Combined Synopsis Solicitation-Leadership Team Development.pdf

Combined Synopsis/Solicitation Defense Counterintelligence and Security Agency

Leadership Team Development 25 September 2020

1. Description: This is a combined single source synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13.106-1(b)(1)(i), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. It is the Government’s intent to solicit from a single source.

2. HS002120R0030 is being issued as Request for Proposal. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-09.

3. The associated North American Industry Classification System (NAICS) code is 541611 and will be set aside 100% for small business with a size standard of $16.5M.

4. This is not a request for competitive proposals, however, interested contractors may submit a response to the attached performance work statement for DCSA’s senior leadership team development requirement in which, if timely received, must be considered by the Government.

The Performance Work Statement (PWS) requires the Contractor to build upon work already completed for DCSA to execute facilitated offsite training and coaching events for executive leaders that are tailored based on individual learning styles, individual and organizational behavior assessments, and existing barriers to success. In order to successfully deliver these offsite events, the Contractor is required to have already conducted these assessments, identified barriers, and held one-on-one interviews with executives to analyze learning style. There is only one source reasonably available, and a determination has been made in accordance with FAR 13.106-1(b)(1)(i).

5. Responses due Monday, 28 September 2020 at 5:00 PM ET to Rory Page at rory.j.page.civ@mail.mil and Courtney Shaffer at courtney.j.shaffer.civ@mail.mil.

6. The provisions and clauses at FAR 52.212-1, Instructions to Offerors-Commercial, FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, FAR 52.212-4, Contract Terms and Conditions-Commercial Items, and FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items applies to this acquisition and is included in the below listed provisions and clauses.

Source Selection Information ‐ See FAR 2.101 and 3.104

Request for Proposal Instructions

Contractor must submit a firm fixed price proposal for the requirements listed in the RFP with a breakdown of the hourly rates and number of hours estimated for this RFP.

Proposals must provide all services listed in the RFP.

By submitting a proposal, the vendor is affirming they are capable of meeting the requirements outlined in this RFP. The contractor’s proposal will be incorporated into the contract by reference.

Performance Work Statement Defense Counterintelligence and Security

Agency Chief Operating Office DCSA Leadership Team Development

Part 1 General Information

1. General: This is a non-personal services contract to provide Executive Coaching and Leadership Facilitation. The Government shall not exercise direct supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall leverage the corporate experience and knowledge gained through preparation and delivery of DCSA’s facilitated executive offsite event to further develop and build the relationships of the executive leadership team. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary for DCSA Leadership Team Development as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: The merger of the National Background Investigations Bureau (NBIB) with the Defense Security Service (DSS) to create DCSA in October 2019 resulted in a new executive leadership team being formed for the agency. The subsequent selection of a new Director for the agency, and the implementation of his priorities and instructions has placed this newly formed team into an environment of persistent change and challenges. In January 2020, the Contractor was selected to prepare for and deliver an offsite training event for DCSA’s executive leadership team with the objective of building a high performing team. In preparation for this event, the Contractor was required to gather information to allow for a personalized, tailored, and ultimately more effective approach to team building. The Contractor evaluated organizational culture and conducted individual interviews in order to understand barriers to success. Through this process, the Contractor was able to build a level of trust that enabled the sharing of sensitive information that would need to be addressed, but was not previously considered by DCSA as problematic to achieving the desired end goal. The purpose of this contract is to further develop the executive leadership team utilizing the information previously gathered, and leveraging the trust that was previously built, in order to allow DCSA to implement policies, practices, tools, and resources to ensure long term continued management success. This unique experience will also be utilized to successfully manage ongoing change and improve communication with the following specific goals in mind: To develop and create healthy top leadership team dynamics through the design and facilitation of additional off-site events and training that align, enhance and foster collaboration, healthy conflict resolution, and self-awareness.

The trust and rapport previously mentioned will be essential to the delivery of tailored tools, concepts, and behaviors that were first modeled at the previous off-site event. The DCSA leadership team will work hand in hand with the Contractor to develop transformational programs for this tailored learning experience.

Finally, the organizational culture findings will allow the Contractor to facilitate in the integration and alignment of multiple organizational elements, and to develop and sustain leadership effectiveness for DCSA senior leaders.

1.3. Objectives: The Contractor shall integrate best-in-class development tools through facilitated sessions that are tailored using individual behavioral analysis and organizational culture findings previously obtained to accomplish the following:

Foundational Leadership practices, tools, and skills for the Senior Team to model in the organization.

Increased self-awareness using Myers Briggs personality instrument and Thomas Kilmann

Conflict Modes Instrument.

Insights to organizational history and impact on culture.

Understanding the steps of change management.

Common language around practices, tools, and skills to increase communication and results.

Increased team cohesion and collaboration among the leadership team.

Increased accountability for organizational results and leadership collaboration.

1.4. Scope: DCSA Leadership Team Development. Services include leveraging knowledge and experience to:

● Create a foundation for culture, behaviors, and skills to be cascaded throughout the organization.

● Experiential learning, coaching approach, multiple learning styles, individual/peer support and feedback.

● Implementation, successes, lessons learned and new skill development.

● Implementation plans ensure sustained conversations in regular meeting venues (i.e. staff meetings, one on ones).

● Multiple tools, assessments, and theories to increase awareness of self, team, and organization.

● Graphic facilitation to expand learning and innovation.

● Custom, tailored design, whether Virtual or In-person.

● Additional One-on-One Executive feedback and support as needed.

1.5. Period of Performance: The period of performance will be determined based on required outcomes.

1.6. General Information:

1.6.1. Quality Control: The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he/she assures himself/herself that his work complies with the requirement of the contract. The QCP shall be delivered via electronic mail within 30 days of contract award. Amendments/changes to the QCP shall be delivered to the COR and Contracting Officer (KO) within three business days following any change. After acceptance of the QCP, the Contractor shall receive the KO’s acceptance in writing of any proposed change.

1.6.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. On-Site Working Conditions, Holidays and other Closures:

1.6.3.1. Defense Counterintelligence and Security Agency facilities are smoking restricted workplaces. Due to the nature of the work, facilities, and requirements, Contractor staff may only smoke outside in designated smoking areas.

1.6.3.2. The Government expects the Contractor will establish normal operating hours under this contract between 8:00 a.m. to 4:30 p.m. Eastern Time (ET) Monday through Friday. The Contractor’s Program Manager (PM) and the Governments Contracting Officer’s Representative shall consult and coordinate on any proposed alternate work schedules that may be arranged depending on the operational tempo/needs of the mission.

1.6.3.3. Government personnel observe the following days as holidays and the Government facilities will be closed and unavailable to Contractor personnel on the following days:

New Year’s Day January 1st* Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th*

Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th* Thanksgiving Day Fourth Thursday in November Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

1.6.3.4. In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

1.6.3.5. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

1.6.3.6. When the Federal, State, Local or other Governmental entity grants excused absence to its employees, assigned Contractor personnel may also be dismissed. The Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and must be guided by the instructions issued by the Contracting Officer or Contracting Officer’s Representative.

1.6.3.7. If Government personnel are unavailable due to furlough or any other reason, the Contractor must contact the Contracting Officer or the Contracting Officer’s Representative to receive direction. It is the Government's decision as to whether the contract price/cost will be affected. Generally, the following situations apply:

1.6.3.7.1. Contractor personnel who are able to continue contract performance (either on-site or at a site other than their normal workstation), must continue to work and the contract price shall not be reduced or increased.

1.6.3.7.2. Contractor personnel who are not able to continue contract performance (e.g., support functions) may be asked to cease their work effort. This may result in a reduction to the contract.

1.6.3.8. It is understood and agreed between the Government and the Contractor that in the event Contractor personnel wish to attend Defense Counterintelligence and Security Agency social events, such as the annual picnic, holiday parties, etc., they must co- ordinate their work schedules with the Contracting Officer’s Representative and obtain approval of their company’s supervisor prior to the event. The Government is not responsible for reimbursing any expenses to the Contractor for attending any Defense Counterintelligence and Security Agency social event.

1.6.4. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 8:00 a.m. to 4:30 p.m. ET, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at Contractor facility, the Russell Knox Building, Quantico, Virginia, or other locations as needed. Locations for specific interviews, one- on-one sessions, and/or facilitated events will be coordinated as required.

1.6.6. Type of Contract: The Government will award a Firm-Fixed-Price.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must have a Top Secret security clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.6.7.2. Key Control. RESERVED

1.6.7.3. Lock Combinations: RESERVED

1.6.8. Special Qualifications: RESERVED

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Contracting Officer’s Representative: The COR shall be identified by a separate letter of designation, a copy of which shall be provided to the Contractor, stating the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes to delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

• Assure that the Contractor performs technical requirements of the contract.

• Perform necessary inspections in connection with contract performance.

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

• Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.

• Monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies.

• Coordinate availability of Government furnished property, and provide site entry for Contractor personnel.

1.6.11. Key Personnel: The two (2) following personnel are considered key personnel by the Government:

Lead Facilitator and Lead Graphic Facilitator. The Contractor shall also provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer.

The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.11.1 Lead Facilitator and Lead Graphic Facilitator

1.6.11.2 The Lead Facilitator shall act as the primary organizational development Contractor, skilled in organizing and implementing individual and organizational coaching, team building, mentoring, professional development, on- and off-site design and facilitation, survey development and interpretation and conflict resolution. Additional skills shall include communication, outreach, change management and project management. Lead Facilitator shall have a master’s degree in Organizational Development, or related field, and a minimum of 20 years of experience with professional consulting on organizational development, coaching, professional leadership development, conflict resolution and cultural change management. Each of the following certification should be held by at least one of the Lead Facilitators:

International Coach Federation (ICF) Certified Coach, International Association of Facilitators, Certified Professional Facilitator (IAFCPF), and Master Myers-Brigg Type Indicator (MBTI) Practitioner.

1.6.11.3 The Lead Graphic Facilitator shall act as the primary graphics support for all services rendered.

Graphics Facilitator shall specialize in visual methods and virtual meetings by facilitating through illustrating word and data via visions, strategy, and mapping. Graphic Facilitator shall have significant experience working with federal agencies, national associations, and corporations. Graphic Facilitator must have a master’s degree in Organizational Development, or related field, and a minimum of 15 years of experience in facilitation, strategic planning, leadership development and training, organizational and team development, and visual consulting.

1.6.12. Contractor Manpower Reporting: RESERVED

1.6.13. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel shall be required to obtain, use, and display a Common Access Card in the performance of this service.

1.6.14. Contractor Travel during the performance of this contract to attend or host meetings, conferences, and training shall be included in the price of this contract.

1.6.15. Other Direct Costs: RESERVED

1.6.16. Organizational Conflict of Interest: Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in Federal Acquisition Regulation (FAR) Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. Phase In/Phase Out Period: RESERVED

Part 2 Definitions and Acronyms

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor. An offeror, supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the performance work statement. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations KO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DCSA Defense Counterintelligence and Security Agency DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

Part 3 Government Furnished Property, Equipment and

Services

3. Government Furnished Items and Services:

3.1. Services: RESERVED

3.2. Facilities: When working from a Government facility, the Government will provide temporary workspace for the Contractor staff to provide the support outlined in the performance work statement.

3.3. Utilities: When working from a Government facility, the Government will provide all utilities in the facility, and will be available for the Contractor’s use in performance of tasks outlined in this performance work statement.

3.4. Equipment: When working from a Government facility, the Government will provide access to DCSA laptops, workstations, fax machines, printers, and other required media.

3.5. Materials: The Government will provide all required SOPs, policies, and other materials for the Contractor’s use in performance of tasks outlined in this performance work statement.

Part 4 Contractor Furnished Items and Services

4. Contractor Furnished Items and Responsibilities:

4.1. General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this performance work statement.

4.2. Clearance: The Contractor's employees, performing work in support of this contract shall have been granted a Top Secret security clearance at time of award.

4.3. Materials: The Contractor shall furnish all materials and supplies necessary to meet the requirements under this performance work statement.

4.4. Equipment: The Contractor shall furnish all necessary equipment required to meet the requirements under this performance work statement.

Part 5 Specific Tasks

5. Specific Tasks:

5.1. Basic Services: The Contractor shall leverage the corporate experience and knowledge gained through preparation and delivery of DCSA’s facilitated executive offsite event to further develop and create healthy top leadership team dynamics through the design and facilitation of no less than four (4) off- site events for FY 20/21 that align, enhance and foster collaboration, healthy conflict resolution, and self-awareness. The contractor shall leverage previously developed trust and rapport to deliver tailored tools, concepts and behaviors that were first modeled at the previous off-site event. The Contractor shall work hand in hand with the DCSA leadership team to develop transformational programs that target and address individual learning styles discovered during previous one-on-one interview sessions. The contractor shall utilize organizational culture findings obtained previously to facilitate in the integration and alignment of multiple organizational elements, and to develop and sustain leadership effectiveness for DCSA senior leaders.

5.2. Tasks: The Contractor shall leverage existing DCSA knowledge and experience to provide executive management and leadership support tasks under the following functional areas:

5.2.1 Consulting Services - Provide executive advice, assistance, guidance and/or counseling in support of the DCSA mission-oriented business functions. Contractor shall leverage the personality awareness-Myers Brigg Extended Version, The Five Practices and the Leadership Practices Inventory (LPI) 360, Thomas- Kline Conflict Mode Instrument (TKI) and Crucial Conversations, the Organizational Culture Assessment Instrument (OCAI), and Kotter’s Change Model.

5.2.2 Strategic Planning – Development, implementation and execution of strategy and strategic level planning. Use expertise and direct recent experience in current models of strategic planning, in the coordination of mission and mission support functions, and in the development of processes related to the Agency’s goals and objectives.

5.2.3 Process Mapping and Re-Engineering – Assist the organization in creating and mapping new process flows for each major mission and support function, rethink and redesign its core processes to support business goals through engagement and group facilitation.

5.2.4 Mission/Support Improvement – Problem definition, benchmarking, developing as-is and to-be models.

5.2.5 Change Management – Provide executive guidance on process design activities, and conducting the implementation of the change in all its complex technological, human, and organizational dimensions.

5.2.6 Business Processes – Review and assess job definitions, management systems, organizational structure, work flow, and underlying assumptions and beliefs.

5.2.7 Culture Change – Identify behaviors and skills to be cascaded throughout the organization.

5.2.8 Knowledge Management – Advise and assist with the capturing, developing, sharing, and effectively using organizational knowledge to achieve organizational objectives through experiential learning, coaching, and individual/peer support and feedback.

5.2.9 Strategic Planning – Assist with setting executive priorities, and strengthening operations to ensure that employees and other stakeholders are working toward common goals.

5.2.10 Planning Implementation – Facilitate the implementation of strategic plans, goals, and objectives, capture lessons learned, develop implementation plans for all facilitated initiatives, ensure sustained conversations in regular meeting venues (i.e. staff meetings, one on ones).

5.2.11 Strategic Collaboration – Provide expert advice and guidance in support of an intentional collective approach to address problems or issues through building shared knowledge, designing innovative solutions, and forging consequential change. Customize engagements, whether Virtual or In-person for no less than four (4) off-site events through FY20/21.

5.2.12 Executive Coaching – Provide One-on-One Executive feedback summary reports to all Associate Directors, and Executive office Chiefs, totaling 15 seniors, x 1 session summary per quarter-FY21, totaling ~60 summary reports.

Part 6 Applicable Publications

6. Applicable Publications (Current Editions):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DoD 5200.2-R, “Personnel Security Program, January 16, 1987

6.1.2 DoD 5220.22-R, “Industrial Security Regulation,” December 4, 1985

6.1.3 DoD 5220.22-M, “National Industrial Security Program,” February 28, 2006

6.1.4 DoDD 5220.6, “Defense Industrial Personnel Security Clearance Review Program,” January 2, 1992

6.1.5 Director of National Intelligence, Intelligence Community Directive Number 704, “Personnel Security Standards and Procedures Governing Eligibility for Access to Sensitive Compartmented Information and Other Controlled Access Program Information,” October 2, 2008

6.1.6 Deputy of Defense Memorandum, “Defense Security Service (DSS) Future Options Study Recommendations, “January 15, 2009

6.2 Information Assurance:

i. CJCSI 6510.01, Information Assurance (IA) and Computer Network Defense (CND) dated 15 Aug 2007

ii. CJCSM 6510.01, Defense-in-Depth: Information Assurance (IA) and Computer Network Defense (CND) dated 24 Jun 2009

iii. DoD Directive 8500.1, Information Assurance dated 24 Oct 2002

iv. DoD Instruction 8500.2, Information Assurance (IA) Implementation dated 14 Mar 2014

v. DoD Directive 8570.01, Information Assurance Training, Certification, and Workforce Management dated 15 Aug 2004

vi. DoD Manual 8570.01-M, Information Assurance Workforce Improvement Program dated 15 Aug 2004

Part 7 Technical Exhibit Listing

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

Technical Exhibit 1: Performance Requirements Summary

To be included at award.

Technical Exhibit 2: Deliverables Schedule

Deliverable Frequency # of Copies Medium/ Format

Submit To

Task Number

Summary of facilitated sessions; no less than four senior off-site sessions for FY 20/21

No more than five days after each session

Digital copy

Using appropriate MS Office format, e.g. MS

Word, Power Point, or other medium as appropriate.

Steve Mapes

5.2.2 Thru 5.2.1

Implementation plans derived from facilitated sessions and prior interviews

No more than 15 days after each

Using appropriate MS Office format, e.g. MS

Word, Power Point, or other medium as appropriate.

Steve Mapes

5.2.10

Summary of Executive Coaching

Sessions; x15 executives; x 4 sessions each

No more than 24 hours after each

In format of the contractor’s choosing.

To the respective executive

5.2.12

CLAUSES INCORPORATED BY REFERENCE

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-3 Offeror Representations and Certifications--Commercial

Items

JUN 2020

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.245-1 Government Property JAN 2017 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower

Rights

SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7015 Notice of Authorized Disclosure of Information for

Litigation Support

MAY 2016

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.245-7001 Tagging, Labeling, and Marking of Government-

Furnished Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor Property Management System

Administration

APR 2012

252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

(a) Definitions. As used in this clause--

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People's Republic of China.

Covered telecommunications equipment or services means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment;

or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original…