CBP_Directive_51410-023_Physical_Fitness_Program_Pilot.pdf

Department of Homeland Security

U.S. CUSTOMS AND BORDER PROTECTION

CBP DIRECTIVE NO. 51410-023 DATE: October 2, 2012

ORIGINATING OFFICE: HRM: BM&W

SUPERSEDES:

REVIEW DATE: October 2015

U.S. Customs and Border Protection Physical Fitness Program (Pilot)

1. PURPOSE. This directive establishes the criteria and procedures for participation in U.S. Customs and Border Protection’s (CBP) Physical Fitness Program (PFP) Pilot. The overall goal of the PFP is to create and support a culture within CBP where physical fitness is embraced and practiced as a core value.

2. POLICY. CBP promotes wellness programs that improve employee health, morale, and productivity. The PFP will target lifestyle traits that employees can change to improve their overall health. An employee’s participation in the PFP is voluntary.

Employees can remove themselves from the program at any time. There will be no disciplinary action for participants who do not improve or who discontinue participation in the program. Misuse of fitness time may warrant removal from the program if any provision of the program is not adhered to. This directive applies to all full-time CBP employees.

3. AUTHORITY. Title 5, United States Code, Sections 7901 (a); Executive Orders 13511; Federal Employees’ Compensation Act (FECA), Part 2, Chapter 0804-18.

4. RESPONSIBILITIES.

4.1 The Commissioner of CBP is responsible for the overall direction of the PFP and has the authority to take final action in matters pertaining to the PFP.

4.2 The Assistant Commissioner, Office of Human Resources Management, or designee shall facilitate the implementation of the PFP, collective bargaining in conjunction with the component offices, data collection and reporting requirements, and shall ensure compliance with laws and regulations.

4.3 Assistant Commissioners; Chief, Office of Border Patrol; and Executive Directors, or designee, shall:

Retain operational control of the PFP implementation and overall management within their component; and

Designate a fitness program manager to administer the fitness program within their component.

4.4 Fitness Program Managers shall:

Identify and delegate to the appropriate level of Agency authority to review, modify, approve, and/or terminate an employee’s participation in the PFP;

Administer the fitness program within their component;

Assist in the development and administration of the PFP;

Coordinate the staffing of all sectors and field offices with fitness coordinators;

and

Act as a primary point of contact for program matters.

4.5 Fitness Coordinators shall:

Meet the requirements as defined in the fitness coordinator standard operating procedures;

Assist participants through goal setting and respond to program requirements;

Provide participants with general fitness, nutrition, and program design information;

Provide appropriate instructions on the proper use of fitness equipment;

Regularly inspect Agency-controlled fitness equipment for wear and tear; and

Make appropriate notifications or arrangements for equipment in need of repair.

4.6 Supervisors shall:

Approve and schedule employee participation when operational demands allow;

Monitor employee compliance with the PFP directive and procedures;

Report violations of the PFP to the appropriate management official; and

Assist employees in filing a Notice of Traumatic Injury (OWCP Form CA-1) if an injury occurs while participating in the PFP.

4.7 Participants shall:

Adhere to the provisions of the PFP;

Prior to participating, must register for the program via an online database tracking system. Any medical expenses that may be incurred by the employee to qualify for program participation are the full responsibility of the employee; and

Maintain a record of activities and submit as required using the CBP Fit website.

5. PROCEDURES.

5.1 Authorization of duty time remains contingent upon operational demands and is subject to supervisory approval.

5.2 Full-time employees may be authorized up to three (3) hours per week during regularly scheduled work hours to participate in the PFP.

5.3 Hours of participation in the program are not cumulative. Unused hours will not be carried to the subsequent week.

5.4 No overtime is authorized for participation in the PFP.

6.0 CANCELLATION. This directive shall remain in effect until cancellation or until superseded by an updated version.

7.0 NO PRIVATE RIGHTS CREATED. This document is an internal statement of CBP and does not create or confer any rights, privileges, or benefits for any person or party.

8.0 DISCLOSURE. This document contains information that may be exempt from disclosure to the public under the Regulations of the Department of Homeland Security.

No part of this document shall be disclosed to the public without express authority from

CBP.

9.0 ADDITIONAL RESOURCES.

9.1 CBP Fit website

9.2 CBP Physical Fitness Guide

Katherine M. Coffman Assistant Commissioner Office of Human Resources Management