HQ084723R0007A0001 Amendment French Language Instruction.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide responses to questions and updated solicitation documents accordingly.

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ084723R0007

X 9B. DATED (SEE ITEM 11)

07-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jul-2023

CODE

WHS - ACQUISITION DIRECTORATE

UNIT 24502

APO AE 09053-4502

HQ0847 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ084723R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Pricing Template 2 29-JUN-2023 Attachment 2 PPQ 5 29-JUN-2023 Attachment 3 Nondisclosure Agreement 3 29-JUN-2023 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Pricing Template 2 29-JUN-2023 Attachment 2 PPQ 5 29-JUN-2023 Attachment 3 Nondisclosure Agreement 3 29-JUN-2023 Attachment 4 Questions and responses 1 27-JUL-2023 Attachment 5 Updated PWS 27 30-JUN-2023 Attachment 6 Updated Pricing Template 1 27-JUL-2023

The following have been modified:

ADDENDUM TO FAR 52.212-1

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (MAR 2023) “ADDENDUM”

Washington Headquarters Services (WHS)/Acquisition Directorate (WHS/AD), DSCA-Germany contracting office is releasing this solicitation electronically only, via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of any and all applicable amendments to this solicitation electronically through PIEE. Offerors shall submit their proposals electronically.

Any proposal received after the due date and time specified for receipt will be considered late and will be rejected.

All Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may be deemed ineligible for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the PWS.

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the government may establish a competitive range for efficiency purposes.

Offerors shall note that, with the exception of FAR Subpart 19.6 - Certificates of Competency and Determinations of Responsibility, because this procurement is for performance outside the United States or its outlying areas, the Small Business Programs under FAR 19 do not apply.

Offerors are hereby instructed that, regardless of any language that may be used in this solicitation, the Government is NOT conducting this procurement under FAR Part 15, Contracting by Negotiation. This procurement is being conducted under the procedures at FAR Part 12, Acquisition of Commercial Items and Services, and FAR 13.303, Blanket Purchase Agreements.

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFP shall be submitted electronically to Contracting Officer Kristin Mulvaney, Kristin.F.Mulvaney.civ@mail.mil and Contract Specialist Lorita Jackson, Lorita.H.Jackson.civ@mail.mil. Any questions shall be delivered by 9:00am EST/3:00pm Central European Summer Time (CEST) Thursday, July 20, 2023. Questions submitted after 9:00am EST/3:00pm [CEST]) Thursday July 20, 2023 may not be responded to by the Government. No phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above.

All emails shall be clearly labeled in the subject line of the email with the RFP Number:

HQ084723R0007: French Language Instruction Questions.

Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted in an unlocked, Microsoft Excel file following a format similar to the table below:

Question No. Reference Question Category Question

# Solicitation or Attachments, and Section Contract or Technical Question

Questions and Responses will be provided to all Offerors via amendment to the solicitation in PIEE. If amendments to the final solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Offeror’s proposal submission. Failure to acknowledge all amendments issued by the Government may result in the proposal submitted in response to the solicitation being found deficient by the Government.

The following are descriptions of the information that shall be provided with the proposal.

A. PROPOSAL VOLUMES REQUIREMENTS

Section Pag mailto:Kristin.F.Mulvaney.civ@mail.mil mailto:Lorita.H.Jackson.civ@mail.mil

I

ADMINISTRATIVE VOLUME

Cover Letter, Representations & Certifications, Tax Identification Number, CAGE Code and UEI Number, the completion of Clauses/Provisions such as

FAR 52.204-24, FAR 52.204-26, FAR

52.212-3 Alt 1, and and Signed SF1449.

Signed Amendment Acknowledgements.

No Page Limit

II

FACTOR 1 TECHNICAL

APPROACH AND

CAPABILITY VOLUME

CV/Resumes

(1) 10 Page Limit

(2) No Page Limit

III

FACTOR 2 - PAST PERFORMANCE

VOLUME

10 Page Limit

IV FACTOR 3 - PRICE

No Page Limit

A.1 Instructions for Proposal Submissions: This section of the Instruction to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may make the proposal ineligible for award or result in an unfavorable proposal evaluation.

A.1.1 Sufficient Detail Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors and their related elements as listed in FAR 52.212-1 Instructions to Offeror-

Commercial Items (MAR 2023) and FAR 52.212-2 Evaluation - Commercial Items (NOV 2021) Addendum of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

A.1.2 Validity Statement The Offeror shall make a clear statement that the proposal is valid for 180 calendar days.

A.1.3 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals will be submitted in electronic copies.

• No models, mockups, or videotapes will be accepted.

A.1.3.1 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

Glossaries do not count against the page limitation for their respective volumes.

A1.4 Page Format Restrictions and Limitations

A.1.4.1 Page and Font Size Text shall be single-spaced on an 8.5 x 11-inch paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used.

Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the proposal. Documents incorporated by reference or as attachments to the proposal shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page.

Font size shall be no smaller than 10 point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Margins will be at least one inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Proposal Revisions (FPRs).

A.1.4.2 Labeling The number of pages shown in the table above should be submitted in electronic format. Responses to Volumes I-IV (Administrative, Technical Approach and Capability, Past Performance, and Price) shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter shall not count against any page limitation. Pages that exceed the maximum page length above shall not be evaluated or considered by the Government.

A.1.4.3 Pages Counted Each page shall be counted except the following:

• past performance questionnaires

• past performance questionnaire point of contact list

• cover pages

• RFP cross-reference matrix

• teaming arrangements

• letters of commitment

• client authorization letters

• tables of contents

• glossaries

• lists of figures, tables, or drawings

• tabs

• dividers

• blank pages

A.1.5 Indexing Each volume shall contain a detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

A.1.6 Electronic Submission:

All Offerors shall submit electronic copies of each volume through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil by the Proposal due date and time stated in block 8 of the SF1449 for Solicitation HQ003423R0007.

o Proposals submitted by mail or hand-carried will not be evaluated (Exception for system outage.

See below). Proposals sent through proprietary or third party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of Proposals. For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

o Any proposal received after the exact time specified for receipt of proposals shall be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1 Instructions to Offerors-Commercial Items (MAR 2023). The Proposal written volumes shall be submitted as attachments in the submission. All MS Excel Solicitation attachments templates shall be completed by the Offeror and submitted in MS Excel as a separate attachment in the appropriate volume. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart. Offerors are solely responsible for ensuring that the Proposal is successfully submitted and received by the Proposal due date and time.

o Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader and Microsoft Office Suite 2016. Narrative portions of the Proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the Proposal files. Electronic files shall be clearly identified for each volume, section, and item.

o Subcontractors may submit any fully burdened rates/cost in the pricing template directly to the Government by the specified Proposal due date and time to the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil as referenced above.

o Offerors shall provide a listing of all subcontractors under its Proposal in the Administrative Volume I.

o No phone calls are permitted. No comments, questions or inquiries shall be made of any Government person.

A.1.7 Pricing Data Price information shall be addressed in Volume IV – Pricing by completing the Contract Line Item Number (CLIN) structure listed in Attachment 3. Unit and total line item pricing shall be rounded to the nearest dollar. All price information must be submitted in the attached pricing spreadsheet, ‘Attachment 3 – Pricing Template’.

A.1.8 Cross Referencing & Volume Designation Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume, other than the Price volume, shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, and socio-economic commitment information which must be submitted in Volume I, but may be cross-referenced in other volumes.

https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf https://piee.eb.mil/

B. ADMINISTRATIVE (VOLUME I) (no page limit)

Volume I, Administrative Volume shall include a cover letter, signed SF 1449 and SF 30, Representations & Certifications, Tax Identification Number, CAGE Code and Unique Entity Identification (UEI) Number, DD 254, the completion of Clauses/Provisions such as, but not limited to, FAR 52.212-3 Alt 1.

C. TECHNICAL APPROACH & CAPABILITY (VOLUME II) (10 page limit – No page limit for

CV/resumes)

The Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of the Offeror’s technical approach and capability in meeting the performance work statement requirements listed in the solicitation for successful performance. The proposal shall describe the methods and techniques used to complete each task, and discuss managing all aspects of this requirement.

Staffing Plan: The proposal shall provide a staffing approach to meet the Government’s requirements and how the Offeror plans to attract, select, hire, and retain qualified personnel capable of successfully meeting the PWS requirements, and how its plan will minimize impacts on contract performance and continuity of services. The Offeror shall also demonstrate how its management approach addresses substitution of personnel, in the event of unsatisfactory performance and planned and unplanned absences throughout the period of performance. The Offeror shall also submit Curriculum Vitae (CV)/resumes of proposed personnel, demonstrating how they meet the minimum qualifications stated in Part 5 of the PWS, and demonstrate eligibility to receive installation access IAW the PWS. Additionally, the Offeror shall describe the availability and degree of commitment of proposed personnel.

The Offeror shall also address how it will handle substitution of personnel in the event of unsatisfactory performance, as well as planned and unplanned absences throughout the period of performance.

D. FACTOR 2 - PAST PERFORMANCE (VOLUME III) (10-page limit)

The Government is requesting that the Offeror provide up to three past performance contract references that reflect recent and relevant experience. Recent experience is defined as that which is completed within the past three years from the proposal due date with 12 months of the period of performance completed. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached PWS and contract type. Past performance contract references can come from the Offeror or the Subcontractor, as long as they served as the Prime Contractor for the past performance reference. If the Offeror submits recent and relevant projects performed by a Subcontractor as a past performance reference the Offeror must also explain how the Subcontractor significantly contributed to the performance of the referenced project, and how the Offeror expects the Subcontractor to significantly contribute to the successful performance of the solicited work.

All past performance references shall include contract/delivery order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the Offeror, names, email addresses. Offerors shall state which past performance reference contracts/task orders are listed in the Contractor Performance Assessment Report System (CPARS), for review by the Government. For reference contracts/task orders that are not listed in CPARS, a Past Performance Questionnaire (PPQ) (Attachment 2) shall be submitted in lieu of the CPARS report, and the Offeror shall also include valid telephone numbers and email addresses for the persons completing the PPQ.

Past performance contract references must be completed by the customer, COR, or the Contracting Officer using the PPQs. PPQs are REQUIRED for contracts not listed in Contractor Performance Assessment Report System

(CPARS).

The Offeror shall provide the PPQ to its customer references and instruct them to submit them in accordance with the instructions in the PPQ. PPQs must be received via email no later than the proposal due date and time specified in the solicitation. PPQs that are not received by the due date and time may not be evaluated.

The Offeror shall instruct its customer references to email the completed the CPARS reports or the PPQ to directly to Lorita Jackson, Contract Specialist, Lorita.H.Jackson.civ@mail.mil and Kristin Mulvaney, Contracting Officer, Kristin.F.Mulvaney.civ@mail.mil.

PPQs, if submitted, must be received via email no later than the date and time specified in Block 8 on page 1 of the solicitation to the specified email addresses above. Reports that are not received by the due date and time may not be evaluated.

E. FACTOR 3 - PRICE (VOLUME IV)

The contract will be awarded as a Firm-Fixed Price (FFP) contract. The Offeror shall propose pricing by completing the MS Excel Pricing Template (Attachment 3) and submitting it in MS Excel format as Volume IV of its proposal.

The Offeror shall not submit Volume IV in PDF document format. All three tabs of the The Pricing Matrix must be completed by the Offeror. All proposed ‘total’ CLIN pricing shall be rounded up to the nearest whole dollar amount (i.e., $6,558.53 shall be entered as $6,559.00).

Firm-Fixed Price: All proposals should include the labor mix and hours appropriate and necessary for the Offeror to complete the required work for each period of performance, as listed in the PWS.

The Offerors shall present its pricing format via the attached MS Excel pricing spreadsheet, ‘Attachment 3 – Pricing Template’.

(End of Summary of Changes) mailto:Lorita.H.Jackson.civ@mail.mil