HR-26-01 - RFP Opening Results.pdf

This document is an RFP Opening Results memorandum from the City of Roseburg, Oregon, dated October 7, 2026, documenting the receipt of proposals for Class and Compensation Consultant Services under RFP HR-26-01. The project involves a comprehensive assessment and analysis of the city's Non-Represented employee pay plan covering approximately 40 employees across 30 job classifications. The consultant will review current job descriptions, analyze the existing 11-step salary structure with 2.5% step differentials, conduct in-person interviews, propose modifications to pay structure and job classifications, evaluate FLSA exempt or non-exempt status designations, and identify external comparator jurisdictions for wage and total compensation data. Eight proposals were received by the 2:00 p.m. deadline on October 7, 2026. The initial proposal review is scheduled for October 9-15, with the competitive range announced October 19, interviews and negotiations occurring the week of October 19, notice of intent to award on October 26, and contract execution by November 19, 2026.

Minimum qualifications for proposers include state licensure, demonstrated experience providing compensation and classification studies for at least two other Oregon public entities within the last ten years, and registration to do business in Roseburg. Evaluation criteria are weighted as follows: availability and capability to perform work (0-40 points), interview and understanding of city requirements (0-30 points), demonstrated ability to complete similar projects on time and within budget (0-30 points), references and proposer experience (0-25 points), key personnel experience (0-25 points), cost (0-20 points), sample work (0-10 points), and special services (0-10 points). The selected contractor must maintain commercial general liability insurance of $2 million combined single limit per occurrence, automobile liability insurance of $2 million combined single limit, and professional liability insurance of $2 million with a $25,000 maximum deductible, with professional liability coverage continuing three years post-project completion. The city retains the right to terminate with ten days' written notice and prorated payment.