Sources_Sought_HQ084719R0002_GCMC_AV.pdf

Sources Sought Notice Guide

Sources Sought Number: HQ084719R0002

Agency/Office: Washington Headquarters Services/Acquisition Directorate (WHS/AD), Germany

Title: Audiovisual Maintenance and Operations Support Services to the George C. Marshall European Center for Security Studies (GCMC)

Location: Garmisch-Partenkirchen, Germany

Customer: GCMC, Defense Security Cooperation Agency (DSCA)

NAICS Code: 512290 - Other Sound Recording Industries

Background/Overview: The George C. Marshall European Center for Security Studies is an international organization funded by the United States Department of Defense and the German Ministry of Defense. Its mission is to create a more stable security environment by advancing democratic defense institutions and relationships; promoting active, peaceful engagement; and enhancing enduring partnerships between the nations of America, Europe and Eurasia.

The mission of the GCMC Directorate of Business Operations (DBO), Chief Information Office (CIO), is to provide support for the development, integration, implementation, and operation of computer hardware, software, and associated network and communications systems in support of the GCMC mission.

Within the CIO, the Visual Information Division (VID) is responsible to operate and maintain three (3) tri-lingual lecture/conference halls with control rooms or booths, and which hold 234, 100, and 75 persons respectively, as well as 17 seminar rooms, two (2) executive conference rooms, two (2) smaller conference rooms, and several dozen offices with televisions and video playback equipment.

The GCMC consists of approximately 500 Staff and Student personnel. The GCMC maintains classes, lectures and special events which are conducted with simultaneous interpretation in up to four languages using the Philips/Bosch Digital Congress Network (DCN). Routings and control of all lecture/conference halls are conducted using the Crestron Control System, and all audio routings and distribution are handled by the Sound Web Control System.

Lectures and events are recorded onto a computer hard drive or portable storage disk and edited through Adobe editing software in digital formats. Seminar rooms are equipped with hard-wired tabletop microphones, dual computers and flat-screen displays to allow for a wide variety of teaching aids as part of the course curriculum. Classes and presentations are conducted using computer based presentations software, discs, digital media, and Video-teleconferencing via Tandberg 6000, Life size, Adobe Connect, and the linking of the two large lecture/conference facilities that can be joined via fiber optic connection and a Multi-CCU configuration of the DCN. Classes and lectures are recorded live using professional audio mixers, video switchers, scan converters, and cameras controlled by the DCN. GCMC currently uses reflective rear projectors in all three (3) lecture/conference halls. The Government is in the planning phase for potential upgrades to a laser projection system in the three (3) lecture/conference halls, as well as potential video walls in the two (2) larger lecture/conference halls.

Requirement: The objective of this contract is to obtain the audiovisual (AV) maintenance and presentation support services necessary to provide experienced and skilled operational, technical and maintenance support for all events and external AV support required at the GCMC. This is a follow-on procurement for an existing requirement, previously awarded under Best Value competition requirements.

At this time, the Government is seeking interest from industry on the willingness and ability to perform the tasks listed below. Ability to perform is defined as related experience, which can be with other federal agencies or commercial sector work as long as it is the same scope or magnitude of the identified tasks.

Please ensure you speak to the identified key task areas and generally describe your experience in each. The key requirements are as follows:

• Program Management Support Services

• Lead Technician Support Services

• Senior Production Support Services

• Onsite AV Technical & Maintenance Support Services

• On-Call (Emergency) AV Repair and Service Support

• Audiovisual Production & Editing Support Services

Submission Requirements: Please see Attachment 1, Market Research Questionnaire and respond to the questions and information requested within it regarding your company’s experience, capabilities, and intentions. The Government is not requesting technical and/or management proposals at this time. Your response will be used solely for the market research purposes in the formulation of the acquisition strategy.

All interested vendors capable of providing these services are encouraged to respond to this Sources Sought announcement via email by submitting their responses to Mr. Andrew Gonzalez by 15 March 2019, 2300 Central European Standard Time (CET) at email andrew.gonzalez@marshallcenter.org.

All information related to this Sources Sought announcement as well as any subsequent procurement notifications will be posted on the Government Point of Entry, the Federal Business Opportunities website (www.fbo.gov). All information related to this procurement will be available on this website through the date of any award.

Please send your response in Adobe Acrobat Portable Document Format (PDF). Proprietary processes or data must be clearly marked and documented as such. Submittals furnished will not be returned to sender.

mailto:andrew.gonzalez@marshallcenter.org

NO FAXES, MAIL OR PHONE CALLS WILL BE ACCEPTED

The internet and e-mail shall be used as the primary means of disseminating and exchanging all information. Hard copies of documents posted on FBO will not be made available. The Government will provide an email confirmation acknowledging receipt of information submitted. If you have difficulty emailing your response and/or confirmation of receipt is not received, email Andrew Gonzalez at andrew.gonzalez@marshallcenter.org

Disclaimer and Important Notes. This is not a formal Request for Proposal (RFP). This notice does not obligate the Government to award a contract or otherwise reimburse your company for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

mailto:andrew.gonzalez@marshallcenter.org

ATTACHMENT 1

Market Research Questionnaire

This Sources Sought Notice for Information requests the following from interested Vendors:

• Name of Organization

• Address

• Telephone Number(s)

• Point(s) of Contact

• E-Mail Addresses

• Commercial and Government Entity (CAGE) Code

• Dun & Bradstreet (DUNS) Number

• NAICS code(s) and business size status.

• System for Award Management (SAM) confirmation and expiration date

• Relevant experience (limited to 2 pages) in providing audiovisual support services of similar size, scope and complexity to either Government or Commercial clients, and citing the value in US Dollars within the last three (3) years. Include the contract number and indicate if your company was the prime contractor or sub-contractor. Provide the name and affiliation of the supported entity (Government, Agency, or Firm), the geographic location (city/state & country) where services were provided and a brief description of how the contract referenced is relevant to the scope of work for this requirement.

Total page limit: three (3) pages