HS0021-18-Q-0011-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er the questions posed by industry via Block 14 - Continuation Page. No other changes have been made.

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Jan-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HS002118Q0011

X 9B. DATED (SEE ITEM 11)

27-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Jan-2018

CODE

DEFENSE SECURITY SERVICE

TWANA HARPER 410.689.1328

938 ELKRIDGE LANDING ROAD

LINTHICUM MD 21090

HS0021 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

renee.s.stahl.civ@mail.milEMAIL:571.305.6031TEL:

RENEE S STAHL / CONTRACTING OFFICER

HS002118Q0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS

South Capital Operational Training Conference

HS0021-18-Q-0011

QUESTIONS ANSWERS

1 I see you need a total of 8 breakouts. How many attendees to accommodate per room, and are you flexible with the set-up in each room?

We are in need of 8 breakout rooms that will accommodate between 30-35 people. On Day 1 and

Day 4, we will host a couple sessions in rooms that will require occupancy for over 100 people. If rooms have airwalls and can be extended, that will work.

2 Can the Ballroom be used as (1) breakout, so only

7 are needed?

Yes.

3 Is the IT Help Desk listed considered one of the breakouts or additional?

No.

4 Have you paid meeting room rental in the past? Previously, it has been complimentary based on the attendance.

5 Can the breakout rooms and General session rooms have windows? Every meeting room in my hotel has all natural light, but separated by hard walls including the grand ballroom.

It depends on how much light comes in during the presentation and where the room is located in proximity to the general public. A photograph upon submission of the quote would help us understand configuration.

6 Is there a form I must complete or can I submit our offer in our standard format?

Please see the solicitation HS0021-18-Q-0010 found on www.fedbizopps.com for the submission format requirements.

7 Will the food and beverage piece require per diem pricing as well?

Food and beverage is limited to am/pm break as set forth in the RFQ. Attendees are on their own for breakfast, lunch, and dinner.

8 If so, there are no published per diem pricing guidelines for breaks. Can you please provide some guidance?

Am/pm break is not based on per diem pricing.

9 On the Statement of Work (SOW), the travel dates are shown as Monday and Saturday. With events on Friday, do you anticipate the majority of the guests staying post event for travel on Saturday.

Yes. It is anticipated that more than 50% of the attendees will remain until Saturday.

Do you have room pickup/history from previous years events?

85% pick on Monday through Thursday. However, the past requirement was not for four days.

HS002118Q0011

Is the expected number of guests for the General

Session 300? Do you expect local guests to attend without staying at the hotel?

Yes, the expected number of guests is 300 with a 5-

10% adjustment. There is not an expectation for local guests.

I did not see detailed information on the breakouts in the SOW. What is the number of guests expected per breakout?

The expected number of guests per breakout is approximately 35-40 depending on the sessions.

There will be some breakout that has over 100 guests on Day 4.

Would you consider splitting the guest room block between two hotels, if the hotels were in close proximity (i.e. 1-2 blocks)?

No. Collaboration, punctuality, and rental would be impacted negatively.

What is the anticipated timeline for a decision? Early February.

For the above solicitation, page 3 specifies "No third-party contract allowed". We hope that you reconsider and remove the language barring third party contracts.

DSS is not interested in using Third-Party contracts to secure this contract.

(End of Summary of Changes)