Draft RFP

DRAFT <HSBP1010R0074>

TABLE OF CONTENTS

<Table Of Contents>

4SECTION A

SOLICITATION/CONTRACT FORM

5SECTION B

SUPPLIES OR SERVICES & PRICES OR COSTS

5B.1

SCHEDULE OF SUPPLIES/SERVICES

11B.2

CONTRACT TYPE (OCT 2008)

12SECTION C

SPECIFICATIONS/SOW/SOO/ORD

12C.1

STATEMENT OF OBJECTIVES (SOO)

14SECTION D

PACKAGING & MARKING

14D.1

PACKAGING & MARKING

15SECTION E

INSPECTION & ACCEPTANCE

15E.1

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

15E.2

52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)

15E.3

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

15E.4

IN FACTORY QUALITY TESTING

15E.5

ULAD FIRST ARTICLE TEST (FAT)

15E.6

PRODUCT ACCEPTANCE CRITERIA

16SECTION F

DELIVERIES OR PERFORMANCE

16F.1

16F.2

52.247-61 F.O.B. ORIGIN-MINIMUM SIZE OF SHIPMENTS (APR 1984)

16F.3 52.211-11 LIQUIDATED DAMAGES-SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT (SEP 2000)

16F.4

52.247-60 GUARANTEED SHIPPING CHARACTERISTICS (DEC 1989)

17F.5

52.247-62 SPECIFIC QUANTITIES UNKNOWN (APR 1984)

17F.6

PERIOD OF PERFORMANCE (MAR 2003)

17F.7

TERM OF CONTRACT WITH OPTION(S) (MAR 2003)

18F.8

CLIN DELIVERY

19F.9

ULAD CDRL DELIVERY

20SECTION G

CONTRACT ADMINISTATION DATA

20G.1

3052.242-72 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (DEC 2003)

20G.2

CONTRACTING OFFICER'S AUTHORITY (MAR 2003)

20G.3

SUBMISSION OF INVOICES (JUN 2009)

22SECTION H

SPECIAL CONTRACT REQUIREMENTS

22H.1

GOVERNMENT CONSENT OF PUBLICATION/ENDORSEMENT (MAR 2003)

22H.2

SECURITY PROCEDURES (OCT 2009)

24H.3

ACCESS TO CLASSIFIED NATIONAL SECURITY INFORMATION (AUG 2008

24H.4

DISCLOSURE OF INFORMATION (MAR 2003)

24H.5

NON-PERSONAL SERVICE (MAR 2003)

25H.6

POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE (OCT 2007)

26H.7

ADDITIONAL CONTRACTOR PERSONNEL REQUIREMENTS (OCT 2007)

27SECTION I

CONTRACT CLAUSES

27I.1

27I.2 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEP 2006) ALTERNATE I (OCT 1995)

27I.3 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (SEP 2006) ALTERNATE I (OCT 1995)

27I.4

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (AUG 2000)

27I.5

52.204-7 CENTRAL CONTRACTOR REGISTRATION (APR 2008)

27I.6

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAR 2009)

27I.7

52.215-10 PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA (OCT 1997)

27I.8

52.215-12 SUBCONTRACTOR COST OR PRICING DATA (OCT 1997)

27I.9

52.215-15 PENSION ADJUSTMENTS AND ASSET REVERSIONS (OCT 2004)

27I.10 52.215-18 REVERSION OR ADJUSTMENT OF PLANS FOR POSTRETIREMENT BENEFITS (PRB) OTHER THAN PENSIONS (OCT 1997)

27I.11

52.215-2 AUDIT AND RECORDS-NEGOTIATION (MAR 2009)

27I.12

52.219-16 LIQUIDATED DAMAGES - SUBCONTRACTING PLAN (JAN 1999)

27I.13

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (APR 2009)

27I.14 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (OCT 2004)

27I.15

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS (MAY 2004)

28I.16

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008)

28I.17

52.227-10 FILING OF PATENT APPLICATIONS-CLASSIFIED SUBJECT MATTER (DEC 2007)

28I.18

52.227-14 RIGHTS IN DATA-GENERAL (DEC 2007)

28I.19

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE (DEC 2007)

28I.20

52.232-11 EXTRAS (APR 1984)

28I.21 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-CENTRAL CONTRACTOR REGISTRATION (OCT 2003)

28I.22

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

28I.23

52.239-1 PRIVACY OR SECURITY SAFEGUARDS (AUG 1996)

28I.24

52.242-2 PRODUCTION PROGRESS REPORTS (APR 1991)

28I.25

52.244-5 COMPETITION IN SUBCONTRACTING (DEC 1996)

28I.26

52.246-25 LIMITATION OF LIABILITY-SERVICES (FEB 1997)

28I.27

52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (APR 1984)

29I.28

52.209-8 UPDATES OF INFORMATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

29I.29 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (APR 2010)

33I.30

52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)

34I.31

52.216-18 ORDERING (OCT 1995)

34I.32

52.216-19 ORDER LIMITATIONS (OCT 1995)

34I.33

52.216-22 INDEFINITE QUANTITY (OCT 1995)

35I.34

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

35I.35

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

35I.36 52.219-23 NOTICE OF PRICE EVALUATION ADJUSTMENTS FOR SMALL DISADVANTAGED CONCERNS (OCT 2008) ALTERNATE II (OCT 1998)

36I.37 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (SEP 2006) (DEVIATION) ALTERNATE II (OCT 2001)

42I.38

52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

42I.39

52.252-4 ALTERATIONS IN CONTRACT (APR 1984)

42I.40

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

42I.41 3052.204-70 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (JUN 2006)

43I.42 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (JUN 2006) Alternate I (JUN 2006)

44I.43

3052.219-70 SMALL BUSINESS SUBCONTRACTING PLAN REPORTING (JUN 2006)

45I.44

3052.225-70 REQUIREMENT FOR USE OF CERTAIN DOMESTIC COMMODITIES (AUG 2009)

46I.45

3052.242-71 DISSEMINATION OF CONTRACT INFORMATION (DEC 2003)

47SECTION J

LIST OF ATTACHMENTS

47J.1

LIST OF ATTACHMENTS

48SECTION K

REPRESENTATIONS, CERTIFICATIONS, OTHER STATEMENTS OF OFFEROR

48K.1

52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985)

48K.2

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

49K.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (AUG 2009) ALTERNATE II (OCT 2000)

59K.4

52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR 2005)

59K.5

52.250-2 SAFETY ACT COVERAGE NOT APPLICABLE (FEB 2009)

61SECTION L

INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

61L.1

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

61L.2

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2008)

61L.3

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

61L.4

52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991)

61L.5 52.215-1 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2004) ALTERNATE I (OCT 1997)

61L.6

52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

61L.7

52.216-1 TYPE OF CONTRACT (APR 1984)

61L.8

52.233-2 SERVICE OF PROTEST (SEP 2006)

61L.9

52.232-31 INVITATION TO PROPOSE FINANCING TERMS (OCT 1995)

62L.10

3052.219-71 DHS MENTOR-PROTEGE PROGRAM (JUN 2006)

63L.11

3052.247-72 F.O.B. DESTINATION ONLY (DEC 2003)

63L.12

GENERAL INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS

68L.13

SMALL BUSINESS SUBCONTRACTING PLAN (OCT 2007)

68L.14

52.247-6 FINANCIAL STATEMENT (APR 1984)

SECTION A SOLICITATION/CONTRACT FORM

SECTION B SUPPLIES OR SERVICES & PRICES OR COSTS

B.1 <<SCHEDULE OF SUPPLIES/SERVICES>

(2 through 5 units)

(6 through 10 units)

Base (1st) Year Contract Line Item Numbers (CLINs)

CLIN 0001 – ULAD First Article Test (FAT) Unit Delivery The purpose of CLIN 0001 is to procure a First Article Test System for testing in an operational environment of intended use to ensure the system satisfies all of the requirements in the capabilities matrix and performs as advertised by the Vendor. This First Article Test Unit satisfies the minimum requirement of IDIQ contract. A system is defined as a sensor unit, power generation unit, and communications unit. The system will not be tested to destruction and it is expected it will be utilized as an operational unit, with a warranty.

(a) The Government cannot determine at this time the number of awards that will be made. Therefore the following two cases apply:

1. In the event of a single award, the Contractor shall deliver one (1) system of Lot/Item Number One (1) within one hundred twenty (120) calendar days from the date of this contract to the Customs and Border Protection Tucson Sector, <<2430 Swan Road>, <Tucson>, <Arizona> <85711>> for first article test. If additional time is needed by the Contractor for delivery of the first article test unit, the Contractor is free to propose additional time needed and submit the rationale for extra time needed. The shipping documentation shall contain this contract number and the Lot/Item identification. The characteristics and testing requirements the first article test unit must meet are specified in the ULAD Performance Objectives as stated in ULAD SOO.

2. In the event of multiple awards, the Government will establish a delivery schedule for first article test units approximately at the time of award.

(b) Refer to the Federal Acquisition Regulation (FAR) Subpart 52.209-4 – First Article(s) Approval – Government Testing for additional instructions.

Vendor shall provide operators and train up to four CBP personnel to perform the FAT for a two week period. It is anticipated that operator training, operator familiarization, First Article Acceptance Testing, and Border Patrol field operation will utilize First Article Test System (s) on a 24/7 basis from delivery until system acceptance is completed. The vendor shall provide a government approved First Article Test Plan (CDRL 0006) per schedule in 7.0.

CLIN 0002 – One Individual Unit

The purpose of CLIN 0002 is to price an individual ULAD unit after successful FAT completion. Any repairs or modifications recommended as a result of the ULAD FAT must be completed at the factory before delivery of the production unit and include warranty provisions.

CLIN 0003 – Volume Discount Units

The purpose of CLIN 0003 is to procure additional ULAD units after successful FAT completion based on any volume discounts the vendor may offer as cited in the vendor’s proposal for deployment along the U.S. Southwestern border. The goal of CLIN 0003 is to leverage cost savings normally inherent in volume discounting so that the Government procures ULAD units in an economical fashion. Any repairs or modifications recommended as a result of the ULAD FAT must be completed at the factory before delivery of the production units and include warranty provisions.

The Contractor shall deliver to the Government one (1) to a maximum of fifty (50) units based on volume discounts selected by the Government subject to the availability of funding as indicated in the Contractor’s proposal. Included in the price of the unit shall be the Contractor’s warranty which must comply with FAR Subpart 52.246-18 (Warranty of Supplies of a Complex Nature) and any additional costs to maintain the system during the warranty period. As a minimum, the term “any additional costs” include spares, labor, equipment, facilities, and TDY travel costs.

CLIN 0004 – Train-the-Trainer (T3) Course (CDRL 0001)

The purpose of CLIN 0003 is to procure a T3 Course for development of a cadre group (Master Trainers) within CBP. These Master Trainers will be responsible for training ULAD Operators on the use, deployment, and preventative maintenances checks and services (PMCS) of the ULAD system. The goal of the course is to give CBP the ability to train as many ULAD Operators as needed based on CBP’s equipment density and operational needs. The vendor shall deliver a Train-the-Trainer (T3) operator class to a total of eight (8) personnel as identified by CBP, at the Government’s location in <<Tucson>, <AZ.>> The course should begin after successful completion of ULAD First Article(s) Test (FAT) and last approximately two (2) weeks. The T3 Course shall be classroom based training with hands-on portions taking place under field locations within the Tucson Sector Area of Operations. Training should emphasize different operational scenarios and must emphasize both day and night operational conditions.

In addition, the CBP intends to procure T3 Course Documentation that complies with Department of Homeland Security (DHS) standards. The goal is to ensure that all DHS standards for course development are satisfied upon receipt of the deliverable and well in advance of course delivery. The vendor shall use the CBP Training Development Standards October 2008 for development of the T3 Course. It is the intent of the Government to develop its own web-based training modules using organic assets. The vendor shall not propose development of a web-based training module. If this direction changes, the ULAD Contracting Officer will negotiate a contract modification to the ULAD Contract to address the change.

When the T3 Course (CLIN 0004) is delivered, the vendor shall be responsible for providing T3 training materials (training manuals, workbooks, CD/DVD, etc.) for each student. In addition to this, the vendor shall provide a master electronic copy that contains all of the training materials for use and reprinting by the Government (i.e. Golden Disks).

CLIN 0005 – ULAD Operations and Maintenance (O&M) Manuals (CDRL 0002)

The purpose of CLIN 0005 is to ensure the ULAD Operator has all of the information necessary to effectively deploy the system, place the system in operation (set-up and operate), trouble-shoot the system at the operator level, perform PMCS, stow (make ready for transport), and redeploy the system to another location based on the operational needs of the Border Patrol. The goal of procuring ULAD Operations and Maintenance manuals is to ensure the ULAD Operator has all the information necessary to effectively deploy, operate, and redeploy the ULAD system.

The ULAD Operations and Maintenance manual must satisfy the above purpose and address all Levels (Organizational) of maintenance requirements of the system. Distribution shall as be follows:

One (1) manual per ULAD system – hardcopy

One (1) manual – ULAD Contracting Officer– hardcopy

Two (2) CDs/DVDs for reproduction of materials (MS Word 97-2003 or Adobe Acrobat Reader V7.0) for use by the Government.

CLIN 0006 – Product Drawing Package (CDRL 0003)

The purpose of CLIN 0006 is to ensure that, in addition to having maintenance manuals that provide instruction on how to perform maintenance and services above the ULAD Operator level, the Government obtains product drawings necessary to provide adequate system level logistical support. The goal is to ensure the Government has the information it needs, in addition to the O&M manuals, Vendor Maintenance manuals, and ILSP, to adequately perform Level 2 (Intermediate) ULAD sustainment support.

A Product Drawing Package is a collection of product engineering data related to the design and manufacture of an item or system. Product drawings contain all of the descriptive documentation needed to ensure the competitive procurement of spare parts or items. The Government intends to use the Product Drawing Package to maintain proper configuration control, support quality assurance functions, provide technical data for competitive procurement of spares (not the system level end item), and as the major source of technical information for logistics support throughout the ULAD system life cycle. The vendor shall provide a Product Drawing Package for maintenance and repair of the system by Government engineers, technicians, or support contractors. Distribution shall as be follows:

Seven (7) copies of the Product Drawing Package for the Government Maintenance Supervisor – hardcopy

One (1) copy of the Product Drawing Package for the ULAD Contracting Officer

Two (2) soft copies (CDs/DVDs) (MS Word 97-2003 or Adobe Acrobat Reader V7.0) for reproduction and use by the Government.

CLIN 0007 – Vendor Integrated Logistics Support Plan (ILSP) (CDRL 0004)

This CLIN addresses only the preparation, delivery, and update of the vendor’s ILSP. All of the activities associated with execution of the vendor’s ILSP must be billed under the appropriate CLIN(s) as stated in the SOO. The purpose of CLIN 0007 is to ensure the Government has an end-to-end plan, from the vendor, that adequately explains what has to be done to adequately sustain the ULAD system. It must be emphasized the ILSP is intended to be a “what” document; the O&M and ULAD Intermediate (Level 2) Maintenance manuals are expected to be “how” documents. The goal of this CLIN is to ensure a single-source document exists that describes the end-to-end maintenance strategy for the ULAD system.

The vendor shall develop an ILSP for review and approval by the Government. The ILSP should be delivered no later than forty-five (45) calendar days after receipt of ULAD Contractor notification that FAT has been successfully completed. As a minimum, the plan must address the data below:

General repair and service of the system

Level 1 (Organizational; a.k.a. ULAD Operator Preventative Maintenance Checks and Services (PMCS))

Level 2 (Intermediate; maintenance services above the ULAD Operator level and below depot level)

Level 3 (Depot; complex maintenance services not expected to be performed by the servicing organization such as major component refit and/or repair (i.e. IR camera or radar)

Definition of Level 1 (ULAD Operator) maintenance actions to be performed by CBP.

Training as stated in section 6.3 of this SOO

Provisioning (Spares) Parts List

Engineering Data for Provisioning

Long-lead Items List

Standard Operating Procedures (SOP) for service and repair of low-density equipment

Environmental considerations

Fault diagnostics and determinations

Removal and replacement of components-level items

Shipment of removed components for Depot (Level 3) level repair or replacement

Monthly updates: status reports, trend, and analysis data (i.e. FRACAS (Failure Reporting Analysis and Corrective Action System), Pareto Charts, return to service data, etc.)

Spares Provisioning Analysis and Technical Documentation, as follows.

Provisioning Parts List (PPL): identify both standard and long lead items

Tools and Test Equipment List (TTEL)

Common Bulk Items List (CBIL)

Repairable Items List (RIL)

Calculated inventory requirements for the above line items based on recognized Integrated Logistics Support (ILS) calculations.

Offeror to supply calculations and conduct a provisioning conference/meeting with Government participation.

Supplier to report on these items in the monthly updates.

List of expendable items.

Distribution of the ILSP shall be as follows:

One (1) copy for the ULAD Contracting Officer

Two (2) soft copies (CDs/DVDs) (MS Word 97-2003 or Adobe Acrobat Reader V7.0) for reproduction and use by the Government.

6.7 CLIN 0008 – Maintenance and Repair Service

This CLIN is required for the base year and optional for the second year of the contract. Beginning the second or the third year of the contract, the Government will assume responsibility for ULAD sustainment. The purpose of this CLIN is to address maintenance and “non-warranty” repair of the system above the operator level (Levels 2 and 3). It is defined as maintenance and repair service performed to Supplier-proposed standards for MTTR and MaxTTR. This CLIN is necessary for two (2) reasons:

The Government has to have a way to address maintenance service and repairs, not covered by the warranty, during the warranty period; and

The Government must have a way to ensure adequate sustainment of the ULAD system after the warranty has expired and until the Government assumes responsibility for sustainment of the system.

The goal of this CLIN is to address the above challenges. The vendor shall price base year, non-warranty maintenance repair and price optional maintenance under this CLIN. The Supplier shall propose first-year maintenance and repair service, for a 12-month period, beginning at Government system acceptance (FAT Acceptance for the first article(s) and Government acceptance for all other systems; the vendor shall price the following cases under CLIN 0007 as follows:

CASE A: 12-months (to co-inside with the vendor’s 12-month warranty); Minimum Ao => 75%; MTTR=As proposed by Vendor; MaxTTR=As proposed by Vendor:

A 12-month period; Ao => 75%; MTTR and MaxTTR as proposed by the vendor. System level warranty that applies to the ULAD as a system.

12-month service period begins at Government system acceptance; optional period begins when the option is exercised after the first year.

Supplier to report on warranty actions and status in the monthly updates.

CASE B: 12-months (to co-inside with the vendor’s 12-month warranty); Minimum Ao => 95%; MTTR=72hrs; MaxTTR=288hrs:

A 12-month period; Ao => 95%; MTTR=72hrs; MaxTTR=288hrs.

System level warranty that applies to the ULAD as a system.

12-month service period begins at Government system acceptance; optional period begins when the option is exercised after the first year.

Supplier to report on warranty actions and status in the monthly updates.

Additional instructions:

Assumptions, Definitions, and Locations as defined in section 5.4 Warranty and Maintenance Assumptions and Definitions.

Supplier to report on maintenance actions and status as stated in the monthly updates.

The Level 2 maintenance location will be either the offeror’s facility or at a Border Patrol sector headquarter as indicated in 6.8.

CLIN 0009 – Vendor Technical Support

The purpose of CLIN 0009 is to allow the Vendor to propose an hourly rate for labor to provide subject matter expertise associated with repair and service of the system. The goal is to give the Government access to subject matter expertise needed from the Vendor, particularly for Unit Acceptance Test (UAT) support and when responsibility for ULAD sustainment transfers from the Vendor to the Government.

For the avoidance of doubt, Travel Expense associated with CLIN 0009 Vendor Technical Support is not included in this CLIN.

Since there is no way for the Government to know exactly where, when, and how many hours will be needed, the intent is only for the Vendor to propose a rate which would be charged under this CLIN if exercised. For the purpose of consistent pricing, the Vendor shall use <<Tucson>, <AZ>> (number three, 5, below) as the location.

The Supplier shall propose hourly rate for Technical Services by Subject Matter Expert(s) (SME) capable of guiding CBP in diagnosis, operation, maintenance (Levels 1, 2, and 3), troubleshooting, and repair of the system and its subsystems and components. This may involve telephone support by the SME(s). This may also involve travel by the SME(s) to various CBP Station locations (to help the vendor conceptualize the scope of the mission, several locations along the U.S. Southwestern Border are listed below).

Customs and Border Protection, <<Del Rio>> Sector Headquarters, <<2401 Dodson Avenue>, <Del Rio>, <Texas> <78840>> Customs and Border Protection, El Centro Sector Headquarters, <<221 West Aten Road>, <Imperial>, <CA> <92251>> Customs and Border Protection, El Paso Sector Headquarters, <<8901 Montana Avenue>, <El Paso>, <Texas> <79925>> Customs and Border Protection, <<Yuma>> Sector Headquarters, 4035 S. Ave. A, <<Yuma> <AZ> <85365>> Customs and Border Protection, <<Tucson>> Sector Headquarters, <<2430 S. Swan Road>, <Tucson>, <AZ> <85711>> Customs and Border Protection, San Diego Sector Headquarters, <<2411 Boswell Road>, <Chula Vista>, <California> <91914>> Customs and Border Protection, Rio Grande Sector Headquarters, 4400 South Expressway 281, <<Edinburg>, <Texas> <78542>> Customs and Border Protection, Marfa Sector Headquarters, <<300 East Madrid Street>, <Marfa>, <Texas> <79843>> Customs and Border Protection, <<Laredo>> Sector Headquarters, <<207 W. Del Mar Blvd.>, <Laredo>, <Texas> <78041>> CLIN 0010 Data Transfer into AMOC

The purpose of CLIN 0010 is to ensure sensor data is continuously transmitted to the Air and Marine Operations center (AMOC) in Riverside, California either through existing power and communications infrastructure or, when deployed in remote locations, via the power and communications unit Sensor data shall be transmitted in one of the formulas specified in the applicable documents in the SOO.

The AMO shall have remote control capability for the sensor package. Remote control capability means the operator at the AMOC has the same level of control as the field operator on site with the sensor package. This capability has to be established either through existing power communications infrastructure or, when deployed in remote locations via the power and communications units.

CLIN 0011 – Vendor Travel (Reimbursable CLIN)

This CLIN supports all approved allowable Vendor Travel associated with the base year of this contract. The offeror is to propose this CLIN as an NTE amount.

Copyright License for Supplied Documents

The vendor shall grant to the Government rights consistent with FAR 52.227-14.

Warranty and Maintenance Assumptions and Definitions

Definition: Ao = Operational Availability = Uptime/Total Time.

Where “Uptime” is the time during which the system was capable of performing all required functions in a given calendar interval; and “Total Time” is the total time during which the system was supposed to be up during a given calendar interval (Total Time = Uptime + Downtime). Source: Paragraph 3.2.4.3, DOD Guide for Achieving Reliability, Availability, and Maintainability, August 3, 2005 (http://www.acq.osd.mil/sse/docs/RAM_Guide_080305.pdf). Uptime and Downtime are defined in the ULADM, attached to RFP Section J.

Definition: Mean Time to Repair (MTTR):

The average time consumed performing Level 1, 2, and 3 repair and maintenance averaged for an interval of time specified as a calendar month.

For Level 2 and 3 repair and maintenance, Start Time is when unit arrives at the Level 2 maintenance location and is made available to Supplier and Supplier notified, whether or not Supplier personnel are present.

For Level 2 and 3 repair and maintenance, End Time is when Supplier notifies CBP and releases the fully repaired and tested unit to CBP at the Level 2 maintenance location, whether or not CBP personnel are present.

Note: Based on these definitions, Level 3 maintenance time does intentionally include transportation time from the Level 2 maintenance location to the Level 3 maintenance location, as well as return transportation time back to the Level 2 maintenance location, as well as any wait times involved in transportation.

Definition: Maximum Time to Repair (MaxTTR):

The maximum time consumed performing Level 1, 2, and 3 repair and maintenance averaged for an interval of time specified as a calendar month.

Start and End Times have the same definition as MTTR.

Definition: Level 1 (Organizational or ULAD Operator) Maintenance is routine maintenance at a novice skill level performed by CBP personnel or support contractors including routine oil and filter changes (on a generator, for example). Specific Level 1 Maintenance Tasks and schedules are to be defined by the Supplier in the ILSP document.

Definition: Level 2 (Intermediate) Maintenance is non-routine maintenance and also any routine maintenance requiring special skills above the novice level. Specific Level 2 Maintenance Tasks and schedules are to be defined by the Supplier in the ILSP document.

Definition: Level 3 (Depot) Maintenance is non-routine maintenance performed at the Supplier’s facilities (perhaps at the factory). Specific Level 3 Maintenance Tasks and schedules are to be defined by the Supplier in the ILSP document. CBP expects most maintenance to be performed at Level 1 or Level 2. CBP anticipates that Level 3 maintenance will be rare.

Level 1 Maintenance Locations and Facilities: Level 1 maintenance will be performed by CBP personnel or support contractors in the field at the surveillance site. The locations will typically be remote, unimproved, and far from paved roads. No facilities such as electrical power or water will be provided at the Level 1 site. Any special tools required for Level 1 maintenance shall be supplied with and attached to the ULAD system (via robust enclosures or restraints) so that the tools are readily available.

Level 2 Maintenance Locations and Facilities: Level 2 maintenance will be performed at a Border Patrol Station, Border Patrol Sector Headquarters, or leased maintenance facility. The maintainer must supply onsite all necessary labor, instrumentation, spare parts, consumable items, expendable items, lifts, jacks, winches, electricity, and water. For the purposes of estimating, the following location is available as the Level 2 maintenance location: Customs and Border Protection, El Paso Sector Headquarters, <<8901 Montana Avenue>, <El Paso>, <Texas> <79925>>.

Level 3 Maintenance Locations and Facilities: Level 3 maintenance is performed at the Supplier’s facilities (such as at the factory). Location and Facilities are at the Supplier’s discretion, but note that MTTR and MaxTTR are defined in such a way as to include transit time (as detailed above).

OPTION 1

With the exception of the contract year, the instructions are the same for Volume Discount Units, Maintenance and Repair Service and Vendor Technical Support.

OPTION 2

With the exception of the contract year, the instructions are the same for Volume Discount Units, Maintenance and Repair Service and Vendor Technical Support.

OPTION 3

With the exception of the contract year, the instructions are the same for Volume Discount Units, Maintenance and Repair Service and Vendor Technical Support.

OPTION 4

With the exception of the contract year, the instructions are the same for Volume Discount Units, Maintenance and Repair Service and Vendor Technical Support.

[End of Clause]

B.2 <<CONTRACT TYPE (OCT 2008)>

The proposed contract type is a Multiple Award IDIQ Contract with Fixed Price Task Orders. If the Government determines there is adequate commercial competition where we can compete task orders, we may award multiple award IDIQ contracts. However, if the Government determines there is not adequate commercial competition, the government may choose to award multiple single award IDIQ contracts.

[End of Provision

SECTION C SPECIFICATIONS/SOW/SOO/ORD

C.1 <<STATEMENT OF OBJECTIVES (SOO)>

1.0 Purpose and Intent

This Statement of Objectives (SOO) is for the procurement of a capability to provide for the persistent detection and tracking of aircraft that fly across <<United States>> borders that are slow moving, fly at low altitudes, and have a low radar cross section. The intent of this SOO is to acquire a system that is able to use existing sensor technology to detect and track these aircraft. This is an immediate high priority threat. The approach will focus on existing systems that meet requirements rather than developmental systems which are not ready for immediate deployment.

2.0 Background

The Secure Border Initiative (SBI) within CBP is a comprehensive multi-year plan to secure <<America>>’s borders and reduce illegal migration. SBInet is the component of SBI using the technology and tactical infrastructure solution for border control. The SBInet Systems Program Office (SPO) is charged with developing, acquiring, fielding, testing and sustaining an integrated system to achieve border control. Our customers are the operational forces of CBP – the Office of Border Patrol (OBP), Office of Field Operations (OFO), and the Office of Air and Marine (OAM). OBP requested assistance from SBI in defining the requirements and funding a project to respond to the high priority threat presented by small, low flying aircraft transiting across <<United States>> borders. SBInet is tasked with addressing this threat.

3.0 Scope

The scope of this SOO includes all necessary work for deployment of the system, training and maintenance, system delivery to the end-users, and full Government acceptance of system products and services. Vendors should use this SOO to develop their Performance Work Statements (PWS) to be submitted as part of their proposal. The terms Contractor, Offeror, Supplier, and vendor are used interchangeably throughout this document and refer to the company or team of companies who are responding to the RFP.

The deployment concept includes two scenarios. In one scenario, the sensor technology will be deployed at existing CBP facilities where existing electrical power and communications infrastructure may be utilized. In the other scenario, the sensor technology will be remotely deployed where there is no available electrical power or communications infrastructure. In this second scenario the desired system is intended to be self contained, able to operate without external power or CBP communications infrastructure. The system must be transportable, capable of being deployed along the Borders of the <<United States>> and be rugged enough to support a wide range of deployed operations in all types of weather and terrain conditions. It will also optimize system sustainability and maintainability. The system will provide the capability to detect and track aircraft with low radar cross sectional areas, with the goal of facilitating a CBP response and resolution.

The system will transmit real time sensor data to the Air and Marine Operations Center (AMOC) in Riverside, CA, either through its external power and communications infrastructure or, when deployed in remote locations, via its own internal power and communications package. Data must integrate into the AMOC. Acceptable AMOC data protocol is provided in Appendix A. In addition, the AMOC desires remote control capability for the system. Remote control capability means the AMOC has the same level of control as the operator who is on-site with the system.

Training is required for a limited number of personnel. Training shall include equipment setup, operations, disassembly, packaging for transport and field level maintenance. Operator and user maintenance manuals should be provided in contractor format that provide the minimum essential information to operate and maintain the system. Vendor shall develop an operations and maintenance training curriculum and conduct a training course for a limited number of CBP personnel upon acceptance of the system to permit the Government to operate and deploy the system. The goal is to provide operations and maintenance training to adequately prepare all personnel who will be involved in operating and maintaining the system. Training will include but is not limited to corrective and preventative maintenance.

4.0 Performance Objectives

4.1 System should accurately, detect and track aircraft with a RCS of 0.5 m2 from 33 feet Above Ground Level (AGL) to 15,000 feet above Mean Sea Level (MSL), in various types of terrain (i.e. flat and mountainous) and a wide range of ambient temperatures.

4.2 System should be able to detect and track targets that are in line-of-sight from the system. The minimum desired detection range is 1 kilometer and the desired maximum range is equal to or greater than 20 kilometers.

4.3 System should be able to detect and track at least five (25) targets of interest (TOIs) at the same time.

4.4 System should be easily transportable for set-up in remote locations with an objective of a maximum three (3) hour pack/un-pack time (includes setup of communications link).

4.5 When deployed to remote areas without grid power and without CBP communications, operation of the system for ninety-six (96) continuous hours or more is desired with the understanding the system may off-line for short periods of time for refueling the power package.

4.6 When deployed to CBP facilities with grid power and communications infrastructure, the system should be capable of sustained and persistent operations for a minimum period of two weeks. Continuous operations greater than two weeks are desired.

4.7 System should be capable of operations in extreme weather environments (-40o to 125 o F and 0 to 100% humidity) without performance degradation.

4.8 System should be capable of detecting and tracking TOIs at a minimum airspeed of 24 knots up to at least 55 knots. Detecting and tracking at higher airspeeds up to 150 knots is desired.

4.9 System capable of being transported by multiple means and able to withstand transport over rugged terrain.

4.10 First article testing will be performed in a controlled, operationally relevant environment to determine how well the system meets requirements.

5.0 Risk Mitigation

The Government perceives risk in this type of technology. The Contractor shall provide metrics by which high risk or critical performance parameters may be monitored. The Contractor shall present an integrated summary of all risks, mitigation strategies, and the effects of the mitigation strategies on their respective systems. Risk management as a shared or centralized activity must accomplish the following tasks:

Identity concerns.

Identify risks & risk owners.

Evaluate the risks as to likelihood and consequences.

Assess the options for accommodating the risks

Prioritize the risk management efforts.

Develop risk management plans.

Authorize the implementation of the risk management plans

Track the risk management efforts and manage accordingly.

6.0 Applicable Documents

Ultra Light Aircraft Detection (ULAD) Capabilities Matrix (Attachment 2) DHS and CBP <<Enterprise>> Architecture Document (Attachment 3) AMOC Sensor Data Format (Attachment 4) CBP Training Development Standards (Attachment 5)

SECTION D PACKAGING & MARKING

D.1 <<PACKAGING & MARKING>

Material shall be packaged, packed and marked for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination.

Packages shall be clearly identified on the outer wrapping with the contract number and delivery/task order number, if applicable.

[End of Clause]

[END OF SECTION D]

SECTION E INSPECTION & ACCEPTANCE

E.1 <<52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)>

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

<www.acquisition.gov> I.

FEDERAL ACQUISITION REGULATION (48 CHAPTER 1) CLAUSES

NUMBER

TITLE

E.2 <<52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)>

E.3 <<52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)>

E.4 <<IN FACTORY QUALITY TESTING>

The purpose of In-factory Quality Testing is to ensure production of quality units by the Vendor. The goal is to gain early confidence in the quality of the system and correct defects, if any are found, before the system is shipped to the end user.

The Vendor shall allow the Government inspection access to the product, at the factory, before it is delivered (shipped) to the Government. Government in-factory quality testing shall be random (random selection of at least 20% of all ULAD produced under the accompanying PWS); that being said, the vendor is expected to quality test 100% of ULAD before shipment to the Government.

The nature of In-factory Quality Testing by the Government shall be “observe”. This means the Government is not directing the quality testing efforts of the Vendor but simply “observing” to gain early confidence in the quality of the system.

The vendor shall conduct In-factory Quality Testing of ULAD using a vendor prepared quality test procedure before the system is shipped to the field. As a courtesy to the Government, the Vendor shall provide the quality test procedure to the Government as a work product. Delivery of the quality test procedure shall be in accordance with the performance work statement.

E.5 <<ULAD FIRST ARTICLE TEST (FAT)>

The Vendor shall price FAT support labor under CLIN 0008 and Travel under CLIN 0009. If requested by the Government, Vendor support costs for subject matter expertise shall be billed under CLIN 0008 (Vendor Technical Support). Prior to Government acceptance, the system is owned by the Vendor. Therefore, if repairs are necessary, the cost must be borne by the Vendor.

For the purpose of Vendor planning, the Vendor will assume FAT will take place in <<Tucson>, <AZ.>>

Every ULAD, with exception of the first unit shall be subject to FAT.

For the purpose of consistency, the Vendor shall:

ULAD FAT Scope under CLIN 0003.

Submit FAT Plan at least two (2) weeks in advance of ULAD FAT.

Price travel to and from <<Tucson>, <AZ>>; the number of people (labor hours) proposed is decided by the Vendor.

E.6 <<PRODUCT ACCEPTANCE CRITERIA>

The first ULAD Unit will be accepted by the Government upon successful completion of First Article(s) Test in accordance with ULAD First Article Test Unit Delivery. Subsequent ULAD Units (i.e., after the first unit) will be accepted by the Government upon successful completion of ULAD Unit Acceptance Test.

SECTION F DELIVERIES OR PERFORMANCE

F.1 <<52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)>

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

<www.acquisition.gov> I.

FEDERAL ACQUISITION REGULATION (48 CHAPTER 1) CLAUSES

NUMBER

TITLE

F.2 <<52.247-61 F.O.B. ORIGIN-MINIMUM SIZE OF SHIPMENTS (APR 1984)>

F.3 <<52.211-11 LIQUIDATED DAMAGES-SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT (SEP 2000)>

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of <0.00> per calendar day of delay.

(b) If the Government terminates this contract in whole or in part under the Default--Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default--Fixed-Price Supply and Service clause in this contract.

(End of clause)

F.4 <<52.247-60 GUARANTEED SHIPPING CHARACTERISTICS (DEC 1989)>

(a) The offeror is requested to complete paragraph (a)(1) of this clause, for each part or component which is packed or packaged separately. This information will be used to determine transportation costs for evaluation purposes. If the offeror does not furnish sufficient data in paragraph (a)(1) of this clause, to permit determination by the Government of the item shipping costs, evaluation will be based on the shipping characteristics submitted by the offeror whose offer produces the highest transportation costs or in the absence thereof, by the Contracting Officer's best estimate of the actual transportation costs. If the item shipping costs, based on the actual shipping characteristics, exceed the item shipping costs used for evaluation purposes, the Contractor agrees that the contract price shall be reduced by an amount equal to the difference between the transportation costs actually incurred, and the costs which would have been incurred if the evaluated shipping characteristics had been accurate.

(1) To be completed by the offeror:

(i) Type of container: Wood Box [__], Fiber Box [__], Barrel [__], Reel [__], Drum [__], Other (Specify) _________;

(ii) Shipping configuration: Knocked-down [__], Set-up [__], Nested [__], Other (specify) _____________;

(iii) Size of container: ____ (Length), [__] ___ (Width), [__] ___ (Height) = ___ Cubic Ft;

(iv) Number of items per container ________ each;

(v) Gross weight of container and contents ____ Lbs;

(vi) Palletized/skidded [__] Yes [__] No;

(vii) Number of containers per pallet/skid ______;

(viii) Weight of empty pallet bottom/skid and sides _______ Lbs;

(ix) Size of pallet/skid and contents _______ Lbs Cube ________;

(x) Number of containers or pallets/skids per railcar __________ *

(A) Size of railcar _____________

(B) Type of railcar _____________

(xi) Number of containers or pallets/skids per trailer ________*

(A) Size of trailer _________ Ft

(B) Type of trailer _________

* Number of complete units (contract line item) to be shipped in carrier's equipment.

(2) To be completed by the Government after evaluation but before contract award:

(i) Rate used in evaluation __________;

(ii) Tender/Tariff __________;

(iii) Item _________.

(b) The guaranteed shipping characteristics requested in paragraph (a)(1) of this clause do not establish actual transportation requirements, which are specified elsewhere in this solicitation. The guaranteed shipping characteristics will be used only for the purpose of evaluating offers and establishing any liability of the successful offeror for increased transportation costs resulting from actual shipping characteristics which differ from those used for evaluation in accordance with paragraph (a) of this clause.

(End of clause)

F.5 <<52.247-62 SPECIFIC QUANTITIES UNKNOWN (APR 1984)>

(a) For the purpose of evaluating "f.o.b. destination" offers, the Government estimates that the quantity specified will be shipped to the destinations indicated:

Estimated Quantity Destination(s)

(b) If the quantity shipped to each destination varies from the quantity estimated, and if the variation results in a change in the transportation costs, appropriate adjustment shall be made.

F.6 <<PERIOD OF PERFORMANCE (MAR 2003)>

The period of performance of this contract shall be from <> through <>.

[End of Clause]

F.7 <<TERM OF CONTRACT WITH OPTION(S) (MAR 2003)>

The contract term shall be for a period of one year from the date of award, subject to the Government's option to extend the term of the contract in accordance with the clause entitled, "Option to Extend the Term of the Contract" FAR 52.217-9 contained herein.

[End of Clause]

F.8 <<CLIN DELIVERY>

This delivery schedule addresses only base year CLINs to be executed during the base year; the delivery schedule for all optional CLINs shall be determined at the time the option is exercised by the Government.

0003A

0003B

0003C

0003E

F.9 <<ULAD CDRL DELIVERY>

MS Word, Office 97-2003 and/or PDF T3 Course Documentation supports all training needs of the ULAD Master Trainer. The documentation must be sufficient for the student to learn the material and, upon completion of the course, teach the subject matter to other ULAD Operators. The course material must comply with DHS Standards as reflected in CBP Training Development Standards October 2008 (see Item 5, Section J ((Attachments)) of the ULAD RFP) for development of the T3 Course.

Contractor format acceptable The ULAD Operations and Maintenance Manuals shall completely describe all of the procedures for placing the system in operation, quick-start guide, trouble-shooting, and maintenance to be performed by the ULAD Operator. The intent is that a trained ULAD Operator would have no trouble using the manual to safely place the system in operational use and perform preventive maintenance checks and services (PMCS) at the operator level. The ULAD Operations and Maintenance Manuals must be completely consistent with the vendor’s ILSP.

Contractor format acceptable The intent of this CDRL is to obtain all of the documentation needed by Government engineers, technicians, and support contractors necessary for robust Level 2 support of the system. The documentation includes but is not limited to schematics, wiring diagrams, and block diagrams.

Contractor format acceptable The purpose of the ILSP is to document life cycle (cradle to grave) support of the ULAD system. The vendor must describe, in detail, their plan on how the system will be maintained at all three levels of maintenance (Levels 1 (Operator), 2 (Organizational), and 3 (Depot)). MINIMUM requirements for the ULAD ILSP are as stated in the SOO.

Contractor format acceptable The purpose of CDRL 0005 is to provide a plan for testing of first article units in the operational environment of intended use to ensure the system satisfies all of the requirements in the ULADM and performs as advertised by the Vendor.

Contractor format acceptable The purpose of CDRL 0010 is to provide a plan for Data Integration into the CBP AMOC.