RFP08-R-00001.doc

Schedule

This requirement is for security guard services at, but not limited to, the following locations:

1201 Eye Street, NW, Washington, DC (Covered by Collective Bargaining Agreement) 4401 N. Fairfax Drive, Arlington, VA (Covered by Collective Bargaining Agreement) Please e-mail brian.connolly@dhs.gov for a copy of the Post Exhibit - Attachment I (see below) and any questions related to this solicitation.

Base Ordering Period (March 1, 2008-February 28, 2009):

CLIN

Description

Maximum Qty Unit of Issue Rate

Ceiling Amount

Guard II Productive 42,582

HR

Guard II Supervisory

HR

Temporary Additional Services 350

HR

Option Period I Ordering Period (March 1, 2009-February 28, 2010):

CLIN

Description

Maximum Qty Unit of Issue Rate

Ceiling Amount

Guard II Productive 42,582

HR

Guard II Supervisory

HR

Temporary Additional Services 350

HR

Option Period II Ordering Period (March 1, 2010-February 28, 2011):

CLIN

Description

Maximum Qty Unit of Issue Rate

Ceiling Amount

Guard II Productive 42,582

HR

Guard II Supervisory

HR

Temporary Additional Services 350

HR

Option Period III Ordering Period (March 1, 2011-February 28, 2012):

CLIN

Description

Maximum Qty Unit of Issue Rate

Ceiling Amount

Guard II Productive 42,582

HR

Guard II Supervisory

HR

Temporary Additional Services 350

HR

Option Period IV Ordering Period (March 1, 2012-February 28, 2013):

CLIN

Description

Maximum Qty Unit of Issue Rate

Ceiling Amount

Guard II Productive 42,582

HR

Guard II Supervisory

HR

Temporary Additional Services 350

HR

Schedule Notes:

This is an indefinite quantity, indefinite delivery type contract being conducted under a competitive 8(a) small business acquisition utilizing FAR 12 procedures. The Government will issue fixed price task orders from the contract based on the information contained within each ordering period. The hours identified above are for productive hours only and represent the maximum number of hours that the Government may order within that given period. Task orders will be issued based on the information contained within the post exhibits (see Attachment I-requested by e-mailing brian.connolly@dhs.gov) which includes the post description, number of posts, post coverage times, clearance level, armed or unarmed post, relief required, etc. The offeror’s hourly rate shall be inclusive of all of the offeror’s direct costs, indirect costs and profit and include all costs associated with providing the services described in the Statement of Work (e.g. relief, training, vacation, sick time, etc.) The Government shall not be responsible for compensating the contractor for and/or costs tied to the solicitation/contract requirements, either by the contractor’s intention or by mistake.

Per attached Collective Bargaining Agreements (CBA) between National Union of Protective Services Associations and DTM Corp. dated September 11, 2007, Guard II’s (Armed) shall be paid a minimum wage rate of $18.55 per hour plus health and welfare of $3.05 per hour. Per attached CBA between Ares Group, Inc. and Industrial Technical & Professional Employees Union (AFL-CIO) dated January 4, 2005, Guard I’s (Unarmed) shall be paid a minimum wage rate of $15.50 per hour plus health and welfare of $3.01 per hour. See the pension and uniform allowance information also contained in these wage determinations.

Minimum and Maximum Quantities

As referred to in paragraph (b) of the “Indefinite Quantities” clause of this contract, the total contract minimum quantity is a total of $100,000 worth of orders at the contract unit price(s). The contract maximum is the total ceiling amount of the contract inclusive of all options.

Table of Contents

Section C

C-1

Introduction

C-1.1

Use of Acronyms

C-1.2

Introduction (General)

C-1.3

Introduction (FPS)

C-1.4

Introduction (The contract)

C-1.5

Introduction (Delivery/Task Orders)

C-2

Contract Start-Up, Review, and Follow Up

C-2.1

Conferences and meetings

C-3 Authority and Jurisdiction, Permits, Licenses and Adherence to Laws

C-3.1

Prior to the Commencement of the Contract

C-3.2

During Performance of the Contract

C-4

Qualifications of Personnel

C-4.1

General Qualifications

C-5

Quality Control

C-5.1

Contractor Provided Quality Control

C-5.2

Government Provided Quality Control

C-6

Services Required – Non-Supervisory Security Guards

C-6.1

Order of Precedence

C-6.2

Security Guard Post Assignment Record

C-6.3

Typical Duties

C-6.3-1

Access/Egress Posts

C-6.3-2

Roving Posts

C-6.3-3

Traffic Control

C-6-3-4

Receipt, Use, and Safekeeping of Keys

C-6.3-5

Security and Fire Systems

C-6.3-6

Utility Systems

C-6.3-7

Building Rules and Regulations

C-6.3-8

Physical Security, Law and Order

C-6.3-9

Unauthorized Access

C-6.3-10 Hazardous Conditions

C-6.3-11 Response to injury or Illness

C-6.3-12 Additional Duties

C-6.3-13 Reports, Records and Testimony

C-6.3-14 Civil Disturbances

C-6.3-15 Emergencies

C-6.3-16 Primary Security Response

C-6.4

Recording Presence

C-7

Key Personnel (Contract Manager and Supervisors)

C-7.1

Special Requirements for Contract Manager

C-7.2

Services Required - Contract Manager (Key Personnel)

C-7.3

Services Required – Supervisor (Key Personnel)

C-7.4

Special Requirements for Supervisors

C.8

Work Scheduling Procedures

C-9

Reporting Man Hours Provided

C-10

Contract Guard Labor Category

C-11

Contract Effort Required

C-11.1

Contract effort Required – Productive Hours

C-11.2

Contract Effort Required – Supervisory Hours

C-11.3

Contract Effort Required – Reserve Security Guard Force

C-12

Limitation of Labor Hours to be Provided by Individual Employees

C-13

Relief and Lunch Breaks

C-14

Training

C-14.1

General

C-14.2

Training requirements by Position

C-14.2.1 Security Guards (Supervisory and Productive)

C-14.2.2

Supervisors

C-14.3

Written Examination

C-14.4

Weapons Training and Qualifications

C-14.5

Minimum Age for Firearms Licensing

C-14.6

FPS Specific Training

C-14.7

Government Provided Magnetometer / X-ray Training

C-14.8

CPR / AED / First Aid Training

C-14.9

Other Special Training

C-14.10

Training of Replacement Employees

C-14.11

Schedule of Provided Training and Testing

C-14.12

Government Provided Training – Failure to Attend

C-14.13

Training Waivers

C-15

Medical and Physical Qualifications

C-15.1

General

C-15.2

Medical Standards

C-15.3

Physical Demands

C-15.4

Initial and Recurring Screening for Illegal Drugs

C-15.5

Government Requested Screening

C-16

Conduct of Contractor Personnel

C-17

Government and Contractor Provided Property

C-17.1

Government Furnished Property (Use, Accountability and Care)

C-17.1-1 Use of Government Property

C-17.1-2 Accountability of Government Property

C-17.1-3 Safeguarding Government Property

C-17.1-4 Malfunctioning Government Property

C-17.2

Contractor Furnished Property (Use, Accountability, and Care) C-C17.2-1

Contractor Furnished Property

C-17.2-2 Equipment

C-17.2-3 Uniforms

C-17.2-4 Supplementary Equipment

C-18

Regulations, Handbooks and Other Applicable Documents

C-19

Security Guard Certification / Security Requirements

C-19-1

General

C-19.2

Security Management

C-19.3

Suitability Determination / Enter on Duty Decision

C-19.4

Suitability Adjudication

C-20

Security Clearance Requirements

C-20.1

Background Investigations

C-20.2

Access to Classified Information (Contractor)

C-20.3

Continued Eligibility

C-21

Personal Appearance and Grooming Standards

C-22

Contract Employee Reinstatements

C-23

Contractor’s Personnel Filing System

C-24

Contract Transition

C-24.1

Phase Out of Contract and Continuity of Service

C-25

Performance Evaluations

SECTION C – STATEMENT OF WORK

C-1 Introduction

C-1.1 Use of Acronyms

This Solicitation/Contract contains numerous acronyms. Whenever a new term is introduced in the Solicitation/Contract that will be referred to by an acronym, the acronym will appear next to the term in parentheses (). The acronyms that will appear in the Solicitation/Contract are listed below for easy reference:

ATR

Agency Technical Representative

SGIM

Security guard Information Manual

CM

Contract Manager

CPM

Contract Performance Monitor

CO

Contracting Officer

COTR

Contracting Officer’s Technical Representative

DHS

Department of Homeland Security

DOL

Department of Labor

FAR

Federal Acquisition Regulation

FLEP

FPS Law Enforcement Personnel

FPS

Federal Protective Service

FSS

Federal Supply Service, General Services Administration

HSAM

Homeland Security Acquisition Manual

HSAR

Homeland Security Acquisition Regulations

ICE

Immigration and Customs Enforcement

MAS

Multiple Award Schedule Public Buildings Service

SAS

Special Additional Services

SF 30

Standard Form 30 (Amendment of Solicitation/Modification of Contract)

SOW

Statement of Work

SUPV

Supervisor

TAS

Temporary Additional Services

C-1.2 Introduction (General)

A. This is a Statement of Work (SOW) for Department of Homeland Security (DHS) Federal Protective Service (FPS) Solicitation number HSCEEC-08-R-00001.

B. As an integral component of the FPS security effort, the Contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, and files necessary to accomplish security guard services as described and required in this SOW and in Sections B, D, E, F, G, H, I and J of this Solicitation/Contract. The Contractor shall perform to the standards required in this Contract and will be expected to work closely with FPS representatives throughout the duration of the Contract.

C. Important Note: Where the Government identifies and references specific Solicitation/Contract Section numbers, that reference refers to that Section in its entirety, including every subsection having the same letter and/or letter-number prefix. For example, a reference to the requirements of “Section C” includes all of Section C. Similarly, a reference to Section C-7 includes Sections C-7.1, C-7.2, and so on, through the last subsection identified with a prefix of “C-7.”

C-1.3 Introduction (FPS)

A. FPS is the security and law enforcement component of the Department of Homeland Security, Immigration and Customs Enforcement. FPS is responsible for protecting federally owned or leased facilities. FPS ‘s mission is to provide a safe environment in which Federal agencies conduct their business without fear of violence, crime or disorder.

B. Contract security guards have a crucial and highly visible role in support of FPS’s mission. They are usually the first (and sometimes only) contact visitors have with the Federal community, and they are usually the first line of defense in a federally controlled facility. Visitors and federal employees perceive the contract Security Guards to be integral with the FPS mission. It is crucial that the Contractor ensure that their employees realize the importance of their role, and perform their duties courteously and professionally at all times.

C-1.4 Introduction (The Contract)

The Government intends to incorporate the contents of this Solicitation/Contract and the successful Offeror’s entire proposal (price and technical) into a Fixed-Price Requirements type Contract between DHS/FPS and that Offeror (see additional information in Section L).

C-1.5 Introduction (Delivery/Task Orders)

A. Services required under this Contract shall be ordered using a government Order for Supplies and Services form. This form is commonly referred to as a “delivery order” or a “task order.” For the purpose of this Solicitation/Contract, the form shall hereinafter be referred to as a “task order.”

B. Each task order issued by the Contracting Officer (CO) shall contain the specific building(s), post locations, hours of service, and period of service required by the Government.

C. The Government has the unilateral right to add, decrease, cancel, or modify services stated in each task order issued, as long as the change is within the scope of the Contract and task order. The Contractor will be obligated to provide services at the specified hourly rates contained in Section B. All modifications to task orders will be accomplished using a Standard Form 30 (SF30) (form subject to change), Amendment to Solicitation/Modification of Contract. If the Government has new requirements that are not directly related to an existing task order but are within the scope of this Contract, those services will be ordered by a separate task order.

D. Temporary or Special Additional Services (TAS/SAS) will be issued through separate task orders. Depending on the circumstances of each order, TAS/SAS orders may be issued verbally between the CO and/or his/her designated representative and the Contractor and formalized in a written task order as soon as possible after the order is made. See Section G-2 for additional information regarding invoicing and payment for TAS/SAS.

C-2 Contract Start-Up, Review, and Follow-Up

C-2.1 Conferences and Meetings

A. Immediately after award of the Contract and prior to the Contractor’s performance at the work site(s), the FPS CO shall notify the Contractor, and the FPS Contracting Officer’s Technical Representative (COTR) to schedule a pre-performance meeting that includes an in-depth review of the total Contract requirements and a review of the Contractor’s Transition Management Plan.

B. During the performance of the Contract, the FPS CO, COTR, and the Contractor shall meet annually or on an as-needed basis to discuss all relevant Contract issues. A mutual effort will be made to resolve all problems identified. The Contractor and the CO or shall sign the written minutes of these meetings, which will be prepared by the Government and incorporated into the Contract file. Should the Contractor not concur with the minutes, the Contractor shall state, in writing to the CO, any areas of clarification or disagreement within 5 days after receipt of the meeting minutes. Those comments shall be included with the report in the Contract file.

C-3 Authority and Jurisdiction, Permits, Licenses, and Adherence to Laws

C-3.1 Prior to Commencement of Contract

A. The Contractor will perform services at 1201 Eye Street, NW, Washington, DC. The Contractor must possess ALL licenses required to perform services in Washington, DC.

B. Important Note: The Contractor bears the sole burden for ensuring that all legally required licenses and permits are obtained and renewed as specified by the regulating agency. This information is provided as a guide only. The Contractor must verify and comply with all Federal, State, and Local requirements, whether listed here or not.

C. Prior to commencement of work under this Contract, and except where precluded by local law or ordinance, the Contractor shall make and complete all arrangements with the appropriate officials in the state or local jurisdiction in which the services are to be performed to:

1. Obtain all licenses and permits required for each security guard and supervisor to serve as an armed security guard with the authority to hold and detain individuals suspected of committing crimes. The Contractor will not be reimbursed for services rendered by a Security Guard lacking appropriate permits and certifications.

2. Provide any official bond(s) and insurance required, and pay any fees or costs involved or related to authorization for the arming of any employees engaged in providing services specified under this Contract.

3. The Contractor shall furnish a legible copy of all legally required licenses and permits (excluding permits and licenses issued to individual Contract employees) to the CO prior to the Contract start date and again within 15 days after each option period exercised by the Government. The Contractor shall complete and certify a written record that shows names and issue dates for each Contract employee having each and all legally required licenses, permits, and certifications. This written Contractor certification shall state that all legal requirements have been fulfilled prior to the commencement of any Contract work. The Contractor shall provide an updated record to the Government upon the CO’s or COTR ’s request. The CO, COTR and all other authorized Government personnel shall have the express authority to examine these documents upon request at any time during the duration of this Contract.

4. Obtain, possess, and maintain all business and corporate licenses required to operate as a commercial security service within the entire geographic area covered under this Contract prior to performing any work under this Contract.

D. Important Note: Failure by the Contractor to obtain all required licenses as of the Contract start date will be grounds for termination for default.

C-3.2 During Performance of Contract

A. In performance of work under this Contract, the Contractor shall be responsible for maintaining current, valid copies of all licenses, permits, certifications, and registrations and for complying with all applicable Federal, state, and local laws and regulations associated with licensing and permit issuance. The CO, COTR and all other authorized Government personnel shall have the express authority to examine these documents upon request, at any time, during the duration of this Contract.

B. The Contractor must pay all costs and fees associated with applying for, receiving, and maintaining all such permits and licenses throughout the course of the Contract, including any and all option periods the Government exercises. The costs associated with this requirement must be factored into the Contractor’s hourly rate, as they will not be itemized or paid for separately by the Government.

C. Failure by the Contractor to maintain valid licenses and permits will be cause for the Government to take Contractual actions, up to and including termination for default. For instance, if an armed guard’s firearms permit expires, and he/she is legally required to possess a valid license while armed, the CO will require that the guard be removed from the post until a valid permit is obtained. If the Contractor fails to renew a required license and the controlling authority (state, local, etc) orders the Contractor to cease performance until the license is renewed, the Government may terminate the Contract for default or take other remedies, such as issuing a Stop Work Order, obtaining performance by other sources, and deducting those costs from the Contract price.

D. Where Contract employees are required by law to individually apply for licenses and/or permits, and a fee is required by the licensing agency, the Contractor shall remunerate the employee for all costs and fees associated with obtaining the required license/permit. Under no circumstances shall a Contract employee be required to pay for a contractually required license or permit without being fully reimbursed by the Contractor.

E. Armed security guards must carry their firearm license/permits (and, where legally required, their concealed weapons permits) on their person while on duty, unless local or state law requires the Contractor to maintain the records. Failure by an armed security guard to carry a valid firearm certificate or permit while on duty shall result in the security guard being removed from the armed post until the certificate or permit is obtained.

C-4 Qualifications of Personnel

C-4.1 General Qualifications

A. Subject to existing law, regulations and/or other provisions of this contract, illegal or undocumented aliens will not be employed by the Contractor, or with this contract. The Contractor will ensure that this provision is expressly incorporated into any and all subcontracts or subordinate agreements issued in support of this contract.

B. To be eligible to perform under this Contract, all uniformed Contract employees must meet, to the satisfaction of the CO and COTR, the following requirements:

1. Be a citizen of the United States of America.

2. Have a Social Security Card issued and approved by the Social Security Administration.

3. Be at least 21 years of age. While there is no limit as to the maximum age of security guards, all security guards must be able to withstand the physical demands of the job and must be capable of responding to emergencies.

Note: At the request of the COTR, the CO may waive the minimum age requirement where the applicant meets all of the other minimum requirements and is legally eligible to perform the required duties.

4. Possess, at a minimum, either a high school diploma or a GED equivalency certificate.

5. Speak English fluently, read and comprehend written English, and compose coherent written reports in English. Bi-lingual security guards may be an asset to the Contractor, but in no circumstances should the Contractor permit a security guard who does not have a good command of the English language to work under this Contract.

6. And meet one of the following experience/education requirements:

a. Three years of security experience within the past five years; or

b. An Associate’s Degree in a related field and at least one year of experience; or

c. Three years of military or National Guard (active duty or reserve) experience; or

d. Successful completion of Police Officer’s Standard Training (POST) course; or

e. Any reasonable combination of the above (i.e., one year of security experience plus one year of college coursework related in the field).

Note: The Contractor shall be responsible to the Government for acts and omissions of his own employees and for any Subcontractor(s) and their employees.

C. Prior to working under the Contract, every supervisor and guard must possess a valid FPS certification card. The FPS certification card is evidence that the guard has:

1. Received a favorable adjudication from FPS;

2. Passed the medical examination;

3. Completed the required training;

4. Passed the required examination(s);

5. And meets all other qualification criteria to be an FPS Contract security guard.

C-5 Quality Control

C-5.1 Contractor-Provided Quality Control Plan

A. Adequate and consistent quality control is an essential component of successful Contract performance. The Contractor shall develop and adhere to the Quality Control Program accepted by the Government upon Contract award. The Contractor’s Quality Control Program shall include, but not be limited to, the following areas:

1. A description of the type, level, and frequency of inspections performed by the Contractor’s Quality Control Monitors. (This does not pertain to routine inspections performed by Area Supervisors as part of their normal duties.)

2. Quality Control Inspection Check Lists used to conduct inspections which include, as a minimum, checks of: equipment, uniform and appearance; attendance and/or compliance with (DHS form TBD) Sign in/out procedures; knowledge of and adherence to Duty Book requirements; knowledge of and adherence to screening equipment operating procedures; possession of certification and company identification card(s); possession of required licenses and permits; current firearms qualifications; and overall performance.

3. A description of the Contractor’s employee reward/incentive program and the Contractor’s discipline procedures, used when the Contractor’s Quality Control Monitors or the Government notes superior or deficient performance.

4. Resumes for all employees appointed to serve as Quality Control Monitors. Under no circumstances shall individuals appointed as Quality Control Monitors serve as uniformed employees working under this Contract.

B. Quality Control Inspection Reports shall be prepared by approved Quality Control Monitors and remain on file at the Contractor's facility in sequence by inspection date for all inspections made during the entire Contract period. Follow-up reports shall be prepared and maintained in the above manner.

C. Inspections shall be conducted by the Contractor in accordance with the Quality Control Plan and as frequently as necessary to ensure effective performance by the Contractor. While the Contractor may perform more inspections than are required in the Quality Control Plan, in no event shall the Contractor perform fewer inspections than required by that Plan.

D. The Contractor’s Quality Control Monitors must be identified and their resumes submitted in writing by the Contractor to the CO and COTR for approval prior to them performing any inspections under the Contract. All changes in appointments shall require the same approval.

E. The Contractor shall maintain a file of all inspection reports related to the Contract and shall make those reports available to the CO or COTR upon request. The CO or COTR may also request a copy of each inspection report to be forwarded at the time it is prepared. The Contractor shall brief the COTR of any serious problems or deficiencies noted during an inspection and shall inform the COTR of all actions taken or planned to resolve the problem.

F. If the Contractor’s performance indicates that additional quality control measures are needed, the CO and COTR will meet with the Contractor to discuss the Contractor’s performance, Quality Control Plan, and any other areas of concern. Through the CO, the COTR may request that the Contractor take additional steps to improve both the overall performance of the Contract and adherence to their Quality Control Plan.

G. The Government shall consider the Contractor’s adherence to their stated Quality Control Plan during semi-annual performance evaluations. Failure by the Contractor to adhere to their stated Quality Control Plan’s schedules, methods, forms, etc., may result in Contractual actions being taken by the Government (e.g., the CO has the authority to negotiate and take an equitable adjustment from the Contractor’s monthly payment for Quality Control not provided) Repeated offences can result in termination for default.

C-5.2 Government-Provided Quality Control

A. The Government shall use all methods deemed necessary to ensure that the Contractor’s employees are in a constant state of awareness and readiness. These methods may include uniformed or undercover surveillance by FPS staff; intrusion tests by undercover FPS staff to evaluate the security guards’ actions; and surveys of building tenants regarding the security guards’ performance, including the security guards’ professionalism, courtesy, and knowledge of their assigned duties.

B. In the event a serious breach of assigned duty by the Contractor’s employee(s) is identified during a quality control exercise, the CO and/or COTR shall immediately contact the Contractor to discuss the Government’s findings and the steps the Contractor will take to correct the problem(s).

C. The Government may assess price deductions for services not rendered according to the provisions of this Contact. See Section G-5, Application of Criteria for Deductions, for further details.

C-6 Services Required – Non-Supervisory Security Guards

C-6.1 Order of Precedence

The Contractor’s employees shall perform the services as prescribed by:

A. The Contract, including the task order(s);

B. The Security Guard Post Assignment Record (DHS form TBD);

C. The Officer's Duty Book (including FPS Operating Orders and Standard Operating Procedures and the Building Occupant Emergency Plan);

D. Security Guard Information Manual (SGIM)

In the event of an inconsistency between documents, the Contract takes precedence over other documents.

C-6.2 Security Guard Post Assignment Record

A. Security guards shall perform all tasks in accordance with the duties outlined on the Security Guard Post Assignment Record (Post Orders), which are prepared by FPS for all shifts on each post. The Post Orders define the specific duties that the contract security guards are to perform. The security guards shall not deviate from the directions provided by the Post Orders except in emergencies or as directed by the COTR. The FPS COTR may modify, amend, and/or revise the Post Orders to change shift duties, start and stop times, and post locations provided the change is within the Contract scope has no impact on the Contract cost. Such changes shall not require modification to the task order or Contract.

B. The duties of most security guard posts require that a security guard not leave his post until properly relieved. Where this is required, it will be specifically stated on the Post Orders. Additionally, each task order will identify posts that require relief breaks.

C. Changes to the post orders that increase or decrease the number of hours specified, that increase or decrease the amount of equipment and/or supplies required, or otherwise affect the Contractor’s cost or the Contract price, must be made by the CO through a written modification to the Contract or task order. The Contractor may be financially liable for accepting or implementing changes by anyone other than the CO; therefore, the Contractor shall be responsible for verifying with the CO whether any requested changes should be provided pending issuance of a Contract or Task Order modification.

C-6.3 Typical Duties

A. Security guards will be required to perform a variety of security-related duties, depending on the type of posts to which they are assigned. Each security guard post will have a Security Guard Post Assignment Record (Post Orders) and an Officer’s Duty Book.

B. Security guards must be thoroughly familiar with the post orders at all posts where they are assigned to work. Under no circumstance should any security guard neglect his/her assigned duties in order to familiarize him/herself with post orders.

C. Security guard post assignments may include, but are not limited to the following duties and responsibilities:

1. Access control;

2. Package screening;

3. Personnel screening;

4. Traffic control;

5. Visitor processing;

6. Vehicle inspection;

7. Communications and dispatching;

8. Patrol operations;

9. Emergency and event response.

D. Security guards should be familiar with the area of their posts. Off-going guards should provide a brief to on-coming guards of the events and occurrences that have recently happened, are continuing, or are anticipated for the post.

C-6.3-1 Access/Egress Posts

A. Security guards must be mentally alert and physically ready to operate and enforce the Government’s system of personnel identification and access/egress control.

B. Security guards assigned to access/egress posts shall be knowledgeable of the location and use of the nearest first aid kit, fire extinguisher, fire alarm, emergency exit, and duress alarm (if any), and shall be ready, willing, and able to use them as necessary and as required by the post orders.

C. Security guards will control access to the post area by observing, detecting, and reporting violations of post regulations as directed by the Post Orders. Security guards must provide and maintain complete and effective surveillance, inspection and protection of all internal and perimeter areas within the designated parameters and limits of the assigned post.

D. Security guards will process visitors as directed in the Post Orders by verifying visitors’ identification, contacting agency sponsors or escorts, fabricating and issuing visitor passes, entering and maintaining data on visitor logs or automated visitor data base programs, and ensuring visitors are presented for appropriate personnel and package screening.

E. Security guards shall perform package inspection when and as directed by the Security Guard Post Assignment Record (Post Orders), or as directed by the COTR in the event of an emergency or an elevated security posture. These inspections may be conducted using automated technology or by manual, visual surveillance and include, but are not limited to, inspection of packages, briefcases, purses, canisters, bags, valises, and other containers in the possession of visitors, employees, and other persons arriving on, working at, visiting, or departing from the facility. Admittance will be denied to those persons refusing to submit to a voluntary inspection, except for those persons exempted by specific Government directive.

F. Security guards will be responsible for operating all security equipment on post, such as X-ray machines, magnetometers, and closed circuit television (CCTV). No security guard shall be permitted to work alone on any post containing security equipment without prior training on that specific equipment.

G. Security guards will be required to conduct and report on security equipment performance tests as directed in the Post Orders. Daily, weekly, or monthly performance tests may be conducted on security equipment such as walkthrough and hand-held magnetometers, x-ray machines, ionizers, air samplers, under-carriage inspection systems, active traffic barriers, and other automated security devices. The results of the tests are to be recorded on an appropriate form provided by the Government as directed in the Post Orders.

H. Security guards will be required to answer questions and provide directions to visitors and building tenants. Prior to arriving on duty, each security guard shall be familiar with the name, address, and location of his/her post, as well as the post orders of the assigned post. Each security guard shall be familiar with each tenant Agency’s name and the locations within the facility of the most commonly sought-after offices or locations, such as service offices, restrooms, elevators, entrances and exits, retail spaces, and parking areas, and shall provide that information to any visitor upon request.

C-6.3-2 Roving Posts

A. Security guards will conduct patrols in accordance with routes and schedules established in the Post Orders. They will observe, detect, report, and respond to all suspected or apparent security violations. Roving security guards will be responsible for maintaining logs, reports, and files of all incidents and occurrences encountered during the patrol tour. Patrol duties will be performed in a professional manner, with the security guards responsible for observing the environment, and, when necessary, questioning those persons whose activities arouse suspicion. Patrol security guards will serve as the first responder to all security alarms and emergencies occurring within the area of assignment.

B. Some posts may require a combination of fixed hours at a security guard booth and roving patrols. Security guards should adhere to the patrol schedule as outlined in the post orders or as directed by the COTR.

C-6.3-3 Traffic Control

When required by the Post Orders, security guards will direct traffic (vehicular and pedestrian), control parking, issue traffic courtesy violation notices, and observe the environment for suspicious vehicles or persons. Security guards may operate traffic control points and identify, delay, and detain all suspicious vehicles and personnel as necessary to maintain a level of security sufficient to ensure the safety and protection of all personnel, property, and resources within the facility.

C-6.3-4 Receipt, Use, and Safeguarding of Keys

A. Based on the Post Orders and coordination with the COTR, security guards will be responsible for receiving and using keys, “key cards,” lock combinations, etc, that are issued for the security guards’ use. Keys and access control devices must be safeguarded and secured as sensitive assets as directed by Post Orders. All such keys and access devices are the property of the Government and are to be returned to the issuing agency at the termination of the Contract.

B. Security guards shall not be permitted to remove the keys and other access control devices from the facility premises unless specifically authorized by the COTR. Keys or access control devices that are missing, lost, unusable, and/or stolen shall be immediately reported to the FPS MegaCenter, the COTR, and the security guard’s supervisor as soon as the security guard detects the loss or the problem. See Section G for Contract price reductions that may be taken because of lost, stolen, or damaged keys and access control devices that were under the control of a Contract security guard at the time of their disappearance.

C. Refer to Paragraph C-17. Accountability for Government Property, for additional information regarding the use and handling of Government furnished property.

C-6.3-5 Security and Fire Systems

A. Security guards will monitor and operate building fire alarm, environmental and intrusion detection systems, closed circuit television systems, automated access control systems, package and personnel screening systems, communications systems, and other protection devices or building equipment located on or near the post, in accordance with the Post Orders.

B. When an alarm sounds, the security guard must immediately report and record the incident as required by the Post Orders.

C. Security guards shall not disengage, shut off, remove, reposition, obstruct, or in any way interfere with the Government video surveillance cameras/systems. See Section G for deductions that may be taken because of damaged or broken surveillance equipment that was under the control of a Contract security guard at the time of its malfunction or breakage.

D. Security guards shall immediately notify their supervisor, the COTR , and the FPS MegaCenter if any of the systems under their control malfunction, fail completely, or otherwise need maintenance.

C-6.3-6 Utility Systems

A. Security guards may be required to lock or unlock specific entrances/exits and turn on/off lights in their duty area at specific times as prescribed in the Post Orders.

B. During emergencies, security guards may be required to perform simple emergency-related functions that activate or deactivate building systems, such as heating/ventilation/air conditioning systems; circuit breakers/switches; and plumbing valves/switches. The required functions will be detailed in the post orders.

C. Security guards are not janitors, building maintenance staff, delivery persons, receiving officials, or mechanics, and will not be required or expected to provide any building systems services except the very basic functions as required in the post orders.

C-6.3-7 Building Rules and Regulations

Security guards will monitor and observe building occupants and visitors for compliance with the Federal Management Regulations (41 CFR 102-74) and the facility’s posted rules and regulations. Security guards shall also identify, report, delay, or detain those persons who violate the rules and regulations as appropriate and in accordance with the Post Orders.

C-6.3-8 Physical Security, Law and Order

Security guards shall maintain physical security, law and order as prescribed by statute, regulation, and Post Orders. Security guards are responsible for detecting, delaying, detaining, and/or apprehending persons attempting to gain unauthorized access to Government property or otherwise violating laws, rules, and regulations.

C-6.3-9 Unauthorized Access

Security guards shall prevent, discover, delay, and/or detain persons attempting to gain unauthorized access to property and/or personnel at the facility being protected. Security guards shall report all such incidents in accordance with established procedures as detailed in the Post Orders.

C-6.3-10 Hazardous Conditions

In accordance with procedures in the Post Orders, security guards shall immediately report all potentially hazardous conditions and items in need of repair, including inoperative lights, locks, security hardware, leaky faucets, toilet stoppages, broken or slippery floor surfaces, blocked emergency routes or exits, etc.

C-6.3-11 Response to Injury or Illness

Security guards shall summon professional assistance in accordance with procedures in the Post Orders in the event of injury or illness to Government employees or others while in the building or on the grounds.

C-6.3-12 Additional Duties

Security guards shall turn off unnecessary lights; check safes and security containers, lock repositories, and cabinets; close and secure open windows; close and secure doors, gates and other facility access points; and perform any other additional duties as prescribed in the Post Orders.

C-6.3-13 Reports, Records, and Testimony

A. Security guards shall prepare and maintain required reports in accordance with the Post Orders regarding security-related issues, such as accidents, fires, bomb threats, unusual incidents and unlawful acts, and provide these reports to those officials specified by the COTR .

B. While on duty, security guards shall verbally report threatening circumstances and potentially threatening activities they observe to the FPS MegaCenter and, when possible, to the COTR. Whenever possible, security guards are encouraged to report a serious or potentially serious problem before responding so that they may receive all necessary backup and support to lessen or eliminate the potential threat.

C. Security guards may be required to testify in various judicial proceedings on behalf of the Government. Security guards shall coordinate all Contract-related court appearances with the COTR. Contract-related court testimony on behalf of the Government shall take priority over all other Contractor-scheduled duties. Security guards who are required to make a court appearance shall be remunerated by the Contractor at the same hourly rate they would earn while on duty, and the Contractor shall in turn be remunerated by the Government. The Contractor shall be required to invoice for the actual hours the security guard spent at court (including transit times from the duty station to the court), whether or not his/her testimony was used and/or provided (court delays are common, and multiple appearances by the testifying security guard may be required). Unless otherwise required by the COTR, Contract employees who are scheduled to testify on behalf of the Government shall appear for court testimony in full uniform, but without weapons/firearms.

D. The Contractor shall provide qualified Contract security guards to fulfill post requirements affected by Contract employees testifying on behalf of the Government.

C-6.3-14 Civil Disturbances

Security guards will be required to perform other such functions as may be necessary in the event of situations or occurrences such as civil disturbances, attempts to commit espionage, sabotage, or other criminal acts adversely affecting the security and/or safety of the Government, its employees, property, and the general public lawfully in buildings or on the grounds under the control of the Government.

C-6.3-15 Emergencies

In case of an emergency condition requiring immediate attention, the Contractor's on-site supervisor or the shift supervisor shall take action at the direction of or coordination with the COTR, to divert uniformed personnel from their normal assigned duties to meet the condition and summon appropriate assistance as may be required in the Occupant Emergency Plan. The Contractor shall immediately notify the Designated Government Official or Prime Tenant Agency, as applicable, of action taken, and shall immediately contact the FPS MegaCenter to report the same information. No additional cost shall be charged the Government for the diversion, and the Contractor shall not be penalized for the normal daily work not completed which was otherwise scheduled. Incidents of this nature shall be reported in accordance with procedures outlined in the Officer's Duty Book. As soon as the situation is resolved, the Contract employees should return to their assigned posts and duties.

C-6.3-16 Primary Security Responses

In some situations, security guards may be required to act independently as the primary security response until law enforcement assistance arrives.

C-6.4 Recording Presence

A. The Contractor's employees shall sign-in when reporting for work and shall sign-out when leaving using the Contract Security Guard Duty Register. Contract employees who patrol between buildings will sign in and out at each building visited. The Government shall specify the on-site registration points and the Contractor must use those points for this purpose. Contract employees working on TAS/SAS posts will record "TAS/SAS" in the "Post" column. Relief security guards will sign in and out at each post visited.

B. Each successively lower line on the Contract Security Guard Duty Register must be completed in chronological order without exception. Lines may not be left blank among signatures in any period. No more than one line may be used to enter a calendar date for separating individual workdays.

C. Erasures, obliterations, superimposed or double entries of any type on any one line are unacceptable and will not be credited for payment purposes. If errors in signatures, times, post numbers, or duty status are made on the Contract Security Guard Duty Register, the Contract employee should draw a single line through the entire line on which such mistakes appear. The next line immediately below (or following on subsequent sheet's) will be used to record all information in the correct manner. The Contractor must attach a detailed memorandum of explanation to each Contract Security Guard Duty Register containing erroneous entries describing all mistakes made with the applicable valid lines of information, and for reporting the reasons for those mistakes. Payment of invoices is based on these procedures.

D. The COTR will collect all original Contract Security Guard Duty Registers. The Contractor will not remove the original Contract Security Guard Duty Registers from the job site. Invoice payment may not be made until all of the original Contract Security Guard Duty Registers are received by the COTR.

C-7 Key Personnel (Contract Manager (CM) and Supervisors)

C.7.1 Special Requirements for Contract Managers

A. The Contractor shall submit a Key Personnel Resume clearly detailing the individual’s qualifications and demonstrating that the proposed CM meets the requirements listed here. If the proposed CM does not meet the requirements, the Contractor shall attach a written waiver request that will cite both the areas where the proposed CM does not meet the requirements and a statement by the Contractor explaining why the Contractor considers the proposed CM to be qualified to hold the position. Waiver requests must adequately demonstrate that the proposed CM possesses the ability to effectively manage a security guard contract of the size and scope described in this Solicitation/Task Order. The CO must approve the proposed CM prior to his/her assignment under this Contract.

B. The CM must have either completed a four year course of study leading to a bachelor’s degree with a major in any field of study, or have substantial and credible law enforcement, military, or business management experience that demonstrates the individual’s capacity to effectively manage a security guard Contract/task order of the size and scope described in this SOW.

This position requires a minimum of five (5) years of specialized experience. Specialized experience includes: project development and implementation from inspection to deployment; expertise in the management and control of funds and resources using complex reporting mechanisms; and demonstrated capability in managing multi-task Contracts or subcontracts of various types and complexity.

C-7-2 Services Required- Contract Manager (Key Personnel)

A. The Contractor shall propose, identify, and provide to the Government an experienced Contract Manager (CM) who shall have complete authority to act for the Contractor during the term of the Task Order. The duties of the CM shall not, under any circumstances, be performed by uniformed employees performing productive or supervisory hours under the term of the Contract/task order or any other guard Contract/task order administered by FPS. The CM shall have the authority to accept notices of deductions, inspection reports, and all correspondence on behalf of the Contractor. The CM will have the overall responsibility for implementing, monitoring, and upgrading the Contractor’s quality control plan and is responsible for ensuring that the Contractor’s work force complies at all times with the contract requirements. The CM must completely understand the operational requirements of this Contract, including:

1. Functions of both the productive and supervisory staff

2. Location(s) of service

3. Method of operation and equipment required at each post

4. Contents of general and specific post orders

B. The CM should conduct regularly scheduled meetings with supervisory staff to continually evaluate security officer performance and review operational procedures.

C. The CM shall be available during normal working hours (8:00 a.m. to 4:30 p.m.) within 30 minutes by telephone or in person to discuss problem areas. After normal duty hours or on weekends and holidays, the CM shall be available within two (2) hours.

D. The Contractor shall provide to the CO and COTR the name, telephone number, pager number (if any), cellular phone number (if any), facsimile number, e-mail address, and office address of the CM by the date of the first meeting after award of the Contract.

E. The CM is a salaried managerial position not specifically required in the line item(s) identified in this SOW. Therefore, the Contractor shall factor all costs associated with providing a CM into their Offering prices (e.g., as overhead/G&A), as they will not be itemized or paid for separately by the Government.

C-7.3 Services Required - Supervisor (Key Personnel)

A. The terms "Area Supervisor," “On Site Supervisor,” and “Supervisor” are interchangeable and mean a person who has authority to act for the Contractor on a day-to-day basis at the work site.

B. Area Supervisors shall not simultaneously perform the duties of supervisor and productive security guard. Area Supervisors shall not provide relief breaks to productive security guards at any time while they are acting in a supervisory capacity.

C. The Contractor shall provide the name(s), telephone number, pager number (if any), cellular phone number (if any), facsimile number, e-mail address (if any), and office address of the Area Supervisor(s) by the date of the first meeting after award of the Contract. Additionally, the Contractor shall submit a Key Personnel Resume clearly detailing the individual’s qualifications to the CO or COTR by the time of the first meeting after Contract award. The CO or COTR must approve the proposed supervisor(s) prior to working under the Contract.

D. The Contractor shall provide the…