ATTACHMENT 2_Ku Band BLOSDD_SOW.doc

Attachment 2 - HSBP1012R0018

Statement of Work (SOW)

For the

Ku Band Beyond-Line-of-Sight Digital Datalink System C.1

BACKGROUND

Under the authority of Title I, Sec. 101 Homeland Security Act of 2002 as amended, the Department of Homeland Security (DHS) was established to prevent terrorist attacks within the United States; reduce the vulnerability of the United States to terrorism; and minimize the damage, and assist in the recovery, from terrorist attacks that do occur within the United States. Aircraft equipped with state-of-the-art multi-mode sensors are an effective means of detecting, sorting and tracking border incursions.

Customs and Border Protection (CBP) currently operates a fleet of manned and unmanned aircraft, including manned P-3 and DHC-8 patrol aircraft and the Predator B Unmanned Aircraft System (UAS). Each of these platforms has an electro-optical imaging sensor, but only the Predator B UAS has the capability to transmit the sensor video to the CBP ground facilities for exploitation.

Digital backhaul capability from manned aircraft has already been demonstrated using three (3) CBP P-3 aircraft equipped with INMARSAT Datalink systems, but this implementation has proven to be very expensive to operate and provide inadequate bandwidth to effectively downlink video. The primary purpose of this Ku Band Beyond Line of Sight Digital Datalink (BLOSDD) System, with its higher bandwidth capabilities, shall be to demonstrate the real-time transmission of data and imagery from onboard sensors on the P-3 and DHC-8 to an appropriate ground station while exploiting existing surplus CBP Office of Air and Marine (OAM) Ku-band capacity already on contract to support UAS operations.

C.2

SCOPE

The purpose of the Ku Band BLOSDD System effort is to design, develop, install, and test software and a hardware system that will provide a Ku Bandwidth, satellite-based, datalink capability for P-3 Long Range Tracker (LRTs), P-3 Airborne Early Warning (AEW), and DHC-8 (200 and 300 series) aircraft as well as the necessary ground-based operation centers. The Ku Band BLOSDD System will assist CBP mission operators to rapidly and efficiently deliver and receive point-to-point and general broadcast data sets, thereby enabling all operators in the field and decision makers in operations centers to have “near real-time” access to audio-visual information required to effectively perform the mission of protecting the homeland.

The Contractor shall develop a working initial model of the Ku Band BLOSSDD System for two (2) P-3 aircraft (LRT and AEW) and one (1) DHC-8 (200 or 300 series) aircraft, including the necessary spare parts kit(s) and ground-based components to be installed at the Air and Marine Operations Center (AMOC). The Contractor shall provide program management, engineering, testing, training, and support services for the development of the Ku Band BLOSDD System.

The contract will include an optional CLIN that, if exercised, will require the Contractor to perform the installation of the Ku Band BLOSDD System on two (2) P-3 aircraft (LRT and AEW) and one (1) DHC-8 (200 or 300 series) aircraft. However, if this option is not exercised, the Contractor shall provide oversight and technical assistance during installation by CBP Maintenance Contractors (Lockheed Martin Aeronautical Company and DS2) on the P-3 and the DHC-8 aircraft, respectively. If the initial concept proves to be a sound addition to operational capability and if CBP determines Ku Band BLOSDD capacity is necessary in accordance with mission requirements, CBP may purchase additional P-3 and DHC-8 Ku Band BLOSDD Systems under the option years.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 14 of this SOW. The Contractor shall provide all materials, including the Ku Band BLOSDD terminal, descriptions of equipment, and vendor manuals required to execute this statement of work. The Contractor shall provide all equipment and tools necessary to meet the requirements under this SOW. All equipment shall be commercial-off-the-shelf (COTS) or government-off-the-shelf (GOTS), unless otherwise noted, and shall be provided as specified herein.

C.3

APPLICABLE DOCUMENTS

This SOW requires adherence to Federal Aviation Administration (FAA), Federal Aviation Regulations Parts 23/25, which govern hardware, equipment testing, technical data, handbooks or other practices associated with standard aircraft equipment design or acquisition, except as otherwise noted. The equipment provided by the Contractor shall conform to and be certified in accordance with Federal Communications Commission (FCC) regulations. The documents to be used by the Contractor as general guides and criteria are outlined in the Ku Band BLOSDD System Performance Specifications.

C.4

GENERAL REQUIREMENTS / SPECIFIC TASKS

The Contractor shall:

a) Abide by the performance specifications and guidelines for the design, production, testing, delivery, and optional installation of the Ku Band BLOSDD System to the Government as provided in the Ku Band BLOSDD System Performance Specifications and SOW.

b) Develop a Ku Band BLOSDD System design that provides commonality between the systems, at the Line Replaceable Unit (LRU) and Sub Repairable Assembly (SRA) level. Suitability with P-3 AEW, P-3 LRT, DHC-8 200, and DHC-8 300 series aircraft will be a significant consideration in the selection process.

c) Perform all necessary mechanical, electrical and aerodynamic engineering tasks as well as the systems engineering required to assure proper functionality with the satellite terminal and avoid interference with the preexisting aircraft avionics, sensors, power distribution system and heating/cooling systems.

d) Certify Ku Band BLOSDD System aircraft modifications using FAA Form 337 (using FAA-approved data) and Supplemental Type Certificates (STCs) for the DHC-8 200 and DHC-8 300 series aircraft.

e) At the time of delivery for each system, the Contractor shall prepare and distribute to the Government a material inspection and receiving report (DD Form 250), which will serve as the documentation for the Government's inspection/acceptance and confirmed receipt of each delivery.

f) Test and deliver the operational ground station components of the Ku Band BLOSDD System.

g) Demonstrate Ku Band BLOSDD System functionality, for final acceptance, during a successful CBP-conducted and Contractor-supported Functional Check Flight.

h) Fly on CBP aircraft (as required) to assist with system testing and evaluation.

i) Ensure that the Ku Band BLOSDD System (including satellite earth station capability) is capable of connecting to a DHS network through the Air and Marine Operations Center (AMOC) facility.

j) Provide all necessary engineering drawings, technical analysis and other documentation necessary to obtain airworthiness certification of aircraft.

k) Maintain responsibility for the end-to-end performance of the Ku Band BLOSDD System from design to delivery.

l) Ensure compliance with the FCC and National Telecommunications and Information Administration (NTIA) certification and licensing requirements for the equipment and services provided.

m) Ensure compliance with all qualifications, registrations, filings or certifications required by the FCC, NTIA, and commercial Fixed Satellite Service operators for the operation of the equipment provided.

All structural designs, developments, and modifications shall be accomplished in accordance with Federal Aviation Regulations Parts 23/25. The Contractor’s technical drawings and documents shall be approved by the Contracting Officer (CO) and Contracting Officer’s Technical Representative (COTR). The Contractor shall be responsible for procuring and safeguarding the material and sub-assemblies, less the Government Furnished Equipment (GFE) necessary to perform the modifications. The Contractor shall also be responsible for procuring any tooling, test equipment and Contractor-Furnished Equipment (CFE) necessary for ensuring completion as outlined by this SOW and Performance Specifications. To reduce costs and enhance equipment availability and support, the Contractor shall utilize COTS to the maximum extent possible. The following criteria apply to the safeguarding of all parts and equipment:

a) The Contractor shall assume full responsibility for maintenance and test of CFE.

b) Contractor shall request the disposition of the item from the CO or COTR, in the event any GFE item does not meet its approved test specifications.

C.4.1. Initial “Kick-off” Meeting

The Contractor shall meet with the Contracting Officer/Specialist, COTR, and other interested CBP personnel within thirty (30) calendar days of Contract award at a COTR-designated facility for a one (1) day only meeting to discuss the following:

· Review any contractual deliverables of the resultant Contract.

· Review and discuss Section C - Statement of Work of the resultant Contract to ensure understanding of the general requirements.

· Discuss questions from the Contractor concerning any part of the resultant Contract. The Contractor’s questions will be resolved to the satisfaction of both the Contractor and the COTR.

C.4.2.

Preliminary Integrated Schedule (IMS) and Project Management Plan (PMP) The Contractor shall develop, submit, and maintain Project Management Plan (PMP) and an Integrated Master Schedule (IMS), which includes task and milestone identification for the work to be accomplished under this SOW, within fourteen (14) calendar days after contract award (see CDRL A001) for Government approval. The schedule shall be updated to show status of each task and reflect any task that is impacting a critical path.

C.4.3.

Materials

The Contractor shall use materials, parts and processes that conform to Federal, military or commercial standards. Contractor-procured commercial items that meet a minimum performance standard issued by the FAA may be used without qualification testing by the Contractor. Materials, components, assembly methods, and finishes to surfaces shall not provide any nutrients to support fungal growth and shall operate as specified after exposure to fungal growth.

C.4.4.

Workmanship

The Contractor shall ensure all parts designed and developed in connection with the tasks specified in this SOW are in accordance with FAA Advisory Circular, AC 43.13A2 and AC 43.13B2. All screws, bolts and non-welded connections shall be equipped with lock washers, lock nuts or other non-loosening devices or materials (i.e. LOCTITE or PERMABOND).

Particular attention shall be given to:

· Freedom from blemishes, defects, burrs and sharp edges

· Accuracy of dimensions

· Radii of fillets

· Marking of parts and assemblies

· Alignment of parts, and tightness of assemblies, screws and bolts

C.4.5.

Quality System

The Contractor shall maintain a quality system, certified in accordance with the most current ISO 9001 “Quality Systems - Model for Quality Assurance in Design, Development, Production, and Servicing”, for the general aircraft and for production of electronic systems. All identified discrepancies shall be corrected prior to Government acceptance.

C.4.6.

Part Identification

The Contractor shall properly identify all units associated with a modification on the unit’s front face or where space permits. The markings shall include part number, serial number and the manufacturer’s name. Permanent identification shall be applied horizontally, preferably in the upper left corner if space permits. The Contractor shall identify units listed in schematic or wiring diagrams by the number that corresponds with the applicable diagram. This number shall be placed on or adjacent to the unit in a manner that shall be easily read when installed. Terminal strips shall be readily identified by labels marked on permanent parts of the equipment. Internal and external plugs and connectors shall be identified by a number painted or marked on the chassis or rack adjacent to the plug or connector.

C.4.7.

Structural and Stress Loads Analysis The Contractor shall provide to the COTR all the applicable documentation in developing a stress, structural and mechanical loads analysis of the aircraft, which will form the basis for the continuous airworthiness of the aircraft (see CDRL A002).

C.4.8.

Electromagnetic Environmental Effects Control Plan

The Contractor shall ensure the Ku Band BLOSDD is engineered and designed for installation using the practices outlined in FAA Advisory Circular, AC 23.1311-1A or MIL-STD-464, as applicable, to minimize Electromagnetic Control (EMC) / Electromagnetic Interference (EMI) impacts. The observance of good bonding practices shall be a requirement to minimize the incidence of EMI.

The Contractor shall provide to the COTR all the applicable documentation and support necessary in developing an electromagnetic environmental effects (E3) control plan that documents how E3 controls are applied to the Ku Band BLOSDD System and its effects on aircraft performance (see CDRL A003).

C.4.9.

Antenna Location Analysis

The Contractor shall conduct an antenna location analysis and provide to the COTR all the applicable documentation and support necessary to determine the optimum location and performance characteristics of each antenna at each location (see CDRL A004). The Contractor shall assess impact on all current and newly installed antennas to determine the optimum location and expected performance characteristics. The Contractor shall ensure that there is no interference between Ku Band BLOSDD System emitters and receivers installed on the aircraft to assure maximum performance.

C.4.10. Electrical Load Analysis

The Contractor shall conduct an electrical load analysis and provide to the COTR all the applicable documentation and support necessary to reflect all changes made by this SOW and the Ku Band BLOS Performance Specifications (see CDRL A005).

C.4.11.

Structural Modifications

The Contractor shall include any recommendations for P-3 (AEW and LRT) and DHC-8 (200 and 300 series) structural modification and installation design during the Critical Design Review (see Section 9.1). All DHC-8 (200 and 300 series) modifications and installation design shall be in accordance with Federal Aviation Regulations Parts 23/25.

C.4.12.

Certification The Contractor shall complete and provide to the COTR all the applicable documentation necessary for maintaining the airworthiness of the P-3 and the FAA certification of the DHC-8 in accordance with Federal Aviation Regulations Parts 23/25 (see CDRL A006).

The Contractor shall certify the Ku Band BLOSDD System modifications for the DHC-8 200 and DHC-8 300 series aircraft by completing a FAA Form 337 for each DHC-8 using FAA-approved data during the Base Year of the contract to in accordance with Federal Aviation Regulations Parts 23/25. The Contractor shall use the completed Form 337 as a basis for completing an individual Supplemental Type Certificate (STC) for the DHC-8 200 and for the DHC-8 300 series aircraft modified during the Option Years. The Contractor shall complete the FAA Form 337 or STC before returning each modified DHC-8 200 or DHC-8 300 series aircraft to service.

The Contractor shall also process Ku Band BLOSDD System equipment for the P-3 (AEW and LRT) and DHC-8 (200 and 300 series) aircraft through the National Telecommunications and Information Administration (NTIA) spectrum certification procedures by the manufacturer/vendor and have an Interdepartment Radio Advisory Committee (IRAC) document number to validate that the system has been certified.

C.5

TECHNICAL SUPPORT REQUIREMENTS

C.5.1.

Management, Technical and Support Requirements

The Contractor shall provide the assumed spare parts and technical support policy for achieving the required equipment reliability, availability and maintainability levels. The Ku Band BLOSDD System shall be supportable in austere environments, where there are no facilities and equipment other than those provided by CBP personnel. If both Department of Defense (DOD) and Foreign Military Sales (FMS) components are considered, preference should be given to DOD operated components to ensure sparing availability and component sustainability over the long-term.

During the development phase, the Contractor shall provide program, technical, manufacturing, and engineering liaison management. Access to production facilities shall be granted to Government representatives on a non- interference basis. The Contractor's program manager shall be the primary interface with the Government. Contractor management shall be responsible for tracking program costs, schedule and overall performance.

After delivery of the Ku Band BLOSDD System to the Government, the Contractor shall provide telephonic and on-site technical support as required to any of the sites where the system is fielded. The Contractor must propose the terms and conditions of the standard commercial support services it offers in its maintenance plan included in the technical proposal. If accepted by the Government, those terms and conditions will be incorporated in the contract as an attachment at time of award.

C.5.2.

Telephonic Technical Support

Within seven (7) calendar days after contract award, the Contractor shall provide the COTR with a support service phone number. The support service phone line must be staffed and answered by the Contractor at least eight (8) continuous hours per day (local time to the Contractor’s support facility), five (5) days per week excluding Federal holidays. The Contractor shall also supply the COTR with a twenty-four (24) hour support service phone number for emergencies that arise outside of normal working hours.

C.5.3.

On-site Service Support

During the warranty period (see Section C.6.1), on-site service support visits shall be conducted within forty-eight (48) hours of the Government’s initial telephonic request unless otherwise approved by the COTR. The Government shall not pay for travel, meals, or lodging or other expenses incurred by the Contractor personnel while performing any on-site service calls. Contractor personnel shall coordinate with the COTR and comply with any applicable security, badge or other access regulations and requirements peculiar to a particular facility where on-site services are required.

C.5.4.

System Design, Engineering, and Installation Coordination

The Contractor shall serve as the overall technical lead for the program and shall provide technical oversight of subcontractors. If installation option is not exercised, the Contractor shall provide engineering liaison with Lockheed Martin Aeronautical Company (P-3) and DS2 (DHC-8) aircraft maintenance contractors during the production, fabrication, and assembly phases of development to ensure installation and operation is in compliance with system performance requirements.

C.6

SYSTEM CONFIGURATION

C.6.1. General System Requirements

The Contractor shall meet the following system configuration requirements for the aircraft in accordance with the Ku Band BLOSDD System Performance Specifications.

a) Warranty

The workmanship, performance, and operation of each Ku Band BLOSDD System shall be warranted by the manufacturer against defects or failures, under the anticipated operating conditions as outlined in this SOW and Performance Specifications for 1,000 operational hours or one (1) year from the date of installation based on whichever occurs first. The Contractor repair and replacement service turnaround time shall not exceed thirty (30) days. The Contractor shall maintain an exchange program for all components under warranty to prevent aircraft downtime while repairs are being performed. If standard commercial warranties do not meet these minimum requirements, the Contractor must provide a modified standard commercial warranty that meets these minimum terms (see CDRL A007).

b) Weight and Balance The Contractor shall provide all data necessary to update all aircraft weight and balance charts. The Contractor shall perform weight and balance calculations to ensure the addition of the sensor and associated equipment does not adversely affect the center of gravity (CG) of the aircraft. This data shall be provided to the COTR and aircraft operator using the actual weights for the equipment and structural modifications (see CDRL A008). The Contractor shall update the actual aircraft weight and balance charts if performing installation.

c) System Safety Requirements

The Contractor shall maintain a system safety program that identifies all hazards associated with the design, fabrication and integration of the Ku Band BLOSDD System equipment. In addition, the Contractor shall provide a methodology to either eliminate or control those hazards. The Contractor shall ensure that manufacturing processes exclude ozone depleting substances. The Contractor shall minimize any environmental impacts from the manufacture, operation, maintenance, and repair of the aircraft and its subsystems in accordance with Federal Acquisition Regulations Part 23.3 and the Ku Band BLOSDD System Performance Specifications.

d) Human Engineering Requirements

Human factors engineering shall be performed to satisfy man-machine interface and facility interfaces to ensure efficient implementation of mission requirements. Standards for human factors engineering practices and design standards shall be followed in accordance with the Ku Band BLOSDD Performance Specifications.

e) System Installation and Integration The Contractor shall be responsible for providing a diagram to the Government within 60 days of award which illustrates the proposed installation and integration of the Ku Band BLOSDD System with all other relevant CBP systems on the P-3 AEW and LRT as well as the DHC-8 200 and 300 series aircraft in conjunction with the ground-based systems located at the Air and Marine Operations Center (AMOC) (see CDRL A009).

C.6.2.

Aircraft Interior Modifications

The Contractor shall use materials that provide weight conservation, strength and durability. No Ku Band BLOSDD System equipment items will be located in any areas that deny or make access difficult to panels and enclosures that require opening for periodic inspection and maintenance. Access to these areas shall require minimum disassembly. All mission equipment added to the aircraft’s interior including brackets, Line Replaceable Units (LRUs), Sub Repairable Assemblies (SRAs), wiring bundles and circuit breakers shall be contained in/on the Mission Systems Operator (MSO) console or equipment rack(s) where possible. Any deviation from this approach shall be approved by the COTR.

C.6.3.

Finish/Markings The Contractor shall ensure modified areas of the aircraft are painted to match the color of the aircraft. The modified areas of the aircraft shall be painted with high-quality commercial aircraft paint in accordance with Ku Band BLOSDD System Performance Specifications.

C.6.4 Value Engineering To readily acquire state-of-the-art technology upgrades and improvements to the commercial products and services, CBP OAM may solicit, or the Contractor may propose changes, upgrades, or enhancements to the aircraft, equipment, components, or other requirements during the performance of this contract to reduce costs, improve performance, or improve safety in accordance with Federal Acquisition Regulations 52.248-1.

C.7

TRAINING

The Contractor shall provide operator and maintenance training to ensure proper use and operation of the Ku Band BLOSDD System. The Contractor shall develop a training syllabus and documentation that meets all applicable FAA regulations and fully qualifies the designated CBP operators and technicians in operation, troubleshooting, maintenance, and repair (see CDRL A010). The Contractor shall offer CBP the option for additional Aircrew and Maintenance training after each Ku Band BLOSDD System installation as determined by the COTR. The Contractor shall conduct each Aircrew and Maintenance training course at the same location during the same week of training.

C.7.1.

Aircrew Training

The Contractor shall be responsible for developing, presenting and evaluating aircrew training required to operate the Ku Band BLOSDD System at the CBP OAM P-3 Operation Centers located in Jacksonville, FL and Corpus Christi, TX and the DHC-8 CBP OAM Operation Centers located in New Orleans, LA; Miami, FL; and Puerto Rico. The Contractor should have a separate section in the Flight Checklist (see Section C.11.1) that applies to the operation of the special equipment developed under this SOW. The Contractor shall contact the COTR no later than sixty (60) calendar days prior to the delivery of each aircraft to establish a mutually agreeable location(s), date(s), and time(s) for one (1) day of training for up to five (5) individuals.

C.7.2.

Maintenance Training The Contractor shall be responsible for developing, presenting and evaluating aircrew training required to operate the Ku Band BLOSDD System at the CBP OAM P-3 Operation Centers located in Jacksonville, FL and Corpus Christi, TX and the DHC-8 CBP OAM Operation Centers located in New Orleans, LA; Miami, FL; and Puerto Rico. The Contractor shall have a separate section in the relevant P-3 Maintenance Manual as well as the DHC-8 Maintenance Manual and Instructions for Continued Airworthiness (ICAs) (see Section C.11.1) that applies to the maintenance of equipment developed under this requirement. The Contractor shall contact the COTR no later than sixty (60) calendar days prior to the delivery of each aircraft to establish a mutually agreeable location(s), date(s), and time(s) for three (3) days of training for up to five (5) individuals.

C.7.3.

Network Operation Training The Contractor shall be responsible for developing, presenting and evaluating the necessary systems operations and maintenance training necessary to operate and maintain the Ku Band BLOSDD System network at the Air and Marine Operations Center (AMOC) in Riverside, CA prior to or immediately after completion of Ku Band BLOSDD System installation. The Contractor shall contact the COTR no later than sixty (60) calendar days prior to the delivery of each aircraft to establish a mutually agreeable location(s), date(s), and time(s) for three (3) days of training for up to ten (10) individuals.

C.8

MAINTAINABILITY REQUIREMENTS

The Ku Band BLOSDD System shall meet the maintainability requirements specified in the Ku Band BLOSDD System Performance Specifications.

C.8.1 Service Life Product Support Plan As with all other equipment used by CBP Office of Air and Marine, rapid return to service and dependability are major considerations for equipment selection. The Contractor shall specify the assumed spare and technical support policy for achieving the required equipment reliability, availability and maintainability levels while ensuring sparing availability and component sustainability over the long-term. The Ku Band Beyond-Line-of-Sight Digital Datalink System shall be supportable in austere environments.

The Contractor shall provide to the COTR a detailed product support plan covering the expected service life of the Ku Band BLOSDD System including spare requirements, management of parts obsolescence, and other issues that might affect long term sustainment of the deployed system (see CDRL A011).

C.8.2.

Recommended Spare Parts List and Support Equipment List

No later than thirty (30) days prior to the initial delivery date, the Contractor shall provide a Recommended Spare Parts List (RSPL) to the COTR and any recommended support equipment that will be required to operate and maintain the system for a period of one (1) year. Each list provided should be commensurate with the number of systems installed (see CDRL A012).

The itemized RSPL shall list the LRUs and SRAs replacements and/or rental price for new spare parts and overhaul/exchange parts. If the Contractor does not offer an overhaul/exchange option for a part, it must be noted in the list. All overhauled/exchanged parts shall meet the design and performance as determined by the original manufacturer and must meet the manufacturer’s current manufacturing standards in accordance with all applicable directives and service bulletins. The RSPL shall annotate long lead-time items including:

a. Part numbers

b. Serial numbers

c. Lead time (in days)

d. Cost per part

e. Total quantity of parts

f. National Stock Numbers (NSNs)

C.8.3.

Delivery Preparation

The Contractor shall ensure all major units and parts are preserved, packaged, packed and marked for the level of shipment in accordance with MIL-STD 129P Military Marking for Shipping and Storage. Preparation for delivery shall ensure that all equipment protective covers for the Ku Band BLOSDD System are installed at the time of delivery.

C.8.4.

Accessibility Requirements

All system components requiring routine maintenance shall be readily accessible. The installation design of mission system equipment and line replaceable units, subassemblies and parts shall allow for the easy removal, replacement and adjustment of equipment on-site or in the field by aviation maintenance technicians using standard material, mechanics tools and electronic repair equipment within thirty (30) minutes.

Access panels and closures shall provide access to components requiring inspection, replacement, calibration and adjustment, as well as to disconnect fittings for ease of maintenance and reduction in maintenance time. Access to compartments that require entrance between scheduled inspections, other than those required to replace a component due to malfunction, shall provide easy entry.

Connectors shall be mounted to allow for disconnection and reconnection with minimum effort during component removal. Wiring bundles shall be long enough to permit replacement of connectors at least three (3) times without splicing or before replacing the wire bundles. Wiring bundles shall not be hard wired to any equipment or equipment racks. Built-In-Test features shall be included.

C.8.5.

Special Maintenance Tools

The Contractor shall ensure that maintenance of the Ku Band BLOSDD System does not require any specialized tools.

C.9

PROGRAM REVIEWS

The Contractor shall conduct the following formal program reviews: Critical Design Review (CDR), Test Readiness Review (TRR) and quarterly program reviews as determined by the COTR.

C.9.1 Critical Design Review The Contractor shall conduct a Critical Design Review (CDR) between the contractor team and the Government at a location approved by the COTR within 120 days of contract award. The contractor shall present the final engineering design drawings for the Ku Band BLOSDD System for each aircraft type (P-3 LRT, P-3 AEW and DHC-8 200 and 300 series) as well as the engineering approach for the requirements identified in the Ku Band BLOSDD System Performance Specifications, including design and performance technical concepts, interfaces with existing systems, material and process specifications, engineering reports (E3 Control Plan and the Antenna Location Analysis Report).

The Contractor shall provide a copy of the proposed agenda for the contractor’s portion of the CDR at least thirty (30) days prior to the CDR. The Contractor shall provide to the COTR a Critical Design Review Report which shall consist of the minutes, action items, and approved results of the CDR (CDRL A013). This report shall state the final requirements for design, performance, installation, and testing. The Government reserves the right to accept, request changes, or reject any submitted engineering or design drawings based on the ability to meet requirements stated in the Ku Band BLOSDD System Performance Requirements. Requirement changes after the CDR shall be treated as a subsequent engineering change.

C.9.2 Test Readiness Review

The Contractor shall conduct a Test Readiness Review (TRR) with the Government seven (7) days prior to testing. The purpose of the TRR will demonstrate to the Government that the system design, installation and all required certifications are complete and that the system is ready for testing. The TRR may be held at the Contractor’s facility or test location as agreed upon by the COTR.

C.9.3 Quarterly Program Reviews

Quarterly Program Reviews shall be conducted as required by the COTR at the Contractor’s facilities to review program status during the term of the contract. The program reviews shall provide the COTR with the information necessary to assess the progress and performance of the Contractor with respect to the requirements stated in the Ku Band BLOSDD System Performance Specifications. Items to be addressed by the Contractor shall include technical reports, financial expenditures and overall funding status, progress in accordance with the milestones outlined in the IMS, action items, and any other issues or items requiring discussion as determined by the COTR.

The Contractor shall establish the schedule, agenda and location of the Program Reviews at least twenty (20) working days prior to the scheduled date of the Review by submitting it electronically to the COTR. In the event of changes to the schedule or agenda, the Contractor shall notify the COTR of such changes prior to the scheduled date of review. The COTR and other appropriate Government personnel, at the discretion of the COTR, may attend and participate in the Program Reviews. Presentation materials for such reviews shall be given to the Government at least ten (10) working days prior to the review.

C.9.4 Weekly Status Meetings

The Contractor shall hold weekly status meetings with the Government to monitor contract progress. This may be at the Contractor or Government facilities, or via teleconference, as approved by the COTR.

C.10

TESTING REQUIREMENTS

The Contractor shall perform tests to monitor aircraft design and modification integrity. These tests shall occur after system manufacture and before installation as well as after installation to ensure that no degradation of avionics and electronic equipment performance are caused by inadequate manufacturing or installation techniques. These tests shall evaluate the operation of the Ku Band BLOSDD System under both ground and normal operating conditions.

Acceptance tests shall consist of ground and flight tests of installed or modified equipment in accordance with the above specified test plans and procedures developed by the Contractor and approved by the COTR. All tests shall be conducted under Government cognizance. Test procedures shall be sufficient to demonstrate that the aircraft modifications and all system installations and modifications meet or exceed all Ku Band BLOSDD Performance Specifications requirements and all criteria required for system acceptance.

C.10.1 Ground Tests

The Contractor shall prepare and submit to the COTR a test plan (see CDRL A014) that evaluates Ku Band BLOSDD System performance from a ground-based perspective including the following:

1. System Equipment Ground Tests

The Contractor shall perform engineering evaluation and ground acceptance tests in accordance with the ground test plan on all installed or modified systems. Contractor-provided installation ground checkout procedures shall be used during equipment testing. Ground checks of the mission equipment shall be performed in accordance with the applicable test plans.

2. EMI/EMC Testing

Upon completion of aircraft modification and mission equipment installation, the Contractor shall perform an electrical bonding test and an intra-system EMC test in accordance with the Government-accepted Contractor-developed ground and flight test plans to verify that there is no degradation of aircraft avionics and electronic equipment performance. EMI/EMC tests must be completed prior to commencement of acceptance flight testing.

C.10.2 Flight Tests The Contractor shall prepare and submit to the COTR a test plan (see CDRL A015) that evaluates Ku Band BLOSDD System performance from a flight-based perspective. During mission system flight test(s) the Contractor shall demonstrate to the Government that the modified aircraft satisfactorily performs all of the mission profiles in accordance with the requirements outlined in the Ku Band BLOSDD Performance Specifications and this SOW. If required by the COTR, the Contractor shall coordinate with the CBP Flight Test Team in developing and executing an acceptable flight test plan.

C.11

TECHNICAL MANUALS AND SUPPLEMENTS

The Contractor shall provide technical manuals and supplements in accordance with the Ku Band BLOSDD System Performance Specifications to operate, test, and maintain the equipment represented in this contract. The Contractor shall be responsible for maintaining currency of the technical manuals and immediately provide the COTR with revisions for the duration of the contract. Manuals and updates shall be automatically distributed to the locations defined by the COTR within thirty (30) days of receipt or publication.

C.11.1.

Flight Checklists and Maintenance Manuals The Contractor shall provide Ku Band BLOSDD System technical manuals and supplements, including respective changes to aircraft manuals and supplements (see CDRL A016). These shall include:

1) Pilot and Sensor Operator Flight Checklists for the P-3 (AEW and PRT) and DHC-8 (200 and 300 series) aircraft.

2) Operator and Maintenance Manuals with wiring diagram supplements, maintenance procedures, and any required servicing between flights for the P-3 (AEW and PRT) aircraft.

3) Operator and Maintenance Manuals with wiring diagram supplements and maintenance procedures for the DHC-8 (200 and 300 series) aircraft.

4) Instructions for Continued Airworthiness (ICAs) listing the required maintenance and servicing timelines for the DHC-8 (200 and 300 series) aircraft.

The Contractor shall make all of the required manuals available to the COTR for review and approval sixty (60) days prior to delivery of system. The COTR shall review for technical sufficiency and return to the Contractor, within thirty (30) calendar days following receipt of the required manuals.

The Contractor shall ensure that all vendor manuals and equipment description materials are current and include the latest revisions and/or changes. Ku Band BLOSDD System manuals shall reference vendor manuals of any Contractor Furnished Equipment (CFE) incorporated into the sensor system.

C.12

TECHNICAL REPORTS AND DATA

The Contractor shall provide aircraft systems technical reports, data and supplements, including respective changes to manuals and supplements to the COTR. The Contractor shall conduct a Technical Data Verification and Validation Review to determine all data is correct prior to performing any integration or design changes on CBP aircraft.

C.12.1.

Ground Test Reports

The Contractor shall submit ground test reports (see CDRL A017) to the COTR. All test reports shall include all collected test data and test results. Any test point failures shall be corrected prior to final aircraft acceptance.

C.12.2.

Flight Test Reports

The Contractor shall submit flight test reports (see CDRL A018) to the COTR. All test reports shall include all collected test data and test results. Any test point failures shall be corrected prior to final aircraft acceptance.

C.12.3.

Engineering Design Drawings and Schematics

The Contractor shall provide design drawings to the COTR in accordance with the procedures established for the Critical Design Review (see Section 9.1). To the maximum extent possible, the Contractor will provide engineering drawings and data from all subcontractors. This shall be a complete drawing package, including structural/mechanical drawings and wiring/electrical diagrams covering both newly developed and modified equipment (CDRL A019).

C.12.4.

Software Version Description Document

The Contractor shall provide software version description documents describing the released aircraft software configuration. At a minimum, the document should include an overview of the Ku Band BLOSDD System and any additions and changes made to the latest version of the software (CDRL A020).

C.12.5.

Monthly Progress Reports

The Contractor shall submit monthly progress reports electronically to the COTR and the CBP Contract Specialist. The first monthly report is due no later than thirty (30) calendar days from the date of order issuance and each report is due thirty (30) calendar days thereafter until the contract completion. At a minimum, this monthly progress report (CDRL A021) shall include a narrative description of the following items:

a. Information, such as project progress, outlining the status of each task and reflecting any task that is impacting a critical path.

b. The status of electrical, mechanical and software engineering; manufacturing and modifications; subcontractor performance; material procurement.

c. The status of GFE.

d. Updated schedule and a record of all data submitted.

e. Financial reports delineating information on all funds received obligated, and expended; as well as forecasted obligations and expenditures.

C.13 KEY PERSONNEL

The following individuals are designated as key personnel under the contract: Program Manager; Chief Engineer. At least thirty (30) days prior to diverting any of the designated key personnel to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer.

C.14

GOVERNMENT FURNISHED EQUIPMENT / INFORMATION / SERVICES

C.14.1 Government Furnished Equipment

The Government will furnish equipment and information in conjunction with the completion of work addressed in this SOW. The Government shall provide technical manuals for all GFE within 30 days of contract award.

After receiving a signed and approved CBP OAM Aircraft Configuration Change Request (ACCR), the Government shall provide access to two (2) P-3 airframes (AEW and LRT) and one (1) DHC-8 (200 or 300 series) airframe from the current CBP fleet as the initial modification articles. The COTR will provide the specific aircraft and the dates available to the Contractor following contract award.

All such Government Furnished Equipment (GFE) and Government Furnished Information (GFI) are the property of the Government. At no time does GFE or GFI belong to the Contractor, and at no time may the Government be denied access to this equipment and data.

C.14.2 Government Furnished Personnel

The Government will provide a test-qualified aircrew to conduct the functional test flight and Ku Band BLOSDD System terminal demonstration if desired by the Contractor. The Government will provide technical representatives at the test sites and onboard the P-3 and DHC-8 aircraft during the tests.

C.14.3 Government Furnished Services

The Government will provide all necessary personnel and material to complete routine maintenance of the GFE aircraft except for those maintenance actions related to the actual Ku Band BLOSDD System terminal or its installation.

The Government will provide approval and access to the necessary Commercial Fixed Satellite Service within CBP’s current infrastructure to facilitate testing and operation of the Ku Band BLOSDD System space segment.

The Government will provide terrestrial communications services via OneNet from a demonstration center and location determined by the COTR.

The Government will provide access to necessary Government facilities on a non-interference basis to cleared Contractor personnel for the purposes of installation coordination and testing of the equipment and services provided.

C.15

DELIVERABLES AND DELIVERY SCHEDULE

The first Ku Band BLOSDD System shall be delivered, tested and accepted within one hundred and eighty (180) calendar days after receipt of order (ARO). Follow-on systems shall be delivered, tested and accepted thirty (30) calendar days later. The manufacturer shall deliver all equipment to a facility designated by the COTR.

C.15.1 Delivery Address All deliverables shall be submitted to the COTR designated in Section F of the contract.

C.15.2 Format The Contractor shall provide all deliverables in accordance with guidelines outlined in the CDRLs attachment.

Unless otherwise stated in writing, the Contractor shall deliver all documents in electronic format to the individuals or offices designated. If e-mail is not available, arrangements may be made to accept faxes or hard copies via postal / courier delivery.

In the event alternative delivery methods are used, the Contractor shall submit an electronically transmitted copy as soon as the e-mail is restored.

C.16

GOVERNMENT ACCEPTANCE PERIOD

The COTR or designated representative will review deliverables prior to acceptance. In the event that the deliverable is not acceptable, the COTR will document and provide reason(s) to the Contractor in writing.

At the time of delivery for each Ku Band BLOSDD System, the Contractor shall prepare and distribute to the Government a material inspection and receiving report (DD Form 250), which will serve as the documentation for the Government's inspection/acceptance and confirmed receipt of the delivery of each system.

The COTR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. The Contractor shall have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The COTR will have fourteen (14) calendar days to review the deliverable and make comments unless stated otherwise. The Contractor shall have fourteen (14) calendar days to make corrections and re-deliver unless stated otherwise. Should the Government fail to complete the review within the review period; the deliverable will be considered accepted.

C.17 SECURITY

The Contractor shall comply with the CBP administrative, physical and technical security controls to ensure that the Government’s security requirements are met. During the course of this procurement, the Contractor shall not use, disclose, or reproduce data, which bears a restrictive legend, other than as required in the performance of this order.

C. 18

POINTS OF CONTACT

All contract questions and concerns shall be directed to the Contracting Officer. The Contracting Officer is the only individual with the authority to amend this contract.

CONTRACTING OFFICER

Stephanie Alexander 202-344-1168 Stephanie.Alexander@dhs.gov

CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE

TBD

C.19

INVOICES

The Contractor shall provide to the COTR, electronic and hard copy invoices with supporting documentation within ten (10) working days following Government acceptance of the deliverable. The Contractor shall identify the funding "breakout", on invoices by Contract Line Item Number (CLIN). After a review of the invoice by the COTR, the invoice will be approved and sent to CBP Finance for payment.

C.20

SECTION 508 REQUIREMENT

Section 508 Requirement - Accessibility of Electronic and Information Technology (Treasury - May 2001)

Each Electronic and Information Technology (EIT) product or service furnished under this order shall comply with the Electronic and Information Technology Accessibility Standards (36 CFR 1194). If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting Officer will promptly inform the manufacturer in writing. The Contractor shall, without charge to the Government, repair or replace the non‑compliant products or services within the period of time to be specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses:

For every EIT product or service accepted under this contract by the Government that does not comply with 36 CFR 1194, the manufacturer shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either the planned refresh cycle of the product or service, or on the contract renewal date, whichever shall occur first.

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