STATE OF IDAHO

THE DEPARTMENT OF HEALTH AND WELFARE

REQUEST FOR PROPOSAL (RFP)

At-Home Sexually Transmitted Infection Testing Services

HRFP2601 / IPRO RFP1466

Issue Date 10/14/2026

TABLE OF CONTENTS

Page

1RFP ADMINISTRATIVE INFORMATION

OVERVIEW

QUESTIONS

INSTRUCTIONS FOR SUBMISSION OF PROPOSALS

PROPOSAL FORMAT

PROPOSAL REVIEW, EVALUATION, AND AWARD

MANDATORY SUBMISSION REQUIREMENTS

Business Information Organization and Staffing

SCOPE OF WORK

APPENDIX A -- COST PROPOSAL AND BILLING PROCEDURE

APPENDIX B -- REPORTS

APPENDIX C -- STATE OF IDAHO CONTRACT TERMS AND CONDITIONS WITH ARTICLE 6

APPENDIX D -- RIDERS

APPENDIX E -- IDAHO TERMS AND CONDITIONS BACKGROUND AND LIMITATIONS

ATTACHMENT 1 -- OFFEROR QUESTIONS

ATTACHMENT 2 -- MODIFICATION AND EXCEPTION FORM

ATTACHMENT 3 -- PRE-PROPOSAL CONFERENCE REGISTRATION FORM

ATTACHMENT 4 -- STATE SIGNATURE PAGE

ATTACHMENT 5 -- COVER FORM

RFP ADMINISTRATIVE INFORMATION TC "RFP ADMINISTRATIVE INFORMATION" \f C \l "1"

Grants/Contracts Officer kristin.perry@dhw.idaho.gov

Submit Proposal to:

Submit electronically via IPRO Electronic Submission:

IPRO LOGIN

Pre-Proposal Conference Date/Time:

Pre-Proposal Conference Location:

Wednesday, 10/21/2026, 2:00 p.m. Mountain Time By Microsoft Teams only You must email the RFP Lead by the Pre-Proposal Registration Deadline to receive conference details. Late registrations will not be guaranteed to receive conferencing information. There will not be an in-person conference.

Microsoft Team Meeting ID: 287 023 870 306 248 Passcode: UW2TE9h5

OVERVIEW TC "1

OVERVIEW" \f C \l "1" 1.1 Purpose The Department seeks a contractor to provide self-collection of sexually transmitted infection (STI), human immunodeficiency virus (HIV), and hepatitis C (HCV) testing services that are affordable and will meet the needs of the Department’s goal to increase access to STI, HIV and HCV testing for individuals, especially those who live in rural parts of the state.

1.2 Background Information In Idaho, STIs are a significant public health concern due to their widespread nature, potential for serious health complications, and the disproportionate impact on certain populations. STIs can cause a range of issues, from mild discomfort to severe, long-term health problems like infertility, certain cancers, and increased risk of HIV acquisition. Some people experience barriers to STI testing and treatment, including the cost of services, travel distance to a clinic, and limited clinic operating hours. Stigma can also discourage individuals from seeking care. Additionally, many people face social barriers within clinical settings, such as concerns about confidentiality, medical mistrust, and providers who may lack competency in working with individuals from diverse sexual and racial identities. These structural and social barriers may be worse for young adults and individuals living in rural areas.

To increase the availability of STI testing, the Department’s Community Clinical Partnership Section (CCP) is seeking a contractor to implement a program to deliver self-collection of chlamydia, gonorrhea, syphilis, HIV and HCV test kits to eligible Idaho residents. Self-collection and self-testing programs are a promising way to expand access to STI testing outside of traditional clinical settings. Self-collection programs provide individuals with the ability to self-collect vaginal, rectal, pharyngeal, urine, or blood samples outside of a clinic setting and mail the specimens to an approved lab for testing. Self-testing programs provide individuals with the ability to self-collect specimens, process the test themselves and obtain their own results in a non-clinical setting without having to send them into a laboratory for processing. In both self-collection and self-testing programs, individuals who test positive for an STI are referred to a local clinic for treatment.

The Department has been providing HIV self-testing for approximately six (6) years, and STI, HIV, and HCV self-collection testing for five (5) years, with the current contract ending December 2026. The self-testing HIV test work orders paid to date for the Department’s Division of Public Health is seventy-eight thousand six hundred twenty-seven dollars and sixty-four cents ($78,627.64). The self-collection STI, HIV, and HCV test work orders paid to date is one million, one hundred thirty thousand, one hundred ten dollars and zero cents ($1,130,110.00).

The Offeror should note that state and federal funding and/or policy changes will cause fluctuations in the Department’s funding and/or the services needed.

QUESTIONS TC "2

QUESTIONS" \f C \l "1" 2.1 Restrictions on Communications

From the issue date of this RFP, until a Contract is awarded, or the RFP is cancelled, vendors are prohibited from communications regarding this RFP with Department staff, evaluation committee members, or other associated individuals, except the Department’s RFP Lead.

2.2 Pre-Proposal Conference

A non-mandatory pre-proposal conference will be held at the time indicated in the RFP Administrative Information Section, page 1 of this RFP. This will be your opportunity to ask questions of Department staff. All interested parties are invited to participate by an established call in number. To receive conference details, participants must register for the Pre-Proposal Conference no later than Tuesday, 10/20/2026, 12:00 p.m. (Noon) Mountain Time by submitting the completed Attachment 3 -- Pre-Proposal Conference Registration Form via e-mail to the RFP Lead at kristin.perry@dhw.idaho.gov . Late registrations will not be guaranteed to receive conferencing information. Vendors are strongly encouraged to submit questions to the RFP Lead prior to the pre-proposal conference. Any oral answers given by the Department during the pre-proposal conference are unofficial and will not be binding on the State. Conference attendance is at the vendor’s own expense.

2.3 Questions and Vendor Proposed Modifications and Exceptions to Requirements, Terms, or Conditions

Questions must be submitted, by email, to the RFP Lead by the date and time indicated in the RFP Administrative Information Section, page 1 of this RFP in order to be considered. Vendors are strongly encouraged to submit any proposed questions, and or modifications to the requirements, terms, or conditions at this time. Written questions must be submitted using Attachment 1 -- Offeror Questions and requested modifications and or exceptions, must be submitted using Attachment 2 -- Modification and Exception Form. The RFP Lead is the only contact for this Solicitation. All correspondence must be in writing. Official answers to all written questions will be posted on the State’s eProcurement system (IPRO) as an amendment to this RFP.

2.3.1 Proposed modifications and exceptions to requirements, terms or conditions must contain the following:

a.

The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

b.

Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

c.

Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

2.3.2 The State will not consider any modifications or exceptions that are not identified specifically on Attachment 2 and that are submitted after the Question deadline.

2.3.3 The State has sole discretion to determine if the modifications or exceptions submitted by an Offeror would result in a material change or otherwise threaten the integrity of the procurement process. Pursuant to IDAPA 38.05.01.084, the State may only negotiate non-material modifications or exceptions. Modifications or exceptions which the State determines to be material, or which otherwise threaten the integrity of the procurement process, will not be accepted or negotiated.

2.3.4 Except as otherwise provided in the Solicitation document, including the State of Idaho Standard Contract Terms and Conditions with Article 6 (updated July 2024) the State will not consider modifications or exceptions to the requirements, terms, or conditions which are proposed after the Question deadline.

2.3.5 Proposals which condition the Proposal based upon the State accepting other terms and conditions not found in the RFP, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Proposal will be given.

INSTRUCTIONS FOR SUBMISSION OF PROPOSALS TC "3

INSTRUCTIONS FOR SUBMISSION OF PROPOSALS" \f C \l "1" 3.1 General Instructions

3.1.1 Proposals must be submitted as detailed in 3.1.6 below. Except as otherwise addressed in this Solicitation, all submission materials must be submitted at the same time. If multiple submissions are received, only the latest timely submission will be considered.

3.1.2 Alternate proposals are not allowed.

3.1.3 All files must be in Microsoft Word, Excel or searchable PDF format. The only exceptions are Attachment 1 – Offeror Questions and Attachment 2 -- Modification and Exception Form which must be submitted in Word format. The electronic version must NOT be password protected or locked in any way.

3.1.4 All Offerors participating in this Solicitation must establish an account in the IPRO system as it is necessary in order to submit your response and award the resulting Contract(s). Establishing an account is free and only takes a few minutes.

3.1.5 Vendors are strongly encouraged to begin the process of submitting the response far enough in advance of the Closing Date to allow for resolution of technical difficulties. Be advised that the State is not responsible for a Vendor’s failure to timely submit a responsive submission due to any technical or technological difficulties. See IDAPA 38.05.01.61.

3.1.6 Both the Technical Proposal and the Appendix A - Cost Proposal and Billing Procedure must be submitted electronically through IPRO. Failure to input this data in IPRO will result in the Proposal being found non-responsive. Download the Excel spreadsheet titled “Appendix A – Cost Proposal and Billing Procedure” found in the Question Section of IPRO. Complete the spreadsheet, upload it back into IPRO in an Excel spreadsheet format. Upload your Technical Proposal into the appropriate Question Section in IPRO.

3.1.7 The current version of the Solicitation Instructions to Vendors is incorporated by reference into this Solicitation, and attached or referenced in any resulting Contract, as if set forth in their entirety. This document can be downloaded at https://purchasing.idaho.gov/vendor-resources/; or copies obtained by contacting the Division of Purchasing at 208-327-7465 or purchasing@adm.idaho.gov. Failure by any Offeror to obtain a copy of this document or the State of Idaho Contract Terms and Conditions with Article 6 - Appendix C shall in no way constitute or be deemed a waiver by the State of any term, condition or requirement contained in the referenced documents; and no liability will be assumed by the Department for an Offeror’s failure to consider the State of Idaho Standard Contract Terms and Conditions with Article 6 and Solicitation Instructions to Vendors in preparing its response to the solicitation.

SPECIAL TERMS PRECEDENCE: The State of Idaho Contract Terms and Conditions with Article 6 have been adapted for use by the Department of Health and Welfare and are included with this Solicitation as Appendix C.

3.2 Trade Secrets

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Offerors must also:

3.2.1 Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

3.2.2 Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Proposal; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the materials be treated as exempt from disclosure and how material complies with the Public Records Law.

3.2.3 If your Technical Proposal contains trade secret information, you must also upload a redacted copy with all trade secret information removed or blacked out. The redacted copy must be uploaded into IPRO into the appropriate Question Section in IPRO with the word “redacted” in the file name.

3.3 Electronic Submission of Proposals 3.3.1 Proposals must be submitted through IPRO, at https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA. When submitting through IPRO, upload your Technical Proposal and Appendix A - Cost Proposal and Billing Procedure, and all other required submittal items in the appropriate Question Sections. Remember to submit an additional redacted version of the TECHNICAL PROPOSAL if you have identified trade secrets.

3.3.2 The Technical Proposal and Appendix A - Cost Proposal and Billing Procedure must be separate files submitted at the same time.

3.3.3 Offerors are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows evaluators to efficiently navigate the Offeror’s response.

PROPOSAL FORMAT TC "4

PROPOSAL FORMAT" \f C \l "1" These instructions describe the format to be used when submitting a Proposal. The format is designed to ensure a complete submission of information necessary for an equitable analysis and evaluation of submitted Proposals. There is no intent to limit the content of Proposals.

4.1 Table of Contents

Include a table of contents in the Technical Proposal identifying the contents of each Section, including page numbers of major subsections.

4.2 Format Proposals shall follow the numerical order of this RFP starting at the beginning and continuing through the end of the RFP. Proposal Sections and subsections must be identified with the corresponding numbers and headings used in this RFP. Respond to RFP Sections marked with an evaluation code. In your response, restate the RFP Section and follow with your response.

Offerors are encouraged to use a different color font, bold text, italics, or other indicator to clearly distinguish the RFP Section from the Offeror’s response.

4.3 Evaluation Codes

(M) Mandatory Response - failure to respond to any (M) Section, or to comply with any mandatory specification or requirement, will render Offeror’s Proposal non-responsive and no further evaluation will occur.

(ME)

Mandatory and Evaluated Response - failure to respond to any (ME) Section, or to comply with any mandatory specification or requirement in an (ME) Section, will render Offeror’s Proposal non-responsive and no further evaluation will occur. Offeror must respond to these sections as directed; points will be awarded based on predetermined criteria.

(E) Evaluated Response - a response is desired and will be evaluated. If Offeror cannot meet the requirement, or chooses not to respond for any reason, zero (0) points will be awarded for the Section. If Offeror responds, points will be awarded based on predetermined criteria.

Note: Offerors are directed to IDAPA 38.05.01.074.02.a, which allow the designated State official to waive minor informalities. The State also reserves the right to seek clarification on any M, ME or E requirement.

PROPOSAL REVIEW, EVALUATION, AND AWARD TC "5

PROPOSAL REVIEW, EVALUATION, AND AWARD" \f C \l "1" 5.1 Overview

The objective of the State in soliciting and evaluating Proposals is to ensure the selection of a firm or individual that will produce the best possible results for the funds expended.

5.1.1 All Proposals will be reviewed first to ensure that they meet the Mandatory Submission Requirements of the RFP as addressed in Sections noted with an (M) or (ME). Any Proposal(s) not meeting the Mandatory Submission Requirements may be found non-responsive.

5.1.2 Evaluation Criteria

Technical Proposal:

Mandatory Submission Requirements Met Pass/Fail

Business Information (Section 7) 140 points

Organization and Staffing (Section 8) 80 points

Scope of Work (Section 9) 380 points

Cost Proposal:

Cost Proposal and Billing Procedure (Appendix A) 400 points

Total Points 1000 points

5.2 Technical Proposal

5.2.1 The Technical Proposal will be reviewed first on a “pass” or “fail” basis to determine compliance with those requirements listed in the RFP with an (M) or (ME). All Proposals which are determined by the Department, in its sole discretion, to be responsive in this regard will continue in the evaluation process outlined in this Section.

5.2.2 The Technical Proposal will be reviewed, evaluated, and scored by one (1) or more Technical Proposal Evaluation Committee(s).

5.2.3 The scores for the Technical Proposal will be normalized as follows: The Technical Proposal with the highest overall total technical score will receive a score of six hundred (600) points. Other Technical Proposals will be assigned a portion of the maximum score using the formula:

X raw score of Technical Proposal being evaluated highest raw technical score

5.3 Oral Presentations/Demonstrations 5.3.1 Oral demonstrations will not be conducted for this RFP.

5.4 Appendix A - Cost Proposal and Billing Procedure 5.4.1 The Appendix A - Cost Proposal and Billing Procedure will be reviewed first to determine if it meets the mandatory requirements of the RFP. All Proposals which are determined by the Department, in its sole discretion, to be responsive in this regard will continue in the evaluation process outlined in this Section.

5.4.2 The Appendix A - Cost Proposal and Billing Procedure will only be evaluated for Offerors who receive the top three (3) technical scores.

5.4.3 The scores for the Appendix A - Cost Proposal and Billing Procedure will be normalized as follows: The cost evaluation will be based on the total cost proposed for required services as itemized in Appendix A. The Proposal with the lowest Five (5) Year Total will receive a score of four hundred (400). Other Proposals will be assigned a portion of the maximum score using the formula:

X lowest Cost Proposal and Billing Procedure Cost Proposal and Billing Procedure being evaluated

5.5 Responsibility

Pursuant to IDAPA 38.05.01.081, the RFP Lead may, in the State’s sole discretion, conduct a review to determine if the apparent high point Offeror is responsible. As part of the responsibility review, the RFP Lead may:

5.5.1 Require the apparent high point Offeror to provide credit or financial reports to the satisfaction of the Department.

5.5.2 Require the apparent high point Offeror to provide a reference list and contact the Offeror’s references, which may include sending references a reference questionnaire.

5.5.3 Conduct other responsibility reviews at the discretion of the RFP Lead.

Failure to provide requested documentation may result in the Offeror being deemed non-responsible. Nothing herein shall prevent the State from using other means to determine Offeror’s responsibility.

5.6 Award

Award of Contract will be made to the responsive, responsible Offeror whose Proposal receives the highest number of total normalized points.

MANDATORY SUBMISSION REQUIREMENTS TC "6

MANDATORY SUBMISSION REQUIREMENTS" \f C \l "1" A complete response begins with the mandatory items identified in this list and the following Sections. NOTE: THIS CHECKLIST IS PROVIDED AS A COURTESY ONLY; OFFERORS ARE RESPONSIBLE FOR SUBMITTING ALL MANDATORY SECTIONS, ATTACHMENTS, SUBMITTAL ITEMS, ETC., REGARDLESS OF WHETHER THEY ARE IDENTIFIED IN THIS LIST.

(M) State Signature Page: Upload a completed, signed, Attachment 4 -- State Signature Page in the appropriate Question Section of IPRO.

(M) Cover Form: Upload a completed, signed, Attachment 5, Cover Form in the appropriate Question Section of IPRO

(M) Acknowledgement of Amendments: If the RFP is amended, the Offeror must acknowledge each amendment with a signature on the acknowledgement form provided with each amendment. Failure to return a signed copy of each amendment acknowledgement form with the Proposal may result in the Proposal being found non-responsive. See IDAPA 38.05.01.52. Upload a completed, signed, Acknowledgement of Amendments form in the appropriate Question Section of IPRO.

Section 7: Provide a response to all (E) (M) and (ME) Sections, and any other required submittal items.

Section 8: Provide a response to all (E) (M) and (ME) Sections, and any other required submittal items.

Section 9: Provide a response to all (E) (M) and (ME) Sections, and any other required submittal items.

(ME) Appendix A - Cost Proposal and Billing Procedure: Offerors are required to upload their Appendix A – Cost Proposal and Billing Procedure in the Question Section in IPRO in an Excel spreadsheet format.

Technical Proposal: Offerors are required to upload their Technical Proposal in the Question Section in IPRO.

Trade Secret Redactions: If applicable, the Offeror must upload a redacted copy of Technical Proposal and list of Trade Secret redactions, as detailed in Section 3.2.2.

Insurance: Review the required types and levels of insurance—these are mandatory requirements. If you do not already have the required types and levels of insurance, you are strongly encouraged to contact your insurance representative to find out if you will be able to obtain the required insurance. (The Offeror should not purchase additional insurance in reliance of being awarded a Contract). If you are awarded a Contract, failure to provide proof of the required insurance will be grounds for termination of the Contract. DO NOT SUBMIT WITH PROPOSAL.

Business Information TC "7 Business Information" \f C \l "1" 7.1 (ME) Business Profile

Provide a profile of your business including Offeror’s business history, description of current service area, and customer base.

7.2 (ME) Experience

Describe in detail your knowledge and experience in providing services similar to those required in this RFP. Specifically:

7.2.1 The Offeror must have a minimum of one (1) year of experience in providing similar services to those outlined in this RFP.

7.2.2 Describe your knowledge and experience and provide evidence for, electronic lab reporting of infectious diseases to state and/or local public health surveillance systems.

7.3 Faith-based Organization

If you are a faith-based organization describe how you will:

7.3.1 Segregate Contract funds in a separate account if federal funds;

7.3.2 Serve all participants without regard to religion, religious belief, refusal to hold a religious belief, or refusal to actively participate in a religious practice;

7.3.3 Ensure that State-referred clients’ participation in religious activities, including worship, scripture study, prayer or proselytization, is only on a voluntary basis;

7.3.4 Notify participants of the religious nature of the organization, their right to be served without religious discrimination, their right not to take part in inherently religious activities, their right to request an alternative provider and the process for doing so;

7.3.5 Ensure that Contract funds are not expended on inherently religious activities; and

7.3.6 Comply with applicable terms of 42 CFR Parts 54 and 54a, and 45 CFR 260 and 1050.

Organization and Staffing TC "8 Organization and Staffing" \f C \l "1" Describe your qualifications to successfully complete the requirements of the RFP by providing a detailed response to the following:

8.1 (ME) Project Lead

Identify the person who will be the dedicated Project Lead if Offeror is awarded a Contract. Provide a description of the proposed Project Lead’s experience and qualifications. You may submit a resume in response to this Section.

8.2 (ME) Key Personnel and Qualifications

Provide a list of key management, customer service and other roles to be used in the fulfillment of the Contract (in addition to the Project Lead). Provide role descriptions, including requisite qualifications and experience of the person(s)/role(s) identified, as well as an explanation of how the person in that role will contribute to the project. Your response should demonstrate the extent to which you have the expertise to accomplish the Scope of Work.

8.3 Subcontractors

If the Offeror utilizes any entity other than the entity submitting the Proposal to provide any of the services required by this RFP, the relationship between the two (2) entities is considered that of a contractor-subcontractor for the purpose of this Section, regardless of whether a relationship is based on an actual written Contract between the two (2).

8.3.1 If you intend to utilize subcontractors, describe the extent to which subcontractors will be used to comply with Contract requirements.

8.3.2 Include each position providing service and provide a detailed description of how the subcontractors are anticipated to be involved under the Contract (including requisite qualifications/experience).

8.3.3 If applicable, provide resumes for those subcontractors who will be managing and or directly providing services under the Contract.

8.3.4 Include a description of how the Offeror will ensure that all subcontractors and their employees will meet all requirements.

8.3.5 Offerors must disclose the location of the subcontractor’s business office and the location(s) of where the actual work will be performed.

8.3.6 If you do not intend to utilize subcontractors, provide a statement to that effect.

Note: The information provided for subcontractors, if any, will be evaluated as part of the Key Personnel and Qualifications section 8.2 above.

SCOPE OF WORK (SOW) TC "9

SCOPE OF WORK" \f C \l "1" All Sections of the SOW are required Contract services. Use this Proposal outline as part of your response to the RFP by restating each Section number and then providing your response. Keep in mind, the evaluators will be scoring your Proposal based on the methodologies proposed and the completeness of the response to each item listed below. Describe how you will meet each requirement marked (ME) Mandatory Evaluated and (E) Evaluated by describing, in detail, your organization’s qualification and experience (rather than simply restating the question or confirming compliance without additional supporting information); as well as how your organization plans to meet SOW requirements detailed in this RFP. The Proposal should address methodologies, pertinent timelines, personnel, activities, and other pertinent information in order to implement the SOW successfully to achieve full compliance with all tasks and deliverables. Offerors must identify any information or resources needed from the Department in order to perform any of the work. By providing a response to this Solicitation, you affirm you agree to and will comply with the following requirements.

I. GENERAL REQUIREMENTS

A. This Contract is funded by Assistance Listing Number (ALN) 93.940 the Human Immunodeficiency Virus (HIV) Prevention Activities Health Department awarded on May 29, 2026 through the Centers for Disease Control and Prevention (CDC) with a total award amount of one million sixty-five thousand seven hundred fifty-five dollars and zero cents ($1,065,755.00), and by ALN 93.977 Preventive Health Services Sexually Transmitted Diseases (STD) Control Grants awarded on March 6, 2026 through the CDC with a total award amount of three hundred seventy-four thousand twenty-one dollars and zero cents ($374,021.00), and by Ryan White/Acquired Immune Deficiency Syndrome (AIDS) Drug Assistance Program (ADAP) rebate funds.

B. The Contract supports the Idaho Department of Health and Welfare (Department) Strategic Plan and the Division of Public Health priorities.

C. The Contractor must provide a point of contact to the Contract Monitor. If a change in staffing occurs during the Contract timeframe, the Contractor must notify the Contract Monitor of the change within five (5) business days.

D. The Contractor must receive prior written approval from the Department for any deviations from the budgeted services/activities. The Contractor must be financially responsible for costs deemed unallowable or unapproved by the Contract Monitor.

E. For the general monitoring of the Contract, the Contractor must maintain and have available for review all reporting and evaluation data and information for activities, and financial data as specified in the Records and Data section of the General Terms and Conditions.

F. The Contractor must ensure that procedural safeguards are followed in confidentiality requirements according to Idaho Administrative Procedures Act (IDAPA) 16.05.01, Use and Disclosure of Department Records.

G. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards - 2 Code of Federal Regulation (CFR) Part 200, 2 CFR Part 300, and Department of Health and Human Services (HHS) Grant Policies and Regulations.

H. Ownership of Information: The Department and the United States Department of Health and Human Services must have unlimited rights to own, possess, use, disclose, transfer, or duplicate all information and data, copyrighted or otherwise, developed, derived, documented or furnished by the Contractor under the Contract.

II.

(E) TEST KITS Describe how you will fulfill the requirements outlined below.

A.

The Contractor must provide test kits at no-charge to qualifying individuals of the Idaho public (see qualification information below in II.A.2).

1.

Test kits must be supplied by the Contractor. Orders placed by the individuals must be through a Contractor-supported website and orders must be processed by the Contractor (see Website section II.G. below).

2.

Members of the Idaho public who qualify to receive a full-panel sexually transmitted infection (STI) test kit include individuals eighteen (18) years old and older who report a rural Idaho zip code (rural zip codes determined by the Department), individuals who report being pregnant, individuals who report never receiving a HIV or hepatitis C (HCV) test in their lifetime, or individuals reporting risk behaviors associated with the acquisition of STIs, HIV or HCV infection(s).

B.

The Contractor must:

1.

Provide the requisite supplies needed for self-collected three (3)-site gonorrhea and chlamydia testing, whole wet blood (WWB) syphilis, HIV and HCV testing.

2.

Mail the kit(s) to individuals within three (3) business days of receiving an order. The Contractor must ship the test(s) to the individual's address and include self-mailer supplies necessary for the transmittal of specimens to the Contractor's laboratory. Self-mailer supplies must meet industry standards for transmittal of specimens to a laboratory and must be provided by the Contractor. Shipping and handling costs, self-mailer supplies and return shipping costs must be included in the cost of a test kit. The Department will not reimburse separately for shipping supplies or costs.

Provide individuals with STI, HIV and HCV prevention education materials (as applicable), including any Department-developed materials, at the Department's request. Costs for Department-developed materials will be the responsibility of the Department. Cost for materials acquired and provided by the Contractor must be the Contractor's responsibility and will not be reimbursed by the Department. The Contractor must receive prior approval from the Department before distributing materials that are not developed by the Department.

Implement both Direct to Individual (DTI) Registration and Bulk Ship options, including a Partner Portal Activation, and provide technical assistance and training to both the Department and participating partners utilizing the ordering and results portals. Technical assistance must be limited to these operational systems and test users must receive instructions contained within the kits and are not included in the technical assistance scope.

5.

Implement a user results webpage for program managers and ordering members to access and view both aggregate and individual level data.

C.

The Contractor must provide the following testing options that have been approved by the United States Food and Drug Administration (USFDA), or other laboratory industry standard systems, specific to self-collected specimens on related mediums, including WWB, urine, and swabs:

1.

Chlamydia and gonorrhea comprehensive multi-site Nucleic Acid Amplification Test (NAAT) testing for urine (or vaginal), pharyngeal (throat), and rectal swabs;

2.

Syphilis antibody;

3.

HIV-1 and HIV-2 antibody, plus p24 antigen; and 4.

HCV antibody.

D.

The Contractor must offer virtual consultations at no-cost for individuals testing positive and connect individuals to confirmatory testing, as needed, and coordinate treatment services. Individuals testing positive for HIV or HCV must be counseled on the meaning of their test result and linked to care. The Contractor must:

1.

Offer individuals a virtual consultation that must occur within three (3) business days of a positive lab result appearing in an individual’s online portal.

2.

Ensure virtual consultations are conducted by a medical professional such as a physician, nurse practitioner, or physician's assistant.

3.

Ensure virtual consultation communication is conducted through a secure portal.

4.

Ensure that the costs of virtual consultations are included in the cost of a test kit. The Department will not reimburse separately for consultations.

E.

The Contractor must develop and distribute a satisfaction survey at no-cost to individuals, to rate their satisfaction with self-collection STI, HIV, and HCV self-sampling. The Contractor must receive Department approval prior to distributing the completed survey to the public. Satisfaction surveys must be distributed through email or an online portal to ordering individuals as determined by the Department. Results from satisfaction surveys must be shared monthly with the Department.

F.

The Contractor must provide individuals access to a no-cost, user-friendly, confidential, Health Insurance Portability and Accountability Act (HIPAA) compliant online individual portal to view their consultation options, as needed, and test results.

G.

For individuals testing positive for Chlamydia, upon completion of the medical provider's review, the Contractor must make a medical provider available to issue any prescription medications, that can either be filled through a Department-contracted or affiliated pharmacy or an unaffiliated, third-party pharmacy. The Contractor must also issue expedited partner therapy (EPT), whereby the individual testing positive for Chlamydia is offered prescription medication for their partner(s) via the Contractor’s medical provider.

III.

(E) WEBPAGE Describe how you will fulfill the requirements outlined below.

A.

The Contractor must maintain a user-friendly, secure webpage for Idaho residents to order no-cost STI, HIV and HCV test kits. The webpage for Idaho residents must be embedded within the Contractor's existing website. The Department will not provide funding to develop or maintain the webpage. The Contractor must:

1.

Receive Department approval of the webpage prior to publishing the webpage.

2.

Allow individuals to select from STI, HIV and/or HCV test kits based upon an individual's identified risk.

3.

Provide a risk-assessment screening survey that must help inform individuals of the most appropriate tests to order based upon recent, self-reported risk behavior. The Contractor must receive Department approval of the risk-assessment screening survey prior to publishing on the Contractor's webpage.

4.

Allow the Department and other Idaho-based healthcare websites to embed a link connecting Idaho residents to the Contractor's ordering webpage. Healthcare websites featuring a link is at the discretion of the Department.

IV.

(E) SOCIAL MEDIA Describe how you will fulfill the requirements outlined below.

A. The Contractor must set up, design and manage advertisements, messages, and embedded links for self-collection STI, HIV and HCV testing on social media websites and/or applications (apps). The selection of social media websites or apps for advertising must receive prior approval from the Department.

1. The Contractor must receive Department input and approval on the creation and design of each social media advertisement prior to placement.

2. The Contractor must offer ongoing placements, at least twice per month, of advertisements on social networking apps.

3. Social media marketing, advertisements, embedded links, and other promotions must be included in the cost of a test kit. The Department will not reimburse separately for social media advertisements.

V.

(E) LABORATORY SERVICES Describe how you will fulfill the requirements outlined below.

A. The Contractor must provide laboratory (lab) services for conducting testing on specimens received by Idaho individuals who have submitted STI, HIV, or HCV test kit specimens. The Contractor must ensure:

1.

The lab has and maintains a Clinical Laboratory Improvement Amendments Certificate of Accreditation (CLIA Waiver).

2.

The lab meets all requirements under the HIPAA Act of 1996.

3.

The lab maintains the privacy of protected health information (PHI) and provides notice of its legal duties and privacy practices regarding PHI.

4.

The lab conducts the relevant testing on specimens within two (2) business days or sooner of receipt of testing specimens.

a.

If specimen collections are deemed unsatisfactory by the Contractor's laboratory, then it will be the Contractor's responsibility, not the Department's, to work directly with the individual whose specimen was unsatisfactory.

5.

The Contractor's test kit(s) must include self-mailing supplies per industry standards for the transmittal of specimens to the Contractor's lab.

6.

The Contractor must provide individuals access to a no-cost, confidential, HIPAA-compliant online individual portal to view their consultation options, as needed, and test results. This online individual portal must be developed and supported by the Contractor in conjunction with the Contractor's lab. The Contractor must ensure the portal is functional and user-friendly. It is the Contractor's responsibility, not the Department's, to interface with the lab to develop and maintain the individual portal.

7.

The Contractor must provide evidence (including supporting documentation such as quality assurance certificates and standard operating procedures) of appropriate lab validation processes for chlamydia, gonorrhea, syphilis, HIV, and HCV with evidence that all tests were performed according to package inserts without assay modification. This evidence must be provided upon Department request.

VI.

QUALITY ASSURANCE

A. The Contractor must meet with the Department virtually, as requested, to review Contract compliance, to collaboratively plan improvements, and to discuss concerns.

B. The Contractor must implement and Quality Assurance Plan (QAP) within five (5) business days of the Contract effective date for Department approval. The QAP must include a description of the Contractor’s internal controls for ensuring accurate data and timely delivery of services provided under the Contract. The Contractor must maintain the services outlined in the QAP throughout the term of the Contract.

VII. TRANSITION PLAN

A. The Contractor must provide a Transition Plan which must ensure a smooth transition of contracted services and transfer of Contract-related materials and documentation either to the Department or to another contractor upon expiration or termination of the Contract.

1. The Contractor must provide a draft Transition Plan to the Department for review and approval within sixty (60) calendar days after the Contract effective date.

2. The Contractor and the Department will review and finalize the Transition Plan within ninety (90) calendar days prior to the Contract expiration date.

VIII.

ADDITIONAL PHASES/WORK ASSIGNMENTS

A. The Department may request that the Contractor provide additional services directly related to the Contracted services, such as developing a Spanish translated webpage for ordering self-test kits; developing Spanish user instructions to accompany the test kits; providing self-collected hepatitis A and or B virus test kits; providing self-collected test kits specific to Pre-Exposure Prophylaxis (PrEP) required labs or other related services that are unknown at this time. The Department will contact the Contractor if additional services are required. The Contractor must work with the Department to develop a work plan and budget based on the additional services.

APPENDIX A -- COST PROPOSAL AND BILLING PROCEDURE TC "APPENDIX A -- COST PROPOSAL AND BILLING PROCEDURE" \f C \l "1" (ME) Appendix A “Cost Proposal and Billing Procedure” must be downloaded from IPRO, completed and uploaded back into the Question Section in IPRO in an Excel spreadsheet format.

The Offeror must provide a fully-burdened rate which must include, but not be limited to, all operating and personnel expenses, such as: overhead, salaries, administrative expenses, profit, supplies, implementation, quality assurance, and transition.

There will be no Administrative Fee to the Contract Purchase Order (CPO) resulting from this Solicitation per Paragraph 5 of the State of Idaho Standard Contract Terms and Conditions.

Part 1. Cost:

The Contract resulting from this RFP will be FIXED UNIT COST/INDEFINITE QUANTITY Contract.

The "Estimated Number of Units" shown in the cost matrix found in the Question Section of this RFP posting in IPRO is the Department's best estimate of units that may be experienced during the first year of the Contract. Estimated quantities are for evaluation and award purposes, based on the Department’s best estimate, and are not binding on the Department. Offerors must input their Cost Per Unit information (numbers only) in the blue cells. The Total Cost of Service will be automatically calculated by multiplying the Cost Per Unit by the Estimated Number of Units. The One (1) Year Total will automatically be multiplied by five (5) for a Five (5) Year Total. This is the total amount proposed for performing all requirements under the Contract for five (5) years. Offerors must not alter the format of, or any numbers contained in, any matrix. Any Proposal not complying with this requirement will be deemed non-responsive and will receive no further consideration for award of a Contract.

The Cost Per Unit rates quoted must remain fixed for one (1) year. The Department may consider rate negotiations based on verifiable cost increases submitted by the Contractor and approved by the Department.

Part 2. Billing Procedure:

The Contractor must provide an invoice and supporting documentation including receipts within thirty (30) calendar days after the end of the billing period.

Program reports required for invoice processing are detailed in the Report Section.

Invoices will be processed for payment no later than thirty (30) calendar days once all required documentation is received. Invoices received without the required documentation will be returned to the Contractor for resubmission. No invoice will be accepted or paid without required documentation.

The Contractor must ensure information provided in the reports aligns with invoices submitted during the reporting time frame.

The invoice must include, but is not limited to:

1. All Contract services delivered during the billing period, identified by each item as reflected in the cost matrix and the total for each

2. Total amount billed for the billing period

3. Contract number

4. Dates of service

5. Contractor name, address, phone number, and/or email address

6. Invoice number

Invoices for services/activities rendered under this Contract must be submitted to: {information will be provided in the resulting Contract}

The final invoice must be submitted to the Department no later than thirty (30) calendar days after Contract expiration. Final invoices received without backup/supporting documentation or with errors will be returned to the Contractor for resubmission.

APPENDIX B -- REPORTS TC "APPENDIX B -- REPORTS" \f C \l "1" Report Description:

Monthly Data Report - The report must be HIPAA compliant and contain all negative and positive test results for each screened infection. The following data points must accompany each test result: unique client identifier, test kit order date, last test date (if known), number of sex partners (if known), specimen collection site(s), date of birth, sex, zip code, race, ethnicity, and if applicable, telehealth-based treatment and linkage-to-care efforts.

Report Format:

Excel Spreadsheet Report Due Date:

Within thirty (30) calendar days after the end of each month according to the Reporting Periods listed below.

Report Description:

Monthly Activity Report - The report must contain satisfaction survey results and, if applicable, advertisement updates including successes, challenges, click-through rate(s) and the number of users who view a webpage or advertisement.

Report Format:

Excel Spreadsheet Report Due Date:

Within thirty (30) calendar days after the end of each month according to the Reporting Periods listed below.

Reporting Periods:

January 1 – January 31

DUE: February 28

February 1 – February 28 DUE: March 31

March 1 – March 31

DUE: April 30

April 1 – April 30

DUE: May 31

May 1 – May 31

DUE: June 30

June 1 – June 30

DUE: July 31

July 1 – July 31

DUE: August 31

August 1 – August 31

DUE: September 30

September 1 – September 30 DUE: October 31

October 1 – October 31

DUE: November 30

November 1 – November 30 DUE: December 31

December 1 – December 31 DUE: January 31

APPENDIX C -- STATE OF IDAHO CONTRACT TERMS AND CONDITIONS WITH ARTICLE 6 TC "APPENDIX C -- STATE OF IDAHO CONTRACT TERMS AND CONDITIONS WITH ARTICLE 6" \f C \l "1" State of Idaho Contract Terms and Conditions

Article 1 – General Terms and Conditions

1.1. Definitions. Except as defined otherwise in this Contract, the following terms shall have the following meanings, whether capitalized or not, unless the context requires otherwise. Terms not defined within this Contract shall have the meanings defined in Idaho Code section 67-9203 and in IDAPA 38, title 05, chapter 01, Rules of the Division of Purchasing.

1.1.1. “Agency” means the board, commission, department, agency, or office of the State receiving the Property provided by the Contractor pursuant to this Contract.

1.1.2. “Contract” means this written agreement between Contractor and the State for the acquisition of property, which may be the result of a solicitation, and which may include the Solicitation or specification document and the accepted portions of the bid or proposal and other documents as identified herein, unless the context means one or more agreements with other contractors or for the acquisition or other property.

1.1.1. “Contractor” means the offeror, bidder, or proposer selected under the Solicitation to enter a contract with the State and identified as the Contractor in the heading above in this Contract.

1.1.2. “Data Breach” means any unauthorized access to or acquisition of Non-Public State Data following a Security Incident that compromises the security, confidentiality, or integrity of the Non-Public State Data, or the ability of the State to access the Non-Public State Data.

1.1.3. “Non-Public State Data” means State Data that is not subject to distribution to the public as public information. It is deemed to be sensitive and confidential by the State because it contains information that is exempt by statute, ordinance or administrative rule from access by the general public as public information. Non-Public State Data includes, but is not limited to, Personal State Data.

1.1.4. “Personal State Data” means State Data, which alone or in combination with other data, includes information relating to an individual that identifies the individual by name, identifying number, mark, or description that can be readily associated with a particular individual and which is not a public record.