HR001119S0011.pdf

Broad Agency Announcement Maritime Materials Technology (M2T)

BIOLOGICAL TECHNOLOGIES OFFICE

HR001119S0011

DECEMBER 14, 2018

HR001119S0011, M2T

TABLE OF CONTENTS

PART I: OVERVIEW INFORMATION

PART II: FULL TEXT OF ANNOUNCEMENT

1. Funding Opportunity Description

1.1. Program Overview

1.2. Program Structure

1.3. Program Phases

1.4. Program Demonstrations

1.5. Program Milestones and Deliverables

1.6. General Requirements and Additional Information

1.7. Independent Verification and Validation (IV&V)

2. Award Information

2.1. General Award Information

2.2. Fundamental Research

3. Eligibility Information

3.1. Eligible Applicants

3.2. Organizational Conflicts of Interest

3.3. Cost Sharing/Matching

4. Application and Submission Information

4.1. Address to Request Application Package

4.2. Content and Form of Application Submission

4.3. Funding Restrictions

4.4. Other Submission Requirements

5. Application Review Information

5.1. Evaluation Criteria

5.2. Review of Proposals

6. Award Administration Information

6.1. Selection Notices

6.2. Administrative and National Policy Requirements

6.3. Reporting

6.4. Electronic Systems

7. Agency Contacts

8. Other Information

8.1. Teaming Information

8.2. Proposers Day

9. APPENDIX 1 – Volume II Checklist

10. APPENDIX 2 – Classified Addendum Request Form

LIST OF ATTACHMENTS

Attachment 1 – Proposal Abstract Summary Slide Template

Attachment 2 – Full Proposal Summary Slide Template

Attachment 3 – Statement of Work (SOW) Template

PART I: OVERVIEW INFORMATION

Federal Agency Name – Defense Advanced Research Projects Agency (DARPA), Biological Technologies Office

Funding Opportunity Title – Maritime Materials Technologies (M2T) Announcement Type – Initial announcement Funding Opportunity Number – HR001119S0011 Catalog of Federal Domestic Assistance Numbers (CFDA) – 12.910 Research and

Technology Development Dates o Posting Date: December 14, 2018 o Proposal Abstract Due Date: February 21, 2019, 4:00 PM ET o Proposal Due Date: April 4, 2019, 4:00 PM ET o Deadline to Request Copies of the Classified Addendum: January 24, 2019, 12:00 PM ET o Proposers Day: See classified addendum

Concise description of the funding opportunity: DARPA seeks expertise in biomimetic chemistry and lifecycle biology of r-selected marine organisms.

Anticipated individual awards – Multiple awards are anticipated.

Types of instruments that may be awarded – Procurement contract, or Other

Transaction.

Agency contact o Points of Contact The BAA Coordinator for this effort may be reached at:

M2T@darpa.mil

DARPA/BTO

ATTN: HR001119S0011

675 North Randolph Street Arlington, VA 22203-2114 mailto:M2T@darpa.mil

PART II: FULL TEXT OF ANNOUNCEMENT

1. Funding Opportunity Description This publication constitutes a Broad Agency Announcement (BAA) as contemplated in Federal Acquisition Regulation (FAR) 6.102(d)(2) and 35.016 and 2 CFR § 200.203. Any resultant award negotiations will follow all pertinent law and regulation, and any negotiations and/or awards for procurement contracts will use procedures under FAR 15.4, Contract Pricing, as specified in the BAA.

DARPA seeks expertise in biomimetic chemistry and lifecycle biology of r-selected marine organisms.

1.1. PROGRAM OVERVIEW

See classified addendum.

1.2. PROGRAM STRUCTURE

See classified addendum.

1.3. PROGRAM PHASES

See classified addendum.

1.4. PROGRAM DEMONSTRATIONS

See classified addendum.

1.5. PROGRAM MILESTONES AND DELIVERABLES

See classified addendum.

1.6. GENERAL REQUIREMENTS AND ADDITIONAL INFORMATION

Proposing Teams It is expected that proposals will involve multidisciplinary teams that include expertise from multiple complementary disciplines (e.g., marine biology, molecular biology, chemistry, engineering, materials science, analytics, oceanography, and physics).

Specific content, communications, networking, and team formation are the sole responsibility of the proposer teams. Proposer teams must submit a single, integrated proposal led by a single Program Integrator/Manager or prime contractor that addresses all program phases, as applicable.

DARPA will hold a Proposers Day to facilitate the formation of proposer teams with the expertise necessary to meet the goals of the program and enable sharing of information among interested proposers. See the Classified Addendum for more information.

Data Sharing DARPA anticipates that a large amount of data will be generated under this program by each performer and that the approaches and validation will be strengthened by compiling and integrating information across all performers. The M2T program will require that performer data and analysis be shared with DARPA, the Independent Verification & Validation (IV&V) partner, and U.S. Government stakeholders. DARPA encourages sharing of pre-existing data, including those generated through funding from other sources, with the aforementioned entities although this is not a requirement of the program.

Biocontainment/Bio Safety See classified addendum.

Permits and Compliance See classified addendum.

Other Requirements Performers are expected to attend program level meetings to provide scientific and technical updates to the selected performers on the M2T program on progress towards their milestones and scientific goals, and to summarize outstanding challenges and limitations that must still be overcome to achieve the overarching goals of the program. Program level meetings will be held at the kick-off of each phase (Phases 1, 2, and 3) for the program duration.

1.7. INDEPENDENT VERIFICATION AND VALIDATION (IV&V)

See classified addendum.

2. Award Information

2.1. GENERAL AWARD INFORMATION

Multiple awards are anticipated. The amount of resources made available under this BAA will depend on the quality of the proposals received and the availability of funds.

The Government reserves the right to select for negotiation all, some, one, or none of the proposals received in response to this solicitation and to make awards without discussions with proposers. The Government also reserves the right to conduct discussions if it is later determined to be necessary. If warranted, portions of resulting awards may be segregated into pre-priced options. Additionally, DARPA reserves the right to accept proposals in their entirety or to select only portions of proposals for award. In the event that DARPA desires to award only portions of a proposal, negotiations may be opened with that proposer. The Government reserves the right to fund proposals in phases with options for continued work, as applicable.

The Government reserves the right to request any additional, necessary documentation once it makes the award instrument determination. Such additional information may include but is not limited to Representations and Certifications (see Section VI.B.2., “Representations and Certifications”). The Government reserves the right to remove proposers from award consideration should the parties fail to reach agreement on award terms, conditions, and/or cost/price within a reasonable time, and the proposer fails to timely provide requested additional information. Proposals identified for negotiation may result in a procurement contractor Other Transaction, depending upon the nature of the work proposed, the required degree of interaction between parties, whether or not the research is classified as Fundamental Research, and other factors.

Proposers looking for innovative, commercial-like contractual arrangements are encouraged to consider requesting Other Transactions. To understand the flexibility and options associated with Other Transactions, consult http://www.darpa.mil/work-with-us/contract-management#OtherTransactions.

In accordance with 10 U.S.C. § 2371b(f), the Government may award a follow-on production contract or Other Transaction (OT) for any OT awarded under this BAA if: (1) that participant in the OT, or a recognized successor in interest to the OT, successfully completed the entire prototype project provided for in the OT, as modified; and (2) the OT provides for the award of a follow-on production contract or OT to the participant, or a recognized successor in interest to the OT.

In all cases, the Government contracting officer shall have sole discretion to select award instrument type, regardless of instrument type proposed, and to negotiate all instrument terms and conditions with selectees. DARPA will apply publication or other restrictions, as necessary, if it determines that the research resulting from the proposed effort will present a high likelihood of disclosing performance characteristics of military systems or manufacturing technologies that are unique and critical to defense. Any award resulting from such a determination will include a requirement for DARPA permission before publishing any information or results on the program. For more information on publication restrictions, see the section below on Fundamental Research.

2.2. FUNDAMENTAL RESEARCH

It is DoD policy that the publication of products of fundamental research will remain unrestricted to the maximum extent possible. National Security Decision Directive (NSDD) 189 defines fundamental research as follows:

‘Fundamental research’ means basic and applied research in science and engineering, the results of which ordinarily are published and shared broadly within the scientific community, as distinguished from proprietary research and from industrial development, design, production, and product utilization, the results of which ordinarily are restricted for proprietary or national security reasons.

As of the date of publication of this BAA, the Government expects that program goals as described herein may be met by proposers intending to perform fundamental research and proposers not intending to perform fundamental research or the proposed research may present a high likelihood of disclosing performance characteristics of military systems or manufacturing technologies that are unique and critical to defense. Based on the nature of the performer and the nature of the work, the Government anticipates that some awards will include restrictions on the resultant research that will require the awardee to seek DARPA permission before publishing any information or results relative to the program.

http://www.darpa.mil/work-with-us/contract-management#OtherTransactions http://www.darpa.mil/work-with-us/contract-management#OtherTransactions

Proposers should indicate in their proposal whether they believe the scope of the research included in their proposal is fundamental or not. While proposers should clearly explain the intended results of their research, the Government shall have sole discretion to select award instrument type and to negotiate all instrument terms and conditions with selectees. Appropriate clauses will be included in resultant awards for non-fundamental research to prescribe publication requirements and other restrictions, as appropriate. This clause can be found at http://www.darpa.mil/work-with-us/additional-baa.

For certain research projects, it may be possible that although the research being performed by the awardee is restricted research, a subawardee may be conducting fundamental research. In those cases, it is the awardee’s responsibility to explain in their proposal why its subawardee’s effort is fundamental research

3. Eligibility Information

3.1. ELIGIBLE APPLICANTS

All responsible sources capable of satisfying the Government’s needs may submit a proposal that shall be considered by DARPA.

3.1.1. Federally Funded Research and Development Centers (FFRDCs) and Government Entities

FFRDCs FFRDCs are subject to applicable direct competition limitations and cannot propose to this BAA in any capacity unless they meet the following conditions: (1) FFRDCs must clearly demonstrate that the proposed work is not otherwise available from the private sector. (2) FFRDCs must provide a letter on official letterhead from their sponsoring organization citing the specific authority establishing their eligibility to propose to Government solicitations and compete with industry, and their compliance with the associated FFRDC sponsor agreement’s terms and conditions. This information is required for FFRDCs proposing to be awardees or subawardees.

Government Entities Government Entities (e.g., Government/National laboratories, military educational institutions, etc.) are subject to applicable direct competition limitations. Government entities must clearly demonstrate that the work is not otherwise available from the private sector and provide written documentation citing the specific statutory authority and contractual authority, if relevant, establishing their ability to propose to Government solicitations.

Authority and Eligibility At the present time, DARPA does not consider 15 U.S.C. § 3710a to be sufficient legal authority to show eligibility. While 10 U.S.C.§ 2539b may be the appropriate statutory starting point for some entities, specific supporting regulatory guidance, together with evidence of agency approval, will still be required to fully establish eligibility. DARPA will consider FFRDC and http://www.darpa.mil/work-with-us/additional-baa

Government entity eligibility submissions on a case-by-case basis; however, the burden to prove eligibility for all team members rests solely with the proposer.

3.1.2. Applicants Considering Classified Submissions

Applicants considering classified submissions (or requiring access to classified information during the life-cycle of the program) shall ensure all industrial, personnel, and information system processing security requirements are in place and at the appropriate level (e.g., Facility Clearance (FCL), Personnel Security Clearance (PCL), certification and accreditation (C&A)) and any Foreign Ownership Control and Influence (FOCI) issues are mitigated prior to such submission or access. Additional information on these subjects can be found at http://www.dss.mil.

3.2. ORGANIZATIONAL CONFLICTS OF INTEREST

FAR 9.5 Requirements In accordance with FAR 9.5, proposers are required to identify and disclose all facts relevant to potential OCIs involving the proposer’s organization and any proposed team member (subawardee, consultant). Under this Section, the proposer is responsible for providing this disclosure with each proposal submitted to the BAA. The disclosure must include the proposer’s, and as applicable, proposed team member’s OCI mitigation plan. The OCI mitigation plan must include a description of the actions the proposer has taken, or intends to take, to prevent the existence of conflicting roles that might bias the proposer’s judgment and to prevent the proposer from having unfair competitive advantage. The OCI mitigation plan will specifically discuss the disclosed OCI in the context of each of the OCI limitations outlined in FAR 9.505-1 through FAR 9.505-4.

Agency Supplemental OCI Policy In addition, DARPA has a supplemental OCI policy that prohibits contractors/performers from concurrently providing Scientific Engineering Technical Assistance (SETA), Advisory and Assistance Services (A&AS) or similar support services and being a technical performer.

Therefore, as part of the FAR 9.5 disclosure requirement above, a proposer must affirm whether the proposer or any proposed team member (subawardee, consultant) is providing SETA, A&AS, or similar support to any DARPA office(s) under: (a) a current award or subaward; or (b) a past award or subaward that ended within one calendar year prior to the proposal’s submission date.

If SETA, A&AS, or similar support is being or was provided to any DARPA office(s), the proposal must include:

The name of the DARPA office receiving the support;

The prime contract number;

Identification of proposed team member (subawardee, consultant) providing the support; and An OCI mitigation plan in accordance with FAR 9.5.

Government Procedures In accordance with FAR 9.503, 9.504 and 9.506, the Government will evaluate OCI mitigation plans to avoid, neutralize or mitigate potential OCI issues before award and to determine whether it is in the Government’s interest to grant a waiver. The Government will only evaluate OCI http://www.dss.mil/ mitigation plans for proposals that are determined selectable under the BAA evaluation criteria and funding availability.

The Government may require proposers to provide additional information to assist the Government in evaluating the proposer’s OCI mitigation plan.

If the Government determines that a proposer failed to fully disclose an OCI; or failed to provide the affirmation of DARPA support as described above; or failed to reasonably provide additional information requested by the Government to assist in evaluating the proposer’s OCI mitigation plan, the Government may reject the proposal and withdraw it from consideration for award.

3.3. COST SHARING/MATCHING

Cost sharing is strongly encouraged as there is a reasonable probability of a potential commercial application related to the proposed research and development effort. Cost sharing is not required;

however, it will be carefully considered where there is an applicable statutory condition relating to the selected funding instrument.

4. Application and Submission Information

4.1. ADDRESS TO REQUEST APPLICATION PACKAGE

This announcement, any attachments, and any references to external websites herein constitute the total solicitation. If proposers cannot access the referenced material posted in the announcement found at https://www.fbo.gov, contact the administrative contact listed herein.

4.1.1. Program Security

This program will be executed in the SECRET security environment in accordance with the M2T DARPA Program Security Classification Guide. The proposer is responsible for providing adequate cleared personnel, IT infrastructure, and facilities to execute the program IAW the

NISPOM.

The Government will provide a program protection plan at contract award. The contractor shall provide a program protection implementation plan, security manufacturing plan, transportation plans, and security test plans. The program protection implementation is required 60 days after contract award. The security manufacturing plan is required 60 days after contract award.

Transportation plans are due to DARPA 60 days prior to planned shipments of classified material. Security test plans shall be delivered 60 days prior to test events.

4.1.2. Classified Addendum

A formal request for the HR001119S0011 Classified Addendum and the Security Classification Guide may be submitted by filling out the Classified Addendum Request Form (found in APPENDIX 2 to this BAA) and emailing the Request Form to M2T@darpa.mil with the subject line titled “Request HR001119S0011 Classified Addendum and Security Classification Guide.”

Requests for the Classified Addendum should include, at a minimum, the company name, technical point of contact (POC) name and phone number, Facility Security Officer (FSO) name and phone number, CAGE code, statement of facility clearance and safeguarding capability, and https://www.fbo.gov/ a valid U.S. Postal Service address for receiving classified material at the Secret level. DARPA will verify the facility clearance and the clearance of the recipient before e-mailing (via secure system) and/or mailing the classified material.

Proposers should allow at least five (5) business days for processing requests for the classified addendums plus time for delivery. Requests for this information will not be accepted after January 24, 2019.

DARPA intends to use the FedEx shipping service in an effort to expedite receipt of the addendum. Please note that any requesting organizations that are unable to accept this form of delivery may experience delays.

4.2. CONTENT AND FORM OF APPLICATION SUBMISSION

All submissions, including abstracts and proposals, must be written in English with type not smaller than 12-point font. Smaller font may be used for figures, tables, and charts. Copies of all documents submitted must be clearly labeled with the DARPA BAA number, proposer organization, and proposal title/proposal short title.

4.2.1. Proposal Abstract Format

Proposers are highly encouraged to submit an abstract in advance of a proposal to minimize effort and reduce the potential expense of preparing an out of scope proposal. DARPA will respond to abstracts providing feedback and indicating whether, after preliminary review, there is interest within BTO for the proposed work. DARPA will attempt to reply within 30 calendar days of receipt. Proposals may be submitted irrespective of comments or feedback received in response to the abstract. Proposals are reviewed without regard to feedback given as a result of abstract review. The time and date for submission of proposal abstracts are specified in Part I above.

The abstract is a concise version of the proposal comprising a maximum of 8 pages including all figures, tables, and charts. The cover sheet and (optional) submission letter is not included in the page count. All pages shall be formatted for printing on 8-1/2 by 11-inch paper with font size not smaller than 12-point. Smaller font sizes may be used for figures, tables, and charts.

Submissions must be written in English.

The page limit does NOT include:

A. Official transmittal letter (optional);

B. Cover sheet;

C. Executive summary slide;

D. Specific program plan;

E. Resumes; and F. Bibliography (optional).

Abstracts must include the following components:

A. Cover Sheet (does not count towards page limit): Include the administrative and technical points of contact (name, address, phone, fax, email, lead organization). Also include the BAA number, title of the proposed project, primary subcontractors, estimated cost, duration of the project, and the label “ABSTRACT.”

B. Goals and Impact: Clearly describe what is being proposed and what difference it will make (qualitatively and quantitatively), including brief answers to the following questions:

1. What is the proposed work attempting to accomplish or do?

2. How is it done today and what are the limitations of the current practice?

3. What is new in your approach and why do you think that it will be successful?

4. Who cares? If you are successful, what difference will it make?

5. What are the risks?

6. How much will it cost and how long will it take?

C. Executive Summary Slides: See classified addendum for instructions on completing the slide. The slide template will be provided as Attachment 1 to the BAA posted at https://www.fbo.gov. Use of this template is required.

D. Technical Plan: See classified addendum.

E. Ship Time or Boat Rental Needs Information: Provide information regarding estimated ship time or boat rental requirements for all phases of the program.

F. Management and Capabilities: Provide a brief summary of expertise of the team, including subcontractors and key personnel. It is expected that proposals will involve multidisciplinary teams that include expertise from multiple complementary disciplines, for example, (e.g., marine biology, molecular biology, chemistry, engineering, materials science, analytics, oceanography, and physics).

A Principal Investigator (PI) for the project must be identified, along with a description of the team organization including the breakdown by Technical Area (TA). All teams are strongly encouraged to identify a Project Manager/Integrator to serve as the primary point of contact to communicate with the DARPA Program Manager, IV&V partner, and Contracting Officer’s Representative, coordinate the effort across co-performer, vendor, and subcontractor teams, organize regular performer meetings or discussions, facilitate data sharing, and ensure timely completion of milestones and deliverables.

Include a description of the team’s organization including roles and responsibilities.

Team member descriptions should address the Technical Plan, describe the time and percent effort divisions for members participating across multiple TAs, and delineate individuals to avoid duplication of efforts.

Describe the organizational experience in this area, existing intellectual property required to complete the project, and any specialized facilities to be used as part of the project. List Government-furnished materials or data assumed to be available. Describe any specialized facilities to be used as part of the project, the extent of access to these facilities, and any biological containment, biosafety, and certification requirements.

G. Cost and Schedule: Provide a cost estimate for resources over the proposed timeline of the project, broken down by phase and major cost items (e.g., labor, materials, etc.).

Include cost estimates for each potential subcontractor (may be a rough order of magnitude). Ship time or boat rental should be included in the budget.

4.2.2. Proposal Format

All full proposals must be in the format given below. Proposals shall consist of two volumes: 1) Volume I, Technical and Management Proposal, and 2) Volume II, Cost Proposal. All pages shall be printed on 8-1/2 by 11-inch paper with type not smaller than 12-point. Smaller font may be used for figures, tables, and charts. The page limitation for full proposals includes all figures, tables, and charts. Volume I, Technical and Management Proposal, may include an attached bibliography of relevant technical papers or research notes (published and unpublished) which document the technical ideas and approach upon which the proposal is based. Copies of not more than three (3) relevant papers may be included with the submission. The bibliography and attached papers are not included in the page counts given below. The submission of other supporting materials along with the proposals is strongly discouraged and will not be considered for review. The maximum page count for Volume 1 is 40 pages. A submission letter is optional and is not included in the page count. Volume I should include the following components:

NOTE: Non-conforming submissions that do not follow the instructions herein may be rejected without further review.

a. Volume I, Technical and Management Proposal

Section I. Administrative

A. Cover Sheet (LABELED “PROPOSAL: VOLUME I”):

1. BAA number (HR001119S0011);

2. Lead organization submitting proposal (prime contractor);

3. Type of organization, selected from among the following categories: “LARGE

BUSINESS,” “SMALL DISADVANTAGED BUSINESS,” “OTHER SMALL

BUSINESS,” “HBCU,” “MI,” “OTHER EDUCATIONAL,” OR “OTHER

NONPROFIT”;

4. Proposer’s reference number (if any);

5. Other team members (if applicable) and type of business for each;

6. Proposal title (MUST BE UNCLASSIFIED);

7. Technical point of contact (Program Manager or Principal Investigator) to include:

salutation, last name, first name, street address, city, state, zip code, telephone, fax, e-mail;

8. Administrative point of contact (Contracting Officer or Grant Officer) to include:

salutation, last name, first name, street address, city, state, zip code, telephone, fax, e-mail;

9. Award instrument requested: cost-plus-fixed-free (CPFF), cost-contract—no fee, firm-fixed-price, Other Transaction, or other type (specify);

10. Place(s) and period(s) of performance;

11. Proposal validity period;

12. Total funds requested from DARPA, and the amount of cost share (if any); AND

13. Date proposal was submitted.

Information on award instruments is available at http://www.darpa.mil/work-with-us/contract-management.

B. Official Transmittal Letter

C. Executive Summary Slides: See classified addendum for instructions on completing the slide. The slide template will be provided as Attachment 2 to the BAA posted at https://www.fbo.gov. Use of this template is required.

Section II. Detailed Proposal Information

A. Goals and Impact: Clearly describe what the team is trying to achieve and the difference it will make (qualitatively and quantitatively) if successful. Describe the innovative aspects of the project in the context of existing capabilities and approaches, clearly delineating the uniqueness and benefits of this project in the context of the state of the art, alternative approaches, and other projects from the past and present. Describe how the proposed project is revolutionary and how it significantly rises above the current state of the art. Describe the deliverables associated with the proposed project and any plans to commercialize the technology, transition it to a customer, or further the work.

B. Technical Plan: See classified addendum.

C. Management Plan: Provide a brief summary of expertise of the team, including subcontractors and key personnel. It is expected that proposals will involve http://www.darpa.mil/work-with-us/contract-management http://www.darpa.mil/work-with-us/contract-management multidisciplinary teams that include expertise from multiple complementary disciplines, for example, marine biology, molecular biology, chemistry, engineering, materials science, analytics, oceanography, and physics). A Principal Investigator (PI) for the project must be identified, along with a description of the team organization including the breakdown by Technical Area. All teams are strongly encouraged to identify a Project Manager/Integrator to serve as the primary point of contact to communicate with the DARPA Program Manager, IV&V partner, and Contracting Officer’s Representative, coordinate the effort across co-performer, vendor, and subcontractor teams, organize regular performer meetings or discussions, facilitate data sharing, and ensure timely completion of milestones and deliverables. Provide a clear description of the team’s organization including an organization chart that includes, as applicable: the programmatic relationship of team members; the unique capabilities of team members;

the task responsibilities of team members, the teaming strategy among the team members; and key personnel with the amount of effort to be expended by each person during each year. Team member descriptions should address the Technical Plan, describe the time and percent effort divisions for members participating across multiple TAs, and delineate individuals to avoid duplication of efforts. Describe any formal teaming agreements that are required to execute this program.

D. Capabilities: Describe organizational experience in relevant subject area(s), existing intellectual property, and any Government-furnished materials or information. Describe any specialized facilities to be used as part of the project, the extent of access to these facilities, and any biological containment, biosafety, and certification requirements.

Discuss any work in closely related research areas and previous accomplishments.

E. Statement of Work (SOW): The SOW should provide a detailed task breakdown, citing specific tasks for each Technical Area, and their connection to the milestones and program metrics. Each phase of the program should be separately defined. The SOW must not include proprietary information. It is encouraged, though not required, to use the SOW template provided as Attachment 3. SOW is not included in the Volume 1 page count.

For each task/subtask, provide:

A detailed description of the approach to be taken that includes metrics, methods, and an assessment plan.

Identification of the primary organization responsible for task execution (prime contractor, subcontractor(s), consultant(s), by name).

Measurable milestone(s), deliverable(s), demonstration(s), or other event/activity signifying task completion.

A definition of all deliverables (e.g., data, reports, software) to be provided to the Government in support of the proposed tasks/subtasks.

It is recommended that the SOW be developed so that each Technical Area and Phase of the program is separately defined.

F. Schedule and Milestones: Provide a detailed schedule showing tasks (task name, duration, work breakdown structure element as applicable, performing organization), milestones, and the interrelationships among tasks. The task structure must be consistent with that in the SOW. Measurable milestones should be clearly articulated and defined in time relative to the start of the project.

Section III. Additional Information (Note: Does not count towards page limit)

A resume or “biosketch” is required for key personnel. Resumes do not count against the proposal page count.

A brief bibliography of relevant technical papers and research notes (published and unpublished) which document the technical ideas upon which the proposal is based. Copies of not more than three (3) relevant papers can be included in the submission.

b. Volume II, Cost Management Proposal (MUST BE UNCLASSIFIED)

Cover Sheet (LABELED “PROPOSAL: VOLUME II”) with Appendix I:

1. BAA number (HR001119S0011);

2. Lead Organization Submitting proposal;

3. Type of organization, selected among the following categories: “LARGE BUSINESS”, “SMALL DISADVANTAGED BUSINESS”, “OTHER SMALL BUSINESS”, “HBCU”, “MI”, “OTHER EDUCATIONAL”, OR “OTHER NONPROFIT”;

4. Proposer’s reference number (if any);

5. Other team members (if applicable) and type of business for each;

6. Proposal title (MUST BE UNCLASSIFIED);

7. Technical point of contact (Program Manager or Principal Investigator) to include:

salutation, last name, first name, street address, city, state, zip code, telephone, fax (if available), electronic mail (if available);

8. Administrative point of contact (Contracting Officer or Grant Officer) to include:

salutation, last name, first name, street address, city, state, zip code, telephone, fax (if available), and electronic mail (if available);

9. Award instrument requested: cost-plus-fixed-free (CPFF), cost-contract—no fee, cost sharing contract – no fee, or other type of procurement contract (specify), or Other Transaction;

10. Place(s) and period(s) of performance;

11. Total proposed cost separated by basic award (12 months) and options (12 and 18 months, respectively);

12. Name, address, and telephone number of the proposer’s cognizant Defense Contract

Management Agency (DCMA) administration office (if known);

13. Name, address, and telephone number of the proposer’s cognizant Defense Contract

Audit Agency (DCAA) audit office (if known);

14. Date proposal was prepared;

15. DUNS number (http://www.dnb.com/get-a-duns-number.html);

16. Taxpayer ID number (https://www.irs.gov/Individuals/International-

Taxpayers/Taxpayer-Identification-Numbers-TIN);

17. CAGE code (https://cage.dla.mil/Home/UsageAgree); and

18. Proposal validity period.

Note that nonconforming proposals may be rejected without review.

The Government encourages the use of tables included in the cost proposal in an editable (e.g., MS Excel) format with calculation formulas intact for traceability.

(1) Total program cost broken down by major cost items to include:

i. Direct Labor – Including individual labor categories with associated labor hours and direct labor rates. If selected for award, be prepared to submit supporting documentation to justify labor rates. (i.e., screenshots of HR databases, comparison to NIH or other web-based salary database);

ii. Consultants – If consultants are to be used, proposer must provide a copy of the consultant’s proposed SOW as well as a signed consultant agreement or other document which verifies the proposed loaded daily / hourly rate, hours and any other proposed consultant costs (e.g., travel);

iii. Indirect Costs – Including Fringe Benefits, Overhead, General and Administrative Expense, Cost of Money, Fee, etc. (must show base amount and rate), if available, provide current Forward Pricing Rate Agreement or Forward Pricing Rate Proposal.

If not available, provide 2 years historical data to include pool and expense costs used to generate the rates. For academia, provide Department of Health and Human Services (DHHS) or Office of Naval Research (ONR) negotiated rate package or, if calculated by other than a rate, provide University documentation identifying general and administrative (G&A) and fringe costs by position;

iv. Travel – Provide the purpose of the trip, number of trips, number of days per trip, departure and arrival destinations, number of people, estimated rental car and airfare costs, and prevailing per diem rates as determined by gsa.gov, etc.; Quotes must be supported by screenshots from travel websites;

v. Other Direct Costs – Itemized with costs including tuition remission, animal per diem rates, health insurance/fee; back-up documentation is to be submitted to support proposed costs;

vi. Ship Time – Provide the costs associated with any ship time or boat rental use;

http://www.dnb.com/get-a-duns-number.html https://www.irs.gov/Individuals/International-Taxpayers/Taxpayer-Identification-Numbers-TIN https://www.irs.gov/Individuals/International-Taxpayers/Taxpayer-Identification-Numbers-TIN https://cage.dla.mil/Home/UsageAgree

For Equipment and Materials, include a sanitized list.

vii. Equipment Purchases – Itemization with individual and total costs, including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.); any item that exceeds $2,500 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase (NOTE: For equipment purchases, include a letter stating why the proposer cannot provide the requested resources from its own funding), and;

viii. Materials – Itemization with costs, including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.); any item that exceeds $2,500 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.

(2) A summary of total program costs by phase and task;

(3) A summary of projected funding requirements by month (as prime awardees are required to submit monthly invoices);

(4) An itemization of any information technology (IT) purchase (including a letter stating why the proposer cannot provide the requested resources from its own funding), as defined in FAR Part 2.101;

(5) An itemization of Subcontracts. All subcontractor cost proposal documentation must be prepared at the same level of detail as that required of the prime. Subcontractor proposals should include Interdivisional Work Transfer Agreements (IWTA) or evidence of similar arrangements (an IWTA is an agreement between multiple divisions of the same organization);

(6) The source, nature, and amount of any industry cost-sharing. Where the effort consists of multiple portions which could reasonably be partitioned for purposes of funding, these should be identified as options with separate cost estimates for each;

(7) Identification of pricing assumptions of which may require incorporation into the resulting award instrument (e.g., use of Government Furnished Property/Facilities/Information, access to Government Subject Matter Expert(s), etc.);

(8) Any Forward Pricing Rate Agreement, DHHS rate agreement, other such approved rate information, or such documentation that may assist in expediting negotiations (if available); and

(9) Proposers with a Government acceptable accounting system who are proposing a cost-type contract must submit the DCAA document approving the cost accounting system.

4.2.3. Additional Proposal Information

Proprietary Markings Proposers are responsible for clearly identifying proprietary information. Submissions containing proprietary information must have the cover page and each page containing such information clearly marked with a label such as “Proprietary” or “Company Proprietary.” NOTE:

“Confidential” is a classification marking used to control the dissemination of U.S. Government National Security Information as dictated in Executive Order 13526 and should not be used to identify proprietary business information.

Security Information DARPA anticipates that submissions received under this BAA will be classified. Submission information can be found below and in Section 4.2.4.

The classified proposal shall use the outline and section numbering as directed by this document and the classified addendum. DARPA will provide specific security classification guidance via a Security Classification Guide (SCG) and/or DARPA DD Form 254, “DoD Contract Security Classification Specification”.

a) Classified Proposal Markings Classified submissions shall be transmitted and marked in accordance with the following guidance. If a submission contains Classified National Security Information or the suspicion of such, as defined by Executive Order 13526, the information must be appropriately and conspicuously marked with the proposed classification level and declassification date.

Submissions requiring DARPA to make a final classification determination shall be marked as follows:

“CLASSIFICATION DETERMINATION PENDING.

Protect as though classified SECRET”

NOTE: Classified submissions must indicate the classification level of not only the submitted materials, but also the classification level of the anticipated award.

b) Classified Submission Requirements and Procedures Proposers submitting classified information must have, or be able to obtain prior to contract award, cognizant security agency approved facilities, information systems, and appropriately cleared/eligible personnel to perform at the classification level proposed. All proposer personnel performing Information Assurance (IA)/Cybersecurity related duties on classified Information Systems shall meet the requirements set forth in DoD Manual 8570.01-M (Information Assurance Workforce Improvement Program). Additional information on the subjects discussed in this section may be found at http://www.dss.mil.

Proposers choosing to submit classified information from other collateral classified sources (i.e., sources other than DARPA) must ensure (1) they have permission from an authorized individual at the cognizant Government agency (e.g., Contracting Officer, Program Manager); (2) the proposal is marked in accordance with the source Security Classification Guide (SCG) from which the material is derived; and (3) the source SCG is submitted along with the proposal.

When submitting a hard copy of the classified proposal according to the instructions outlined below, proposers should submit six (6) hard copies of the classified proposal and two (2) CD- ROMs containing the classified proposal broken into separate files containing:

(1) the proposal abstract with required attachments in searchable Adobe PDF,

(2) full proposal Volume I in searchable Adobe PDF,

(3) full proposal Volume II in searchable Adobe PDF, and

(4) the unclassified budget spreadsheet in Microsoft Excel.

http://www.dss.mil/

Classified Information Use transmission, classification, handling, and marking guidance provided by the solicitation SCG, the DoD Information Security Manual (DoDM 5200.01, Volumes 1 - 4), and the National Industrial Security Program Operating Manual, including the Supplement Revision 1 (DoD 5220.22-M and DoD 5200.22-M Sup. 1), when submitting Confidential, Secret, and/or Top Secret classified information.

Secret classified information may be submitted via ONE of the two following methods to the mailing address listed in the contact information in Part I of this BAA:

Hand-carried by an appropriately cleared and authorized courier to the DARPA Classified Document Registry (CDR). Prior to traveling, the courier shall contact the DARPA CDR at 703-526-4052 to coordinate arrival and delivery.

OR

Mailed via U.S. Postal Service (USPS) Registered Mail, USPS Express Mail, or Federal Express (FedEx). All classified information will be enclosed in opaque inner and outer covers and double- wrapped. The inner envelope shall be sealed and plainly marked with the assigned classification and addresses of both sender and addressee. The inner envelope shall be addressed to Defense Advanced Research Projects Agency, ATTN:

DARPA/BTO Dr. Lori Adornato, with a reference to the BAA number.

Each copy must be clearly labeled with BAA number HR001119S0011, proposer organization, technical point of contact, and unclassified proposal title (unclassified short title recommended).

Senders should mail to the mailing address listed in the contact information herein.

Subcontractor proposals not submitted by the Prime should include the Prime organization name, proposal title (same as the Prime), and the Subcontractor contact information on the inner envelope.

The outer envelope shall be sealed with no identification as to the classification of its contents and addressed to Defense Advanced Research Projects Agency, Security & Intelligence Directorate, Attn: CDR.

Disclosure of Information and Compliance with Safeguarding Covered Defense Information Controls The following provisions and clause apply to all solicitations and contracts; however, the definition of “controlled technical information” clearly exempts work considered fundamental research and therefore, even though included in the contract, will not apply if the work is fundamental research.

DFARS 252.204-7000, “Disclosure of Information” DFARS 252.204-7008, “Compliance with Safeguarding Covered Defense Information Controls”

DFARS 252.204-7012, “Safeguarding Covered Defense Information and Cyber Incident Reporting”

The full text of the above solicitation provision and contract clauses can be found at http://www.darpa.mil/work-with-us/additional-baa#NPRPAC.

Compliance with the above requirements includes the mandate for proposers to implement the security requirements specified by National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations” (see https://doi.org/10.6028/NIST.SP.800-171r1) that are in effect at the time the BAA is issued.

For awards where the work is considered fundamental research, the contractor will not have to implement the aforementioned requirements and safeguards; however, should the nature of the work change during performance of the award, work not considered fundamental research will be subject to these requirements.

Human Research Subjects/Animal Use Proposers that anticipate involving Human Research Subjects or Animal Use must comply with the approval procedures detailed at http://www.darpa.mil/work-with-us/additional-baa.

Approved Cost Accounting System Documentation Proposers that do not have a Cost Accounting Standards (CAS) compliant accounting system considered adequate for determining accurate costs that are negotiating a cost- type procurement contract must complete an SF 1408. For more information on CAS compliance, see http://www.dcaa.mil/cas.html. To facilitate this process, proposers should complete the SF 1408 found at http://www.gsa.gov/portal/forms/download/115778 and submit the completed form with the proposal. To complete the form, check the boxes on the second page, then provide a narrative explanation of your accounting system to supplement the checklist on page one. For more information, see (https://www.dcaa.mil/Content/Documents/Preaward_Survey_of_Prospective_Contractor_Accou nting_System_Checklist.pdf).

Small Business Subcontracting Plan Pursuant to Section 8(d) of the Small Business Act (15 U.S.C. § 637(d)) and FAR 19.702(a)(1), each proposer who submits a contract proposal and includes subcontractors might be required to submit a subcontracting plan with their proposal. The plan format is outlined in FAR 19.704.

Section 508 of the Rehabilitation Act (29 U.S.C. § 749d)/FAR 39.2 All electronic and information technology acquired or created through this BAA must satisfy the accessibility requirements of Section 508 of the Rehabilitation Act (29 U.S.C. § 749d)/FAR 39.2.

Intellectual Property All proposers must provide a good-faith representation that the proposer either owns or possesses the appropriate licensing rights to all intellectual property that will be utilized under the proposed effort.

http://www.darpa.mil/work-with-us/additional-baa#NPRPAC https://doi.org/10.6028/NIST.SP.800-171r1 http://www.darpa.mil/work-with-us/additional-baa http://www.dcaa.mil/cas.html http://www.gsa.gov/portal/forms/download/115778 https://www.dcaa.mil/Content/Documents/Preaward_Survey_of_Prospective_Contractor_Accounting_System_Checklist.pdf https://www.dcaa.mil/Content/Documents/Preaward_Survey_of_Prospective_Contractor_Accounting_System_Checklist.pdf

For Procurement Contracts

Proposers responding to this BAA requesting procurement contracts will need to complete the certifications at DFARS 252.227-7017. See http://www.darpa.mil/work-with-us/additional-baa for further information. If no restrictions are intended, the proposer should state “none.” The table below captures the requested information:

Technical Data Computer Software To be Furnished With Restrictions

Summary of Intended Use in the Conduct of the Research

Basis for Assertion

Asserted Rights Category

Name of Person Asserting Restrictions

(LIST) (NARRATIVE) (LIST) (LIST) (LIST)

For All Non-Procurement Contracts

Proposers responding to this BAA requesting an Other Transaction shall follow the applicable rules and regulations governing these various award instruments, but, in all cases, should appropriately identify any potential restrictions on the Government’s use of any Intellectual Property contemplated under the award instrument in question. This includes both Noncommercial Items and Commercial Items. Proposers are encouraged to use a format similar to that described in the table above. If no restrictions are intended, then the proposer should state

“NONE.”

System for Award Management (SAM) and Universal Identifier Requirements All proposers must be registered in SAM unless exempt per FAR 4.1102. FAR 52.204-7, “System for Award Management” and FAR 52.204-13, “System for Award Management Maintenance” are incorporated into this BAA. See http://www.darpa.mil/work-with-us/additional-baa for further information.

International entities can register in SAM by following the instructions in this link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=dbf8053adb119344d71272131f961946&sysparm_search=KB001 3221.

4.2.4. Submission Information

DARPA will acknowledge receipt of all…