HR Tech Support Services SOW - Draft.docx
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- Human Resources Technical Support Services
- Solicitation number
- N64498-24-SIMACQ-PD-101-0001
About this file
This document is a Statement of Work (SOW) for Human Resources Technician Support Services for the Naval Surface Warfare Center Philadelphia Division (NSWCPD). The contractor shall provide administrative support to NSWCPD's Human Resources Division in the areas of Labor and Employee Relations, Staffing and Classification, Workforce Development, and HR Policy, Planning and Analysis. Key requirements include providing administrative support for employee relations, labor relations, awards, benefits, performance management, and other HR programs; assisting with new employee onboarding; maintaining training tools and programs; and providing HR policy and data support. The performance period is for a base year with four option years. The contractor shall provide one full-time equivalent (FTE) personnel to complete the required tasking. The related federal contract opportunity is a pre-solicitation for Human Resources Technical Support Services with Department of the Navy Naval Sea Systems Command as the procuring agency.
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Statement of Work (SOW) Human Resources Technician Support Services
1.0 INTRODUCTION
1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft, and unmanned vehicles. This requirement is for NSWCPD Code 101, which is responsible for the Human Resources Division at NSWCPD.
1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.
1.0.3 Government/Contractor Relationship
1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.
| 1.0.3.2 | The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence. |
| 1.0.3.3 | Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5. |
1.0.4 Employee Relationship
| 1.0.4.1 | The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor. |
| 1.0.4.2 | Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract. |
1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.
1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.
1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule, or performance will be impacted.
1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:
| (i) | Confirm the conduct is in violation and when necessary direct the mode of further performance, |
| (ii) | Countermand any communication regarded as a violation, |
| (iii) | Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or |
| (iv) | In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor. |
1.1 BACKGROUND
The NSWCPD Human Resource Division Code 101 requires contractor support in the areas of Labor and Employee Relations (LER), Staffing and Classification, Workforce Development, and Human Resources Policy, Planning and Analysis.
1.2 SCOPE OF WORK
The contractor shall provide Human Resource (HR) administrative tasks in support to the NSWCPD HR Division. Areas requiring administrative support include LER, Staffing and Classification, Workforce Development, and Human Resources Policy, Planning and Analysis.
2.0 APPLICABLE DOCUMENTS
· Title 5, United States Code
The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.
3.0. REQUIREMENTS
3.1 Labor and Employee Relations (LER) Support Services
| 3.1.1 | The contractor shall provide administrative support to NSWCPD’s Labor and Employee Relations (LER) Branch located in the HR Office. The contractor shall support tasks related to the following programs: Employee Relations; Labor Relations; Awards; Benefits; Performance; Workers Compensation; Telework Program; Leave Programs; Performance Management; and Health and Wellness Programs. The contractor shall perform a variety of administrative functions to support human resource program specialists such as providing arrangements for meetings, hearings, and scheduling meeting rooms; administrative assistance in the employee awards area by verifying documents are complete, summary descriptions are clearly written, and dollar amounts are accurate; accepting Workers Compensation forms; organizing employee relations and labor relations case files, suspense for missing items, and following up on required documents; providing routine information concerning leave program; providing routine information concerning telework program; ensuring telework forms are complete, management approval is obtained, and telework is properly collected and annotated in employee’s record; receiving and processing employee requests for retirement estimate; advertising open season for health benefits and providing forms for employees; preparing orders for awards, plaques, and frames, and providing routine information concerning eligibility; supporting human resource program specialists who are drafting program instructions and Standard Operating Procedures, and supporting process improvement teams and special projects. |
| 3.1.2 | The contractor shall assist with the Command Awards ceremonies (i.e., handing out awards, contacting award recipients, printing certificates, framing certificates and writing awards script). The contractor shall provide support to the external awards program, tracking, drafting and soliciting award nominations. The contractor shall assist with collecting and soliciting internal command award nominations and coordinate the Command awards ceremony. The contractor shall support human resource program specialists with processing monetary awards and tracking budget. |
| 3.1.3 | Contractor shall file and organize employees’ performance appraisals and generate reports in the MyPerformance tool and any other performance management system being used. The contractor shall support the telework program, to include tracking and collecting telework agreements. The contractor shall create and organize Labor and/or Employee Relations case files. The contractor shall support the Workers’ Compensation program to include maintaining case files and monitoring receipt of required forms. |
3.2 Staffing and Classification Support Services
| 3.2.1 | The contractor shall provide HR administrative and technician services to NSWCPD’s Staffing and Classification Branch located in the HR Office. The contractor shall assist with the in-processing of newly hired employees. The contractor shall be responsible for New Employee -Orientation (New Hire Boot Camp) to include preparing new hire folders, assisting new hires in completing onboarding forms and presenting the HR portion of the orientation. |
| 3.2.2 | The contractor shall create and enter applicant information and tasks in USA Staffing (on-boarding.) The contractor shall provide applicants with the link to access on-boarding forms and instructions on completing the forms that are necessary to obtain a security investigation. The contractor shall communicate with applicants providing them the link that allows them to accept the on-boarding forms. They shall print all completed forms necessary to conduct a security investigation. |
| 3.2.3 | The contractor shall complete, sign and accept in-processing forms from applicants. The contractor shall be responsible for the scanning and emailing of payroll forms to the local finance office for processing. The contractor shall be responsible for verifying new employee information in the E-Verify and Selective Service database. |
| 3.2.4 | The contractor shall print, review and verify accuracy of personnel actions processed by the servicing center. The contractor shall compare the personnel action against information provided in the recruitment package and notify the HR Advisor of any found errors or concerns. |
| 3.2.5 | The contractor shall assist the recruitment coordinator in the upload of resumes into ERecruiter; label folders for HR Advisors and provide administrative/technical support at local career/job fairs. |
3.3 Workforce Development (WFD) Support Services
| 3.3.1 | The contractor shall provide HR administrative support to NSWCPD’s Workforce Development Branch located in the HR Office. The contractor shall support the office by maintaining and updating the Command’s training tools (e.g., the course registration tool to include, creating course offerings, maintaining registration lists, and inputting course catalog items); escorting facilitators and employees to training classrooms; scanning and tracking attendance; tracking nominated candidates for external leadership programs. |
| 3.3.2 | The contractor shall provide support with monitoring all mandatory training requirements, report on delinquent status, and update all systems. The contractor shall provide support to the Academic Program Manager with tracking and collecting course completions, collecting, and maintaining continued service agreements and collecting book reimbursement paperwork. |
| 3.3.3 | The contractor shall support and assist training specialist with the onboarding program, to include printing, copying, and delivering onboarding material as needed and maintaining onboarding schedule. |
| 3.3.4 | The contractor shall deliver any course materials that was mailed from the instructor to the classrooms and also provide and collect course evaluation surveys. |
3.4 Human Resources Policy, Planning and Analysis Support Services
3.4.1 The contractor shall provide answers to recurring employee questions and provide explanations to routine HR policy. The contractor shall review human resources laws, policies, rules, and procedures, and provide routine informational support to applicants, employees, HR Advisors and Administrative Officers (AOs). The contractor shall file and track course completions and employee relation case files. The contractor shall provide information on benefits and entitlements, awards, leave policies, telework policies, and performance management systems.
| 3.4.2 | The contract shall prepare inputs, edits, and updates in HR database. The contractor shall be required to utilize and update various systems for data entry and report generation, to include but not limited to: Defense Civilian Personnel Data System (DCPDS), My Performance Tool, Total Workforce Management System (TWMS), Navy-Enterprise Repository Program (N-ERP), Defense Civilian Pay System (DCPS), USA Staffing, USA Jobs, On-Boarding Manager, Electronic-Director, Acquisition Career Management (e-DACM), Joint Personnel Adjudication System (JPAS), HRLink, Enterprise Data Warehouse (EDW), Total Force Manpower Management System (TFMMS), Electronic-Director, and Employee Verification System (E-Verify), as well as various internal HR tools. |
| 3.4.3 | The contractor shall scan, copy, gather, summarize, review, and analyze documents, and develop forms and correspondence. The contractor shall gather, maintain and file official records related to the various programs listed above in accordance with NSWCPD’s records management policy and practices. The contractor shall provide administrative support of the audio visual and communication capability as needed to support the various HR programs. The contractor shall provide support documenting processes, initiating, and assisting in the facilitation of meetings, capturing metrics, scheduling, recordkeeping, reporting, and coordination across various organizations internal and external to the command. The contractor shall review HR forms and job applications for completeness. The contractor shall distribute and track HR action requests. The contractor shall provide a monthly status report (A001). external to NSWCPD. The contractor shall receive and gather supply requests and assist in coordinating the request to acquisition POC for processing. |
| 3.4.4 | The contractor shall perform administrative/technical duties in human resources functional areas. The contractor shall assist HR specialists in performing tasks such as, drafting correspondence, memos, slides, position papers, and news articles. |
3.5 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components Not Applicable
3.6 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS) Contract Requirements Not Applicable
3.7 Parts Obsolescence
Not Applicable
4.0 DATA REQUIREMENTS
· CDRL A001, Contract Status Report
· CDRL A002, Contractor’s Personnel Roster
· CDRL A003, Government Property Inventory Report (PERIODIC)
· CDRL A004, Government Property Inventory Report (FINAL)
5.0 SECURITY REQUIREMENTS
5.1 SECURITY TRAINING
The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.
| 5.1.1 | In accordance with the National Industrial Security Program Operating Manual (NISPOM) (37 CFR Part 117), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 by the Vetting Risk Operations Center (VROC). An interim clearance is granted by VROC and recorded in the Defense Information System for Security (DISS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility, have made an unfavorable determination access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance is acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation. |
| 5.1.2 | Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures. |
5.2 ON SITE WORK
Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.
5.2.1 RESERVED
5.2.4 RESERVED
5.3 DD254 REQUIREMENT
Not Applicable
5.4 OPERATIONS SECURITY (OPSEC)
| 5.4.1 | The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO. |
| 5.4.2 | CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations. |
Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.
| 5.4.3 | NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review. |
| 5.4.4 | Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this, or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105). |
5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.
5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA
When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.
5.7 U-NNPI SECURITY REQUIREMENTS
Not Applicable
6.0 PLACE OF PERFORMANCE
6.1 The contractor's primary place of performance shall be at government facilities in Philadelphia, PA. It is estimated that 50% of the work will occur on-site at the NSWCPD facility and 50% of the work will occur off-site at the contractor facility and/or a remote location. Alternate work locations may be utilized if deemed appropriate and authorized by the Contracting Officer.
| 6.1.1 | Performance will occur at the following government sites: NSWCPD Philadelphia |
| 6.1.2 | Government will provide desk space, desk phones, fax machines, computers peripherals, printers and network connections for onsite contractor personnel under this contract. The Government will provide NMCI laptops, which are considered GFP to all contractor personnel who require laptop for performance under this contract. |
| 6.1.3 | The specific location(s) will be provided at time of award of the Contract. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting Officer Representative (COR) no later than three business days after the date of award. The workspace provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name. |
| 6.1.4 | Access to Government buildings at Naval Surface Warfare Center Philadelphia Division is from 0600 to 1800 Monday through Friday, except Federal holidays. Normal work hours for this contract are from 0700 to 1800, Monday through Friday. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this Contract. Contractor personnel are not allowed to access any Government buildings at NSWCPD outside the hours of 0600 to 1800 without the express approval of the Procuring Contracting Officer (PCO). Performance shall be accomplished on the basis of a 40-hour work week, 8.5 hours a day (including a 30-minute lunch period), Monday through Friday, excluding Federal holidays. The contractor may work the 8.5-hour workday anytime between 0700 and 1800. |
| 6.1.5 | Reserved |
| 6.1.6 | Early Dismissal and Closure of Government Facilities |
| 6.1.6.1 | When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis. |
| 6.1.6.2 | When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the Contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the Contract period of performance and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy. |
| 6.1.7 | The contractor shall ensure that each contractor employee who will be resident at NSWCPD completes the Environmental Management System (EMS) Awareness training within 30 days of commencing performance at NSWCPD. This document is available at: https://navsea.navy.deps.mil/wc/pnbc-code10/Safety/default.aspx |
| 6.1.8 | In accordance with C-223-W002, ON-SITE SAFETY REQUIREMENTS (NAVSEA), the contractor shall certify by e-mail to Paul Breeden (paul.breeden.civ@us.navy.mil) that on-site employees have read the “Philadelphia Division Environmental Policy and Commitment” and taken the EMS Awareness training within 30 days of commencing performance at NSWCPD. The e-mail shall include the employee’s name, work site, and contract number. |
7.0 TRAVEL
Travel is not anticipated on this contract.
7.5 Reserved
8.0 GOVERNMENT FURNISHED PROPERTY
GFP is required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order, regardless of whether the property is Contractor Acquired Property (CAP), GFP, or received directly from another commercial source as a deliverable from a Government issued contract.
Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:
· DODI 4161.02, Accountability & Management of Government Contract Property
· DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition
· DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property
· OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management
· SECNAVINST 5200.43A, Property Management All GFP identified in Attachment XX will be provided no later than 14 days after contractor personnel on-board.
8.1 Reporting
The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.245-7005 “Management and Reporting of Government Property” requires the Contractor to report receipt of all GFP using the PIEE GFP Module.
8.2 Shipping Notification
FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government. DFARS 252.245-7005 “Management and Reporting of Government Property” requires this notification be in the form of a shipment through the GFP Module in PIEE.
8.3 Inventory Reporting
FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. The contractor shall provide an inventory report in accordance with CDRL A003 and A004. The Government Property Inventory Report outlines the frequency of reporting based on property type per contract needs. If the contractor does not possess any GFP, the Government Property Inventory Report shall reflect no GFP on-hand as required on the reporting schedule.
The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.
8.4 Lost, Damaged or Stolen GFP Reporting
FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7005 “Management and Reporting of Government Property” further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.
8.5 Excess Property Reporting
Per FAR 52.245-1, the Contractor shall promptly disclose and report Government property in its possession that is excess to contract performance.
8.6 Property Disposition
Government Property Distribution shall be in line with FAR 52.245-1(j) and DFARS 252.245-7005 “Management and Reporting of Government Property". The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer or the Accountable Property Officer (dependent on who is administering the contract). The Contractor shall complete the plant clearance inventory schedule using the plant clearance capability of the GFP module of the PIEE to generate an electronic equivalent of the SF 1428, Inventory Disposal Schedule.
The contractor shall obtain PCO or plant clearance officer approval (dependent on who is administering the contract) prior to disposal of excess GFP/CAP after the contractor completes the plant clearance inventory schedule.
8.6.1 Property Disposition Instructions
Disposition instructions/contract language for the contractor regarding excess or unused GFP, Contract Acquired Property (CAP) such as returning to the government (delivery instructions), disposal or transferring to follow-on contracts.
All Contractor Acquired Property shall be delivered to 14 days with a DD Form 1149. The DD Form 1149 shall include the following:
• Dollar Value
• Purchase Request Number
• Item Description
• Serial Number
• Model Number
• Quantity
• Task Order Number
• Technical Point of Contact
• Assigned Unique Serialized Identification Number
• All Delivered items for which the Government’s unit acquisition cost is $5,000.00 or more shall have an IUID tag and the corresponding information uploaded into iRAPT (Invoicing, Receipt, Acceptance and Property Transfer)
8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document” The contractor must obtain a DD1149 before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. Any and all GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.
8.7 Property Closeout
IAW FAR 52.245-1, the Contractor shall promptly perform and report to the PCO or plant clearance officer (dependent on who is administering the contract) contract property closeout to include reporting, investigating and securing closure of all loss of Government property cases; physically inventorying all property upon termination or completion of this Contract/TO; and disposing of items at the time they are determined to be excess to contractual needs.
8.8 Property Tagging
The contractor can either tag issued equipment or use the provided NSWCPD Plant property barcodes, or NMCI asset tags. If the contractor chooses to use their own tag, it shall not cover the NSWCPD barcode, or NMCI asset tag. The NSWCPD barcode, and or NMCI asset tag number, when provided shall be used on contractor inventory reports.
9.0 Government Furnished Information
GFI is not anticipated on this contract.
10.0 Purchases
Purchases are not anticipated on this contract.
11.0 Counterfeit Material Prevention
Not Applicable
12.0 Personnel
12.1 Personnel Requirements
All persons proposed shall be U.S. citizens at the time of proposal submission.
12.2 Clause 52.222-2 "Payment for Overtime Premiums" will provide for the total approved dollar amount of overtime premium or will state “zero” if not approved. If overtime premium has not been approved under this contract in accordance with Clause 52.222-2, overtime effort to be performed shall be requested from the Contracting Officer prior to performance of premium overtime. For overtime premium costs to be allowable costs; the Contracting Officer is required to approve the performance of overtime prior to the actual performance of overtime. The dollar amount in FAR 52.222-2 shall equal overtime premium negotiated between the Government and the prime contractor. This overtime premium amount shall equal the prime contractor's unburdened premium OT labor costs plus the subcontractors' fully burdened premium OT labor costs.
12.3 The Contractor shall provide Human Resources Technicians. One (1) Full Time Equivalent, which is at least 1920 hours, shall be required per CLIN to complete the tasking identified in the SOW. This effort includes a base year with 4 option years. The base year includes five (5) FTE CLINs, and the four (4) option years will include up to five (5) FTE CLINs that may be exercised each year.
The contactor shall appoint one of the proposed personnel as the Contractor’s Technical Instruction point of contact. See Section 13, Technical Instructions, for further details.
12.4 Personnel
The Contractor shall provide one resume for each CLIN to demonstrate the following qualification requirements.
Human Resources Technicians Minimum Education: Proposed individuals shall have a minimum of a High School Diploma or GED.
Minimum Experience: Each proposed individual shall have a minimum of 3 years of HR Experience which shall include demonstration of some experience in each of the following areas: Labor and Employee Relations, Staffing and Classification and Workforce Development (WFD) and the ability to examine human resources laws, policies, rules, and procedures for the aforementioned program areas.
Each proposed individual shall possess knowledge of Government regulations, policies, and practices under Title 5, United States Code, and other statutes and legal Authorities for Federal Human Resources.
Each proposed individual shall have intermediate knowledge of Microsoft Office Suite programs. Each proposed individual shall be capable of working with minimal supervision.
13. Technical Instructions On an as needed basis, a Technical Instruction (TI) will be provided by the Government TPOC to the Contractor’s TI POC. The Contractor’s TI POC will coordinate with contractor personnel performing on the contract in order to accomplish the tasking(s). The TI will provide Instruction to the contractor identifying taskings and relevant information (duration, deliverables, etc.) that would need to be completed for that week or other time period agreed upon. See Clause C-242-H003 Technical Instructions for further guidance.
SOW-PWS Template 03 June 2024 version Page 8
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