HS Food and Dairy Solicitation 2022-24.pdf

Food Services Solicitation 2022-2024

Mid-Willamette Valley Community Action Agency

Mid-Willamette Valley Community Action Head Start is soliciting for bids of food products and delivery to our 2 Distribution sites in the Salem/Keizer area.

Mid-Willamette Community Action Head Start is a Head Start classroom program that serves low-income children in the Salem-Keizer, Sublimity, Dallas, Independence, and Woodburn areas. Foods served must adhere to USDA standards and be low in sugar, fat, and salt.

Our program provides foods for children with special dietary needs, including vegan, vegetarian, gluten-free, peanut-free, etc. At least one Whole Grain Rich item (50% or more whole grain) must be served each day in the program. All meat / meat alternate products including additives must be supported with CN labels or product formulation statements.

Attached is a Product Information Spreadsheet for our 2022-2023 and 2023-2024 program years. Also attached is a Cover sheet. Please complete and include with your proposal.

Contact Natalie Bratton at (503) 551-2928 or natalie.bratton@mwvcaa.org with questions.

Send bids to Natalie Bratton via email by 5pm on October 6st, 2022.

Below are additional requirements for the bid.

Food and paper products must the best value.

Food and paper products are to be delivered a minimum of once a week to the distribution sites in Salem and Keizer beginning October 2022 through September 30th, 2024. A second, smaller delivery may be needed weekly at the distribution site in Salem.

Delivery dates may change slightly due to site closures for emergencies related to Covid-

19, etc.

Delivery fees will be waived for truckloads of 15 pieces or more.

In the event an item is unavailable, an appropriate substitute of equal quality must be provided.

Storage and transport temperature of perishable cold products must not exceed 41 degrees Fahrenheit at any time. Delivery temperatures will be between 34 and 41 degrees F. Food may be rejected if temperatures exceed this range.

Any deliveries before 5am will include placing cold products in refrigerated or freezer units at each site.

Damaged or inferior quality products will be credited and replaced.

Food amounts are reduced during holiday periods, Spring Break, and summer.

Standard billing procedures shall be followed. After Nutrition Services Manager approval of delivery receipts, all invoices are paid within 30 days of receipt.

2022-23 and 2023-24 Product Information Spreadsheet

Pack Size Brand Description Estimated Cases

Needed Per School

Year

DRY GROCERIES

6 5# CULINARY O BAKING PWDR

24 1# KATY'S KIT BAKING SODA 2

6 1# SIG 5-STAR BASE BEEF MEAT FIRST 5

6 1# SIG 5-STAR BASE CHIX MEAT FIRST N/MSG GF 33

6 1# SIG 5-STAR BASE VEG PASTE MIREPOIX N/MSG 30

1 25# BOBS RED BULGUR SOFT WHITE WHEAT 6

4 43Z KELLOGG CEREAL BRAN FLAKES CMPLT 179

4 33Z GEN MILLS CEREAL CORN CHEX GF 164

4 56Z KELLOGG CEREAL FRSTD MINI WHEATS 12

1 25# BOBS RED CEREAL HOT OATML QCK BULK 23

12 42Z QUAKER CEREAL HOT OATML QCK TUBE 36

12 28Z CRM OF

WHT

CEREAL HOT WHITE FARINA REG 10 MIN

4 25Z GEN MILLS CEREAL KIX 17

4 40Z QUAKER CEREAL LIFE 162

4 33Z GEN MILLS CEREAL RICE CHEX GF 17

8 35Z KRUSTEAZ CEREAL TOASTED OATS 162

6 2# CARMEN'S CHIPS TORTILLA YELLOW TRIANGLE 162

8 5# PACKER CORNMEAL YLW 6

24 1# CULINARY O CORNSTARCH GF

200 .9Z JUNGLE CRACKER ANIMAL 51% WHL GRAIN 33

6 31Z PEPP FARM CRACKER GOLDFISH CHEESE WHL GRAIN 50

200 2CT Honey Maid CRACKER GRHM - WGR 15

1 500CT Nabisco Cracker Saltine WGR 3

12 3.7Z SAN J CRACKER SESAME RICE 3

4 2.8# NABISCO CRACKER WHEAT THIN 104

12 50Z Campbell's Cream of Chicken Soup, low-fat, low-sodium

4 2.5# SIG 5-STAR CROUTON SEASND CUBE 12

2 7.5# SUGAR

FOOD

CRUMBS BREAD PLN

4 1GL MADRONA

MK

DRESSING ASIAN SESAME

2 1GL SIG 5-STAR DRESSING ITAL FF 17

4 1GL MADRONA

MK

DRESSING RASP VINGRT

4 1GL CLASSIC GO DRESSING RNCH BTRMLK RED CAL 23

6 32Z CULINARY O FLAVORING VAN IMIT

1 25# SIG 5-STAR FLOUR AP ENRICHED BLCHD H&R 54

1 50# BOBS RED FLOUR WHL WHEAT STONEGRD 100% 15

Mid-Willamette Valley Community Action Head StartPage 1 of 9 Product Information Sheet 2021-2022

3 4# DANISH

ORC

FRUIT SPREAD STRWBRY

6 5# SIG 5-STAR HONEY CLOVER US GRD A 3

6 #10 HUNTS KETCHUP 33% FCY 15

4 1GL CLASSIC GO MAYONNAISE EGGLESS VEGAN 5

4 1GL SIG 3-STAR MAYONNAISE LITE 38

1 55# DARIGOLD MILK PWDR DRY NF 12

12 32Z PACIFIC FO MILK SOY ULTRA PLN 12

6 5# PIONEER MUFFIN MIX WHL GRAIN 30

6 48Z GREY

POUPN

MUSTARD DIJON CLSC

16 9Z HEINZ MUSTARD YLW SQZ BTL 5

6 1GL DELLA VITA OIL OLV 18

1 2.2# Campbell's Orange Zest 23

6 17Z PAM PAN SPRAY COAT HIGH YLD CANOLA 12

6 5# KRUSTEAZ PANCAKE MIX WHL WHITE/HNY 20

1 10# Dallesandro PASTA COUSCOUS WHOLE WHEAT 50

2 10# BARILLA PASTA FARFALLE BOWTIE 12

2 10# PASTA

GROW

PASTA MAC ELBOW

2 5# PASTA

GROW

PASTA PENNE WHL WHEAT

2 10# DELLA VITA PASTA ROTINI RAINBOW 6

2 10# COSTA PAST PASTA ROTINI WHL GRAIN

2 10# DELLA VITA PASTA SHELLS SML 6

1 20# DAKOTA GR PASTA SPAGHETTI 51% WHL GRAIN 2/10

EXP 17

4 1GL SIG 3-STAR RELISH SWT PICKLE 6

24 26Z MORTON SALT IODIZED GRANULATED 2

12 3# MORTON SALT KOSH CRSE 3

4 135Z RIO VIEJO SAUCE SALSA MILD THK & CHUNKY 185

4 1GL SIG 3-STAR SAUCE SOY GF 15

12 12Z TABASCO SAUCE TABASCO 6

24 5Z LEA&PERRI

N

SAUCE WORCESTERSHIRE

1 20Z DALLESAND

R

SEASONING CHILI LIME

6 20Z CULINARY O SEASONING CHIX NORTHWOODS

6 18Z CULINARY O SEASONING GARLIC & HERB SALT FREE

6 19Z CULINARY O SEASONING GRDN SALT FREE

6 6Z CULINARY O SEASONING ITAL

1 28Z CULINARY O SEASONING ITAL BULK

6 20Z DURKEE SEASONING LIME PEPPER 6

Mid-Willamette Valley Community Action Head StartPage 2 of 9 Product Information Sheet 2021-2022

10 1# SIG 5-STAR SEED SUNFLOWER KRNL RSTD/OIL

UNSALTED 29

200 CT MISSION SHELL TACO 5" WHITE CORN 3

6 16Z CULINARY O SPICE ALLSPICE GRD

6 12Z CULINARY O SPICE BASIL GRD

6 5.5Z CULINARY O SPICE BASIL LEAVES WHL

6 1# CF SAUER SPICE CELERY SD GRD 2

6 18Z CULINARY O SPICE CHILI PWDR LT

1 54.49 CULINARY O SPICE CHILI PWDR LT BULK

6 18Z CULINARY O SPICE CINN GRD

1 16Z CULINARY O SPICE CUMIN GRD

1 5# CULINARY O SPICE CUMIN GRD BULK

6 24Z CULINARY O SPICE GARLIC GRANULATED

1 7.25# CULINARY O SPICE GARLIC GRANULATED BULK

6 22Z DURKEE SPICE GARLIC MINCED 5

6 21Z CULINARY O SPICE GARLIC PWDR

6 16Z CULINARY O SPICE GINGER GRD

6 3.5Z CULINARY O SPICE MARJORAM LEAVES WHL

6 14Z CULINARY O SPICE MUSTARD SEED GRD

6 16Z CULINARY O SPICE NUTMEG GRD

6 20Z CULINARY O SPICE ONION GRANULATED

6 20Z CULINARY O SPICE ONION PWDR

6 5Z CULINARY O SPICE OREGANO LEAVES WHL

6 18Z CULINARY O SPICE PAPRIKA DOMESTIC

1 5.5# CULINARY O SPICE PAPRIKA DOMESTIC BULK

1 11Z CULINARY O SPICE PARSLEY FLAKES BULK

6 18Z CULINARY O SPICE PEPPER BLACK GRD REG 30 MESH

16 2# C&H SUGAR BRN GLD CANE 11

4 10# C&H SUGAR GRANULATED 90

6 5# Sunbutter SUN BUTTER 165

12 12CT RIO VIEJO TORTILLA 10" WHEAT FLOUR 171

Mid-Willamette Valley Community Action Head StartPage 3 of 9 Product Information Sheet 2021-2022

12 12CT DON

PANCHO

TORTILLA 5" FLOUR STREET TACO

6 50CT RIO VIEJO TORTILLA 6" CORN WHITE THK ENRICHED

6 66.5Z SIG 1-STAR TUNA CHUNK LIGHT IN WTR 55

4 1GL SIG 5-STAR VINEGAR APL CIDER 50 GRAIN 6

2 5LTR VILLA FRIZ VINEGAR BALSAMIC 3

4 1GL NAKANO VINEGAR RICE NAT 6

4 1GL SIG 5-STAR VINEGAR WHITE DISTILLED 50 GRAIN 5

6 18Z Monarch White Pepper, Ground 2

FROZEN MISC

12 6CT OVENFRESH BAGEL 51% WHL GRAIN 2.3Z 320

72 2Z BURRY BAGEL BLUBRY SLCD WHL GRAIN 3

12 6CT SARA LEE BAGEL CINN/RAISN 2.3Z SLCD 15

24 3.5Z UDI Bagel Plain Gluten Free 3

4 36CT SARA LEE BAGELETTE 1Z PLN 185

12 2# SIG 5-STAR BEANS GRN CUT REG 60

1 10# SIG 5-STAR BERRY MIX OREGON IQF 1965

1 10# COLUMBIA F BLUEBERRIES IQF NW 2+5#

6 8CT STONEFIRE BREAD NAAN TEARDROP GARLIC 357

12 24Z OVENFRESH BREAD PULLMAN WHL GRAIN 51% 303

14 32Z HEARTLAND BREAD RAISIN RD TOP 5/8" SLI

48 4Z LA BREA BREAD SOURDOUGH DEMI BAGUETTE 33

220 1Z FLOWERS BREAD STICK WHL GRAIN 33

8 20Z Little

Northern

Bread Whole Grain Wide Sliced Gluten Free

60 1Z Lba Breadstick Garlic 33

1 20# SIG 5-STAR BROCCOLI CUT IQF 23

12 2.5# SIG 5-STAR BROCCOLI CUTS 27

12 8CT OVENFRESH BUN HAMB 51% WHL GRAIN 2Z 174

8 4CT UDI BUN HAMB CLSC GF 6

12 2# SIG 5-STAR CARROTS DCD IQF 12

12 2# SIG 5-STAR CARROTS SLCD C/C IQF 12

12 2.5# SIG 5-STAR CORN CUT IQF 54

2 5# DOLE DICED STRAWBERRIES 165

6 2.5# SIG 5-STAR EDAMAME SHELLED BLNCH 107

120 1.25Z COLUMBIA V EGGS PTY RD PLN CN

144 2.2Z Bake

Crafters

ENGLISH MUFFIN WHL WHEAT

6 12CT KRUSTEAZ FRENCH TOAST THK WHL GRAIN 3/4" 324

6 3# SIMPLOT GUACAMOLE EXTREME SUPREME 63

12 32Z SIG 5-STAR JUICE ORNG PREM 100% 3+1 15

175 40# Packer Lime 15

4 5# FLAVR PAC MANGO DCD IQF FRUIT FAV 336

4 5# SAVR LLC NOODLE YAKISOBA WHL GRAIN 36

Mid-Willamette Valley Community Action Head StartPage 4 of 9 Product Information Sheet 2021-2022

12 2.5# SIG 5-STAR PEAS GRN IQF 50

4 5# SIMPLOT SI POTATOES RED SKIN TRI CUT 54

16 16CT OVENFRESH ROLL TEA 51% WHL GRAIN 1.Z 90

12 3# SIG 5-STAR SPINACH CHOPPED 12

2 5# Scenic Fruit Strawberry Whole NW IQF 120

6 2.5# HARVEST

SLENDO

SWEET POTATO FRIES

12 2.5# SIG 5-STAR VEG MIXED 5-WAY 3

1 216 BAKERY CHF WAFFLE STICK

144 1.4Z KRUSTEAZ WAFFLE WHL GRAIN BULK 150

FROZEN PROTEIN

4 5# PACKER BEEF GRD 85/15 216

90 2.5Z 1890F BEEF PTY CKD 2.5Z GF CN 63

2 5# TYSON CHIX DCD 1/2" WHITE CKD LOW SOD 741

96 3.4Z TYSON CHIX DRUMSTICK RTC XL IQF 23

1 51CT KOCH CHIX PTY BRD CKD WHL GRAIN CN 108

4 10# PACKER CHIX THIGH MEAT BL/SL 23

4 10# PACKER CHIX TNDRLN CLIPPED LRG CVP 144

1 10# FLY FLAGPR COD 2.25Z PORTION UNBREADED 138

2 5# FARMLAND HAM DCD 1/2" X 1/2" CUBES 60

2 5# FARMLAND HAM DCD SMK 1/4" CUBES 27

2 5# AUSTIN BL PORK PULLED F/BBQ 189

12 1# Turtle Isl Soy Tempeh Plain Organic 3

12 14Z Nasoya Tofu 6

FRUITS,VEGETABLES & JUICE

6 #10 SIG 5-STAR APPLESAUCE UNSWT NAT 290

6 #10 RIO VIEJO BEANS BLACK IN BRINE 74

6 #10 FURMANO BEANS CANNELLINI 23

6 #10 SIG 5-STAR BEANS KIDNEY DARK RED 98

1 25# SIG 5-STAR BEANS LENTIL GRN 27

6 #10 FURMANO BEANS NAVY 27

6 #10 SIG 5-STAR BEANS PINTO FCY 27

6 27.09Z SANTIAGO BEANS REFRIED W/100% CORN OIL 60

2 48Z OCEANSPRA

Y

CRAISINS DRD CRAN

6 #10 SIG 5-STAR FRUIT CKTL IN JCE 3

6 #10 SIG 5-STAR FRUIT TROP SALAD LS 573

6 #10 STOKELY HOMINY WHITE 17

12 32Z SUNTREE JUICE LEMON 20

1 3# CULINARY O ONIONS CHOPPED DHY

6 #10 SIG 5-STAR ORANGE MANDARIN WHL SEG LS 185

6 #10 SIG 5-STAR PEACH DCD YC IN JCE 189

6 #10 SIG 5-STAR PEACH SLCD YC IN JCE 319

6 #10 SIG 5-STAR PEAR SLCD NW JCE 239

12 27Z RIO VIEJO PEPPERS CHILI GRN DCD 44

6 #10 SIG 3-STAR PINEAPPLE TIDBITS IN JCE 303

Mid-Willamette Valley Community Action Head StartPage 5 of 9 Product Information Sheet 2021-2022

12 1.75# BOUNTIFUL POTATOES DHY CLSC MSHD 27

12 2# SIG 5-STAR RAISINS SEL 2# GF 17

1 25# UNCLE BEN RICE BRN WHL GRAIN PARBOILED GF 41

1 5.5Z CULINARY O SPICE CHIVES FREEZE DRD BULK

6 #10 SIG 5-STAR TOMATO PASTE 24% 12

6 #10 SIG 5-STAR TOMATO PUREE 1.06 3

6 #10 SIG 5-STAR TOMATO SAUCE 3

6 #10 RIO VIEJO TOMATOES DCD SALSA STYLE 128

6 #10 SIG 5-STAR TOMATOES STEWED FCY VINE RIPE 54

PRODUCE

1 40# PACKER APPLE GALA XFY US 125CT 158

4 3# CRUNCH

PAK

APPLE RED SWT SLCD

1 40# DOLE BANANA FIRM 239

1 FLAT PACKER BLUEBERRIES 44

4 3# SNOBOY BROCCOLI FLORETS SALAD BAR 114

4 5# SNOBOY CABBAGE SHRD W/SEP COLOR 54

5 CT Packer Cantaloupe and Honeydew 63

4 5# GRIMMWAY CARROTS BABY PLD 206

4 5# GRIMMWAY CARROTS SHRD 71

2 3# SNOBOY CAULIFLOWER FLORETS 12

1 CTN SNOBOY CELERY 30CT 44

1 9# PACKER CELERY 3CT 44

36 CT PACKER CUCUMBERS 36CT 192

1 LUG SNOBOY GRAPES LUNCH BUNCH SDLS RED 150 131

4 1# SNOBOY HERBS CILANTRO WSH/TRM 122

1 4Z Snoboy Herbs Mint 27

1 16Z Snoboy Herbs Parsley Italian 9

1 4Z SNOBOY HERBS ROSEMARY 12

1 FLAT PACKER KIWI FRUIT 39CT 159

1 38# PACKER LEMONS CH 115CT 50

6 2# TAYLOR LETTUCE ROM SHRD 44

6 2# SNOBOY LETTUCE ROM CHOPPED 30

4 12CT SNOBOY LETTUCE ROM HEARTS 17

6 2# TAYLOR LETTUCE SALAD MIX VALLEY BLEND 111

1 CTN PACKER MELON WATERMELON SDLS 282

6 CT PACKER ONIONS GRN BUNCHES 3

1 10# PACKER ONIONS RED JMBO 6

1 20# PACKER ONIONS YLW PLD 141

1 40# SNOBOY ORANGE FCY 113CT 519

1 25# PACKER ORANGE SATSUMA ORG 23

132 44# PACKER PEARS Bartlet 80

1 10# PACKER PEPPERS BELL GRN Lg 104

1 10# PACKER PEPPERS BELL RED CHOPPER 54

4 10# FARMFRESH POTATOES DCD 1.5" RED 60

1 5# Packer Radishes 44

Mid-Willamette Valley Community Action Head StartPage 6 of 9 Product Information Sheet 2021-2022

1 14# SUNRICH SALAD FRUIT FRESCO W/O ORNGS NO

PRESER 131

1 2# EARTHBOUN

D

SPINACH BABY ORG

4 3# SNOBOY SQUASH BUTTERNUT CUBED 1" 47

8 16Z PACKER STRAWBERRY CONSUMER PAK 6

1 22# PACKER TOMATOES 2 LYR 5X6 RPK/VINE RIPE 44

2 5# DEL MONTE TOMATOES 5X6 1/4" SLCD 12

12 16Z PACKER TOMATOES GRP RED 44

1 5# PACKER TOMATOES LRG 260

1 25# PENNYS TOMATOES ROMA DCD 3/8" 23

REFRIGERATED

4 3# QUINCY BACON CNDN SLCD 60/70 LOIN NAT 26

6 2# NATURAL

CH

BEEF RST SLCD .5Z CH NAT CN

6 5# GALBANI PR CHEESE BLEND PS 80/10/10 SHRD 9

4 5# COLUMBIA V CHEESE CHED MILD FTHR SHRD

4 5# COLUMBIA V CHEESE CHED MILD SHRD FCY

6 1.5# MADRONA

MK

CHEESE CHED SLCD MILD .75Z

4 5# COLUMBIA V CHEESE MONTEREY JACK FTHR SHRD

6 1.5# MADRONA

MK

CHEESE MONTEREY JACK SLC.75Z 31187

4 5# DELLA VITA CHEESE PARM GRATED IMPORT FRSH 47

4 5# DELLA VITA CHEESE PARM SHRD FCY 23

168 1Z DELLA VITA CHEESE STRING PS IW 84

12 7.8Z DAIYA CHEESE VEGAN CHED STL SLCD 6

3 5# DAIYA CHEESE VEGAN MOZZ STL SHRD 23

4 5# COLUMBIA V COTTAGE CHEESE SML CURD NF GF

6 3# PHILADELPH CREAM CHEESE WHPD PHILLY TUB

2 4# KRONOS DIP HUMMUS 422

4 1GL SIG 5-STAR DRESSING CAESAR GRMT CREAMY 8

12 12CT COLUMBIA V EGGS HRD CKD PLD SEL VAC

12 2# COLUMBIA V EGGS PSTRZD W/CTRC ACID

6 2# NATURAL

CH

HAM SLCD .5Z SMK NAT CH CN

6 .5GL SUN

ORCHAR

JUICE LIME ULTRA LIGTLY PASTZ

12 32Z Pacific Foods MILK ALMOND

4 5# COLUMBIA V SOUR CREAM REAL 18% BUTR FAT GF

6 1.5# Madrona Mk Swiss Cheese 17

Mid-Willamette Valley Community Action Head StartPage 7 of 9 Product Information Sheet 2021-2022

6 2# NATURAL

CH

TURKEY BRST SLCD O/RSTD NAT, CN

6 32Z Zoi Yogurt Greek Plain 161

6 32Z DARIGOLD YOGURT STRWBRY 1% 90

6 32Z DARIGOLD YOGURT VAN 1% 441

DISPOSABLES

1 250CT HANDGARD BAG FRZ/STORE W/TIE CLR 18X24 23

1 300CT DURO BAG BAG PAPER 70 POUND KRAFT WITH

HANDLE 12

1 500CT AJM BAG PAPER KRAFT 16LB 23

1 500 AJM BAG PAPER KRAFT 8# 23

1 500CT ZIPLOC BAGS SANDWICH 500CT 108

1 250CT ZIPLOC BAGS STORAGE 1 GALLON 108

1 500CT ZIPLOC BAGS STORAGE QT 108

20 50CT DART BOWL FOAM 8Z 260

12 CT BUFFALO CLOTH MICROFIBER 12X16IN 5

1 250CT FABRIKAL CONT PLAS 16Z CLR W/LID 131

1 250CT FABRIKAL CONT PLAS 8Z CLR W/LID 131

20 500 PATERSON CUP BAKING 2"X1.25" WHITE 3

20 50CT GREENWAR

E

CUP COLD 7Z SUST

25 200CT GOLD

MEDAL

CUP PAPER 6Z SNOW CONE

25 200CT PROPAK O CUP SOUFFLE PLAS 1Z TRANSL 3

1 M OSWEGO

PRO

CUTLERY FRK NAT BIOPLAS

1 M OSWEGO

PRO

CUTLERY KNF NAT BIOPLAS

1 M OSWEGO

PRO

CUTLERY SPN NAT BIOGRDBL

1 ROLL PROPAK O FILM PVC 12X2M STD CUTTER BOX 260

1 ROLL PROPAK O FILM PVC 18X2M STD CUTTER BOX 131

1 ROLL PROPAK O FOIL ROLL 18" X 1M HD 23

12 200CT PROPAK O FOIL SHEET 12" X 10 3/4" INTERFOLD 66

10 100CT PROPAK GLOVE SYNTHETIC LRG PWDR FREE WHITE

10 100CT PROPAK GLOVE SYNTHETIC MED PWDR FREE

WHITE 14

4 250 PROPAK GLOVE SYNTHETIC SMALL PWDR FREE

WHITE 17

10 100CT PROPAK GLOVE SYNTHETIC XL PWDR FREE WHITE

1 M PATERSON LINER PAN FULL 16-3/8X24-3/8 NAT GPQ 33

1 M PATERSON LINER PAN HALF 12-3/16X16-3/8 33

40 50CT DHG Mask Face with Ear Loop 3-Ply 12

16 625 TORK NAPKIN DISP 6X13.5 TALL WHITE 66

12 500CT BROWNPAP

ER

PAPER WAX DRY WHITE 10X10.75

1 500CT BRIDGEGAT

E

PLATE 9x12 OVL WHITE

Mid-Willamette Valley Community Action Head StartPage 8 of 9 Product Information Sheet 2021-2022

8 125CT BRIDGEGAT

E

PLATE FIBER 7" RD WHITE

4 125CT BRIDGEGAT

E

PLATE FIBER 9" RD WHITE

Mid-Willamette Valley Community Action Head StartPage 9 of 9 Product Information Sheet 2021-2022

Head Start Program

Food Bid

Evaluation Factors for Proposals

The qualifying proposals will be evaluated based on the following criteria. The percentages to the left of each factor reflect the maximum percentage that is being allowed for that particular factor. Please explain briefly how you fulfill these evaluation factors:

(50%) 1. Cost: Best overall value on products (please attach a price list to your proposal)

(20%) 2. Delivery: Demonstrated ability to deliver on a weekly basis with no delivery fee for orders of 15 pieces or more

(20%) 3. Product Availability: Demonstrated capability to meet large quantity food orders for items listed in the Product Information Sheet, including WGR and CN labeled products

(10%) 4. References: Positive references demonstrating quality customer service

(100%) Total of Evaluation Factors

Dairy Products Bid Solicitation 2022-2024

Mid-Willamette Valley Community Action Agency (MWVCAA) is soliciting for bids for dairy products delivered to our two distribution sites in the Salem/Keizer areas.

Mid-Willamette Community Action Head Start is a Head Start classroom program that serves low-income children in the Salem-Keizer, Sublimity, Dallas, Independence, and Woodburn areas. Our program serves primarily 1% milk, but serves whole milk to toddlers. We also provide 1% lactose-free milk for children who require it.

Attached is a Product Information Spreadsheet for our 2022-2023 and 2023-2024 program years. Also attached, is a Cover sheet. Please complete and submit with your proposal.

Contact Natalie Bratton at (503) 551-2928 or natalie.bratton@mwvcaa.org with questions.

Send bids to Natalie Bratton via email by 5pm on October 6st, 2022.

Below are additional requirements for the bid.

Dairy products must the best value.

Dairy products are to be delivered a minimum of once a week to the distribution site in

Keizer (Buena Crest) and twice a week to the distribution site in Salem (Middle Grove) beginning October, 2022 through September 30th, 2024. Delivery dates may change slightly due to site closures for emergencies related to Covid-19, etc.

In the event an item is unavailable, an appropriate substitute of equal quality must be provided. Fat-free milk is an acceptable substitute for 1% milk, but 2% milk is not an acceptable substitute.

Storage and transport temperature of perishable cold products must not exceed 41 degrees Fahrenheit at any time. Delivery temperatures will be between 34 and 41 degrees F. Products may be rejected if temperatures exceed this range.

Any deliveries before 5am will include placing cold products in refrigerated units at each site.

Damaged or inferior quality products will be credited and replaced.

Dairy product amounts are reduced during holiday periods, Spring Break, and summer.

Standard billing procedures shall be followed. After Nutrition Services Manager approval of delivery receipts, all invoices are paid within 30 days of receipt.

Site Name/Address Approx. 1% Milk Usage per

Year

Buena Crest

8485 River Rd. N. 1984 gallons

Salem OR 97303 (about 331 cases of 6-gal)

Middle Grove

4950 Silverton Rd NE 10803 gallons

Salem, OR 97305 (about 1800 cases of 6-gal)

Approx. Whole Milk

Usage per Year

Approx. 1%

Lactose-free Milk

Usage per Week

0 half-gal 64 half-gal (or about 29 cases of 27 8-oz containers)

420 half-gallons 506 half-gallons (or about 70 cases of 6 half-gal)

(or about 150 cases of 27 8-oz.

containers)

Approx. Butter Usage per Year

140 lb.

460 lbs.

Head Start Program

Dairy Bid

Evaluation Factors for Proposals

The qualifying proposals will be evaluated based on the following criteria. The percentages to the left of each factor reflect the maximum percentage that is being allowed for that particular factor. Please explain briefly how you fulfill these evaluation factors:

(50%) 1. Cost: Best overall value on products (please attach a price list to your proposal)

(20%) 2. Delivery: Demonstrated ability to deliver on a weekly or biweekly basis

(20%) 3. Product Availability: Demonstrated capability to meet large quantity dairy orders for items listed in the Product Information Sheet

(10%) 4. References: Positive references demonstrating quality customer service

(100%) Total of Evaluation Factors

PROPOSAL COVER SHEET

Organization Name: Federal Tax ID #:

Primary Contact Person: Title:

Address: City, State, Zip:

Telephone: Fax: Email:

MWESB Certification: ___ No ___ Yes #

Name and title of the person(s) authorized to represent the Proposer in any negotiations and sign any Personal Services Contract that may result:

Name: Title:

Provide at least two references with telephone numbers (please verify numbers). References must be able to verify the quality of your previous work in the proposed area of work.

REFERENCE No. 1:

Organization Name/ Project:

Contact Person/ Title:

Contact Number:

REFERENCE No. 2:

Organization Name:

Contact Person/ Title:

Contact Number:

By signing this page and submitting a Proposal, Proposer certifies that the following statements are true:

1. Proposer, acting through its authorized representative, has read and understands all RFP instructions, specifications, and terms and conditions contained within this RFP and addenda, if any.

2. Proposer certifies that its Proposal has been arrived at independently and has been submitted without any collusion designed to limit independent proposals or competition.

3. Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin; Proposer has not and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a minority, women or emerging small business enterprise certified under ORS 200.055.

4. If awarded the agreement, Proposer will be authorized to do business in the State of Oregon at the time of award and will be and remain in compliance with all applicable State of Oregon professional registrations and licensure requirements.

5. The statements contained in this Proposal are true and complete to the best of the Proposer’s knowledge; Proposer accepts as a condition of the agreement the obligation to comply with the applicable state and federal requirements, policies, standards, and regulations. The undersigned recognizes that this is a public document and open to public inspection.

6. The Proposer acknowledges receipt of all addenda issued under this RFP.

Signature: Date:

(Official Authorized to Bind Proposer)