Statement of Work as of 4-10-2023 Final.docx

ATTACHMENT A

STATEMENT OF WORK

HAWAII FOOD WATSE REMOVAL AND DISPOSAL FOR THE

DEFENSE COMMISSARY AGENCY (DeCA)

1.0 Contractor’s Responsibility General: The Contractor shall provide all personnel, supervision, equipment, transportation, and services necessary to perform the removal/pickup/disposal of grocery store food waste from the from DeCA Commissary location(s) identified in the solicitation and resulting contract. “To prevent contamination of recycled products, DeCA employees will remove all food waste packaging prior to disposal”. All supermarket by-products will be processed at a licensed facility. Pickup frequency and estimated weights are identified in Table 1 section 2.

1.1 The Contractor will be required to remove/pickup/dispose of the following at each location:

PEARL HARBOR COMMISSARY

SCHOFIELD BARRACKS COMMISSARY

HICKAM COMMISSARY

KANEOHE BAY COMMISSARY

2.0 Definition of and Material Grouping Used in This Contract: The grouping of grocery store food waste below is used to illustrate the range of food waste. The list below is not inclusive and will have other food products not listed below:

Organic Waste – This material primarily from the Produce Department.

This material consists of fruits and vegetables that have been determined not to be fit for human consumption. Store Salvage and Dairy Products - This includes baked bread, prepared sandwiches, baked cookies, baked pies and cakes, and other miscellaneous expired food products that have been determined not to be fit for human consumption.

Commissary employees are responsible for removing all packaging. Dairy Products - This consists primarily of eggs (all types), milk (all types), yogurt, ice cream, cottage cheese, sour cream, cream cheese, and egg substitutes that have been determined not to be fit for human consumption. Commissary employees are responsible for removing all packaging. The above group is not inclusive and will contain other food waste. “To prevent contamination of recycled products, DeCA employees will remove all food waste packaging prior to disposal”.

Note: Under this current contract the following food items will not be placed in any of the groups listed above. Any meat products to include, fats, bones and raw fish & chicken - This material is the trimmings from processing beef and pork. Out of date meat products, bacon, lunchmeat, fish and chicken that have been determined not to be fit for human consumption.

Rotisserie Chicken Grease.

Table 1:

Note: The above weights in table 1 to include containers are estimates, it’s the contractor’s responsibility to adjust containers to meet food waste demand.

3.0 Personnel: At all times during the performance of work under this contract, Contractor’s employees or subcontractors shall identify themselves through personal introductions and by displaying distinguishing badges or other visible identification when interacting with Government personnel. Contractor’s personnel shall appropriately identify themselves in telephone conversations and in formal and informal written correspondence including electronic mail correspondence.

4.0 Compliance with federal, state and local regulations: Contractor is required to comply with all local, state and federal law, regulations, ordinances, and published best practices applicable to the removal, transportation, and disposal of all organic food waste. The Contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations. All charges, fees, or permits pertaining to providing, maintaining, emptying, transporting, and dumping such containers shall be included in the contractor’s price for the service. Contractor shall be responsible for all fines, penalties, or other costs resulting from, and shall reimburse the Government for any costs it incurs resulting from, the contractor’s negligent, illegal, improper, or unauthorized handling, transportation, or disposal of materials covered under this contract.

5.0 Sanitation and Maintenance: Equipment and vehicles will be kept in a clean and well-maintained condition. The Contractor shall be responsible for removal or remediation of any spillage that occurs during the transport of materials covered under this contract, in and around facility(s), roads, and highways while en-route to the final destination for the materials.

The Contractor will be responsible to purchase the food waste containers and replace containers that are damaged by normal wear and tear. The food waste containers must be sealed to prevent pest and rodent infestation. Contractor will clean/or replace containers that are dirty and cause odors. Damaged containers and containers that leak will be replaced by the contractor at no cost to the Government. In addition, the contractor shall furnish temporary replacement containers for each one that is removed for replacement or repair.

6.0 Prior to departing the commissary, the Contractor will return the work area to the condition it was in prior to start of work, removing any material or debris which resulted from performing the work.

7.0 Use of Materials: Use of any materials must be in a manner that is in accordance with all applicable federal, state, and local laws, regulations, and ordnances at all locations in which the material is handled, including final disposal location. The objective of this program is to reduce the amount of material going to the commercial landfill.

8.0 Vehicles: The Contractor shall provide all vehicles required to fulfill the requirement. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. The Contractor shall obtain all necessary permits for base access in accordance with the Installation Access Requirements found at 52.204- 4500 of this contract. Trucks shall be conspicuously marked indicating the Contractor’s name.

9.0 Pickup Requirements: The Contractor shall pickup from the facilities on a per pickup basis on an overall frequency schedule identified for each location not to exceed the frequency of pickups identified in the contract and elsewhere in the contract, with the exception of any Federal holidays or other day when the commissary is closed. In such cases, pickup must be done on the next business day. During the periods when the installation is impacted by acts of God, natural disaster, or power failure (if the commissary is functioning) the Contractor is to make every reasonable effort to pick up material from the commissaries at the frequency stated in the schedule. If services are disrupted, a normal pickup schedule should be resumed when normal operations resume for that installation.

9.1 At the time of pickup at the commissary, the contractor shall leave a pickup receipt showing the date of each pickup, type of commodity and estimated weight. The service described on the ticket shall be validated by a DeCA employee (Commissary Officer or designated employee), who will initial the pickup receipt and maintain a copy at the commissary.

10. Recognized Federal Holidays Stores Will be Closed:

New Year’s Day Thanksgiving Day Christmas Day

11.0 Missed or Additional Pickups: The Contractor shall be required to collect the covered material within 48 hours after a missed pickup. A missed pickup may occur if the installation is closed for inclement weather or security lock down. Additional pickups may be required at the discretion of the Commissary Officer. Permanent changes to the requirement, to include pickup frequency, required Contracting authorization and approval.

12.0 Contaminated Material: If the Contractor determines that material picked up from one of the commissaries is contaminated, the Contractor shall immediately provide notification to the Commissary Officer that includes specific identification of the contaminating material. The Contractor is required to dispose of the contaminated material in accordance with all applicable laws, regulations, ordinances, and best practices. Notification shall include photographs and descriptions necessary to fully describe the type of contamination and a recommendation to prevent recurrence.

13.0 Reporting Requirements: The Contractor shall provide a “monthly pickup report” for the prior month service. This report shall be emailed to SWAT@deca.mil by the 15th of each month. The monthly report includes:

a) Location of service (commissary) and pickup date.

b) Total pounds for each container and the number of containers picked up.

c) The amount of material that was not diverted (unable to be recycled or reused) and was sent to the landfill.

d) Any material picked up that was considered to be contaminated and why.

14.0 Period of Performance: The period of performance is for one base year of 12 months and four 12-month option years.