RFQ_-_8_11_15.docx

REQUEST FOR QUOTATION (RFQ) - SOLICITATION NO. HR01-15-038

CONDUCTED IN ACCORDANCE WITH FAR SUBPARTS 12 AND 13

Department of Transportation Federal Highway Administration Office of Acquisition & Grants Management 1200 New Jersey Avenue, SE Washington, D.C. 20590 Attn: Dag Andargatchew Dag.Andargatchew@dot.gov

PART I

Section 1.0 – General Information

The Federal Highway Administration (FHWA) has a requirement to develop and maintain a website to support a one-stop shopping experience for FHWA employees to select from a variety of Retirement or Length of Service Recognition items and intends to establish a single award Blanket Purchase Agreement (BPA) with a qualified supplier under FAR Subparts 12.6 and 13.303. No individual order placed against the BPA shall exceed the micro purchase threshold of $3,000 (effective October 1, 2015, this threshold will be changed to $3,500) and the total anticipated amount of all orders placed against the BPA over the five-year total potential period of performance shall not exceed the simplified acquisition threshold (SAT) of $150,000. Individual orders will be placed by FHWA Government Purchase Cardholders with sufficient authority.

Quotation Due Date/Time: Tuesday, August 25, 2015 / Noon EDT

Section 2.0 – Quotation Requirements:

In response to this RFQ, offerors shall provide the following:

1. A technical narrative quotation (10 page limitation excluding cover page and table of contents) in accordance with the Statement of Work (SOW), see Attachment 1 – Section 1.2;

2. A minimum of three recent, relevant past performance references (Government or Private) within the last three years, which shall include: a short description of the work, the dates of work performance, the name and contact information of the client;

3. Separate price quotation for the Retirement Recognition Program (RRP), Length of Service Recognition Program (LOSRP), and 50 Years of Service Recognition Program that outlines the following:

· Catalog of proposed items;

· Commercial/retail price of proposed items;

· Discount percentage; and

· Discounted dollar amount of proposed items.

4. The following mandatory business information:

a. Business Size (Small, Woman-Owned, Disadvantaged, Hub-Zone, Large, Non- Profit)

b. Proposed Payment Terms (Government Standard is NET 30)

c. Dunn & Bradstreet Number

d. Federal Tax Identification Number (9-Digits)

e. Correct Mailing Address for the BPA and related orders (include name, telephone, email address)

f. Verification of registration in the System for Award Management (SAM). NOTE: All contractors must have a current registration in SAM in order to be eligible to receive an award under this RFQ.

NOTE: Failure to furnish all information required above may result in your quotation being considered non-responsive and eliminated from further consideration.

Section 3.0 – Evaluation Criteria

The Government will evaluate quotations and make an award decision based on the following non-price factors listed in order of descending importance: (A) Technical Capability and (B) Past Performance. (C) Price will also be considered in the ultimate award decision. The method of evaluation for each of these factors is described below. The ultimate award decision will be made based on a determination of overall best value, considering each of the three factors. When combined, Technical Capability and Past Performance are approximately equal to Price.

(A) Technical Capability The Offeror’s approach to performing the requirements and its capability to successfully perform under the BPA will be evaluated. The Offer will be evaluated on the below noted elements related to its technical capability; all items below are considered equal in the overall evaluation of Technical Capability:

· Demonstrated ability to meet the detailed requirements outlined in Section 1.2 of the SOW and ability to successfully meet the deliverable schedule outlined in section 4.0 of the SOW;

· Demonstrated responsiveness to customer needs to include, website access for reporting issues/concerns, corporate policy for resolving problems within 24 hours of initial contact;

· Demonstrated ability to provide well-made and long lasting recognition items; and

· Demonstrated ability to maintain a functioning and user-friendly website with products currently available to clients.

(B) Price

Proposed price evaluation will occur on a comparative item-by-item basis. The price evaluation will determine whether the proposed prices are fair and reasonable in relation to the RFQ requirements.

(C) Past Performance

The Government will evaluate the relevant merits of the Contractor’s past performance on the basis of its reputation with its current and former customers. The Government may review all or some of the following areas regarding past performance. The lack of a performance record may result in an unknown performance risk assessment, which will be neither evaluated in a favorable or unfavorable manner of the Contractor.

· Timeliness;

· Delivery or Performance;

· Responsiveness;

· Quality of Purchased Product or Services; and

· Technical Support.

In evaluating Past Performance, the Government may consider information provided by the Contractor in its submission, as well as any other information available to the Government.

PART II

“Retirement and Length of Service Recognition Program Devices”

1.0 General

The Contractor shall furnish all products and non-personal services to perform the tasks described under this Blanket Purchase Agreement (BPA) entitled, “Retirement and Length of Service Recognition Program Devices.” The Contractor shall furnish all products and non-personal services in support of the mission of the Federal Highway Administration (FHWA).

This is a single award BPA with Firm Fixed Price (FFP) orders, which will be placed by individual FHWA Government Purchase Cardholders. Pricing will be based on the negotiated and approved rates included in the resultant BPA award.

This BPA is for a total of five years with a 12-month base period and four 12-month option periods. In accordance with FAR 13.303-6, the FHWA will conduct an annual review of this BPA.

2.0 Statement of Work

See Attachment No. 1 – Statement of Work.

3.0 Requirements for Implementing Section 508 Standards

In addition to the work requirements specified in this statement of work, vendors must ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the Rehabilitation Act. The act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Vendors can view Section 508 of the Rehabilitation Act (http://www.access-board.gov/508.htm) and the Federal IT Accessibility Initiative (Home Page) (http://section508.gov/) for detailed information.

Applicable Standards:

The following standards have been determined to be applicable to this contract:

1194.21 Software applications and operating systems.

1194.23 Telecommunications products.

1194.24 Video and multimedia products.

1194.25 Self-contained, closed products.

1194.26 Desktop and portable computers

The standards are available at http://www.access-board.gov/sec508/standards.htm. The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the Electronic and Information Technology (EIT) be compatible with such software and devices so that it can be made accessible, if so required by the agency, in the future.

The following paragraphs summarize the requirements for preparing FHWA reports in conformance with Section 508 for eventual posting by FHWA to an FHWA-sponsored website. If you have further questions, please contact the FHWA Contracting Officer’s Representative listed in this statement of work.

Electronic documents with images Provide a text equivalent for every non-text element in all publications prepared in electronic format. Use descriptions (such as, "alt" and "longdesc") for all non-text images or place them in element content. For all documents prepared, vendors must prepare one standard HTML format (as described in this statement of work) AND one text format that includes descriptions for all non-text images. “Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

Electronic documents with complex charts or data tables When preparing tables that are heavily designed, provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables. Provide the information in a non-linear form. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Electronic documents with forms When electronic forms are designed to be completed on-line, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues.

4.0 Federal Acquisition Regulation (FAR) Clauses

The following additional FAR Clauses will apply to this Purchase Order:

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (FEB 2015; DEVIATION 2015-02)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113- 235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause.

(End of clause)

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (MAY 2015)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE

Driving (AUG 2011)