HS Football Lockers _ RFP.pdf

Rabun County Schools Request for Proposal (RFP) Replacement of 75 football lockers Issue Date: 1-12-2026 Submission Deadline: 2-10-2026 - 2:00pm Contact: Jason Hogan, Director of Facility Operations, jhogan@rabuncountyschools.org , 706-499-0149 All emails need to have “RFP - HS Football Lockers” in the subject line. No questions will be answered over the phone.

I. Introduction and Timeline Rabun County Schools (RCS) is soliciting sealed proposals from qualified contractors for the replacement of 75 football lockers located at Rabun County High School in Tiger GA. This will be a complete switch out of the current lockers and will include disposal of the old lockers.

All interested parties must contact Jason Hogan to receive access to the folder with current pictures. Site visit is not required but can be made if needed. Site visits will be scheduled from Jan. 12 through Jan. 23. All questions must be directed to Jason Hogan, through email, by Jan. 29 - 2:00pm. Questions will be answered and any addendum(s) will be posted on Jan. 30 by 2:00pm.

All bids will be reviewed and a recommendation will be made at the Feb. 23 Board meeting. A PO will be issued the following day to the approved vendor. Work can begin immediately. RCS would like to have this project completed by Apr. 1 2026 but we understand that manufacturing may take longer.

II. Scope of Work The selected contractor will be responsible for all labor, materials, and equipment necessary to complete the project, which includes but is not limited to:

● Removal of all old lockers.

● Installation of new lockers.

● Complete removal of all packing, cardboard, old lockers, etc. (not using RCS dumpsters).

● Clean up area to insure no debris is left that could injure students or staff.

III. Proposal Requirements Each proposal must include the following:

1. Contractor Information

○ Company name, address, contact information

○ Proof of licensure and insurance

○ W9

○ Contractor Affidavit - EVerify

2. Project Approach & Timeline

○ Proposed start and completion dates

○ Outline of construction methods and materials

○ Site preparation plan

3. Cost Proposal

○ Detailed breakdown of all costs (materials, labor, permits, etc.)

○ Total fixed cost for project completion

4. Experience & References

○ List of similar projects completed

○ Three (3) references from previous clients

IV. Evaluation Criteria Proposals will be evaluated based on the following:

● Cost effectiveness - 30 %

● Contractor qualifications and experience - 20 %

● Proposed timeline - 10 %

● Quality of proposed materials and workmanship - 25%

● References and past performance - 15 %

V. Locker Specifications Current lockers are: 33” width x 24” depth x 72” height Current lockers are sitting on a short, raised platform and not directly on the finished floor Current lockers span 2 rows of back-to-back and two walls in an ‘L’ shape Current Lockers are metal

New lockers need to be quoted with the following options:

Wood Metal Storage bin (vented) under raised seat Shoulder pad and helmet rack on top Locking cabinet in half of upper portion Stainless steel coat hooks (3 - both sides and back) Stainless steel of chrome coated hanger rod Name plate with option for RCS to print and replace inserts as needed

VI. Site Layout

● Facility is all ground level

● Ceiling height is 10’

● Room work space is 30’ x 50’

VII. Submission Instructions Submit sealed proposals clearly labeled “RFP – HS Football Lockers” to:

Rabun County Schools 963 Tiger Connector Rd Tiger, GA 30576 Attn: Jason Hogan

Deadline: Proposals must be received by 2-9-2026 - 2:00pm. Late submissions will not be considered.

VIII. Terms & Conditions

● Rabun County Schools reserves the right to reject any or all proposals.

● All proposals become property of Rabun County Schools.

● The selected contractor must comply with all applicable local, state, and federal regulations.

● Negotiations on options with the selected contractor will be allowed.

IX. Questions All questions regarding this RFP must be submitted in writing via email to:

jhogan@rabuncountyschools.org by 1-29-2026 - 2:00pm

All emails need to have “RFP - HS Football Lockers” in the subject line. No questions will be answered over the phone.