JET_Combine_Synopsis_Solicitation-2013_-_.docx

SOLICITATION DOCUMENT HQ0682-13-R-0010

SOLICITATION HQ0682-13-R-0010 Page 25 of 64

JOINT EXPEDITIONARY TEAM

TABLE OF CONTENTS

Section B – Schedule of Supplies/Services (Block 19-24, SF 1449) 3

Section C – Description/Specification 7

Section D – N/A

Section E – Inspection and Acceptance 20

Section F – Deliveries or Performance 21

Section G – Contract Administration 22

Section H – N/A

Section I – Contract Clauses 23

Section J – List of Documents, Exhibits and Other Attachments 41

B. SCHEDULE OF SUPPLIES/SERVICES

This acquisition is being conducted under Federal Acquisition Regulation (FAR) Part 12 to establish a Firm Fixed Priced contract (includes cost type and time and materials CLINs) for Joint Expeditionary Team Counter IED Support Services for support CONUS and CCMDs as required.

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JET Services T&M The period of performance of the Base Period is six months from August 16, 2013 to February 15, 2014

ESTIMATED COST

to February 15, 2014

ESTIMATED COST

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JET Services Option Year One Required 21 FTE Effort Afghanistan Support

FFP

The period of performance of Option Year One is 12 months from February 16, 2014 to February 15, 2015

1002 DBA Insurance February 16, 2014 to February 15, 2015

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JET Services Option Year One Required 14 FTE Effort Other CCMD Support

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The period of performance of Option Year One is 12 months from February 16, 2014 to February 15, 2015

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JET Services Option Year One Optional 20 FTE Effort Afghanistan Support

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The period of performance of this contract is 12 months from February 16, 2014 to February 15, 2015

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JET Services Option Year One Optional Surge Support Up to 15% of FFP Effort Option Year One Support (08 FTEs– CONUS or OCONUS) T&M The period of performance of this contract is 12 months from February 16, 2014 to February 15, 2015

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JET Services Option Year Two Required 21 FTE Effort Afghanistan Support

FFP

The period of performance of Option Year Two is 12 months from February 16, 2015 to February 15, 2016

2002 DBA Insurance February 16, 2015 to February 15, 2016

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JET Services Option Year Two Required 14 FTE Effort Other CCMD Support

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The period of performance of Option Year Two is 12 months from February 16, 2015 to February 15, 2016

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JET Services Option Year Two Optional 20 FTE Effort Afghanistan Support

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The period of performance of Option Year Two is 12 months from February 16, 2015 to February 15, 2016

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JET Services Option Year Two Optional Surge Support Up to 15% of FFP Effort Option Year Two Support (08 FTEs– CONUS or OCONUS) T&M The period of performance of Option Year Two is 12 months from February 16, 2015 to February 15, 2016

SECTION C DESCRIPTION/SPECIFICATIONS

Performance Work Statement Joint Expeditionary Team Counter-Improvised Explosive Device Operational Support

1.0 Background

Improvised explosive devices (IEDs) are a significant threat to deployed US forces and are the primary source of US casualties. The Joint IED Defeat Organization (JIEDDO), together with the Military Services and the Department of Defense (DOD) is addressing the IED fight in a holistic way, using a balance of intelligence, training and technology. The Counter-IED (C-IED) effort is a Joint, Interagency, and Multi-national community of action designed to leverage all available resources and technologies in a coordinated campaign to eliminate IEDs as weapons of strategic influence. As the DOD lead, JIEDDO must rapidly provide C-IED capabilities in support of Combatant Commanders.

2.0 Objectives and Scope

2.1 The Joint Expeditionary Team (JET) will provide rapidly deployable expertise in all aspects of C-IED operations to support US forces worldwide (combat and non-combat), gather information, conduct quick look assessments, provide advisory support to deployed forces, conduct unit debriefs of redeployed forces, participate in training missions and pre-deployment activities, participate in information exchanges as requested by Combatant Commanders (CCMDs), and advise the JIEDDO leadership on C-IED lessons learned and effectiveness quick looks.

3.0 Tasks and Deliverables

3.1 Embed with Operational Units. The Contractor shall support JIEDDO with assisting supported unit and subordinate echelon planners to employ all C-IED assets for Attack the Network operations. Provide direct counter-IED training support advice as directed by JIEDDO to combatant commanders and subordinate components before and after their deployment as required. Analyze Tactics, Techniques, and Procedures (TTPs) to provide JIEDDO and US forces with best practices and effective solutions to enduring IED challenges. Conduct analysis in such a manner that considers all operational environments across the range of military options and joint campaign continuum. Observe, collect, develop, validate, and disseminate emerging C-IED TTPs. Assist US forces in the identification, training, and integration of enduring and emerging C-IED technologies.

3.1 Deploy to current theater of operation for 90-120 days to advise and assist organizations by enhancing situational awareness, identifying capability gaps, and improving C-IED material/non-material solutions, systems, processes, initiatives, and strategies while operating within JIEDDO’s three Lines of Operation (LOOs); Attack the Network (AtN), Defeat the Device (DtD), Train the Force (TtF). Embed within units and organizations executing their operational missions and tasks across a diverse Operational Environment (OE); e.g.: OE Shaping and Management, Full Spectrum Operations (Offense, Defense, Stability, and Civil Support), Irregular Warfare (Counterinsurgency (COIN), Counter-Terrorism (CT)), U.S. Homeland Defense, and Training Support. Observe and collect first-hand C-IED related information, then analyze and disseminate current and relevant friendly or enemy Tactics, Techniques, and Procedures (TTPs), lessons learned, and best practices to the C-IED Community of Action, e.g. operational military and SOF elements, federal agencies, academic institutions, and training centers. Provide support to the Combat Training Centers (CTCs), units on Service installations, test sites and areas, interagency groups, and the Service’s Training Commands in conducting requirements analysis, assessment, and definition of training requirements enabling the fusion of intelligence, operations, and materiel/non-material solutions in support of the C-IED mission. Assist supported US units throughout the pre-deployment training and exercise phase in all aspects of C-IED plans and operations.

3. 2 Advise and Support pre-deployment training. The Contractor shall support training missions involving US forces preparing for combat deployments and contingency operations across the globe. Support may include the Combat Training Centers (CTCs), home station training on installations, test sites and areas, and integration of interagency entities into some training scenarios. Support shall be characterized, but not limited to, requirements analysis, assessments, and development of training requirements enabling the fusion of intelligence, operations, and materiel/non-material solutions in support of the C-IED mission. The contractor shall provide counter-IED training support to all Mission Rehearsal Exercises (MRXs) and unit Battle Staff training as directed. Maintain awareness and insert into training venues emerging C-IED technologies and initiatives. The contractor may assist operations research personnel in and conducting counter-IED training support initiative assessments.

3.3 Transition Plan

3.3.1 The Contractor is responsible for performing all tasks necessary to ensure personnel detailed in paragraph 4.1 report to JIEDDO no later than 30 days from the date of the award, in order to begin the transition process with the incumbent.

3.3.2 The Contractor shall provide the Contracting Officer and Contracting Officer Representative (COR) a weekly report by email that outlines the steps taken in the previous week to ensure that the Contractor is on track to have all personnel hired no later than 30 days after award. The report shall identify any issues that may prevent the Contractor from meeting its obligations to perform the tasks outlined in the PWS.

4.0 Estimated Effort

4.1 Hours

4.1.1 While on duty in the United States, the full time work load is defined as 1920 hours/year. One Full Time Equivalent (FTE) for the purposes of this task order is defined as 1920 hours.

4.1.2 While on periods of deployed duty with U.S. forces in Afghanistan, contractor personnel shall work at a level of effort in excess of 40-hours per week but not to exceed an average rate of 84 hours per week. Deployed full time work in Afghanistan is estimated at 4368 hours/year. Deployed full time work in other OCONUS locations is estimated at 1,920 hours/year.

BASE CONTRACT – 6 months Time & Materials

4.1.1 CONUS Counter IED Support

Senior Subject Matter expert

4.1.2 OCONUS Counter IED Support

14,400

BASE CONTRACT – Optional Transition Support Afghanistan 6 months Time & Materials

4.1.1 CONUS Counter IED Support

4.1.2 OCONUS Counter IED Support

21,120

OPTION Year 1 Firm Fixed Price-Afghanistan Rotation Support

CONUS and OCONUS Counter IED Support

64,800

Option Year 1 – Firm Fixed Price Other CCMD Support

4.1.1 CONUS Counter IED Support

4.1.2 OCONUS Counter IED Support

26,880

OPTION Year 1 – Optional Support Firm Fixed Price Afghanistan Rotations

CONUS and OCONUS Counter IED Support

62,880

OPTION Year 1 – Optional Surge Support – Time & Materials

CONUS and OCONUS Counter IED Support

30,720

OPTION Year 2 Firm Fixed Price-Afghanistan Rotation Support

CONUS and OCONUS Counter IED Support

64,800

Option Year 2 – Firm Fixed Price Other CCMD Support

4.1.1 CONUS Counter IED Support

4.1.2 OCONUS Counter IED Support

30,720

OPTION Year 2 – Optional Support Firm Fixed Price Afghanistan Rotations

CONUS and OCONUS Counter IED Support

62,880

OPTION Year 1 – Optional Surge Support – Time & Materials

CONUS and OCONUS Counter IED Support

30,720

4.2 Required Qualification

4.2.1 All personnel must have a Top Secret clearance with SCI (SI/TK, G, and HCS) eligibility. The Contractor must certify that all personnel meet or exceed the qualifications of the labor category assigned. The contractor will be prepared to undertake and complete and theater-specific pre-deployment training as directed by the supported CCMD.

4.2.2 Qualification Definitions: Education definitions (all college degrees must be from an accredited college or university):

· HS = High School Graduate

· AS = Associates Degree (2-year)

· BS = Bachelor of Science degree

· BA = Bachelor of Arts degree

· MA/MS/MBA/MPA = Masters Degree

· Doctorate degree = PhD

4.2.3 Experience - Experience expressed in years of increasingly responsible positions in work related to the labor category or job description. Education and experience qualification requirements can be traded off for the JET Training Subject Matter Expert position as follows:

· Tradeoffs between experience and education – Additional four years experience for a four year degree.

· Waive BS requirement and accept AS degree plus two additional years experience.

4.2.5 JET C-IED Training Subject Matter Expert (SME): Proposed Subject Matter Expert(s) should have minimum 10 years operating experience in the following areas training and advising US and foreign military organizations, conventional maneuver elements, Special Operations Forces, or selected combat support organizations. Demonstrated experience with small tactical units and larger operational unit, and must have experience training and briefing at all organizational levels. Selected organizations could include ad hoc Route Clearance units, EOD, and Military Police formations

Five years specialized experience to include assessments of unit proficiency, designing and implementing training and education plans to address validated gaps in unit performance, training in cross-cultural communications, human capital development, or conflict management.

A Bachelor's degree is required.

4.2.6 Senior JET C-IED Training SME and Program Manager: Proposed Senior JET Training SME(s) should have minimum 15 years operating experience in the following areas training and advising US and foreign military organizations, can include small tactical units to larger operational unit, must have experience training and briefing at all organizational levels.

Experience should include conventional maneuver elements, Special Operations Forces, or selected combat support organizations. Selected organizations include ad hoc Route Clearance units, EOD, and Military Police formations

Five years specialized experience to include assessments of unit proficiency, designing and implementing training and education plans to address validated gaps in unit performance, training in cross-cultural communications, human capital development, or conflict management. Two years experience leading or serving as program manager in specialized experience areas. For the Program manager position only, two years specialized experience as a program manager on projects of similar size and complexity is required.

A Bachelor's degree is required. A waiver of education and experience for these positions is not allowed.

4.3 Key Personnel

All persons proposed in the proposal must be the persons intended to perform the services. Submitted resumes should clearly show that the persons meet the required experience as identified by the Task Order. The Senior JET Subject Matter Expert and Program Manager positions are key Personnel.

4.3.1 Substitution of Key Personnel

The Contractor shall not substitute key personnel without written consent from the Contracting Officer. Requests for key personnel substitutions, regardless of the circumstances, shall be submitted via written notice and within 30 calendar days to the Contracting Officer. The notice shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer to support the approval or disapproval of the proposed substitution. The Contracting Officer will evaluate requests for substitution of key personnel and promptly notify the Contractor of approval or disapproval.

5.0 DELIVERABLES

5.1 The Contractor shall provide to the Contracting Officer and the JIEDDO appointed COR , in coordination with the designated Technical Monitor , a copy of the monthly invoice and a monthly report that corresponds to the invoice period. The report shall include a list of all individuals that are billed directly to this task order, the number of hours each individual worked in each labor category during the invoice period, and the individual expenses that were incurred for travel and other direct costs during the invoice period. A copy of the invoice may satisfy this reporting requirement if it includes the required level of detailed information. The report shall be submitted to the COR and Contract Specialist simultaneously with submission of the invoice for payment. See Attachment 1 to this PWS.

5.2 The Contractor’s performance requirements are summarized into performance objectives delineated in Section 3, Specific Tasks of the PWS and the Performance Requirements Summary in Attachment 2. The performance threshold briefly describes the minimum acceptable levels of performance required for each performance objective. These thresholds are critical to mission success.

5.3 Monthly Invoice Report: As support for the invoice, the Contractor shall also submit to the COR a spreadsheet that shows the hours worked by Contractor employees, identifying the name of each employee charged to the contract, the task(s) performed, and the hours performed on each task(s). Contractor’s format is acceptable as long as all required information is provided.

6.0 PERFORMANCE

6.1 Type of Contract

The Government anticipates award of a Firm Fixed Priced and Time and Materials contract.

6.2 Period of Performance

The period of performance (PoP) shall be for a base period of 6 months plus two 12-month options estimated as follows (actual dates will depend on contract award):

· Base Period: August 16, 2013- February 15, 2014

· Option 1: February 16, 2014 - February 15, 2015

· Option 2: February 16, 2015 – February 15 2016

6.3 Place of Performance / Work Profile

6.3.1 Contractor personnel shall be required to make frequent short notice deployments in CONUS and worldwide to support a variety of operational, training and fact-finding missions. JET contractor personnel may also participate in four (4) to six (6) month deployments as part of Support Teams in combat zones, as well as other deployments of similar or lesser length in support of US combat forces. Duty locations for the JET shall be rotational between a forward deployed US Force headquarters in a CCMD Area of Operations, and JIEDDO facilities located in the metro-Washington, D.C. area.

6.3.2 CONUS: During periods of duty in CONUS, contractor personnel shall operate from the JIEDDO Headquarters in the Washington, D.C. area, in training support roles, as directed by the Chief, J-3, and JIEDDO. The Contractor will provide the Program Manager (PM) with a communications device compatible with the JIEDDO Enterprise network so that the Chief J-3 can contact the PM when necessary. The Contractor may be required to work at one (1) or more alternative work sites outside the metro-Washington, D.C. area as the “home” location for CONUS periods of duty. To permit an orderly transition, the Government will provide the Contractor at least ninety (90) days advance notice of any change to the CONUS work site location for personnel working under this task order.

6.3.3 OCONUS: Deployed periods for the JET will vary in length. When there will be a rotation to a forward position, the deployment schedules shall include the requirement for no less than five (5) days of face-to-face turnover between departing and replacement contractor personnel at the supported unit. Each period of deployment in excess of thirty (30) days shall be followed by a period of duty at the specified CONUS “home” location, equal at least to the period of deployment, before another period of deployment begins. The range for the lengths of a deployment and the period between deployments can be adjusted by mutual agreement between the Government and the Contractor. During deployments oversight relationships will be mission-specific.

6.4 Time of Performance

The official CONUS operating hours for JIEDDO are 0700-1730. Core work hours, the period of each duty day when the preponderance of employees are expected to be at their appointed place of duty, are 0900-1530Work schedules shall be staggered to provide appropriate coverage during CONUS Operating hours. For unusual events requiring support outside of this timeframe, the Government will notify the Contractor as far in advance as possible of extended requirements. OCONUS duty hours will be dictated by the mission.

6.5 Federal Government Holidays – (Applies to CONUS Only)

JIEDDO observes the ten official federal holidays. Authorized paid holidays for contractor personnel performing work at a Government site shall in correspond with Government holidays.

The ten holidays are:

6.6 Recall Process and Contingency Procedures

The Contractor is required to have a process where upon notification by the Government POC to the Contractor's onsite task lead (or contractor designee) the contractor will contact all contractor employees and verify back to the Government POC all employees were contacted and could be reached in case of an emergency. Verification that the process is in place and the contractor can execute in case of an emergency is not separately chargeable as a contract expense.

6.7 Essential Positions and Contingency Operations.

Positions identified in the contract as essential position subject to recall may be recalled outside of standard working hours or in contingency operations following the procedures in below. Contractor employees may be required to work at government locations, home, another approved facility within the local travel area, or at the contractor's facility in cases of unforeseen conditions or contingencies (e.g., natural or man-made disasters, pandemic conditions, exercises, etc.). Contracting Officer Representative (COR)/Task Monitor (TM) approval is required for alternate work sites during a contingency operation. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment. All services provided under this clause will be separately identified in monthly reports and invoices as services provided in accordance with this clause.

7.0 GOVERNMENT FURNISHED MATERIAL/PROPERTY/EQUIPMENT/TRAINING.

For Contractors working at JIEDDO Headquarters and for those who are deployed, the Government will provide or make arrangements for the provision of physical work space and will furnish: desk, phone, computer equipment (to include all necessary hardware & software), an electronic mail (e-mail) account, use of the Government telephone, facsimile machine, copier usage, as required by this position.

7.1. Individual clothing: Normal uniform for contractor personnel is civilian clothing.

When deployed, contractor personnel may be required by the supported in-theater commander to have military uniforms for off installation travel. Military uniform normally shall be Army Combat Uniform, but shall not have any type of insignia applied, other than a name tag. In the event that the Government is unable to provide the uniforms, the Contractor shall purchase them on a reimbursable basis. Wear and configuration of uniforms will be determined by the applicable in-theater commander in accordance with combatant command policies.

7.2. Protective equipment: The Government will provide the necessary protective equipment required by personnel operating under this contract to perform the aforementioned tasks while deployed in theater, to include the following:

· .Scalable Plate Carrier (SPC),

· .LWH/MICH/ACH/ECH W/Pads & Helmet Cover

· .E-SAPI Front/Back Plates

· .E-SAPI Side Plate

· .Pullover, Fire Retardant Grid Fleece

· .Drawer, Fire Retardant Grid Fleece

· .Undershirt, Fire Retardant Silkweight

· .Drawers, Fire Retardant Silkweight

· .Combat Shirt/Trouser (Fire Retardant) Desert

· .Combat Shirt/Trouser (Fire Retardant) Woodland

· .IOTV Vest

· .Eye Protection

· .Multi Cam Shirt/Trouser (Fire Retardant)

· .Combat Gloves (Fire Retardant)

· .Rescue Tool,

· .Individual First Aid Kit

7.3. Weapons: The terms of the contract, prevailing combatant command arming policy and JIEDDO assessment of the need for arming given the assigned mission profile will determine the conditions and constraints on arming of contractor personnel providing services under this task order. When a determination is made that arming is required, the Government will furnish weapons and supplemental equipment commensurate with the individual mission profile. Weapons and equipment provided will be of the same type the supported unit issues its team members.

7.4. Billeting: The Government will provide billeting and rationing for all deployed personnel. The units to which the contractor personnel deploy will provide this support.

7.5. Common Access Card: The Government will issue a Common Access Card (CAC) and other forms of DoD identification necessary to access JIEDDO and other Government facilities. JIEDDO will also issue a Letter of Authorization (LOA) to deploying contractor personnel. For deployed contractor personnel, the CAC and LOA together will in most cases authorize use of government transportation and access to the following: on-base life support and MWR facilities, medical facilities, PX facilities, and other facilities as required relating to the performance of duties. All deployed entitlements will be determined by the command to which the contractor is deployed

7.6. Training: JIEDDO will provide the following training:

7.6.1. Individual pre-deployment training in accordance with DoD, COCOM, and U.S. Central Command requirements which will occur at the CONUS Replacement Center (CRC) or equivalent deployment training facility.

7.6.2. Weapons qualification training, if required by arming authorization as approved by the theater commander. All arming packets must be submitted and approved by the COR. Contractor employees are responsible for completing qualification with the designated weapons at least 45 days prior to reporting to the CRC.

7.6.3. Technical, functional training at the JIEDDO COIC on regional operational procedures, the threat situation and all operational and intelligence tools necessary to perform duties at the JIEDDO COIC and when deployed with forward units.

7.6.4. JIEDDO will assess individual performance during training in order to validate readiness to perform all assigned tasks and duties. Contractor employees who do not meet minimum deployment standards will be reported to the contractor and will not deploy. Other equipment may be provided on a case-by-case basis upon request to the COR.

8.0 HAZARDS INFORMATION.

There is no requirement for the contractor to handle any hazardous material.

9.0 SECURITY.

All personnel working under this task order at the CONUS or deployed sites shall possess and maintain a TOP SECRET (TS)/Sensitive Compartmented Information (SCI) clearance access; they must already have a TS/SCI or be capable of immediate adjudication for TS/SCI (have had TS/SCI access within the past 24 months) at the time of beginning work under this task order.

10. IDENTIFICATION OF CONTRACTOR EMPLOYEES

10.1 ID Badges: Contractor personnel will be issued badges for building access and JIEDDO access. Badges will be turned in at end of contract or upon separation of the employee from the JIEDDO workplace. The Government will issue a Common Access Card (CAC) and other forms of DoD identification necessary to access JIEDDO and other Government facilities.

10.2 Display of ID Badges: Contractor personnel shall wear these ID badges and ensure they are visibly displayed at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

10.3 Answering Telephones: Contractor personnel shall identify themselves as Contractor employees when answering Government telephones.

10.4 Correspondence, Electronic Mail and Other Written Materials, : When prime Contractor or Sub-contractor personnel send correspondence, including memoranda and email messages, and prepare other written materials such as briefings and information papers as a part of contract performance,), each sender shall identify himself or herself as a contractor. This information will typically include name, email address and the name of the individual’s company as part of his or her signature block or other identifying information. Under no circumstances will a contractor employee represent the interests of JIEDDO or the United States government to others, or exercise any other inherently Government functions, to include adopting job titles that denote or imply the authority to perform Governmental functions or use of business cards with JIEDDO or DOD emblems.

10.5 Signature Blocks: Contractor personnel shall use the following in all correspondence, including email:

11.0 GOVERNMENT RIGHTS. As specified in paragraph 252.227-7020, DFARS, “The Government shall have unlimited right in works first produced, created, or generated and required to be delivered under this contract.” The Government retains the right to all items produced in relation to their duties by personnel working under this contract. Deliverables are described in Attachment 1.

12.0 REPORTING OF CONTRACTOR SERVICES AND MANPOWER

Accounting for Contractor Services: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The information to be reported is as follows:

1. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

1. Contract number, including task and delivery order number;

1. Beginning and ending dates covered by reporting period;

1. Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

1. Estimated direct labor hours (including sub-contractors);

1. Estimated direct labor dollars paid this reporting period (including sub-contractors);

1. Total payments (including sub-contractors);

1. Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

1. Estimated data collection cost;

1. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

1. Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

1. Presence of deployment or contingency contract language;

1. Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. If contract performance is completed before 30 September, the data can be entered upon contract completion rather than waiting for the end of the fiscal year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.* *For in-theater contracts, requiring activities have the option of requiring more frequent reporting.

USES AND SAFEGUARDING OF INFORMATION. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. The government will make every effort to ensure that no information is released to the public contrary to Federal law.

SUBCONTRACT DATA. The contractor shall ensure that all reportable subcontract data is reported in a timely manner to this data collection web site (citing this contract/order number). At the discretion of the prime contractor, this reporting may be done directly by subcontractors to the data collection site; or by the prime contractor after consolidating and rationalizing all significant data from the subcontractors.

13.0 TRAVEL. All travel must be approved by the COR prior to travel and will be conducted in accordance with JIEDDO and DOD travel policies. Travel will be reimbursed IAW the applicable Joint Travel Regulations (JTR) and FAR 31.205-46 (a)(2). Contractor personnel may be required to conduct travel CONUS for temporary duty in support of performance of their duties. The COR may change or cancel a schedule trip on short notice. A Trip Report (see Attachment A) will be submitted to the TPOC and COR within 3 days of completion of travel. Location, number and destination of trips are unknown at this time.

DEFENSE BASE ACT INSURANCE

Pursuant to FAR 28.305, Defense Base Act (DBA) insurance coverage provides workers’ compensation benefits (medical, disability, death) in the event of a work-related injury or illness outside the United States.

The Government requires that employees hired by Contractors and subcontractors who work internationally be protected by the DBA coverage, regardless of their assignment and/or location unless a waiver has been obtained by the U.S. Department of Labor.

14.0 TECHNICAL POINT OF CONTACT (TPOC), COR’S CONTACT INFORMATION

JIEDDO Contracting Officer Representative. Mr. Glenn Kramer (703) 601-5768, glenn.kramer@jieddo.mil

15. PAYMENT: The contractor shall bill the Government on a monthly basis via WAWF. The two in one or combo submission shall be forwarded to the TPOC identified in paragraph 14.0 and the COR. Upon approval of the invoice in WAWF, email notifications will be sent to all pertinent personnel and the appropriate DFAS.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

CLAUSES INCORPORATED BY REFERENCE

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

G.1 CONTRACTING OFFICER (KO)

ATTN: Janet Carlson City/State 2450 Crystal Drive Alexandria VA Telephone: 703-601-3577 Email: JANET.CARLSON@JIEDDO.MIL

ALT CONTRACTING OFFICER

ATTN: Rorri Waters Telephone: 703-602-4812 Email: RORRI.WATERS@JIEDDO.MIL

G.2 CONTRACTING SPECIALIST

ATTN: Jaime Tudor City/State 2450 Crystal Drive Alexandria VA Telephone: 703-601-9243 Email: JAIME.TUDOR@JIEDDO.MIL

G.3 CONTRACTING OFFICER REPRESENTATIVE (COR)

(To be provided at award)

ATTN:

Street City/State Telephone: Fax: Email:

Section I - Contract Clauses

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 Instructions to Offerors—Commercial Items. (feb 2012)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. The Solicitation closing date is July 19, 2013 at 1:00 p.m., Eastern Standard Time (E.S.T). (Offerors shall submit an original plus two (2) copies. Further offerors must request an “ALPHA CODE NUMBER”, from the contracting specialist or ALT KO; the alpha code shall be used on the two (2) copies, the assigned code will replace offerors company name. Furthermore offers shall not display any water marks).Offerors shall submit any questions by the cutoff date of July 05, 2013. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) Preparation of Proposals.

Contractor shall provide a technical proposal that addresses the following areas:

TECHNICAL AND MANAGEMENT CAPABILITIES (Volume 1a) Technical Approach:

Contractor shall describe its technical approach that satisfies the PWS requirements described in this document. Contractor shall include its –

(a) Technical Approach for the execution of each primary PWS task;

(b) Technical risks, degree of risk and mitigation plan.

Management Approach:

Contractor shall describe its Management Approach including:

(a) Planned organizational structure/composition, lines of authority, roles and reach back to corporate office, and if applicable proposed relationships with subcontractors or teaming partners.

(b) Management risk, degree of risk and mitigation plan.

(c) Staffing plan and a description of your current resources for the contract, including proposed staff, staffing numbers and any proposed subcontractors. Resumes for key personnel and demonstration of their commitment to this effort.

(d) Transition-in and Transition-out plan.

The Technical Approach Volume 1a is limited to 20 pages (font no smaller than Times New Roman 11pt), excluding resumes for Key Personnel. Key Personnel resumes are in addition to the 20 page Volume 1a limit, but are to be no longer than 2 pages each.

PAST PERFORMANCE (Volume 1b) The prime Contractor shall identify three (3) contracts/task orders the prime Contractor had with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance of the prime Contractor. Past Performance data pertaining to subcontractors, if submitted, will not be considered. Recent is defined as within the last three years. Relevant is defined as described in Table 3 Performance Relevancy.

The Technical Approach Volume 1b is limited to 6 pages (font no smaller than Times New Roman 11pt).

The Contractor shall ensure that the Past Performance Questionnaires (Attachment 3) are completed by at least three separate customers and returned to this office (electronically to Jaime.Tudor@jieddo.mil and Rorri.Waters@jieddo.mil) no later than 1:00pm Eastern Time, Friday July 19, 2013.

The Contractor will prepare a price proposal that is separate from the technical proposal.

PRICING PROPOSAL (Volume 2) The price proposal shall be a separate volume from the technical proposal. The Time and Materials (T&M) proposal for the base period will detail the proposed labor hour categories hours and fully loaded labor rates times the estimated hours for an estimated amount for the Base period. The Firm-Fixed-Priced (FFP) proposals for Option Year One and Two will provide a Firm Fixed monthly Price for each FFP CLIN with the accompanying detail to show how each FFP was derived (labor hours times fully load labor rates). The T&M proposal for the surge CLINs in Option Year One and Two will provide fully loaded labor rates applied to the estimated number of hours for the surge CLIN. The total proposed prices for the Base and Option Years will be used as the evaluated price proposal for purpose of determining the reasonableness of the pricing and the best overall value to the government. Not providing the backup calculations (see Pricing Template Attachment 5 for format) to support the proposed total firm fixed prices for each CLIN shall be cause for determining the proposal is ineligible for award. A sanitized version of the Pricing Template (no costs shown) should be included with the technical proposal.

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. N/A

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. N/A.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to— GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number.