HR1769-26 Special Procurement Request 1-15-2026.pdf

HR1769-26 - NEOGOV Subscriptions Page 1 of 3

CONTRACT-SPECIFIC

SPECIAL PROCUREMENT

HR1769-26

for

NEOGOV Human Resources Management Subscriptions

Marion County is conducting a Special Procurement pursuant to Oregon Revised Statute (ORS) 279B.085 and Marion County Public Contracting Rule (MCPCR) 20-0285.

1. BACKGROUND

Since 2010, Marion County has been utilizing NEOGOV, a human resources management applicant tracking system for recruiting and hiring public employees. The purpose of the system is to reduce costs per hire, fill positions quickly, and improve the hiring process.

In 2014, the Department of Administrative Services (DAS) entered into a state price agreement with Governmentjobs.com, Inc. dba NEOGOV for these same services, and Marion County moved to contract with NEOGOV through this price agreement.

In 2018, DAS let the state price agreement expire, and DAS implemented “Workday” which is a new hiring platform. Marion County was not prepared to move to such a platform at that time, and DAS suggested a special procurement process to continue services with NEOGOV.

In May 2018, Marion County conducted a special procurement and entered into a five-year service agreement with NEOGOV, beginning July 1, 2018 through June 30, 2023, believing five years would be sufficient time to select and implement an ERP system which would include the required human resources management applicant tracking functionality.

In June 2023, Marion County conducted another special procurement and entered into a new three-year service agreement with NEOGOV, beginning July 1, 2023 through June 30, 2026, believing an additional three years would be sufficient time to complete the procurement, selection, and implementation of an ERP system.

In October 2023, Marion County conducted an additional special procurement and amended the three-year service agreement to add a subscription for the NEOGOV Onboard module to further improve the hiring process by automating onboarding tasks.

Marion County is currently in the process of testing and implementing the HR functionality of the ERP system which was selected as a result of a formal competitive solicitation process conducted by the County in accordance with the Oregon Public Contracting Code and County Public Contracting Rules. The County anticipates full implementation of the new HR

HR1769-26 - NEOGOV Subscriptions Page 2 of 3 functionality by the end of 2026, but not before the current service agreement with NEOGOV expires on June 30.

2. CONTRACTING PROCEDURE

Direct negotiation with Governmentjobs.com, Inc. dba NEOGOV

3. GOODS OR SERVICES

• Insight Enterprise Subscription from 7/1/2026 through 6/30/2027

• Governmentjobs.com Subscription from 7/1/2026 through 6/30/2027

• Onboard Subscription from 7/1/2026 through 6/30/2027

4. REQUIREMENTS

Pursuant to MCPCR 20-0285, the County may award a contract as a special procurement pursuant to the requirements of ORS 279B.085. The Chief Administrative Office may approve a special procurement with a value up to $100,000 if the procurement:

A. ORS 279B.085(4)(a)

Is unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts; and

B. ORS 279B.085(4)(b)(A)

Is reasonably expected to result in substantial cost savings to the contracting agency or to the public; or

C. ORS 279B.085(4)(b)(B)

Otherwise substantially promotes the public interest in a manner that could not practicably be realized by complying with requirements that are applicable under ORS 279B.055, 279B.060, 279B.065 or 279B.070 or under any rules adopted thereunder.

5. DETERMINATION AND FINDINGS

ORS 279B.085(4)(a). The County has conducted a formal Request for Proposal process for a new ERP system and selected a solution to meet the long-term needs of the County.

and

ORS 279B.085(4)(b)(B). This special procurement provides a necessary short-term solution to bridge a gap in services from June 30, 2026 until the ERP solution is fully implemented, allowing the County to continue to hire and onboard new employees efficiently and effectively in the interim.

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6. LENGTH OF TIME

The period for this special procurement is from July 1, 2026 through June 30, 2027.

7. RESULTS OF INITIAL POSTING

This is the initial posting.

8. REVIEW AND APPROVAL

To be approved only after initial posting and resolution of any protest(s) received.

Authorized Signature: ______________________________________________________________ Chief Administrative Officer Date

Reviewed by Signature: ______________________________________________________________ Marion County Contracts & Procurement Date