO 17025 Certification, American National Standards Institute/National Conference of Standards Laboratories (ANSI/NCSL)

Z540 accreditation OR Joint Naval Audit Certification (JNAC).

2.3 Calibration Identification

The Contractor shall tag all calibrated tooling and equipment by affixing a calibration decal to the equipment.

Decals shall be of sufficient size to be easily read by the naked eye. The decal shall show the Identification Number

(ID#) or ATICTS number of the Tool/Equipment, date of calibration (day, month, year), date due for calibration

(day, month, year), and include legible initials of the certifying technician. The tools shall have the existing calibration decal (old) removed and the new decal affixed in the same location, if possible.

2.3.1 Decals shall be applied in such a manner that will not cause damage to the equipment at a later date when the decal is removed.

2.3.2 Decals shall not be applied to the glass or plastic meter faces of electrical/electronic equipment or the screen of an oscilloscope. If necessary, a label on a panel meter face shall not obstruct the view of the scale.

2.3.3 Calibrated equipment that is too small for a decal application shall be tagged by attaching a decal by string to the tool/equipment with an additional decal affixed to the tool/equipment's storage container.

2.3.4 The Contractor shall only use USCG provided tool identification numbers. If a tool does not have an identification number assigned to it, the Contractor shall notify the applicable COR/ACOR who will provide an

Identification Number (ID#) or ATICTS number. Tool identification numbers shall not be reused.

2.3.5 Limited use TMDE shall be labeled with a yellow calibration decal with all required data and limited usage range.

2.3.6 If equipment fails calibration, and is to be returned to the Government in its failed state, a decal or tag shall be attached to equipment, which identifies the item as failed and briefly state why and how the equipment was rejected.

3.0 TMDE PICK-UP/DELIVERIES

3.1 Schedule

3.1.1 The non-emergent turnaround time for an instrument calibration not requiring repair will be ten (10) business days from the date of scheduled pick-up / drop-off.

3.1.2 Contractor pickup/drop-off of equipment shall be performed every Tuesday and Thursday between the hours of 7:00 am (0700 hours) and 3:00 pm (1500 hours) Eastern Time. In the event that the above mentioned days should fall on a holiday, the scheduled pickup/drop-off may be rescheduled. The Offeror may propose a different pickup/drop-off schedule that is equal to or better than twice weekly.

3.1.3 Contractor pickup/drop-off of equipment shall be conducted at the following locations:

ALC:

1. Five (5) ALC tool rooms and Shop 233 located in Building 63;

2. Tool rooms located in each of the following areas: Buildings 75, 79, 100 and;

3. Two (2) tool rooms located in the Heavy Maintenance Facility (HMF) Hangar, these tool rooms are located in an offsite facility adjacent to ALC.

ECAS: The AMO office, southwest side of Hangar 49 (H60 Hangar).

3.1.4 The Contractor must notify the COR/ACOR in writing via electronic mail (e-mail) of the items that will not be returned within the allotted time at least two (2) days prior to any intended changes in the scheduled pick-up/drop-off run. The e-mail addresses for the COR/ ACOR will be provided upon contract award.

3.2 Emergency and Priority Calibrations

3.2.1 Emergency and priority calibrations may require faster turnaround times with no additional charge to the

Government. The Government will furnish the shipping arrangements and assume all additional shipping charges should a commercial shipping company be needed. (i.e. UPS/FEDEX). Based on historical data, less than one (1) percent of the calibrations will be considered emergency or priority calibrations.

3.2.2 The Contractor will be required to respond to emergency and priority calibrations situations. Emergency

Calibrations must be performed and returned within 24 hours. Priority Calibrations must be performed prior to all other scheduled calibrations and returned within 2 working days. The Offeror‘s proposal shall describe in detail how these situations will be handled.

4.0 DELIVERABLES

4.1 All reports shall be submitted in Microsoft Office 2007 or earlier version format.

4.1.1 The Contractor shall provide a written failed calibration report on all TMDE that has failed calibration. The report shall include information describing the tool or equipment that failed (i.e. serial number and nomenclature), the procedure used, procedure step number, function tested (Frequency Response at 100MHz for example) nominal value, first measured value, lower tolerance, upper tolerance. A failure report shall be submitted via email to the

COR and ACOR for review by the close of business on the same work day that the equipment failed.

4.1.2 At the request of the Government the Contractor shall submit a written repair estimate report for the equipment that failed calibration at no additional cost to the Government. The repair estimate report shall be submitted to the COR and ACOR via email within 10 business days from the date the Government requested the repair estimate. The estimate shall include an estimated number of labor hours, itemized breakdown of materials with part numbers traceable to the original equipment manufacturer (OEM) and prices necessary to repair, calibrate and return the equipment to serviceable condition. The Government shall be given the opportunity to provide all materials / parts needed for repairs performed on-site at the USCG facility or off-site at the Contractor‘s location(s).

A list of the required parts traceable to the OEM shall be provided in the Contractor’s repair estimate.

4.1.3 The Government will review the repair estimate report and notify the Contractor whether the repair is approved or disapproved within 10 business days of receiving the repair estimate report. If approved, the

Government will provide written disposition instructions to the Contractor by issuance of a delivery order to authorize the repairs. Identification instructions for unrepaired equipment can be found in paragraph 2.5.6.

4.1.4 If a failed TMDE cannot be fully repaired, the Contractor may recommend the item be used in a limited status. The Contractor shall submit written recommendations to COR and ACOR stating reason for limited use and limited use range. The Government will review and either approve or disapprove prior to responding to Contractor.

If approved, recommendation must be signed by the USCG ALC, Engineering Services Division, Engineering

Officer, ALC.

4.1.5 The Contractor shall submit two (2) separate monthly reports, one for ALC and one for ECAS. Each monthly report shall include all TMDE calibrated that month for the applicable command and shall be in the format specified below:

4.1.5.1 The Contractor generated monthly reports shall be in Microsoft Excel format, editable and submitted to the applicable COR (ALC or ECAS) on an electronic compact disc (CD). The spreadsheet should identify all

TMDE, which has passed, failed and previously failed but repaired items, and listed by nomenclature, model number, serial number, ATICTS number, date calibrated/repaired, date due, shop number and total costs involved

(per item). The Contractor shall ensure the spreadsheet information corresponds with the information on the tool calibration stickers/decals.

4.1.5.2 The Contractor shall submit expanded data reports at no additional cost to the Government.

Approximately six (6) percent of the items calibrated will require an expanded data report, examples of equipment requiring expanded data reports include accelerometers, gage blocks, vibration transducers, and load cells.

4.1.5.3 A daily record of environmental conditions for the off-site laboratory shall be included in the monthly report. These environmental records will be subject to random on-the spot inspections by the COR/ACOR.

4.1.5.4 The monthly report CD shall include copies of all calibration certificates (passed and failed) and the associated failed calibration reports. The calibration certificates and failed calibration reports will be in separate folders on the monthly report CD.

4.1.5.5 When applicable the monthly report CD shall also include the Vendor Overdue Status Report. This report shall be submitted on all items not returned to the USCG within the 10 day allotted turnaround timeframe. (i.e.

repair item awaiting parts)

4.1.5.6 The Contractor shall provide the monthly reports to the applicable COR once a month and no later than 10 business days following the end of the month.

4.1.5.7 All work not completed by the contract‘s ending date must be listed in a report to the Contracting Officer

(KO). The report shall list the equipment, all problems, reason for delay and estimated completion date and cost.

The report shall be submitted no later than one day after the closing date of the contract and each option period. The

KO shall determine whether work shall be completed by the Contractor or returned un-repaired.

5.0 QUALITY ASSURANCE REQUIREMENTS

5.1 In the event repaired and/or calibrated equipment is found to be defective or non-conforming to contract requirements, re-performance of the calibration and/or repair may be required in which equipment will be returned to the Contractor via a no-cost delivery order for rework at no additional cost to the USCG.

5.2 In order to monitor compliance with the contract requirements, a Government Quality Assurance

Surveillance Plan (QASP), Attachment 4, will be employed to assess Contractor performance throughout the life of the contract. The methods of surveillance that will be used by the Government include, but are not limited to the following:

5.2.1 The Government reserves the right to perform random, unannounced surveillances and quality assurance inspections of the Contractor‘s facility, as deemed necessary, to determine rendered services conform to contract requirements.

5.2.2 For internal trend analysis purposes the Government will monitor the failed calibration / rejection levels per month by percentage.

5.2.3 International Organization for Standardization (ISO) auditors may conduct audits and/or process reviews as deemed necessary by the Government. The COR and/or ACOR will be present during any ISO reviews.

5.2.4 Customer Satisfaction Surveys may be submitted by the Customer (i.e. tool rooms and shops) at any time.

All survey documentation shall be maintained by the Government as official contract management data.

5.2.5 To ensure equipment calibration intervals stated in AFCAV are being followed, the Government tool room personnel will conduct calibration interval verifications when tools are returned from the calibration lab.

5.2.6 The Contractor is responsible for reporting any tool quality issues found during equipment calibration or repair to the COR or other Government representative.

5.2.7 The Government will brief the Contractor on surveillance requirements as stated above and in the QASP at the post award conference. The briefing shall not be considered as a substitute for the Contractor fully understanding the requirements of this solicitation at the time proposals are submitted, nor is it to be used to alter the Offeror‘s final proposal arrived at in any negotiation leading to the contract award.

6.0 SPECIAL REQUIREMENTS

6.1 Security

6.1.1 The Contractor shall have and maintain the necessary requirement(s) required by the U.S. Air Force to access the AFCAV program. The Offeror‘s proposal shall describe the method(s)/means used to stay abreast of updated calibration procedures, intervals, guidelines and requirements.

6.1.2 The Contractor shall provide a list of names of all employees to COR prior to the contract start day. The list shall be updated, as necessary. The Contractor shall also be responsible for furnishing a copy of the employee background checks (criminal and financial) for any Contractor employee requiring admission to the US Coast Guard facilities to perform work under this contract. The background checks shall be equivalent to the National Agency

Check (NAC) or higher. Prior to an employee beginning work on the US Coast Guard Base, Elizabeth City, the

Contractor shall certify on company letterhead and signed by the CEO or designated representative (Security

Officer, Personnel/HR Specialist, etc.) that a national financial and criminal background check has been conducted and that there are no negative findings. If there are any negative or criminal offenses found in the background check, then the Contractor shall explain why these findings will not impact the hiring of this individual and the

Company will take full responsibility for the hiring decision. Any negative findings acquired by the Contracting company on the proposed employee must be reported immediately to the appropriate Government representative

COR, ISSO and Chief of the Contracting Office, COCO and Government will mutually agree upon the hiring decision. All background investigations must be completed prior to commencing work under this contract.

6.1.3 Contractor employee requiring admission to the US Coast Guard Base, Elizabeth City will be required to obtain an ALC badge. This badge along with another picture ID will allow the employee to gain access onto the base. Additionally, Contractor personnel are only allowed in buildings where official contract business is necessary during their visit on the US Coast Guard Base, Elizabeth City.

6.1.4 Although contents of this contract or information concerning tools, hazardous chemicals and processes are not classified information, such information is to be considered ―sensitive‖ For Official Use Only (FOUO) information. Employees shall be aware that divulging information without proper authority could negatively impact contractor performance.

6.2 Base Compliance

6.2.1 Contractor personnel shall comply with all local base regulations, instructions, directives, orders and special procedures as promulgated by the Commanding Officer, U.S. Coast Guard BSU, Elizabeth City and ALC.

6.2.2 The Contractor shall not bring chemicals on base without prior approval from the COR who will have gained approval through the Environmental Protection Branch at the U.S. Coast Guard Base Support Unit (BSU), Elizabeth City, NC. The Contractor must follow all current BSU and ALC hazard chemical/waste instructions while on board complex.

6.2.3 The Contractor shall ensure all vehicles driven on the installation both Contractor owned and privately employee owned, used in performance of the contract are registered with the U.S. Coast Guard BSU, Command

Security Office, Building 35, in conformance with local procedures in effect at the time of registration. The

Government will not permit access to the installation without proper vehicle identification. Evidence of a valid driver's license, vehicle registration card, state safety inspection certification, Government provided ID card, and proof of insurance are required for registration. The Contractor shall ensure all installation-issued decals are removed from the vehicles and returned to the installation security office at completion of the contract, termination/completion of employment, or a change in vehicle used for access to the installation. Insurance shall be maintained on all vehicles brought onto the installation property, including rental vehicles.

6.3 Communication

All official communications shall be through the COR, ACOR, Contract Specialist (CS) or Contracting Officer (KO) only.

6.4 Government Property

6.4.1 If necessary, the platform weight and balance scales utilized by ALC‘s Operations Division shall be transported to and from the off-site calibration facility in specifically constructed reusable protective boxes provided by ALC. This equipment shall not be removed from the USCG ALC complex without the approval from the

COR/ACOR and issuance of requisition and appropriate shipping document (DD-1149) prepared by the applicable tool room.

6.4.2 Government equipment shall not be removed from the USCG ALC / ECAS complex without the approval of the COR/ACOR and issuance of a requisition and appropriate shipping document (DD-1149). An ATICTS inventory form may be used as an attachment to the DD-1149.

6.4.3 During the time that Government equipment is in the possession of the Contractor, the Contractor shall ensure that all Government equipment is segregated at the Contractor‘s place of business and is handled separately from other work in process.

6.4.4 The Government may perform random inventory audits of all Government equipment in the possession of the Contractor.

6.4.5 The Government retains the right to perform the required calibration services/major repairs, on those items listed in Attachments 1 and 2, by utilizing in-house capabilities or other commercial/ Government services.

7.0 DEFINITIONS

Automated Tool Inventory Control and Tracking System (ATICTS): Computer formatted program used by

ALC to track calibrated tools and equipment.

Awaiting Government Action (AGA): Test, Measurement and Diagnostic Equipment (TMDE) in the

Contractor's possession but is:

a. Awaiting Government Evaluation

b. Awaiting resolution of technical data discrepancy/deficiency

c. Awaiting Government action to correct deficiencies that prevent the Contractor from completing the unit of work.

Awaiting Parts (AWP): Parts that are on order for specific requirement.

Beyond Economical Repair (BER): Determined by evaluating the percentage of cost for repair compared to the cost for a replacement.

Calibration: Adjusting or standardizing systematically the graduations of a quantitative measuring instrument.

DD-1149 Form: Requisition and Invoice/Shipping Document.

Emergency Calibration: A calibration that must be performed and returned within 24 hours.

Expanded Data Report: Is a report that documents up to 10 calibration data points. These reports will be provided and included for Accelerometers, Gage Blocks, Vibration Transducers, and Load Cells.

Failure Report: A report stating information on failed TMDE.

FOUO: For Official Use Only (defined in the PWS)

Incidental Repairs: A repair that consists of adjustments to enable the proper calibration at no charge to the

Government.

Limited Calibration: An item that will not pass a full calibration. If an item passes a single range, it can be marked a ―Limited Calibration‖ and used for a specific purpose within the approved range. (see 2.5.5)

Limited cal items shall be segregated from other full cal items.

Priority Calibration: A calibration that needs to be performed prior to all other scheduled calibrations and returned within 2 working days.

Major Repairs: A repair required to accomplish calibration that does not fall within the definition of incidental repairs shall be considered a major repair.

Repair Estimate: Written estimate to repair a failed TMDE. Repair estimate is to be broken down into subcategories of a list of required parts using OEM part numbers, cost of parts required and labor rate costs.

Repair Labor Rate: Rate charged on an hourly basis for completing repairs that are performed by the

Contractor, a subContractor, or an affiliate. Hourly Rates include wages, overhead, G&A and profit.

Separate Rates are not required for prime Contractor labor, subContractors, and affiliates.

Test: Comparison between items of equipment, one of which is a measurement standard of known accuracy after a calibration has been preformed.

Travel: Transportation of TMDE to and from the Offeror‘s Off-site Laboratory for Calibration and/or repairs. All travel costs are to be absorbed by the Offeror.

Verification: Confirmation through examination of a given item and provision of objective evidence that it fulfils specified requirements.

8.0 COMPLIANCE WITH LOCAL REGULATIONS, INSTRUCTIONS, DIRECTIVES.

The Contractor personnel shall comply with all local base regulations, instructions, directives, orders and special procedures as promulgated by the Commanding Officer, U.S Coast Guard Base Elizabeth City, NC and

ALC.

Vehicle Registration: If applicable, the Contractor shall ensure all Contractor-provided vehicles in performance of the contract and Contractor employee‘s vehicles to be driven on the installation, to include motorcycles, are registered with the USCG, Command Security Office, Building 35, in conformance with local procedures in effect at the time of registration. The Government will not permit access to the installation without proper vehicle identification. Evidence of a valid driver‘s license, vehicle registration card, state safety inspection certificate, Government provided ID card (if applicable), and proof of insurance are required for registration. The

Contractor shall insure all installation issued decals are removed from the vehicle and returned to the installation security office at completion of the contract, termination/completion of employment, or a change in vehicle used for access to the installation. Motorcycle owner/operators shall comply with all installation requirements. The

Contractor shall maintain insurance on all privately owned vehicles (POV), the Contractor shall maintain insurance on all Contractor-owned vehicles brought on the installation property, including rental vehicles.

Parking and Traffic Control: The Contractor shall abide by installation parking regulations. All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to state and federal driving regulations and any applicable Coast Guard regulations.

Contractors are prohibited from performing inherently Governmental jobs listed in the 1998 Federal

Activities Inventory Reform Act including administering contracts and determining which services or supplies the

Government should buy. An inherently Governmental function involves, among other things, the interpretation and execution of the laws of the United States so as to--

Bind the United States to take or not to take some action by contract, policy, regulation, authorization, order, or otherwise;

Determine, protect, and advance United States economic, political, territorial, property, or other interests by military or diplomatic action, civil or criminal judicial proceedings, contract management, or otherwise;

Significantly affects the life, liberty, or property of private persons;

Commission, appoint, direct, or control officers or employees of the United States; or

Exert ultimate control over the acquisition, use, or disposition of the property, real or personal, tangible or intangible, of the United States, including the collection, control, or disbursement of appropriated and other federal funds.

Contractors providing support to CG-41 shall comply with all Headquarters regulations, instructions, directives, orders, and special procedures as promulgated by the Commandant, U.S. Coast Guard, Washington DC.

TOBACCO POLICY: The Coast Guard prohibits the use of smoking tobacco and smokeless tobacco in the workplace in order to protect the health of all its workers. The workplace includes any area inside a building or facility over which the Coast Guard has custody and control where work is performed by active duty personnel, civilian employees, or personnel under contract to the Coast Guard.

The use of tobacco is prohibited in all Coast Guard Government vehicles (including Cushman type), in all

Coast Guard aircraft, floating unit, or any other aircraft contracted for use in the Coast Guard.

The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in

ALC Instruction 6280.1E (2) (c) (1-4).

Contractors may only use tobacco products in designated smoking areas during Government authorized division and/or shop break and lunch periods and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner which prevents public exposure. Contractor employees found abusing the Tobacco Policy shall be subject to removal.

9.0 REQUIRED INSURANCE

The Contractor shall procure and maintain insurance during the entire period of performance under this contract, in accordance with FAR 52.228-5, entitled ―Insurance – Work on a Government Installation‖. The following minimum insurance is required.

(a) Worker‘s compensation and Employer‘s Liability. As required by applicable Federal and State worker‘s compensation and occupational disease statutes.

(b) General Liability: Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $200,000 per person and $500,000 per occurrence.

(c) Automobile Liability Insurance: Written on the comprehensive form of policy of at least $200,000 per person for bodily injury and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

Prior to commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the Government shall not be effective until thirty days after written notice has been given and approved by the Contracting Officer.

10.0 INSPECTION/ACCEPTANCE

Inspection / acceptance shall be in accordance with the Statement of Work.

11.0 MARKING AND PACKAGING OF SHIPMENT

Marking of shipments shall be in accordance with the Statement of Work.

Preservation, packaging and packing shall be in accordance with the Statement of Work.

12.0 DELIVERY/PERFORMANCE

Delivery/performance shall be in accordance with the Statement of Work.

13.0 GOVERNMENT FURNISHED MATERIAL (GFM)

Requests for Government Furnished Material. The USCG reserves the right to provide to the

Contractor Government Furnished Material (GFM) should it be determined to be in the best interest of the Government. The Contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to perform calibration and repairs of tools and equipment listed in Attachment 2 and 3, this list is not considered all inclusive. The Contractor may receive equipment with components having a different part / serial number than what is shown in the Attachment 2 and 3.

14.0 WARRANTY

Warranties shall be in accordance with the Statement of Work.

15.0 QUALITY ASSURANCE

Quality Assurance shall be in accordance with the Statement of Work.

16.0 PLACE OF PERFORMANCE

The place of performance is the Contractor‘s facilities and US Coast Guard Base Elizabeth City, NC.

17.0 F.O.B. POINT

Delivery shall be F.O.B Destination from Contractor facility to U.S. Coast Guard Aviation Logistics

Center, Heavy Maintenance Facility Hangar or Elizabeth City Air Station.

18.0 PERIOD OF PERFORMANCE

The period of performance for this contract is a base period of one (1) year to begin at time of award, with two (2) 1-year option periods. The total duration of this contract may not exceed three (3) years.

19.0 CONTRACT ADMINISTRATION DATA

Contract administration will be performed by:

USCG Aviation Logistics Center

Engineering Services Division Contracting Officer, Bldg 78

1664 Weeksville Road

20.0 CONTRACTING OFFICER’S AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

21.0 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The Contracting Officer hereby designates the following individual as the primary Contracting

Officer‘s Technical Representative (COR) for this contract.

To be identified at contract award

In the absence of the primary COR named above, all responsibilities and functions assigned to the

COR shall be the responsibility of the alternate COR acting on behalf of the primary COR. The

Contracting Officer hereby appoints the following individual as the alternate COR:

To be identified at contract award

The COR will act as the Contracting Officer‘s representative for technical matters (only), providing technical direction and discussion as necessary with respect to the statement of work, monitoring the progress and quality of the Contractor performance.

The COR is not a Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change pricing, quantity, quality, place of performance, delivery schedule, personal services, or any other terms and conditions of the contract, or to direct the accomplishment of effort which goes beyond the scope of the statement of work in the contract.

It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the Contractor and any other person effective or binding on the Government. When/if, in the opinion of the Contractor, an effort outside the existing scope of the contract is requested, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor (under such direction) unless the Contracting

Officer has issued a contractual change or otherwise resolved the issue.

22.0 INVOICES:

Invoices may be submitted electronically to ALC-Fiscal@uscg.mil (preferred method) or submitted via mail to:

Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Road

Payment Status – 252-335-6852

Invoices must reference the contract number and applicable delivery order number (assigned at issuance).

23.0 POINT OF CONTACT

All questions pertaining to contractual issues shall be addressed to Mr. Patrick Morris, (252) 338-5038 or william.p.morris@uscg.mil.

24.0 ORDERING

The following Activities are the only two commands authorized to place delivery orders against this contract.

USCG, Aviation Logistics Center

Elizabeth City, NC 27909-5001

USCG, Air Station Elizabeth City mailto:ALC-Fiscal@uscg.mil mailto:william.p.morris@uscg.mil

25.0 REPORTING REQUIREMENTS

Reporting requirements shall be in accordance with the Statement of Work.

26.0 SPECIAL CONTRACT CONSIDERATIONS

Exercise of Options

As prescribed in FAR 52.217-9 Option to Extend the Term of the Contract, and subject to FAR

52.232-19 Availability of Funds for the Next Fiscal Year, the US Coast Guard may require the services provided by this contract during the period(s) identified in the Schedule of Supplies/Services. Exercise of any option period is the unilateral right of the Government.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government

Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute

Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or

Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for

Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman:

solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester‘s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the

OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency‘s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

COMMANDANT (CG-9131)

U S COAST GUARD

OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

2100 2ND ST SW STOP 7112

WASHINGTON DC 20593-7112

The Ombudsman Hotline telephone number is 202.372.3695.

CONTRACT CLAUSES:

CLAUSES INCORPORATED BY REFERENCE

52.211-15

52.212-4

52.237-2

52.245-1

52.246-4

52.246-6

52.247-34

52.253-1

Defense Priority and Allocation Requirements

Contract Terms and Conditions--Commercial Items

Protection of Government Buildings, Equipment, and

Vegetation

Government Property

Inspection of Services – Fixed Price

Inspection of Services – Time and Material and Labor Hour

F.O.B. Destination

Computer Generated Forms

APR 2008

FEB 2012

APR 1984

APR 2012

AUG 1996

MAY 2001

NOV 1991

JAN 1991

CLAUSES INCORPORATED BY FULL TEXT

52.209-7 Information Regarding Responsibility Matters. (Feb 2012)

(a) Definitions. As used in this provision—

―Administrative proceeding‖ means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian

Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a

Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

―Federal contracts and grants with total value greater than $10,000,000‖ means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

―Principal‖ means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than

$10,000,000.

(c) If the Offeror checked ―has‖ in paragraph (b) of this provision, the Offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System

(FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the Offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the Offeror of a Federal contract or grant, been the subject of a proceeding, at the

Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the Offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the Offeror has provided the requested information with regard to each occurrence.

(d) The Offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database via https://www.acquisition.gov (see 52.204-7).

52.211-14 Notice of Priority Rating for National Defense Use, Emergency Preparedness, and Energy Use

Program (Apr 2008); DO-A1 Rating

52.212-4 Contract Terms and Conditions—Commercial Items Alternate I (Oct 2008).

CLINS 0002 and 0004 of the base year and any option years are covered by Alt 1.

(i)(ii)(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: None.

(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the

Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price:

None.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial

Items.

As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items

(May 2012)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on SubContractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)

(41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1

(41 U.S.C. 251 note)).

https://www.acquisition.gov/ https://www.acquisition.gov/far/current/html/52_200_206.html#wp1137850 http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t09t12+37+408++%2810%29%20%252 http://uscode.house.gov/

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009

(June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and

Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier…