SOW.docx

U.S. Department of Homeland Security U.S. Customs and Border Protection

Statement of Work For Closed Circuit Television (CCTV) Surveillance System Expansion at JFK International Airport, Terminal 8

1. Background:

U.S. Customs and Border Protection (CBP), Office of Field Operations (OFO) is procuring equipment and labor to expand the existing Closed Circuit Television (CCTV) Surveillance System in Terminal 8 at John F. Kennedy International Airport. Additionally, a Facial Recognition Workstation will be emplaced at the Terminal.

The implementation of CCTV installation at JFK Airport has taken place over the course of several years. Therefore, Terminal 8 has existing equipment and configurations, which should operate independently with full integration and with a 90-day storage retention capacity. The intent is to expand the existing centralized video management system at Terminal 8 and ensure that all new equipment and software result in full-integration.

2. Scope of Work and Location of Performance:

The Government seeks to award a contractor a firm-fixed price contract to provide all equipment, labor, materials and permits to complete installation of a compatible, seamless expansion to the existing CCTV Systems at Terminal 8, John F. Kennedy International Airport, Jamaica, New York 11430 by 180 days ARO of Contract Award, according to the guidance below.

Although the Terminal has an existing video management system, a Bidder is authorized to propose alternative approaches within the parameters of the SOW with a detailed explanation to support technical acceptability review. In the case where an alternative approach is proposed, in addition to a detailed supporting technical explanation, the Bidder must also provide a corresponding price proposal for both the Government’s requested approach and for the Bidder’s alternative approach. No drawings or floorplans, beyond what is located in this SOW, will be provided during the Proposal Phase of the Solicitation.

Regarding Service Contract Act/Wage Determination, FAR 52.222-41 is included in the solicitation so the prevailing wage rate for the area should be utilized. Union labor is not required to support this contract. Neither a Bid Bond, nor a Performance/Payment Bond are required.

2.1 Terminal 8 –

2.1.1 Procure and install 18 camera systems, including requisite Network Video Recorders, consistent with existing systems, in accordance with (IAW) Attachment 1. (CAT6 runs to any camera are generally less than 300 ft., but there may be exceptions. Conduit type is up to the Bidder and should conform to industry standards and be marked, but cabling should conform to Cat5e/Cat6 and cited specifically in the quote.)

2.1.2 Install 3 E4 Servers NVR with 138TB storage to support 108 cameras (90 existing + 18 new) or equivalent equipment, as required, to ensure full integration, operation and a 90-day storage retention capacity.

2.1.3 Ensure a dedicated electrical circuit is in place for each IDF, including labeling and testing all locations.

2.

2.1.2

2.1.3 Install and/or replace existing Software with MILESTONE VMS.

2.1.4 Integrate camera systems into the existing network utilizing consistent hardware with the existing Federal Inspection Services (FIS) footprint.

2.1.5 Procure and install a Facial Recognition Workstation with the following configuration, two 5MP WDR cameras with 30FPS and Corridor Format, associated licenses, and miscellaneous hardware (cables, connectors, boxes, etc.):

2.2 Installation will primarily be performed overnight when airport traffic is minimal, at the locations listed above.

3. Applicable Deliverable Documents:

quarterly for one year. One year period shall begin upon final completion of audiovisual upgrades.

3.4 Unlimited one year training and phone technical support.

4 Specific Work Tasks:

4.1 Contractor shall visit the project site to familiarize themselves with the area of construction and existing conditions. A site visit will be scheduled in conjunction with the solicitation for this procurement. All attending contractors must attend the site visit in order to compete in the solicitation. The CBP officer conducting the tour will act as an escort guide for the airport facility and provide orientation and direction for the site visit, but will not be able to answer technical questions regarding this project. Technical and other subsequent site visit questions will need to be emailed to the Contracting Specialist for resolution.

4.2 The Government COR will have a monthly meeting with the Awardee to review progress of the project.

4.3 Coordinate delivery and install IP cameras.

4.4 Coordinate exact camera locations and field of view with CBP POC. The anticipated general location for each is described in the FIS in the following areas:

4.4.1 Holding cell areas of Customs/Baggage area

4.4.2 Escort areas where passengers would be taken for pat downs

4.4.3 Hard Secondary cells (Only one cell has coverage at this time)

4.4.4 Egress locations

4.4.5 General FIS area locations (Modified Egress at Terminal 8)

4.5 Furnish and install all equipment necessary to support the camera including all mounting.

4.6 Contractor shall utilize existing system and infrastructure to the maximum extent

4.7 possible.

4.8 The cameras shall be connected to a new NVR. The make and model of the new NVR must match or fully integrate to the existing system. This is an add-on and modification to the existing CCTV Surveillance System. Contractor shall ensure the NVR will maintain 90-day storage requirement after cameras are installed. The existing camera system must be integrated with the new expansion. Upon award the contractor will be provided the Technical POC for this effort.

4.9 All cameras and cables shall be labeled at both ends.

4.10 Contractor will integrate and program new CCTV Surveillance Systems with the existing Access Control Systems, where available.

4.11 Provide Government with as-built drawings that include a camera schedule showing camera name, make/model, IP address, MAC address, installation location, IDF / MDF locations, and pathways for all cable.

4.12 Clean up entire area of any debris and haul away debris, as necessary.

4.13 Notify CBP Technical POC of completion for inspection and acceptance.

5 Approved Equipment:

5.1 Network Video Recorder (NVR):

6.1.1 The new NVR must be the same equipment make / manufacturer as the existing NVR, or seamlessly integrate to existing NVR.

6.1.2 The new NVR must be installed in an equipment rack. If the existing rack on site does not have space, a new rack must be procured and specified.

6.1.3 The existing storage capacity supports at minimum 30-days of retention; however, this solicitation requires 90-days for all new cameras and seamless integration with the existing system. Resolution ranges from 1080p (1920x1080) up to 8MP (3264x2448) with an average resolution of 2560x1920 @ 7-12 FPS w/ H.264 encoding.

6.2 IP Cameras:

6.2.1 The new camera models must be selected based on camera location / needs.

6.2.1.1 Where warranted, multi-view camera should be employed to maximize surveillance value and to minimize equipment costs. Cost and procurement of additional licenses for multi-view cameras must be calculated and accounted.

6.3 General Camera Specifications

6.3.1 Wide Dynamic Cameras:

6.3.1.1 Wide Dynamic Range up to 120 dB depending on scene.

6.3.1.2 Up to 30FPS with WDR on

6.3.1.3 Minimum 1080p resolution

6.3.1.4 H.264 Video Compression

6.3.1.5 POE power

6.3.1.6 Varifocal Lens, Autofocus

6.3.2 360 Fisheye Cameras:

6.3.2.1 Resolution at least 3200x3000 pixels (9.6MP)

6.3.2.2 Up to 30FPS @2MP and 12FPS @9.6MP

6.3.2.3 POE power

6.3.2.4 H.264 Video Compression

6.3.2.5 No moving parts

6.3.2.6 De-warping shall be of curvilinear type

6.3.2.7 Multi stream capability such as 1 fisheye and 4 Vcams

6.3.3 Arms and mounts (where needed):

6.3.3.1 Must support the weight of the camera with a minimum safety factor of 2.

6.3.3.2 Must limit vibrations and wind interferences so camera images are not shaky.

7. Security:

Vendor’s personnel must be capable of meeting Customs and Border Protection security requirements as well as Port Authority clearance requirements for an International Airport. The site visit will require participants to provide specific information 48 hours prior to participation. Contract performance is considered sensitive, but unclassified (SBU) and a security clearance is not required. However, a law enforcement background check shall be performed by CBP officials prior to allowing any worker on site. The successful contractor will be asked to submit certain information for all personnel that are planned to visit the jobsite location and perform work or other tasks on site. All personnel are required to be cleared by background check prior to entering the site. The successful awardee will need to provide a list of participating employees by full legal name and birthdate in advance. The Contractor will need to maintain that roster and provide additional data 48 hours in advance of adding any new employee to the work effort.

8. Special Considerations:

8.1 Contractor Personnel

Contractor shall provide qualified personnel to perform work required by this Statement of Work. Personnel shall conduct themselves in a professional and business-like manner. The Contractor shall be responsible for the following:

7.1

7.1.1 Supervision of all personnel during working hours.

7.1.2 Providing instructions to contractor employees to ensure that work progresses without interruption to the performance of CBP duties.

7.1.3 Coordination with designated Government contacts.

7.1.4 Contractor shall be responsible for the safety of all employees and comply with all OSHA, state and local regulations and codes while on site.

7.1.5 No photographs of any CBP officer shall be allowed at any time.

8.1.6 Access to any secured spaces is not permitted unless previously cleared by the Port Director or other person in charge of the facility.

8.1.7 No doors are to be temporarily held open during construction activities unless previously cleared by the Port Director or other person in charge of the facility.

8.1

8.1.8 All of the above statements apply to not only the Contractor, but also to any subcontractor to the Contractor.

8.1.9 Duration: Once an award has been provided, the contractor has 120 days to complete the project. Extensions will be granted for unforeseen conditions, and other factors outside of the contractor’s control.

8.1.10 Submittals: All Warranties, All Machinery documentation, All User documentation, All Maintenance manuals and Testing and Commissioning documentation.

8.1.11 Equipment and Material Storage: The contractor shall provide and store all equipment, the materials specified above, and any other materials required for completing the project. The materials are required to be kept clean and dry throughout the duration of the project.

8.1.12 Material Removal: The contractor shall provide dumpsters as necessary to handle any demolition of excess materials from the project. The location of these dumpsters will need to be coordinated with the tenant and CBP at the start of the project. The contractor shall be responsible for the transportation of the waste material to a landfill as well as the disposal costs. The contractor shall not stockpile demolition debris for more than 48 hours. See also “Waste Management” and “Disposal” for further requirements.

8.1.13 Proposal Pricing: When submitting a proposal, provide a cost breakdown for each task into the following categories: Materials, Equipment, and Labor. If offering an alternative approach, then the Bidder must provide a separate proposal to support any deviation from the Government’s request.

8.1 8.1.1 8.1.2 8.1.3 8.1.4 8.1.5 8.1.6 8.1.7 8.1.8 8.1.9 8.1.10 8.1.11 8.1.12 8.1.13

8.1.14 Contractor Use of the Premises: During the period of the project, the contractor will have access to the site only during non-standard business hours of 6:00 PM to 5:00 AM. No on-site work shall be performed outside these hours on holidays unless otherwise directed by the Contracting Officer. Routine work will take place on weekdays, but the Contractor should anticipate weekends, if needed, in order to meet the period of performance. The contractor shall make every effort to cause a minimum of damage to parking lots, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense. No parking is provided to the Contractor by the Government.

8.1.15 Progress Meetings: Progress meetings are required for this project and will take place at least once per month for the project’s duration. The project manager and building team representative shall make periodic inspections of the work progress.

8.1.16 Electricity, Water and Gas: The contractor is responsible for making connections to the existing systems. Temporary electrical work shall meet the requirements of NFPA 70-1996 (NEC), Article 305. When temporary connections are removed, restore existing utility services to their original condition.

8.1.17 Utility Outages and Locates: No utility outages will be approved without the written consent and approval of the project manager. Requests for utility outages (Electrical, telephone, gas, water, chilled water, fire sprinkler system, and fire detection system) must be received 14 days before the outage date.

8.1.18 Protection of Public: The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. The contractor shall illuminate barricades and obstructions, as necessary, at night and maintain safe building access and egress for tenants.

8.1.19 Housekeeping: The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. The contractor shall wet down dry material and rubbish to prevent blowing dust and keep volatile \ waste in covered containers.

8.1.20 Disposal: Unless otherwise specified, all removed material becomes the property of the contractor and shall be disposed of outside Government facilities and land. The contractor shall dispose of refuse at least monthly, in a legal manner, at a public or private dumping area. Document and provide to the contracting Officer the quantity of materials disposed of through recycling and through sanitary landfills (Cy or tons as appropriate). See also “Waste Management”.

8.1.21 Waste Management: This project shall generate the least amount of waste possible. The contractor shall employ processes which ensure the generation of as little waste as possible and avoid the generation of waste due to over-packaging, error, poor planning/layout, breakage, contamination, damage from weather, etc. of the inevitable waste that is generated, as many as economically feasible shall be reused, salvaged, or recycled. Waste disposal to a landfill shall be minimized t the greatest extent possible. See also “Disposal” for record keeping requirements.

8.1.22 Transportation and Deliverables: The contractor shall arrange deliveries of materials in accordance with construction schedules: coordinate with PM and/or Contracting Officer Representative (COR) to avoid conflict with other tenants and other work conditions at the site.

8.1.23 Cleaning: Before scheduling the final inspection, the Contractor shall establish six items: (1) remove all tools, equipment, surplus material, and rubbish; (2) restore or refinish, to original condition, surfaces that are damaged due to work of this contract; (3) remove grease, dirt, stains, foreign materials, and labels from finished surfaces; (4) thoroughly clean building interiors; (5) pick up all construction debris from the site; and (6) at time of final inspection, project shall be thoroughly cleaned and ready for use.

8.1.24 Substantial completion and final Inspection: When project, or designated portion of project is complete, request a final inspection. Upon receipt of request that project is substantially complete, the Contracting Officer Representative will proceed with the inspection within ten days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete.

9. Inspection and Acceptance

The Government shall inspect and approve all work prior to final completion and acceptance and completion of the Contract responsibilities.

The Government reserves the right to reject any work based on defects with respect to completeness, correctness and consistencies. In the event of a rejection of any task, the Contracting Officer shall notify the Contractor in writing within a reasonable time of any deficiencies to be corrected. The Contractor shall have five (5) business days after receipt to correct noted deficiencies or respond with corrective action plan accordingly.

10. Government Point of Contact

6.

7.

8.

9.

10.

10.1 (JFK) Franco Soodeen, Supervisor, FRANCO.SOODEEN@cbp.dhs.gov; 718-553-1648

10.2 Donald Josey, Chief CBP Officer, DONALD.J.JOSEY@CBP.DHS.GOV; 646-733-3109

10.3 Ronald Kellar, Facilities; Ronald.L.Kellar@cbp.dhs.gov; 646-733-2341

END OF STATEMENT OF WORK

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