HSCG23-15-R-MIA047_Question_and_Answers_Amendment_One.xlsx
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Amendment 00001 HSCG23-15-R-MIA047 Questions and Responses
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| Question # | Reference | Questions | Responses |
| 1 | N/A | Please can you let me know if the subject solicitation is for 8(a) small business or it is for all small businesses? | This requirement is set-aside for 8(a) small businesses and current 8(a) status will be verified with SBA. |
| 2 | Presolicitation Notice Questions and Answers | In reference to the requirements listed below, is the prime company or any subcontractor companies required to have an active Facility Clearance and JPAS account in order to be awarded the contract? Interested parties should note that one section of the requirement calls for personnel to possess and maintain an active Secret Clearance prior to performing the requirements. All other personnel require a minimum initiated National Agency Check with Inquiries (NACI) and a favorable completion of Federal Bureau of Investigation (FBI) fingerprint check, or a DoD-determined equivalent investigation. | See revised PWS, Clauses and Provisions, and Additional Terms and Conditions. |
| 3 | Presolicitation Notice Questions and Answers | I was reviewing the questions and answers for the above named solicitation and I wanted to clarify the response to question 3. Is a facility clearance a requirement for this solicitation? | Yes. PWS, Clauses and Provisions, and Additional Terms and Conditions have been revised. |
| 4 | Presolicitation Notice Questions and Answers | As per the subject mentioned solicitation there is an attachment of name “Presolicitation Notice Questions and Answers” in that there is written (An Facility Clearance is required for a company to hold/maintain the DoD Secret personnel clearances.) But I am not able to find the same in the solicitation. |
So can you please confirm that do we need to have a Facility clearance for this requirement? Please clarify.
| Yes. PWS, Clauses and Provisions, and Additional Terms and Conditions have been revised. | |||
| 5 | Performance Work Statement (PWS) Section 2.1 | PWS Section 2.1 requires the contractor to “assist in the administrative management of overseas billets. How many overseas billets will the contractor work with? | The contractor will work with approximately 50 billets. PWS has been revised. |
| 6a | PWS Sections 2.1.2 and 2.1.3 | How many EERs for members serving in overseas assignments are processed on average per month/year? | Approximately 35 annually. PWS has been revised. |
| 6b | PWS Sections 2.1.2 and 2.1.3 | How many OERs for members serving in overseas assignments are processed on average per month/year? | Approximately 15 annually. PWS has been revised. |
| 6c | PWS Sections 2.1.2 and 2.1.3 | Would the contractor be processing hard copy EERs/OERs or would use of a computer system be required (such as Direct Access)? | The contractor will use the computer to help coordinate the process, but the use of Direct Access is not required. |
| 6d | PWS Sections 2.1.2 and 2.1.3 | PWS Sections 2.1.2 and 2.1.3 require the contractor to verify EERs and OERS “for accuracy.” Are we correct in assuming that the contractor will only be reviewing administrative materials (names, dates, duty stations, etc.) for accuracy and will NOT be reviewing content (statements of performance, numerical evaluations) for accuracy? | That is correct. |
| 6e | PWS Sections 2.1.2 and 2.1.3 | We understand the official review chain for evaluations consists of only military or civilian employees and that EERs contain personal information and are sensitive documents. At what point in the review chain will the contractor review the EERs/OERs and in what capacity does the contractor serve? | Strictly administrative review and tracking of submissions. No contractor role in reviewing performance review content. |
| 7a | PWS Section 2.1.4 | Are we correct in assuming that this review will only be for those personnel working in overseas assignments under the auspices of DCO-I and will NOT include review for those in other overseas assignments such as marine inspection? | Yes. |
| 7b | PWS Section 2.1.4 | How many awards are processed each month/year on average? | Approximately 25 annually. See revised PWS. |
| 7c | PWS Section 2.1.4 | Would the contractor be processing hard copy award packages or would use of a computer system be required (such as Direct Access)? | Hard copy. |
| 7d | PWS Section 2.1.4 | If in Direct Access or another system, what level of access would the contractor have (i.e., read only, read-write capability, etc.)? | No access required. |
| 8a | PWS Section 2.1.5 | Is this requirement for ALL Coast Guard personnel (i.e. those working in the marine inspection specialty, etc.) or only for those assigned under the auspices of DCO-I? | Only personel assigned to DCO-I. |
| 8b | PWS Section 2.1.5 | How many Permanent Change of Stations and Temporary Duty orders are completed per month/year on average? | Approximately 25 annually. See revised PWS. |
| 9a | PWS Section 2.1.7 | What tasks are involved in the “development” of required pre-deployment training (i.e. does this involve creating training systems and coursework)? | This is only the development of a training program from existing courses. No training developmental work is involved. |
| 9b | PWS Section 2.1.7 | How frequently is pre-deployment training conducted? | Twice annually overall. |
| 9c | PWS Section 2.1.7 | How many members serving overseas would this training apply to? | Approximately 15 annually. See revised PWS. |
| 10 | PWS Section 2.1.8 | PWS Section 2.1.8 requires the contractor to participate in bi-weekly conference calls with overseas personnel. Are these calls performed during normal working hours or would this task require working off-times due to time differences? | During normal working hours. |
| 11a | PWS Section 2.1.9 | Is the “Welcome Aboard” program’s audience new employees in the U.S (working at CG Headquarters/DCO-I), those serving overseas to meet their U.S. counterparts, or both? | Those working overseas. |
| 11b | PWS Section 2.1.9 | How many personnel would receive this orientation annually? | Approximately 25 annually. See revised PWS. |
| 12 | PWS Section 8 | PWS Section 8.0, item 2, calls for a monthly report to be delivered by the seventh business day of the following month. Several other Coast Guard contracts/task orders require a monthly report to be delivered by the 15th of the following month. Will the government consider amending this requirement to the 15th for consistency with other contracts? |
| The PWS is updated to call for the monthly report to be delivered by the 15th calendar day. | |||
| 13 | N/A | How is the proposed work currently being done by the incumbent? | By individual members with appropriate personnel qualifications, Section 2.1 is not currently being supported by contracted staff. |
| 14 | N/A | What is the projected award date? | Anticipated 22 September 2015 for a period of performance start date of 23 September 2015. |
| 15 | N/A | What are the transition in / transition out procedures, if any? | Identification and security procedures will be conducted as noted in the terms and conditions. |
| 16 | N/A | Are we allowed to engage in partnering and teaming for the work? | This is an 8(a) set-aside. |
| 17 | N/A | Is this a new piece of work / solicitation or a continuation with expansion of previous work? | This is a continuation with expansion due to the inclusion of section 2.1. |
| 18 | N/A | The solicitation mentioned Florida at one point, where is the designated place of performance? | U.S. Coast Guard Headquarters, Washington, DC. |
| 19 | Attachment_2_-_Clauses_and_Provisions_2015_08_04-2, paragraph 3(a) of the Instructions for Proposal Content , page 26 | On page 26 of Attachment_2_-_Clauses_and_Provisions_2015_08_04-2, paragraph 3(a) of the Instructions for Proposal Content says the following: The offeror shall explain the technical approach that will be used to perform the following key portions of the Performance Work Statement (PWS). Proposals shall discuss the offeror’s understanding of these requirements and how the offeror will perform these specific tasks. Responses shall be sequentially ordered and identify the PWS paragraphs by number: |
2.1.5 2.1.6 2.1.7 2.1.9
Can you confirm that the PWS paragraphs to be identified should match the paragraphs for the PWS Requirements, and be listed this way instead?
2.1 2.2 2.3 2.4 The PWS paragraphs as listed in the Instructions are correct. These will not be changed.
HSCG23-15-R-MIA047
Amendment 00001 Request for Proposal Questions and Responses 13 August 2015 &"-,Bold"&12
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