18-8C0_SOW_DMEA_Furnishings_20Dec2017_Posting.pdf

STATMENT OF WORK (SOW)

DMEA 18-8C0

Date 20 December 2017

1 SCOPE:

1.1 TITLE: DMEA Furnishings

1.2 APPLICABILITY: DMEA Campus Office Layout, Furnishings and Installation

1.3 BACKGROUND: The DEFENSE MICROELECTRONICS ACTIVITY (DMEA) is responsible for acquiring administrative, professional, and technical services in the execution of its mission. DMEA serves as a technology partner to military program managers and an engineering liaison to defense contractors to provide and support the most effective microelectronics technologies available through the commercial sector. DMEA is uniquely positioned as an economically and logistically efficient resource to deliver microelectronic technology insertion to fielded systems. DMEA currently supports the Army, Navy, Air Force, Marines, Department of Homeland Security, Department of Energy, Department of Transportation, Department of Justice, as well as many defense contractors and international programs from the United Kingdom and other allies.

Government is relocating staff to new shell-ready space located within Building 600 and Building 620. Building 600 is located at 3720 Dudley Blvd, McClellan, CA and Building 620 is located at 4234 54th Street, McClellan CA

1.4 PURPOSE: The intent of this project is the design, development and furnishings of new Haworth Systems Furniture for the DMEA Campus. Building 600 is not owned by the Federal Government, it is privately owned, and it is subject to the requirements of the local Building Department. Contractor responsible to determine which building or agencies have jurisdiction at the project address for the installation of systems furniture.

Building 600 Room 101: The contractor shall be responsible for the design, layout, furnishings, installation, relocations services and electrical connections to one (1) office and twenty-one (21) to twenty-five (25) workstations depending on design layout.

Building 620 Room 115: The contractor shall be responsible for the design, layout, furnishings, installation, relocation services and electrical connections to eight (8) offices and twenty-seven (27) to thirty-one (31) workstations depending on design layout.

2.0 REFERENCED GOVERNMENT PROVIDED RESOURCES: None

3.0 REQUIREMENTS:

3.1 GENERAL REQUIREMENTS:

The contractor shall furnish adequate supervision, labor, materials, supplies and equipment necessary to perform all the services required under this contract in an orderly, timely and efficient manner meeting contract schedule.

Unless otherwise indicated, items of work are inclusive of, but not limited to, all labor, materials, equipment, traffic control, safety measures, replacement of disrupted improvements, coordination, preparation and accommodation of project constraints (whether specifically identified in these specifications or encountered during the contract) necessary to complete the item in conformance with all applicable governing agency regulations and specifications to the satisfaction of the Government and inspecting agency. Items of work that are necessary to complete the project in accordance with the plans and specifications if any, but that are not specifically called out in the SOW, are considered incidental to the project and are not subject to separate compensation.

3.1.1 PROGRAM MANAGEMENT: The contractor shall perform administrative, technical, financial management, during the course of this effort and shall maintain a status of their effort towards achieving SOW objectives, including all technical activities and efforts, problems/deficiencies, impacts, and recommended solutions.

3.1.2 CONTRACTOR PERSONNEL: Contractor will be required to have all on site employees complete a DMEA background check and receive a favorable result.

3.1.3 SCHEDULE SUMISSION: The contractor shall submit a schedule regarding the work of this project to the Government for review and approval before the work of this project shall begin. All work will be done during core working hours.

3.1.4 TASK REQUIREMENTS: The end result of the contractor’s effort shall be a professionally furnished and functional office consisting of:

Building 600 Room 101:

a. Twenty-one (21) to twenty-five (25) workstations for staff with adjustable height work surfaces for ergonomics, size range of each workstation is approximately 56-60 square feet. All workstations shall have keyboard tray.

b. One (1) Branch Chief Office, meeting surface or table and coat rack;

c. Common area for government provided shared printers;

d. Fully functional electrical and data for all the new furniture; provide whips and poles to be installed by others

e. LED lighting under all hanging cabinets

f. Provide moving services to relocate up to twenty (20) staff offices. Items to be moved will include, but not be limited to computers, boxes, monitors, file cabinets, files etc. Provide moving boxes 4 days prior to move and collect boxes 5 days after move.

g. Four (4) tables with four (4) chairs each for breakroom

h. One (1) conference room table

i. Provide moving services to relocate up to forty (20) staff offices. Items to be moved will include, but not be limited to computers, boxes, monitors, file cabinets, files etc. Provide moving boxes 4 days prior to move and collect boxes 5 days after move.

Building 620 Room 115:

a. Twenty-seven (27) to thirty-one (31) workstations depending on design layout for staff with adjustable height work surfaces for ergonomics, size range of each workstation is approximately 56-60 square feet.

All workstations shall have keyboard tray.

b. Eight (8) Offices, meeting surface or table and coat rack;

c. Common area for government provided shared printers;

e. Fully functional electrical and data for all the new furniture; provide whips and poles to be installed by others

d. LED lighting under all hanging cabinets

e. Provide moving services to relocate up to forty (20) staff offices within building 620 rooms 115, 128 and

140. Items to be moved will include, but not be limited to computers, boxes, monitors, file cabinets, files etc. Provide moving boxes 4 days prior to move and collect boxes 5 days after move.

3.1.5 OFFICE DESIGN: The contractor shall:

a. Prepare final office layout for DMEA review, incorporate comments and prepare layout for approval.

b. Prepare design and review for completeness and accuracy (detailed specification check), confirming against DMEA furniture specifications / layouts and manufacturers' requirements.

3.1.6 FURNITURE PROCUREMENT/ORDER PROCESSING: The contractor shall:

a. Attend Kick-Off Meeting with all vendors

b. Provide status reports during this process and inform the Government of any delays in a timely manner

c. Store furniture until space is ready for install

3.1.7 PRE-INSTALLATION AND INSTALLATION: The contractor shall:

a. Coordinate site deliveries with the Government Building Representative

b. Coordinate the installation schedule. Work to limit the number of separate visits and associated escorting requirements.

c. Coordinate preinstall meeting with furniture vendors, cabling contractor and electrician.

d. Coordinate requirements with Electrician and Government Network installer

e. Coordinate requirements with Building Representative and DMEA Project Manager

f. Review and coordinate furniture installation and network/electrical installation

3.1.8 PUNCH LIST: The contractor shall:

a. Issue and manage punch list based on Government on-site inspection

b. Coordinate punch list completion with vendors

3.1.9 POST INSTALL AND OCCUPANCY:

a. Maintain project files

b. Project closeout including providing as-built drawings (A001)

c. Warranty follow-up as required

3.1.10 WARRANTY: The contractor warrants materials supplied and work provided under this contract are free from defects. The contractor shall remedy at his expense any failure to conform to the specifications, defects in material, and unacceptable workmanship. This warranty shall continue for a period of 1 year from the date of final project acceptance.

3.1.11 SAFETY AND HEALTH: All work shall comply with the applicable requirements of 29 CFR 1910/1926 and 40 CFR 761. All work shall comply with applicable local building codes and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply. The contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors that result in illness or death. The contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for contract performance.

3.1.12 LABOR AND WORKMANSHIP: Where the Contract Documents refer to particular installation means, methods, techniques, sequences or procedures, or indicate or imply that such are to be used on the Work, such mention is intended only to indicate that the operations of Contractor shall be such as to produce the quality of work implied by the operations described, but that the actual determination of whether the described operations may be safely or suitably employed on the Work shall be the responsibility of Contractor, who shall notify the Government in writing of the actual means, methods, techniques, sequences or procedures which will be employed on the Work, if they differ from those mentioned in the Contract Documents. All loss, damage or liability, or cost of correcting defective work arising from the employment of any installation means, methods, techniques, sequences or procedures, shall be borne by Contractor, notwithstanding that such installation means, methods, techniques, sequences or procedures are referred to, indicated in or implied by the Contract Documents. Contractor shall at all times enforce strict discipline and good order among its employees and shall not employ on the Work any unfit person or anyone not skilled in the task assigned to him.

3.1.13 MATERIALS AND EQUIPMENT: All materials and equipment incorporated into the Work shall be new, unless otherwise specifically provided in the Contract Documents. Materials and equipment not otherwise designated by detailed specifications shall be of the best commercial quality and shall be suitable for the purpose intended. If required by the Government Contractor shall furnish evidence satisfactory to Government as to the kind and quality of materials and equipment. Any material specified by reference to the number, symbol or title of a specific standard such as that of the American Society for Testing Materials (ASTM), a Product or Commercial Standard, Federal Specification or other similar standards, shall comply with the requirements of the dated revisions stated in the Specifications, or where the Specifications contain no revision date, shall comply with the requirements of the latest revision thereof and any supplement or amendment thereto in effect on the date of receipt of bids. The standards referred to, except as specifically modified in the Specifications, shall have the same force as if they were printed in full context within the Specifications.

Manufacturers' Instructions: All materials and equipment shall be applied, installed, connected, erected, used, conditioned and cleaned in accordance with the instructions of the respective manufacturer, fabricator or processor, unless otherwise expressly provided in the Contract Documents.

Substitute Materials or Equipment: In the event the Specifications or applicable law, ordinances, rules or regulations permit Contractor to furnish or use a substitute equal in quality to any material or equipment specified, and in the event Contractor wishes to furnish or use any such substitute, Contractor shall, prior to the commencement of installation of the Work, make written application to the Government for approval of such a substitute:

i. Certifying in writing that the proposed substitute will perform adequately all functions called for by the general design, will be similar and of equal substance to that specified and will be suited to the same use and capable of performing the same function as that specified;

ii. Stating whether its incorporation in or use in connection with the Project is subject to the payment of any license fee or royalties; and

iii. Identifying all variations of the proposed substitute from that specified and indicating available maintenance service.

No substitute whatsoever shall be ordered or installed without the prior written approval of the Government, which approval the Government may give or withhold in its sole discretion and which approval the Government may condition upon Contractor's furnishing such other data about the proposed substitute as the Government may consider pertinent and such performance guaranties and bonds as the Government may require, all at Contractor's sole cost and expense.

Provide protection for existing items to remain within work areas.

Properly dispose of all solid, liquid, and gaseous contaminants in accordance with all local codes and regulations.

Comply with all applicable local and state laws, ordinances, and regulation regarding noise control.

3.1.14 CLEAN-UP OPERATIONS: The project site must be left in a clean condition at the conclusion of each work shift to the satisfaction of the tenant and\or Governing Agencies, whichever is more stringent. Once the project has been completed and accepted by the Government, the project site must be thoroughly cleaned and ready for occupancy or use. Contractor shall employ green cleaning practices whenever possible. Payment for final cleanup shall be considered as included in the various contract items and no additional compensation will be allowed therefore.

4.0 POINTS OF CONTACT: