RFQ_for_Kodiak_HHG_Moves.doc

Commandant

United States Coast Guard

REQUEST FOR QUOTE (RFQ)

RFP # : HSCG23-16-Q-PJT449

ATTN: COMDT (CG-9121)

US COAST GUARD STOP 7828

2703 MARTIN LUTHER KING JR AVE SE

WASHINGTON DC 20593-7828

Staff Symbol: CG-9121

Phone Number: (202) 475-3706 Email Address: Nate.Dolezal@uscg.mil

COVER PAGE

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some other external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or, as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand-delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the

Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed. The Ombudsman Hotline telephone number is (202) 372-3695.

GENERAL OVERVIEW

Issued 12 JUL 2016 From: Mr. Nathan K. Dolezal, Contracting Officer (CG-9121)

To:

Small Business Contractors who are Certified as Small at the Time of Their Initial Quotation Submission

Subject: Request for Quotation (RFQ) # HSCG23-16-Q-PJT449

1. Introduction. The United States Coast Guard (USCG) has a requirement to obtain local household goods moving service. The work will be performed starting at USCG Base Kodiak, AK Military housing area with delivery within the same housing area and various homes or apartments in the local area.

2. Overview of the Work. The work under this contract will require the contractor to: inventory, pack, load, move, unload, and unpack the Household Goods (HHG) of 38 Coast Guard members and their families.

3. Location of the Work. The moves will originate at the military housing area of USCG Base Kodiak and delivery will be made to a local area home or apartment.

4. Applicable North American Industry Classification System (NAICS) Code. The applicable NAICS code is 484210, “Used Household and Office Goods Moving”, with a size standard of $27.5 million dollars.

5. Offerors Eligible for Award. This solicitation will only be awarded to responsible offerors who are certified small businesses at the time of their initial quote submissions. Successful offerors must also be determined by USCG to have fair and reasonable pricing.

6. Type of Contract to be Awarded. As a result of this solicitation, USCG plans to award a Firm-Fixed Price (FFP) commercial contract.

7. Anticipated Periods of Performance. A one year period of performance is planned for the contract.

8. Commercial Item Determination. The service described under this contract will meet the definition of “commercial items” in accordance with Federal Acquisition Regulation (FAR) Subpart 2.101, “Definitions”.

9. Type of Solicitation. This solicitation is governed by FAR Part 12, “Acquisition of Commercial Items”.

10. FedBizOpps (FBO). All pertinent information regarding this solicitation (e.g., the synopsis, the solicitation, solicitation amendments, questions and answers, contract award, etc.) will be posted to FBO.

Here is a link to the FBO page:

11. Questions and Answers. All questions regarding this solicitation must be received by Friday, July 22nd, 2016, at 2:00 PM Eastern Daylight Time (EDT). Questions received after this time and date may or may not be addressed by USCG.

Questions will only be accepted in email format. Questions received in any other format will be disregarded. Emails should be addressed to the joint attention of the Contract Specialist, Mr. Christopher Stacy, at Christopher.g.stacy@uscg.mil and the Contracting Officer, Mr. Nathan Dolezal, at nate.dolezal@uscg.mil.

Answers to all questions will be posted in matrix form to the FBO page noted above. The questions and answers matrix will be posted Wednesday, July 27th, 2016, so as to allow all offerors a chance to adjust their quotations prior to submission to USCG.

However, specific information as to which company asked which questions will not be provided.

Offerors are strongly encouraged to ask questions and convey their expectations about the requirements during this time. The USCG desires to alleviate concerns during the solicitation phase so that no assumptions or exceptions will be present in any quotations. Offerors shall not submit a quotation that includes any exceptions taken to the RFP or its attachments.

By submission of its quotation, each offeror is verifying that it understands the RFP, the RFP attachments, and that there are no exceptions to the RFP or its attachments in the quotation itself.

12. Quotation Submissions. The deadline for quotation submission is Friday, August 3rd, 2016, at 2:00 PM (EDT). Any quotation received after the aforementioned date and time risks immediate rejection by the Contracting Officer.

Quotations will only be accepted by email; any quotation received by USCG that is not emailed will not be considered for award. All quotation emails should be addressed to the joint attention of the Contract Specialist, Mr. Christopher Stacy, at Christopher.g.stacy@uscg and the Contracting Officer, Mr. Nathan Dolezal, at nate.dolezal@uscg.mil.

Offerors must submit their quotation via a single email. The email must have the offeror’s name in the subject line and be formatted as noted below.

a. [Name of Offeror’s Company], USCG Base Kodiak Local HHG Moves The file capability of USCG’s servers is 10 megabytes (MBs). A quotation that is of greater size shall be submitted in multiple transmissions, all of which must arrive by the quotation submission deadline.

Offerors should have one total price as per the attached pricing schedule. Each single family household should be estimated at 10,500 lbs.

By submission of its quotation, each offeror is asserting that it understands the RFQ, the RFQ attachments, and that there are no exceptions to the RFQ or its attachments in the proposal itself.

14. Anticipated Date of Award. The anticipated date of the awards is Friday, August 12th, 2016.

15. Disclaimer. This RFQ shall not be considered direction to proceed with the subject effort. This RFQ is not a promise of future direction to proceed. Offerors are solely responsible for all RFQ submission costs.

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EVALUATION OVERVIEW

SUBMISSION INSTRUCTIONS

The evaluation of the RFQ will be Lowest Price Technically Acceptable. Evaluation Factors are:

Factor 1: Past Performance

Factor 2: Technical Capability

Factor 3: Price

Past Performance will be evaluated using PPIRS and (at the Government’s discretion) offeror-submitted points-of-reference of past performance. For each point-of-reference submitted, offerors should provide the following:

Name

Address

Phone Number

E-Mail

Relevant contract number

Brief description of work provided

Technical capability will be evaluated as either “meeting” or “not meeting” the requirements of the Statement of Work.

The Government will evaluate the total overall price for reasonableness.

Offerors should include the completed terms and conditions as a separate Word document in their quotation submission email. Each factor may be submitted as its own Word document (for past performance or technical capability) or Excel document (for price).

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LIST OF ATTACHMENTS

Attachment A: Statement of Work (SOW)

Attachment B: Terms and Conditions Attachment C: Price Schedule

HSCG23-16-R-PFP021

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Request for Quotation (RFQ) # HSCG23-16-Q-PJT449

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