SOW UPDATED rev 1-18-24.docx

Attachment 1 Statement of Work

STATEMENT OF WORK FOR

BLADES, GRINDER PLATES AND KNIVES, AND SHARPENING

1. SCOPE OF WORK: The contractor shall provide all personnel, supervision, supplies, tools, parts, transportation, mailing expenses, and other items necessary to provide sharp blades, plates and knives. The grinder plates and knives will be provided on a rental/exchange basis and will remain the property of the contractor. The saw blades are a purchase and once accepted, will become the property of the Government.

2. DEFINITION: For purposes of this Statement of Work (SOW), the acronym “CO” means the Commissary Officer.

3. CONTRACTOR INFORMATION: Within ten (10) days of contract award, the contractor shall provide the CO or their designated representative, at each store location, with a designated point of contact. While the exchange services are being conducted, grinder plates and grinder knives are being swapped out for new ones. A Contracting Officer Representative (COR) will be designated at the store level. They will be nominated by the CO and appointed by the Contracting Officer (KO) at DeCA Headquarters. The COR that is appointed will become the point of contact before and after business hours.

4. PERSONNEL & SECURITY: Contractor personnel must be recognizable as such while in the commissary by means of uniform, identification badge or patch. This shall be displayed above the waste and in clear view. The contractor shall be responsible for obtaining installation access, if required, for vehicles and personnel as needed. Contractor personnel shall observe all personnel security directives in place at the commissary, such as entrance/exit doors, sign-in/sign-out procedures, etc.

5. CONDITIONS OF EXCHANGE: If the rental/exchange service is performed in person at the commissary as listed in Exhibit A, such service shall be performed Monday through Friday between the hours of 8:00 a.m. through 5:00 p.m., excluding Federal Government Holidays as explained in paragraph 6, and other days throughout the year when the commissary is closed, i.e., inventory days (which is normally the last day of the month), etc. Commissary hours can be located at www.commissaries.com. If the rental/exchange is completed by mail, the contractor shall provide all packing materials necessary to protect items being shipped, pre-printed mailing labels, and postage (i.e., the government will incur no cost related to monthly/quarterly exchange by mail). Payments will be made using the Wide Area Work Flow or WAWF System.

6. LEGAL PUBLIC HOLIDAYS: Reference Title 5, United States Code (U.S.C.) 6103(A).

When such holidays fall on Saturday, the preceding Friday will be considered a holiday.

When such holidays fall on a Sunday, the following Monday will be considered a holiday.

7. CONTRACTOR REQUIREMENTS: The Contractor shall provide:

Grinder Knives and Plate Rentals: Sharpened grinder plates and knives of the type, quantity, and frequency listed in the schedule of supplies/service of the contract shall be provided on a rental/exchange basis unless changed by the commissary two weeks prior to their scheduled quarterly service. The contractor will coordinate the initial delivery with the CO or their designated representative no later than 14 days after the effective date of this contract.

Blade Purchase and Blade Sharpening: The purchasing of meat cutting saw blades and sharpening of already owned horizontal cleaver blades will be on an as needed basis and maybe coordinated to coincide with the rental exchange if this meets the needs of the commissary. Sharpening should be accomplished in accordance with industry standards.

All products provided including sharpened horizontal cleaver blades must be safe for the intended use of processing commercial grocery meat operations.

The initial quarterly DELIVERY shall be performed not more than twenty-one (21) days, after contract start date and thereafter not less than 70 days, nor more than 100 days, from the last quarterly service. This does not change the date in which the quarter begins or ends. The 70 to 100 days is a grace period to allow for the contractor to make all of their quarterly deliveries. Quarters are not subject to change due to when deliveries are actually made (Quarterly deliveries are expected to be dropped off at the beginning of (February, May, August and November). Date and time of scheduled service should be coordinated with the CO to minimize disruption of commissary operations.

8. MONITORING: Deliveries will be accomplished on a 100% inspection basis immediately after delivery. This will normally be within one day of use. When the CO determines the blades, plates or knives do not meet the requirement of this contract, the contractor will be notified, by the COR. The contractor shall deliver the correct items within twenty-four hours from the time the COR notifies the contractor of the problem if an urgent requirement where the store does not have the immediate supplies needed for operations.

9. PROOF OF DELIVERY: The contractor shall furnish proof of delivery at time of each exchange of plates and knives. Proof of delivery shall contain but is not limited to the contract number, delivery order number, bill to, and ship to address (See Exhibit A), quantity and description of product, unit price, and the amount. The proof of delivery MUST be validated by the signature of the contractor. One copy of the validated delivery ticket shall be left with the CO or designated representative.

10. PLACING ORDERS: Orders will be placed via phone, fax, or email, in accordance with the line items identified on the contract. The contractor will assign a unique Purchase Order/Invoice number to each order. The contractor will provide the store with an electronic acknowledgement of each order.

EXHIBIT A

EAST AREA

CENTRAL AREA

Mayport NS

WEST AREA

PACIFIC AREA

*Exhibit A is subject to change which will be on the Delivery Order.