HQC006-16-R-0002_Hawai_Flower_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

HQC006-16-R-0002 02-Jun-2016

b. TELEPHONE NUMBER

DSN: 315-634-1950

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 05 Jul 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQC0069. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RINE MAEKAWA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE COMMISSARY AGENCY

PACIFIC CONTRACTING DIRECTORATE

KADENA AB COMMISSARY

BLDG 407

OKINAWA

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

453110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF59

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQC006-16-R-0002

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Lot

PLANTS AND FLOWERS (BASE PERIOD)

FFP

Provide Floral comprises of leis, cut flowers, arrangements,live potted plants, and Ornamental products for Hawaii of the DeCA Pacific Region.

The base period of performance will commence 30 days after notification of contract award (or a date as specified by the Contracting Officer) for 24 consecutive months.

Period of Performance: 1 Sep 2016 ~ 31 Aug 2018

Offerors shall propose an overall minimum percentage of patron savings for each group and period of performance.

The Guaranteed Minimum Percentage of Patron Savings for Hawaii:

Base Period of Performance: _________%

The following 4 store locations are included Hawaii : Schofield Barracks, Kaneohe Marine Corp Base, Pearl Harbor and Hickam AFB in Hawaii.

FOB: Destination

MAX

NET AMT

PSC CD: 9999

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED Lot

OPTION PLANTS AND FLOWERS (OPTION YEAR 1)

FFP

Provide Floral comprises of leis, cut flowers, arrangements, life potted plants, and ornamental products for Hawaii of the DeCA Pacific Region.

Option Year 1 may be exercised to extend the period of performance for 12 consecutive months.

Period of Performance: 1 Sep 2018 ~ 31 Aug 2019

Offerors shall propose an overall minimum percentage of patron savings for each group and period of performance.

The Guaranteed Minimum Percentage of Patron Savings for Hawaii:

Option Year 1 : _________%

The following 4 store locations are included Hawaii: Schofield Barracks, UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED Lot

OPTION PLANTS AND FLOWERS (OPTION YEAR 2)

FFP

Provide Floral comprises of leis, cut flowers, arrangements, live potted plants, and ornamental products for Hawaii of the DeCA Pacific Region.

Option Year 2 may be exercised to extend the period of performance for 12 consecutive months.

Period of Performance: 1 Sep 2019 ~ 31 Aug 2020

Offerors shall propose an overall minimum percentage of patron savings for each group and period of performance.

The Guaranteed Minimum Percentage of Patron Savings for Hawaii:

Option Year 2 : _________%

The following 4 store locations are included Hawaii: Schofield Barracks, UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED Lot

OPTION PLANTS AND FLOWERS (OPTION YEAR 3)

FFP

Provide Floral comprises of leis, cut flowers, arrangements, live potted plants, and ornamental products for Hawaii of the DeCA Pacific Region.

Option Year 2 may be exercised to extend the period of performance for 12 consecutive months.

Period of Performance: 1 Sep 2020 ~ 31 Aug 2021

Offerors shall propose an overall minimum percentage of patron savings for each group and period of performance.

The Guaranteed Minimum Percentage of Patron Savings for Hawaii:

Option Year 3 : _________%

The following 4 store locations are included Hawaii: Schofield Barracks, INSTRUCTIONS TO OFFERORS

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

1. ACCEPTANCE OF OFFERS: The period of acceptance of offers shown in paragraph (c) of the FAR

52.212-1, is changed as follows: The offeror agrees to hold the offer form for 180 calendar days from the solicitation closed date (offer due date).

2. QUESTIONS RELATEING TO THIS SOLICITATION: All questions of a technical and/or contractual nature concerning this solicitation shall be submitted in writing no later than 14:00P.M. Friday, June 17, 2016. A consolidated list of questions and answers, if applicable, may be provided to all prospective offerors as appropriate. Answers to questions will not alter the solicitation unless, and until, an amendment is made to the solicitation. Address questions to the Contracting Officer at the Defense Commissary Agency (DeCA), Pacific Contracting Branch, ATTN: Mr. Pon Tran, Contracting Officer and Ms. Rine Maekawa, Contracting Specialist. Written questions from prospective offerors may be submitted by E-mail to pon.tran@deca.mil AND rine.maekawa@deca.mil.

3. BUSINESS REFERENCES:

(a) Offerors are requested to submit two (2) business references to this office in advance of the submission of their proposal. The two (2) business references can be commercial businesses and/or government agencies other than DeCA that your firm and proposed teaming partner, that are similar to the requirements of this solicitation and demonstrates your firm’s ability to perform the proposed effort.

The references must be able to provide information on their business experiences with your company and your teaming partner relating to the following: (1) product deliveries; (2) quality history; and (3) business relations/customer satisfaction. The information obtained from the offerors business references’ relevancy. This information should be related to the supply of Floral comprises of lies, cut flowers, arrangements, the nursery component comprises of all potted plants and baskets. Billing departments, sales offices, or customer service departments are not suitable reverences. The required performance survey is provided at Attachment C (Past Performance Survey). “OFFERORS MUST

PROVIDE THE NAME OF THEIR FIRM IN THE SPACE PROVIDED ON PAGE 1 OF THE

SURVEY.”

(b) To ensure no delays occur in the technical evaluation, offerors must submit the following information by 14:00P.M., Local Time/JPN, 20 June, 2016:

(1) A list of two (2) business references who will be providing information on their business experiences with your company, and who will be completing and returning past performance surveys. Include the following information for each business reference listed:

i. Name and Address of the Business Reference.

ii. Name and title of the Point of Contact.

iii. Telephone number, facsimile number, and Email address of contact person.

iv. Type of business (retail, wholesale, or foodservice).

v. Estimated annual dollar value and type of agreement/contract.

vi. Indicate whether your firm is a producer/supplier, distributor or broker to the business reference and type of products/service provided.

vii. Date(s) work accomplished.

viii. Brief description of work accomplished.

(2) A list of two (2) business references for each teaming partner that is proposed. Include the information listed above ( i thru viii) for each of your teaming partner’s business references.

(c) Past performance surveys that have been completed by the offerors business references must be submitted by 14:00P.M., Local Time/JPN, 20 June, 2016. The business references must send the completed surveys directly to the contracting office. SURVEYS PROVIDED DIRECTLY BY THE

OFFEROR WILL NOT BE CONSIDERED.

(d) The completed past performance surveys can be submitted by E-mail only. Email will be accepted at , rine.maekawa@deca.mil and must be received by the deadlines listed above.

(e) If your firm has provided produce to DeCA commissaries in the past or currently in progress under a formal or informal contract/agreement ( with DeCA) such as a Requirements Type Contract (RTC), Blanket Purchase Agreement (BPA), or Resale Ordering Agreement (ROA), provide the contract/agreement number and list of commissary stores. DeCA will obtain past performance information directly from the commissary stores in addition to the past performance requirements above.

(f) Generally, offerors submit commercial references of their best customers and anticipate a favorable rating of their past performance. However, if an offeror believes negative information may be obtained from a reference that has since been corrected, you may annotate a brief narrative with your submission of business references or business proposal (Volume I, Section I). If negative information is obtained, the Contracting Officer will provide the offeror with an opportunity to respond to general comments above adverse past performance.

(g) Offerors may submit with their business proposal (Volume I, Section I). Additional information relating to the firm’s relevant past performance that may promote its likelihood of successfully performing the solicitation requirements. For example, quality awards or certifications suggesting good workmanship or conformance to contract specifications, or letters from customers addressing adherence to contract schedule, commitment to customer satisfaction, and overall business relations.

The burden of providing these examples of past performance information rests with the offeror, and must be submitted with the original proposal by the date stated as the date for receipt of offers. The Government reserves the right to consider other past performance data obtained from other sources as stated in 52.212-2, paragraph 4(B).

4. GENERAL INSTRUCTIONS:

(a) Compliance with Instructions: The Government may assess the extent the offeror complies with the instructions in this RFQ. The Government will consider any failure to comply with these instructions to be indicative of the kind of behavior that it can expect during contract performance. Quotations are subject to an initial screening by the Contracting Officer for completeness and compliance with the quotation preparation requirements. Only those quotations meeting these requirements will be evaluated further.

(b) Format of Quotation: Submit your quotation package in two volumes (Volume I Past Performance and Volume II Price Quotation), and identify the submission accordingly. Each volume should be indexed in a systematic format. All requests in the solicitation that require a written response should be addressed by first stating the question and then providing the answer. All attachments to the proposal required by the solicitation are excluded from the proposal size. Offerors should not include attachments that provide a full explanation of any of the sub-factors. These attachments will not be evaluated. Offerors should not attach sample documents to their proposal, as these documents will not be evaluated. Offerors should not submit Compact Disc (CD) that includes technical information, as the CD will not be evaluated.

( c ) Submission of Proposal: The completed package must be sent by E-mail only. Email will be accepted at, pon.tran@deca.mil AND rine.maekawa@deca.mil. The proposal package must be received no later than the date and time shown Block 8 of the SF1449, unless changed by an amendment to the solicitation.

(d) All correspondence submitted to the Government shall be written in English.

5. PROPOSAL PACKAGE:

BUSINESS PROPOSAL – VOLUME I (Sections 1 – 4):

Section 1: This section of your firm’s quotation shall include the following:

(a) A completed Standard Form (SF) 1449. Ensure that Blocks 17a, 30a, 30b, and 30c on the SF 1449 are complete and that an authorized official with authority to bind the company contractually signs the document. Block 17a, 30a, 30b, and 30c must be legible. Block 30a must bear an original signature. Photocopies of the SF 1449 are unacceptable. Provide your company’s DUNS and CAGE code numbers in Block 17a.

(b) All amendments issued against this solicitation before the closing date shall be signed and dated and included in this section.

(c) The following fill-in clauses must be completed and submitted in this section: FAR Clause 52.209-7, Certification Regarding Responsibility Matters (FEB 2012); DeCA Local Clause 52.232-4500, Delivery Ticket Invoice (DTI) Procedures (APR 2000); and DFARS Clause 252.247-7022, Representation of Extent of Transportation by Sea (AUG 1992).

(d) The provision at FAR 52.212-3, Offeror Representation and Certification – Commercial Items (JUN 2009), Alternate I (PAR 2002) is incorporated into this solicitation by full text. The prospective offeror is required to register and complete entry into the System for Award Management (SAM) at http:// www.acquitision.gov to comply with this provision. The offerors are to register in the System for Award Management (SAM) database at http://www.acquisition.gov, prior to award and submit their completed SAM’s information in this section with its initial proposal submission. All others must be registered in the SAM under North American Industry Classification System (NAICS) code 311991.

(e) The offeror shall also include in this section a letter on company letterhead that provides the name, title, phone number, and email address of all person(s) who are authorized to negotiate and bind the firm contractually. In this letter also provide your firm’s Taxpayer Identification Number (TIN). These will be the only persons authorized to request changes to the Contracting Officer under any contract resulting from this solicitation.

(f) The offeror may provide any additional information relating to the firm’s past performance as stated in paragraph 3 (Business References) on the previsions pages that have not already been provided in advance.

(g) Provide the names, phone numbers, and email addresses of the Contractor Performance Assessment

Reporting System (CPARS) point of contact within your firm. See 52.212-4, paragraph 35 for additional information regarding CPARS.

NOTE: The DUNS and CAGE code numbers must match the information in the System for Award Management (SAM) and Electronic Funds Transfer (EFT) Database. In addition, your Taxpayer Identification Number (TIN) in the SAM database must also match the IRS files.

Section 2: This section of your firm’s quotation shall include the following:

(a) Complete the Delivery Schedule Compliance Certification at Attachment B and return it with your quotation in this section of Volume 1.

(b) Provided the offeror certifies their intent to comply with the preferred delivery schedule of the quotation, an offeror may also propose an alternate delivery schedule, in addition for consideration. On a separate page, the offeror must provide the advantages of DeCA accepting a proposed alternate delivery schedule, and it must be clearly stated and submitted with your quotation in this section of Volume 1. The Government is not obligated to accept an alternate delivery schedule. The Contracting Officer will provide the offeror with notification if the proposed alternate delivery schedule is accepted or not accepted by the Government.

Section 3: This section of your form’s quotation shall include the following:

Pricing information: The offeror shall submit pricing in two formats (1) Guaranteed Minimum Percentage of Patron Savings and, (2) Unit Prices on the 60 Seasonal Core Items for a specified period of time and 99 Regular Items (Upon availability throughout a year).

New Year: December 15, through January 10 Valentine: February 1, through February 20 Easter: March 25, through 20 April Mother’s Day: May 1, through May 20 Christmas: Dec 1, through 31 Dec

(1) Guaranteed Minimum Percentage of Patron Savings: Each offeror must propose a single overall guaranteed minimum percentage of patron savings for the base period of performance and each option period. The offeror may offer a different percentage of savings for the base and each option period of performance. The guaranteed minimum percentage of patron savings is the overall average amount the contractor will save the commissary patron on all core items over the selling price of the same of similar items form comparable commercial options within the local commuting area/or geographical area which are within a 20 mile radius of the commissary location (excluding membership clubs and convenience type stores). The offeror may also offer a percentage of patrons savings for both groups on an all-or-none basis. The minimum, percentage of patron savings shall be at least 38% when comparing DeCA’s selling price (DeCA’s selling price includes a minimum resale markup of 7%) of all core items to the selling price in comparable local civilian markets during each weekly pricing period. The sample provided below show the calculation applied to one line items to achieve a 38% savings:

Supermarket Selling Price

Calculation DeCA’s Selling Price (Unit Price including 7% Markup)

Commissary 7% Mark-Up

Offerors Unit Price

Offerors Case Price

$4.50 ($4.50- $2.79)/$4.50 = 38%

$2.79 $0.19 $2.60 $26.00 10#

Fill in the Guaranteed Minimum Percentage of Patron Savings on pages 3-10 of the solicitation for each period of performance by entering the percentage amount in whole numbers (a single % of savings average over all stores in the area) for example 40%. Do not use half percentage points; for example 40.5%

The contractor will be required to maintain at a minimum, the propsed percentage of patron savings throughout the life of the contract. For additional information on the periodic surveillance requirements for the minimum percentage of patron savings, see Addendum to FAR 52.212-4, Contract Terms and Conditions –Commercial Items, paragraph 21, Periodic Surveillance requirements.

(2) Unit Prices on the 60 Seasonal Core Items (Mandatory): Unit prices for Seasonal Core Items

(Mandatory) shall reflect the application of the offeror’s proposed guaranteed minimum percentage of patron savings based on price surveys conducted by the offeror during the pricing week of June 20, 2016 through June 26, 2016. The quoted unit prices will indicate an understanding of the percentage of patron savings application. Pricing must be FOB Destination for all locations; this is the delivered price to the commissary location absent of any anticipated markup by the commissary for resale. Unit prices are required for each High Volume Core Item.

Each offeror is required to complete all required information within the Excel spreadsheet at Attachment D. The Excel spreadsheet found at Attachment D, will automatically calculate the total estimated amount that will be used as the instructions that follow, complete each worksheet found at TABS 1 through 3. Submit the completed spreadsheets with your quotation.

INSTRUCTIONS FOR COMPLETING THE WORKSHEETS:

The offeror shall submit pricing information in this section as follows: (1) Completed spreadsheets.

Use Microsoft EXCEL to open the pricing spreadsheet. Attachment D is the Schedule of Supplies. The Excel workbook file contains two (2) worksheets as follows:

1. TAB1 – Seasonal Core Items

2. TAB2 – Regular Items ( – NON CORE ITEMS)

TAB 1: EVALUATION OF SEASONAL CORE ITEMS: Pricing of these items will be used for evaluation purposes only. Unit prices are required for only the 60 Seasonal Core Items (Mandatory) as specified in TAB 1 of Attachment D, line item numbers “1” through “60”. NOT PRICING THEM MAY

RESULT IN THE REMOVAL OF THE ENTIRE PROPOSAL FOR ANY FURTHER

CONSIDERATION FOR CONTRACT AWARD. Complete the worksheet(s) as follows:

i. Enter your company’s name at the top of the worksheet, shown in yellow highlight.

ii. Verify that your quoted products meet the Period of Availability (Columns C), Size and

Package Preferred (Columns E), Unit of Issue (Columns F). Any revision to the standards listed in these columns shall be annotated clearly for consideration.

iii. Enter your company’s Item Number for each Seasonal core item in (Columns G). DeCA will designate a Produce Look-Up (PLU) for each item and will provide to the awardee prior to commencement of performance.

iv. Offerors shall provide two unit prices – (delivered case price per LB/EA) price per pound/each and (delivered) price per unit of issue (i.e. case). Enter a unit price per LB/EA (Columns H), and a unit price per U/I case (Columns I) for each Seasonal Core Item (Mandatory) line items 1 through 60.

v. An estimated annual quantity for each Seasonal Core Item is provided in Column L. This is only an estimate and actual orders may be greater than or less than this estimate. The extended dollar amount for each seasonal core item will be calculated automatically by multiplying the estimated annual quantity by the proposed unit price per U/I/CS. The sum of the extended dollar amounts will represent the total annual estimated price for the contract. These amounts will automatically be calculated in Colum H, so no manual intervention is required.

TAB 2: NON-CORE ITEMS: Unit prices are not required for the 99 non-core items listed at the time of proposal submission. However, other additional information is required as specified in this section for the 99 non-core items found in Attachment D. The non-core list contains Floral comprises of leis, cut flowers, arrangements, Live Potted Plants, and Ornamental Products in alphabetical order and the items and numbered 1 through 99. The awardee will be required to submit pricing on the proposed non-core items during performance must be competitive with retail stores in order to draw patrons to purchase your products at the commissary. The non-core item list contains products that will supplement the produce department’s assortment but is not all inclusive and is subject to change. Offerors may provide additional items to be considered. Complete the spreadsheet for non-core items as follows (Place a copy of your completed Non-Core Items indicating their availability in both Volume I and Volume II, section 3):

i. Enter your company’s Item Number in Column G for each non-core item marked as

Available. DeCA will designate a PLU for each item and will provide to the awardee prior to commencement of performance.

ii. Complete the Item Count per Unit of Issue column (Column F) for each non-core item marked as Available by annotating the number of units per case (i.e. 4 bags per case = 4 bg/cs).

iii. Indicate the items that would be available during contract performance by placing an “X” in the Available column (Columns J) or indicate that the item will non be available (at any time) during contract performance by placing an “X” in the Not Available column (Column K).

iv. Verify the unit of issue for each non-core item marked as Available in Column F. If the unit of issue should be other that a case packs, make the change in the Unit of Issue column (Column F), as appropriate.

v. ADDTIONAL ITEMS: An offeror may propose additional items that are not listed for consideration. If your proposal includes additional items to supplement/enhance the assortment, provide the following information on each item: description, item under, unit of issue, item count per unit of issue, and period of availability if seasonal. Provide the required information on a separate sheet of paper and submit in both volumes, section 3 of your proposal.

RELATED INFORMATION As adequate competition is expected from this solicitation no cost or pricing date is required; however, the Contracting Officer reserve the right to require such date if they are otherwise unable to determine the proposed price to be reasonable or realistic or to resolve any apparent unbalanced pricing.

Section 2: SUB-FACTOR – MERCHANDISING SUPPORT/LIVE POTTED PLANT/ORNAMENTAL

PRODUCE AND ASSOCIATED PROMOTIONAL PLAN

The contract terms and conditions required the contractor provide a promotional plan that includes promotional events utilizing certain marketing strategies utilizing Floral comprises of leis, cut flowers, arrangements, Live Potted Plants, and Ornamental Products – see 52.212-4, paragraph 25.

(A) The contract terms and conditions require the contractor provide the store locations with merchandising visits 3 days a week, at a minimum, to care for the Plant products. Following the charts labeled as “Sample Chart” listed below, complete and submit the charts.

Floral comprises of leis, cut flowers, arrangements, Live Potted Plants, and Ornamental Products

1. How many promotional items are proposed to support special events such as grand openings, truckload sales, off-site sale, contests, etc?

2. How many items are proposed to support weekly promotions?

3. How many active promotional demonstrations are proposed during a 12-month timeframe?

4. How many passive promotional demonstrations are proposed during a 12-month timeframe?

5. What marketing tools are you proposing to use in executing your marketing strategies for Floral comprises of leis, cut flowers, arrangements, Live Potted Plants, and Ornamental Products?

6. Provide the number of weekly visits per store that will be provided to care for flowers and plants.

7. Provide the total number of hours per week the plant merchandiser will stay at each store (without sacrificing visits at other store locations) that will be provided to care for flowers and plants.

8. Provide the name of the plant merchandiser for each commissary store location who will care for the plants.

9. Name the contractor providing flower and plant merchandising support at each commissary store location who will care for the items.

10. Provide the names of the varieties of Floral comprises of leis, cut flowers, arrangements, Live

Potted Plants, and Ornamental Products your firm plans to offer DeCA under the Guaranteed sale Potted Plant Program.

Submission of Quote: e-mail the completed package to the address in Block 9 of the Standard Form 1449, Attention: Rine Maekawa and Mr. Pon Tran.

EVALUATION

ADDENDUM TO FAR 52.212-2

EVALUATION – COMMERCIAL ITEMS

1. BASIS OF AWARD: The Government anticipates the award one contract resulting from this solicitation.

The source selection methodology is Lowest Price Technically Acceptable to make a best value for the Government. Award will only be made where all core items are priced and other required information is submitted. For those offerors which are determined to be technically acceptable, award will be made to that vendor with the lowest overall price. The Government intends to make an award based on the initial quotations. If further questions are required, the contracting officer may contact the offeror or offerors.

Award will be made to the responsible offeror whose quotation conforming to the solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also will provide the best value to the Government considering the evaluation factors as stated below:

A. PAST PERFORMANCE

1. Product Delivery

2. Quality History

3. Business relations/Customer Satisfaction

B. PRICE (Minimum Guaranteed Percentage of Patron Savings)

2. RELATIVE IMPORTANCE OF EVALUATION FACORES:

Price is significantly more important than past performance.

3. EVALUATION METHOFOLOGY:

1) Past Performance Acceptability: Each offeror’s past performance will be evaluated to determine if the offeror provides a sounds, compliant approach that meets the requirements.

An evaluation rating of Technically Acceptable/ Non-Acceptable will be assigned upon completion of the technical quotations evaluation. If an Offeror receives a technical rating of “Non-Acceptable” they will not be considered for task order award. Technical quotations shall be limited to no more than 10 pages using Microsoft Word format, 12 pt times New times Roman font, double-spaced with 1 inch margins.

2) Price Quotations: The offeror’s Price quotations will be evaluated by CLIN level and the offerors with the Guaranteed Minimum Percentage of Patron Savings will be ranked accordingly.

(i) If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government-obtained information, additional information in accordance with FAR 15.4 may be required to support the proposed price.

A. PAST PERFORMANCE EVALUATION FACTOR: The past performance evaluation factor assesses the degree of confidence and relevance the Government has in as offeror’s ability to supply products that meet the users’ needs, based on a demonstrated record of performance. The past performance evaluation will result in an assessment of the offeror’s probability of meeting the solicitation requirements. There are two aspects to the past performance evaluation factor and each sub-factor. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements and a performance confidence assessment rating is assigned for each offeror after evaluating the offeror’s recent past performance, focusing on performance that is relevant to the contract requirements. The past performance evaluation will result in two separate ratings, one for relevancy, and one for performance confidence.

1. Relevancy: The first aspect to the past performance evaluation is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. In establishing what is recent for this acquisition, the government shall use the past performance information in PPIRS that is within three (3) years of the completion of performance or the evaluated contract or order, and information contained in the Federal Awardee Performance and Integrity Information System (FAPIIS)e.g., terminations for default or cause. The government shall use the surveys obtained from the business references submitted. As it relates to relevancy, the response to complexity of work accomplished will be considered in the relevancy determination for past performance. Further, past performance obtained from the sources cannot exceed 3 years from the projected contract award date. In establishing what is relevant for this acquisition, the government shall consider those aspects of an offeror’s contract history that would give the greatest ability to measure whether the offeror will satisfy the current procurement. Common aspects of relevancy include similarity of supply/service/support, complexity; dollar value, contract type, and degree of subcontract/teaming.

With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. The government will review the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection.

The following Past Performance relevancy ratings will be used utilizing the descriptions in the table below.

Past Performance Relevancy Ratings

Rating Definition Acceptable Base on the offeror's performance record, the government has a

Resonable expectation that the offer will successfully perform The require efforts.

Not Acceptable Base on the offeror's performance record, the government has no reasonable expectation that the offer will be able to perform.

2. Sources of Past Performance Information for Evaluation: The government will use the following sources to evaluate past performance:

Past performance information may be provided by the offeror, as solicited.

Past performance information may be obtained from commercial business references and /or store locations questionnaires (surveys) tailored to the circumstances of the acquisition.

Past performance information shall be obtained from any other sources available to the

Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information system (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency.

Past Performance information may consider in-house information available such as, but not limited to performance of older contracts not entered into PPIRS, letters or notification of contractor performance accolades, trends of non-conformances, contracting officer generated correspondence that identifies and requires corrective action, business reviews, and performance related emails. However, any past performance information obtained from these sources cannot exceed 3 years from the projected contract award date.

3. Limitations for Applicability of Past Performance Information: Inaccordance with FAR

42.1503(e), the government shall use the past performance information in PPIRS that is within three years of the completion of performance of the evaluated conract or order, and information contained in the Federal Awardee Performance and Integrity Information System (FAPIIS) e.g., terminations for default or cause.

4. Offerors with No Relevant Past Performance: An offeror’s lack of past performance must be treated as a known performance risk, having no favorable or unfavorable evaluation significance.

This allows the Government to evaluate past performance in a fair manner.

B. PRICE: There is not a rating for the Price evaluation factor. Price analysis will be conducted by each group to determine price reasonableness. The Government’s evaluation of the proposed prices will be an analysis compiled on a spreadsheet computing the total evaluated price. The Government will evaluate each offeror’s proposed minimum percentage of patron savings by Group. The proposed unit prices of the high volume core items must reflect the application of the proposed minimum percentage of patron savings for the week specified in the solicitation, which will indicate the offerors understanding of the percentage of patron savings application. The proposed unit prices of the seasonal core items will be evaluated for price reasonableness in relation to the total requirements of the solicitation by group. If an offeror des not submit a guaranteed percentage of patron savings with its initial offer, the proposal may not receive further consideration for award for the group.

In determining price reasonableness for this requirement, the Government will use the offeror’s Market Basket Survey results, an independent Government market basket equivalent and direct competition between offers. The independent government market basket equivalent will compare the compare the commissaries’ retail selling prices of the same 60 seasonal core items stated in the solicitation, against the retail selling prices found in comparable commercial grocery stores, for the same pricing week stated in the solicitation; i.e. June 20, 2016 through June 26, 2016. The market basket equivalent will be derived from the results of market basket surveys conducted y commissary personnel assigned to 1 store locations. To evaluate the offero’s understanding of the patron savings application, the offeror’s overall adjusted price (DeCA’s selling price) of the seasonal core items will be compared against the overall average retail price of all 60 seasonal core items. The percentage difference resulting from this comparison will be compared against the guaranteed percentage of savings offered in the quotation. If the guaranteed percentage of patron savings offered in the offeror’s quote is not within 10% of the comparison results, the offeror’s proposal may not be included in the competitive range.

The Government will calculate a total evaluated price for the seasonal core items for the base period and all option years combined as described under the paragraph below entitled “Evaluation of Options.” The total evaluated price will be used as the estimated award amount.

C. AWARD WITHOUT DISCUSSIONS: The Government intends to evaluate quotes and award a contractor without discussions with offerors (expect clarifications as descried in FAR 15.306(a)).

Therefore, the offeror’s initial quote should contain the offeror’s best terms from a price, combined technical approach/risk, and past performance standpoint. However, the Government reserves the right to conduct discussions if the contracting officer and source selection authority determines them necessary. If discussions are determined necessary, the contracting officer may determine the number of most highly rated uotations included in the competitive range exceeds the number at which an efficient competition can be conducted. In accordance with FAR clause 52.215-1(f)(4), the contracting officer may limit the number of quotations in the competitive range to the greatest number that will permit an efficient competition among the most highly rated quotations (10 U.S.C. 2305(a)(4)(B) and 41 U.S.C.253(d)(2).”

D. DESCRITIVE FINDINGS: For the purpose of this solicitation, the following defines the descriptive findings:

A “significant strength” is defined as an aspect of the proposal that appreciably increases the likelihood of successful contract performance.

“Strength” is defined as an aspect of the proposal that increases the likelihood of successful contract performance.

A “weakness” is defined as a flow in the quote that increases the risk of unsuccessful contract performance.

A “significant weakness” is a flaw in the quote that appreciably increases the risk of unsuccessful contract performance.

A “deficiency” is defined as an aspect of the quote that fails to meet a Government requirement or a combination of significant weaknesses in the proposal that increases the risk of unsuccessful contract performance to the point of the elimination of the quote without further consideration in the procurement.

A “clarification” is defined as limited exchanges between the Government and offerors, for the purpose of enhancing the Government’s understanding of proposals, without entering into discussions, or requesting a revision to the quote.

“Discussions” are defined as exchanges between the Government and offerors for the purpose of identifying to the offeror’s significant weaknesses, deficiencies, and other aspects of its quote that could, in the opinion of the contracting officer, be altered or explained to enhance materially the quote’s potential for award.

4. EVALUATION OF OPTIONS: The total evaluated price of each offeror’s quote will be calculated by multiplying the total annual estimated price by five (represents the two-year base period and three one-year option periods). Evaluation of options will not obligate the Government to exercise the options(s).

5. NOTIFICATION: A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. The Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless the offeror submits a written notice of withdrawal to the Government that is received by the Government before award, and before the time for acceptance of the offer expires.

CONTRACT TERMS AND CONDITION

ADDENDUM TO FAR 52.212-4

CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS

1. SCOPE: The Defense Commissary Agency (DeCA) will contract with a source to provide Floral comprises of lies, cut flowers, arrangements, live potted plants, and Ornamental produce to various store facilities assigned to Hawaii of the DeCA Pacific region located in Hawaii.

Additional flower core and non-core products not listed may be added to the contract without re-competition during contract performance with contracting officer approval. The contractor shall supply DeCA commissaries quality products. DeCA’s intent is to offer its patrons high quality products that are consistent with those in the commercial market place.

The contactor shall provide DeCA with all necessary support, order processing, electronic price updates, reporting, purchasing, distribution, and merchandising materials/personnel necessary for the successful performance under contract. In addition, the contractor shall be responsible for providing all necessary licenses, permits, supervision, facilities, equipment, order processing, distribution, inventory management, and personnel at the contractor’s own facilities/distribution center to receive, store, handle, sort, and deliver all required Floral comprises of lies, cut flowers, arrangements, the nursery component comprises of all potted plants and baskets, live potted plants, and ornamental produce to the various commissary locations that are serviced under this contract.

2. PERIOD OF PERFORMANCE: The base period of performance will commence 30-45 calendar days after notification of contract award (or a date as specified by the contracting officer) for 24 consecutive months (actual dates will be specified at time of award). In addition, there will be there 12-month option periods available that may be exercised at the sole discretion of the Government, subject to the terms and conditions of this contract.

3. PRODUCT LINE: The contractor shall deliver a full assortment of floral comprises of lies, cut flowers, arrangements, the nursery component comprises of all potted plants and baskets, live potted plants, and ornamental produce to each commissary store location listed at Attachment A.

The contractor shall work closely with store personnel in the area of purchasing. Thirty days before the first order is placed by the stores, the contractors shall provide the electronic version of the completed order guide that includes all core items, a complete list of non-core items, and a complete list of potted plants available for ordering. The contractor may be expected to review its order guide with store personnel on a routine basis for the purpose of adjusting the assortment of non-core items, potted plants, and/or ornamental produce items. For information on the core and non-core items, see Addendum to FAR 52.212-4, paragraph 4 (Ordering Information) and at Attachment D (Item List).

4. ORDERING INFORMATION:

(a) The lead-time from order placement of all products to the store product receipt at the store level will not exceed 24 hours for every delivery. Any exceptions to this 24-hour rule shall require the approval of the Produce Specialist, on a location-by location basis. Orders will be placed against this contract during the contract performance period by authorized ordering officials who will place delivery orders orally by telephone, or by facsimile. The authorized ordering officers (by position) to place calls/delivery orders for each designated commissary under this contract are as follows: Store Director, Deputy Store Director, Store Manager, or as otherwise designated by the contracting officer.

(b) The Government’s list of Seasonal Core Items that the contractor shall ensure are always available for delivery, if ordered. This “never-out” list of Seasonal Core Item must be available 100% of the time they are in season. The contractor shall ensure that Seasonal Core Items marked as “seasonal” are available for delivery 100% of the time they are in season, as designated in the schedule of supplies, Attachment C.

5. SHORTAGES: The contractor shall deliver all quantities ordered in accordance with paragraph

(b) above. The contractor shall not short-ship items or quantities that have been ordered by the stores. The contractor is responsible for ensuring the delivery of all quantities ordered. If the contractor is unable to completely fill an order from their existing inventory, the contractor shall use an alternate source of supply to completely fill the order. The contractor is responsible for maintaining a sufficient number of alternate sources to serve as back-up suppliers by filling the order, and/or providing same day deliveries to each commissary locations listed under the resultant contract. Payment of the invoice from the alternate source of supply shall be the sole responsibility of the contractor. Any additional costs (i.e., difference in price between the current week’s pricing and the alternate source of supply) shall be borne by the contractor. Failure to fulfill order requirements will be documented and filed, and evaluated as part of the contractor’s past performance record.

6. EMERGENCY/OUT-OF-CYCLE ORDERS: No more than once a month, commissary ordering personnel may need to place an emergency order or an out of cycle order for products that are urgently needed at which time the contractor many not be given the benefit of the full order lead time, i.e. 24 hours. The contractor is expected to accept emergency or our-of-cycle orders and absorb transportation costs not more than once a month. If commissary ordering personnel place emergency orders and/or out-of-cycle mare than once a month the government will pay the contractor’s transportation costs. Emergency and out of cycle orders may require an additional delivery that may require commissary personnel to issue the contractor a new call order number.

7. TIMEFRAMES FOR CHANGES TO ORDERS ALREADY PLACED: The contractor is expected to accept changes or orders already placed provided the change is made within a designated timeframe prior to shipment. The contractor will determine the window of time that equates to “prior to shipment”, and will provide it to the contracting officer where it will be incorporated in this paragraph at the time of contract award. The contractor may accept or deny changes to orders already placed outside of the designated time frames, regardless if the changes are submitted prior to shipment.

8. ADDITIONS TO ORDERS ALREADY PLACED: In those instances where commissary personnel determine additional items or quantities are needed to an order already placed, the contractor is expected to provide the additional quantitates at the same price the items were originally ordered if the additional quantities are on-hand and it is within the designated cutoff time frame. If the contractor does not have the additional items or quantities on-hand and must procure it from an alternate source, and the contractor bares any additional costs that will be passed to the commissary, the contractor must notify the commissary ordering personnel of the additional price, and the commissary ordering personnel must rely to the contractor their need for those additional items/quantities.

9. DELETIONS TO ORDERS ALREADY PLACED: In those instances where commissary personnel determine an entire order, items, or quantities, should be deleted from an order already placed, the contractor is expected to delete the entire order, or the item, or quantities without question providing commissary personnel notify the contractor within the timeframe established in accordance with paragraphs (9) above.

10. SAME DAY REPLACEMENTS: The contractor is responsible for maintaining a sufficient number of alternate sources of supply to ensure same-day replacements are available to replace non-conforming products. The contractor is responsible to ensure same-day replacements are delivered to the store during a timeframe that is conducive with the daily sales goals of the produce department.

11. WEEKLY PRICE UPATES and ORDERING GUIDES:

(a) WEEKLY PRICE…