Amended Solicitation HQ0516-24-R-0027-003 Facility Fire and Sprinkler.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the solicitation due date f rom April 8, 2024 at 4:00pm EST to A pril 16, 2024 at 4:00pm EST. Also to include a revised RFI response and Site visit information. The RFI question due date is extended to April 12, 2024 at 4:00pm EST and no other questions w ill be accepted after this date. A lso, to include revised Instructions to Of ferors and updated WAWF Clause 252.232-7006.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Apr-2024

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Cont ract ing Officer)(Signat ure of person a ut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X HQ051624R0027

X 9B. DATED (SEE IT EM 11)

22-Mar-2024

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer X is extend ed , is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g 1 co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Spec ify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CO NTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SU PP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organize d by UCF sec tion headings, inc luding solic ita tion/contrac t subject mat t er whe re feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Apr-2024

CODE

DEF ENSE M EDIA ACT IVITY

6700 TAYLOR ST REET

FORT M EADE M D 20755

HQ0516 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ051624R0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFI RESPONSES

# Question/Comment GOVERNMENT RESPONSES

Can we schedule a site visit & possibly obtain previous inspection reports?

Yes, please see amendment 003 for site visit information.

Inspection reports will be provided to the awardee. Please refer to the PWS, Section 5. Scope for inspection information.

Is there any certain way you would like the proposal?

Please see the Solicitation Instructions to Offerors.

SITE VISIT

Site Visit at AFN-BC Riverside:

Date: Wednesday, 10 APR 2024 Time: 8:00am until 10:00am Address: 23755 Z Street, Riverside, CA 92518

NOTE:

Email the POC Michael Johnson, Management Support Officer (MSO) 24 hours in advance with the names of the attendees at michael.johnson48.civ@mail.mil.

Upon arrival, please have the following information readily available at the entry gate:

Valid Driver’s License, (ID) card Proof of vehicle insurance Valid Vehicle registration

Personnel will be escorted throughout the visit.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(SEP 2023)

In addition to the instructions in FAR 52.212-1 – for the quotation preparation/submission instructions, the following addendum is applicable:

INSTRUCTIONS TO OFFERORS

This RFQ is a total small-business set aside with applicable NAICS Code 561990, Fire Alarm and Sprinkler Systems Maintenance, with a corresponding Small Business Size Standard of $16.5 million.

Quotes are due by 4:00PM EST on April 16, 2024.

The quote shall remain valid for 90 calendar days from the RFQ due date.

Questions are due by 4:00PM EST on April 12, 2024.

Verbal questions will NOT be accepted. Any questions received, and subsequent answers, will be in the form of an amendment to the solicitation.

Any correspondence shall reference " Fire Sprinkler Maintenance HQ0516-24-R-0027 Question RFQ” in the subject line of your email to Contract Specialist, Heather McMurtray at heather.j.mcmurtray.ctr@mail.mil and Contracting Officer, Colette Jones at colette.b.jones.civ@mail.mil.

BASIS FOR CONTRACT AWARD:

Award of the contract will be made with a small business set-aside using the “lowest price, technically acceptable” (LPTA) approach. An evaluation for technical acceptability will be made to ensure satisfactory responsiveness to the requirements as set forth in this solicitation using the following criteria.

The following information must be submitted in order to be considered for award:

(1) Technical Capability Statement: Provide a 1-2 page Capability Statement describing how the contractor intends to meet the Governments requirements as outlined in this RFQ, and all vendor terms, conditions, and agreements comport with applicable Federal laws, regulations, and otherwise satisfy the Government’s needs. The capability statement should not exceed two (2) pages.

• Registered company name

• DBA

• Unique Entity Identification

• Cage Code

• NAICS Code

• Summary description of the company

• Core Capabilities

• Description of services offered

• Authorized Contracting Representative

(2) Price Quote: Price Quote shall include the unit price for the item quoted, the extended totals, and the total order amount. Quotes may be received via the Contractors internal form. All proposed pricing details shall be included only in the Price Quote and not in any other sections of the quote. There are no page limitations for price. The Contractor shall include pricing for all items, partial pricing will not be accepted. The quote must also contain the following:

• Complete Business Mailing Address

• Contact Name, phone number, and e-mail Address

• RFQ Number

• Quote Number

• Part Numbers (if any)

• Identification of any terms and conditions applicable to the quote that do not comply with the terms and conditions of this solicitation

• Provide pricing information to include any and all discounts taken into consideration

Other General Information:

The Government intends to establish a contract without further communicating with offeror.

Consequently, offeror is highly encouraged to quote their best technical and pricing quote in their initial submission. However, the Government reserves the right to communicate, if it is determined advantageous to the Government to do so. This statement is not to be construed to mean that the Government is obligated to communicate with the offeror (note that FAR Part 15 procedures will not apply, therefore formal discussions are not applicable). An offeror may be eliminated from consideration without further communication if its technical and/or pricing quote is not the most advantageous to the Government based on a technical and best value determination.

This RFQ in no way obligates the Government to award a contract or to reimburse a Contractor for any costs incurred in preparing the response to this RFQ. Offeror is advised to take proper steps to ensure timely submission of their quote. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. If the electronic files cannot be opened, and read by the Government, the offeror shall have one business day after notification of same, to correct the deficiency. After that time, if the electronic files cannot be opened and read by the Government, the quote may be rejected and not evaluated further.

Any quote, modification, or revision, that is received after the exact time specified for receipt of quotes is “late” and may not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and there is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotes and was under the Government’s control prior to the times set for receipt of quotes, or it was the only quote received. Quotes shall also be emailed to the Point of Contacts listed above. Note: All vendors must be actively registered in https://sam.gov/ to be eligible for award.

Submission Requirements (to include administrative requirements):

1) The Offer (SF1449) duly executed with an original signature by an official authorized to bind the company.

2) Technical Capability Statement

3) Price Quote

4) Sign all amendments to the solicitation, (Amendment form(s) SF1449), if applicable

5) “SAM Representations and Certifications” fully completed, and verify that the offeror is a small-business business in the NAICS code for this requirement, which is 561990, with a corresponding Small Business Size Standard of $16.5 million.

6) Completed FAR Provisions 52.204-24 and 52.204-26

Offeror shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's quote. The quote shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should demonstrate the Offeror's understanding of the scope of required services. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale that addresses how the Offeror intends to meet or exceed these requirements.

Note: If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(End of provision)

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Apr-2024 04:00 PM to 16-Apr-2024 04:00 PM.

The following have been modified:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0648

Issue By DoDAAC HQ0516

Admin DoDAAC** HQ0516

Inspect By DoDAAC HQ0030

Ship To Code HQ0030

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) HQ0030

Service Acceptor (DoDAAC) HQ0030

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

DMA Acquisition and Procurement Jahnell Lord Contracting Officer 6700 Taylor Avenue Fort Meade, MD 20755 Email: jahnell.j.lord.civ@mail.mil

Defense Media Activity (DMA) Michael Jones 23755 Z St Riverside, CA 92518-2352 Email: michael.johnson48.civ@mail.mil

DMA Accountant for Invoicing:

Michael Jones 23755 Z St Riverside, CA 92518-2352 Email: michael.johnson48.civ@mail.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

(End of Summary of Changes)