HQ0516-24-R-0027 Facility Fire and Sprinkler System Prevent Maint Service.pdf

SEE ADDENDUM

(No Collect Calls)

HQ051624R0027 22-Mar-2024

b. TELEPHONE NUMBER

301-222-6197

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 08 Apr 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ05169. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

HEATHER MCMURTRAY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE MEDIA ACTIVITY

6700 TAYLOR STREET

FORT MEADE MD 20755

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0030 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

HQ0030 AFN-BC

MICHAEL JOHNSON

23755 Z STREET

BLDG 2370

RIVERSIDE CA 92518-2221

TEL: (951) 413-2352 FAX:

FAX:

TEL: 301-222-6197

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

561990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF94

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PERFORMANCE WORK STATEMENT

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PERFORMANCE WORK STATEMENT (PWS) as of 29 FEB 2024

Contract Number: TBD

1. Contracting Officer Representative (COR):

a. Primary COR.

Name: Michael Johnson

Organization: AMERICAN FORCES NETWORK BROADCAST CENTER

Department of Defense Activity

Address Code (DODAAC):

HQ0030

Address: 23755 Z STREET, RIVERSIDE, CA 92518

Phone Number: (951) 413-2284

Fax Number: N/A

E-Mail Address: michael.johnson48.civ@mail.mil

2. Contract Title: Facility Fire Detection and Sprinkler System Preventive Maintenance Service.

3. Background: The mission of the Defense Media Activity (DMA)-Riverside is to provide uninterrupted broadcast and audiovisual services worldwide. All Fire Alarm System work will be under the direct control and supervision of the American Forces Network Broadcast Center (AFNBC) Management Support Office Directorate, a Facilities Management Office, field activity of the Defense Media Activity (DMA), under the Office of the

Assistant to the Secretary of Defense (Public Affairs). Both AFNBC and DVIRC agencies are collocated and operate in the same 119,000 square foot facility. There are additional support buildings at this site which will require

Fire Detection and Sprinkler System Preventive Maintenance Service as identified within this Performance Work

Statement (PWS); buildings covered under this contract include the following:

BUILDING APPROX. S.F.

Main Building 119,000

DMC Uplink 576

TASA Warehouse 1 14,000

4. Objectives: The objective of this contract is to provide all labor, materials, equipment, supplies and services, except as otherwise provided in this contract, necessary to deliver professional, quality fire alarm and sprinkler system testing and maintenance services during the period stated by this contract. All work shall be performed in a professional manner within industry standards, using quality, professional and/or industrial tools/equipment, methods, and materials. Services listed in this Performance Work Statement (PWS) are not directional by the government, but notes expectations, general guidance, and information.

5. Scope. The scope of this PWS is to provide general guidance for fire alarm and sprinkler system maintenance services related to proper operation and efficiency. The Contractor shall provide management, supervision, materials, equipment, and labor. The types of expertise and trade disciplines are of a general nature; however, they require knowledge of industry standards relating to testing/inspection of equipment, materials, and methods.

Contractor will provide preventive maintenance inspections (PMI) and service to include but not limited to the additional: 352 smoke detectors, 10 duct detectors, 48 pull stations, 7 sprinkler risers, 1 heat detector, and 85 audio\visual devices, 48 pull stations, 2 control panels, 1 Pre-Action Signal, 6 Water Flow, 4 Fire hydrant, 9 Tamper

Switches. Maintenance/inspections will include all fire alarm devices in buildings 2730 AFN-BC, 2730F Television and Audio Support Activity (TASA) Lab and 2725 TASA Warehouse.

6. Performance Requirements: The Contractor shall provide fire alarm and sprinkler system maintenance functions as described in this PWS: Quarterly, semi-annual, annual and five year maintenance services.

6.1 Task 1 – Program Management Plan (PMP): The contractor shall develop and maintain a Program

Management Plan (PMP) that shall be used as the underlying foundation for technical direction, resource management, reporting and other planning, throughout the period of performance. The proposed PMP will be presented at the post-award kickoff meeting for government evaluation.

6.1.1 Subtask 1 – Fire Alarm and Sprinkler System Maintenance: The contractor shall provide a fire alarm and sprinkler system maintenance plan for all identified equipment which shall include scheduled periodic preventive maintenance, corrective maintenance, recommended list of spare parts, recommended maintenance procedures and recommended procedures during catastrophic equipment outages for government approval.

Deliverables: PMP, Quarterly, Semi-Annual and Annual Status Report

6.2 Task 2 – Fire Alarm and Sprinkler System Event Scheduling Maintenance Plan: All work performed by Contractor personnel shall be accomplished in accordance with this PWS, established procedures, instructions, and standards. Vendor and/or commercial manufacturers’ data shall govern maintenance not covered by the aforementioned procedure, instructions, and standards. The Contractor shall coordinate with equipment user’s for the purpose of scheduling equipment downtime to perform scheduled and unscheduled maintenance. During this period the Contractor shall complete all maintenance as well as operational checks and return equipment back to normal configuration prior to releasing equipment for use. The Contractor shall be particularly attentive to maintaining the integrity of warranties and guarantees. It is the contractor’s responsibility to maintain all systems in a standard configuration as approved by the COR and keep a record of equipment configuration for troubleshooting reference. The Contractor shall maintain the equipment in a serviceable, operating condition by performing systematic inspections, tests, checks and services to detect, prevent, or reduce equipment operational deterioration/failure in accordance with industry and local established standards under this contract. The Contractor shall not make any configuration changes without prior approval of the COR. The Contractor shall immediately notify the COR of any equipment malfunction, deficiency, unauthorized configuration changes that adversely impacts the broadcast mission, and off air situation or potential of being an off air situation.

6.2.1 Subtask 1 – Fire Alarm and Sprinkler System AFN-BC: - The Contractor shall provide all labor, common tools, test equipment, including calibration, and transportation necessary to maintain the AFNBC, Fire Alarm and Sprinkler System and their support activities. Maintenance includes, but is not limited to, corrective, preventive, and depot level maintenance. The Fire Alarm and Sprinkler System Contractor shall provide equipment engineering and installation support; evaluate and analyze network or parts thereof;

install new or replacement equipment or systems under the direction of the COR; and provide recommendations on project installations to government personnel as requested by the COR. The

Contractor shall perform all maintenance, installation, repair, work area cleanup, and general support for all new Fire Alarm and Sprinkler systems equipment purchased by the Government or by the Contractor as directed by the Government.

6.2.2 Subtask 2 - AFNBC (Riverside): The contractor shall provide Fire Alarm and Sprinkler support to the

AFNBC operations, on an 8-hour per day schedule from 8:00 A.M. to 4:00 P.M. Monday through Friday.

AFNBC operations consists of television studios, production control rooms each with an integral audio control room, television editing suites which double as graphics editing suites, television finishing editing suites, television master control rooms, network operations room, content management suite (includes duplication and asset management systems), satellite antenna facility with multiple uplink and downlink antenna systems, training suites, audio voice-over booths, and audio design suites.

6.2.3 Subtask 3 – PREVENTIVE MAINTENANCE: The contractor shall perform preventive maintenance for all Fire Alarm and Sprinkler equipment and systems. Upon receipt of new equipment, an operational check of these systems and equipment shall be accomplished and appropriate entries shall be delivered to the COR in a status/deficiency report. New systems and equipment will be inspected, checked and delivered to the

COR within three working days after the contractor receives the systems or equipment from the

Government.

6.2.4 Subtask 4 - MAINTENANCE OPERATING PROCEDURES: The Contractor shall utilize National Fire

Protection Association (NFPA) standards and or Manufactures Maintenance Operating Procedures. It shall be the Contractors’ responsibility to review the provided procedures, establish replacement written procedures if necessary, create maintenance procedures for new equipment and provide them to the COR for review and approval. Subsequent changes to any Maintenance Operating Procedure shall be submitted to the

COR for review and approval.

4 a. Quarterly Visual Inspections of the Water-Based Fire Protection System

4 b. Semi-annual testing of the tampers and flows (4 wet, 1 pre-action)

4 c. Annual Fire Alarm testing/inspection

4 d. Annual Inspection and Certification of the Fire Extinguishers: 99 extinguishers

4 e. Annual Pre-Action Inspection

4 f. Annual Test and Certification of the Fire Pumps (2 Pumps)

Inspection in accordance with NFPA 25 (2006 California Edition) to include:

4 g. Annual Fire Hydrant Flow Test (6 Hydrants)

4h. General Consultation and Recommendation.

6.2.5 Subtask 5 – AFNBC MONITORING/RESPONSE TIMES: Contractor will provide 24-Hour Response for all major alarms and will contact government representative if/when major alarm(s) occurs. The response times listed below are identified by category and are required in order to ensure that the DMA delivery requirements can be met. The AFNBC COR has established categories for the AFNBC. Any adjustments, extensions, or modifications to assigned action categories shall be coordinated and approved through the

COR.

ROUTINE: There is immediate impact on mission requirements. The Contractor shall respond within 2 hours of notification. Preventive maintenance falls under this category unless the AFNBC COR requests a higher priority.

EMERGENCY: For Urgent or Emergency service, Contractor will be required to respond/dispatch a qualified technician within four to eight (4-8) hours, 24 hours a day, following notification.

6.3 Task 3 - REPORTS: The Contractor shall provide the COR with reports, as described herein, which provide details and status of planned and ongoing equipment maintenance, repair, and other job activities.

Deliverables: Preventative Maintenance Inspections not completed report and identify any equipment/ components that failed inspection.

6.3.1 Subtask 1 - FAILED PREVENTATIVE MAINTENANCE REPORT: The Contractor shall submit a daily report at the end of each test and reports of all preventative maintenance inspections that were not completed as scheduled within the first week of the quarter and deliver to the COR in electronic form via e-mail. The report will include, but not limited to, identification of the equipment, type of maintenance, scheduled date, job control number, reason why inspection was not completed and an estimated time of completion.

Deliverables: Preventative Maintenance Inspections not completed report.

6.4 Task 4 - QUALITY CONTROL (QC) PROGRAM: The Contractor shall provide the Government a QC program that is designed to ensure the Contractor meets all of the requirements of this contract. The QC program shall ensure acceptable quality levels for the equipment being maintained under this contract are met. The QC program shall be developed and tailored by the Contractor for this contract meeting requirements describe in the below subtask and provide the program to the COR for review and approval.

Deliverables: QC program

6.5 Task 5 - QC INSPECTIONS: Contractor shall perform QC Inspections that will detect, prevent, correct, and report all areas not conforming to the QC program. Non-conformances shall include actual and potential defects in workmanship and procedures that could result in unsatisfactory in the performance of equipment. Contractor will document the details of planned and ongoing corrective actions are made available to the Government upon request.

Deliverables: QC Inspection Report.

6.5.1 Subtask 1 - QC DEFICIENCIES: A QC system that ensures that during QC inspections regardless if work was accomplished by previous contractor that defects in workmanship or system designs are reported in a Deficiency Report. Deficiencies will be corrected by a time established by the COR.

6.5.2 Subtask 2 - DEFICIENCY CORRECTION REQUIREMENT: The Contractor shall correct deficiencies within 48 hours of receiving a copy of an inspection or evaluation deficiency report. The

Contractor shall notify the COR within the day of inspection if any deficiency cannot be corrected within the established time frame because required parts are not available or of other circumstances beyond the

Contractor’s control. Based on the circumstances experienced by the Contractor the COR will established a time frame for the correction of the deficiency.

Deliverables: Deficiency Correction Report.

7. Performance Standards/Quality Control/QASP

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

Task 1 and Subtask -

Program Management Plan

Performance occurs with no required re-work at least 100% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Periodic inspection of deliverable products and services.

Task 2 – Fire Alarm and

Sprinkler System

Maintenance Plan

Performance occurs with no required re-work at least 100% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

Task 3 and Subtask - Reports Performance occurs with no required re-work at least 100% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Periodic inspection of deliverable products and services.

8. Incentives. None

9. Place of Performance. On-site work will be performed at AFNBC Riverside, 23755 Z Street, Riverside, CA

92518.

10. Period of Performance. The period of performance is for one (1) year after contract award with four (4) option years. As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

11. Delivery Schedule.

PWS

Task#

Deliverable Title Format Due Date Distribution/Copies Frequency and Remarks

6.1 Program

Management Plan

Contractor-

Determined

Format

30 calendar days after receipt of award.

Standard

Distribution

Plan submitted prior to award.

6.1.1 Fire Alarm and

Sprinkler

Maintenance Plan

Contractor-

Determined

Format

30 calendar days prior to receipt of award.

Standard

Distribution

Plan submitted prior to award.

6.2.3 Preventive

Maintenance

Contractor-

Determined

Format

3 days after receipt Standard

Distribution

Perform a minimum of two (2) scheduled

PMIs and services (1-major and 1-minor), and four (4) quarterly battery maintenance inspections.

6.2.4 Maintenance

Operating

Procedures

PWS-

Determined

Format

Upon award of the contract.

Standard

Distribution

As Required

6.3 Reports Contractor-

Determined

Format

2 days upon completion of

Standard

Distribution

As required

6.3.1 Failed Preventive

Maintenance Report

Contractor-

Determined

Format

First week of

Quarter

Standard

Distribution

Quarterly

6.4 Quality Control

(QC) Program

Contractor-

Determined

Format

Quarterly/Semi-

Annual

Standard

Distribution

Quarterly/Se mi-Annual

6.5 QC Inspections Contractor-

Determined

Format

Quarterly/Semi-

Annual

Standard

Distribution

Quarterly/Se mi-Annual

12. Security Requirements. The work performed in accordance with this performance work statement is

UNCLASSIFIED with occasional to frequent access to and processing of CONTROLLED UNCLASSIFIED

INFORMATION (CUI).

DMA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the

Government.

References:

a. DoDM 5200.02, DOD Personnel Security Program, 3 April 2017, Incorporating Change 1, October 29, 2020.

b. DoD 5220.22-M, (NISPOM) National Industrial Security Program Operating Manual, 28 February 2006, Incorporating Change 2, May 18, 2016, and as amended.

c. DoDI 5220.22, National Industrial Security Program (NISP), March 18, 2011, Incorporating Change 2, September 24, 2020.

d. DoDM 5200.01, Information Security Program, Vols. 1-3, 24 February 2012, Incorporating Change 2, July

e. DoD 5400.7, DoD Freedom of Information Act Program, April 5, 2019.

f. Homeland Security Presidential Directive 12 (HSPD-12): Policy for a Common Identification Standard for Federal Employees and Contractors, 27 August 2004.

g. DoDI 8500.01, Cybersecurity, March 14, 2014, Incorporating Change 1, October 7, 2019.

h. DoD 8570.01-M Information Assurance Workforce Improvement Program, 19 December 2005, Incorporating Change 4, November 10, 2015

i. DoDD 5205.02E, DoD Operations Security (OPSEC) Program, 20 June 2012, Incorporating Change 2, August 20, 2020.

j. DoDI 2000.12, DoD Antiterrorism (AT) Program, 01 March 2012, Incorporating Change 3, May 8, 2017.

k. DoDI 5015.02, DoD Records Management Program, 24 February 2015, Incorporating Change 1, August

17, 2017.

l. DoDI 8170.01, Online Information Management and Electronic Messaging, January 2, 2019.

m. DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing CACs, 9 September 2014, Incorporating Change 2, November 2, 2020

n. DoDI 5200.48, Controlled Unclassified Information (CUI), March 6, 2020.

Personnel Locator. The Contractor shall provide the COR with a list of all personnel assigned to the contract at time of award. The contractor shall include full name, room number, work phone number, duty hours, and ctr@mail.mil e-mail address. The contractor shall provide the COR with an updated list when personnel changes occur and quarterly even if there are no personnel changes. The COR will provide copies of these rosters to the Industrial Security point of contact in the DMA Security Directorate.

12.2 Investigation Requirements. Personnel require UNCLASSIFIED access under this contract and must undergo a favorably adjudicated Tier 1 (T-1), Low Risk, and, if deemed applicable, Tier 2 (T-2), Moderate Risk, or Tier

4 (T-4), High Risk background investigations.

12.2.1 T-1, T-2, and T-4 Background Investigations. All contractor personnel who require NIPRNET access must qualify for a T-1, T-2, or T-4 background investigation, as appropriate, prior to starting work activities at the stated site or with the state organization, as appropriate. The contractor will coordinate with the COR and

Security Directorate for processing of the background investigation and completion of fingerprints. This background investigation is completed at the government’s expense and no cost is transferred to the contractor. On-site, contractor personnel, work activity is prohibited until all DMA vetting requirements are completed. These background investigations must be accomplished before operating government- furnished computer workstations or systems that have access to e-mail systems. DMA Account Management policy

(CITO-2018-13) establishes the timeline for disabling and/or deleting user accounts for all account types.

Contractors must use their official DoD e- mail address (ctr@mail.mil or other, as applicable) to conduct official DMA business. The contractor shall diligently pursue obtaining the appropriate Personnel Security

Investigations (PSIs) for its employees prior to assigning them to work.

12.2.1.1 OPM Online Position Designation Tool (PDT). To determine the proper designation of a position and its required corresponding level of investigation, the position description and any other necessary supplemental information must be carefully evaluated to assess the nature of the position as it relates to the potential material adverse impact to the national security and its impact on the efficiency or integrity of the service being performed. The PDT assesses the duties and responsibilities of a position to determine the degree of potential damage to the efficiency or integrity of the service performed from misconduct of an incumbent to the position. This establishes the risk level of that position. This assessment also determines if a position’s duties and responsibilities present the potential for position incumbents to bring about a material adverse effect on the national security, and the degree of that potential effect, which then establishes the sensitivity level of a position. The results of this assessment determine what level of investigation should be conducted for a position. Currently, the PDT is located at https://www.opm.gov/suitability/suitability-executive-agent/position-designation-tool/

12.2.1.1.1 The Contractor Officer Representative (COR) shall be responsible for the preparation and submittal of the resulting Position Designation Records for each contractor position to the Security Directorate Industrial

Security point of contact. The Security Directorate will process the proper background investigation based on the final PDT result.

12.2.1.2 Public Trust/ Suitability Background Investigations

Vendor will identify, and comply with applicable security requirements for, necessary positions pursuant to the following tiers of position sensitivity:

• Tier 4: Non-Sensitive/High Risk: Adverse impact on the efficiency of the service:

Potential for exceptionally serious impact involving duties especially critical to the agency or a program mission with broad scope of policy or program authority.

• Tier 2: Non-Sensitive/Moderate Risk: Adverse impact on the efficiency of the service:

Potential for moderate to serious impact involving duties of considerable importance to the agency or program mission with significant program responsibilities and delivery of customer services to the public.

• Tier 1: Non-Sensitive/Low Risk: Potentially prejudicial to the national security. Adverse impact on the efficiency of the service with the potential for impact involving duties of limited relation to the agency mission with program responsibilities that affect the efficiency of the service.

12.2.1.3 Entry on Duty (EOD) Considerations. DMA will exercise full control over granting, denying, withhold ing, or terminating unescorted government facility and/or sensitive Government information access for

Contractor employees, based upon the results of a background investigation. DMA may, as it deems appropriate, authorize, and make a favorable expedited EOD decision based on preliminary security checks. The expedited EOD decision will allow the employees to commence work temporarily prior to the completion of the full investigation. The granting of a favorable EOD decision shall not be considered as assurance that a favorable full employment suitability authorization will follow as a result thereof. The granting of a favorable EOD decision or a full employment suitability determination shall in no way prevent, preclude, or bar the withdrawal or termination of any such access by DMA at any time during the term of the contract. No employee of the Contractor shall be allowed to EOD and/or access sensitive information or systems without a favorable EOD decision or suitability determination by the Security

Directorate. No employee of the Contractor shall be allowed unescorted access to a Government facility without a favorable EOD decision or suitability determination by the Security Directorate.

12.2.2 Visit Authorization Requests (VARs). If granted access by the Defense Counterintelligence and Security

Agency (DCSA) or currently designated System Executive Agent, the Contractor will forward Visit

Authorization Requests through the Defense Information System for Security (DISS), using Security

Management Office (SMO) Code: DDAAAF4, for all employees prior to the beginning of each contracting/task order period of performance, and as new Contractor employees are assigned to the contract. This will be accomplished through memorandum to the DMA Security Directorate/ Industrial

Security should DISS access be denied by the Executive Agent. Whether VARs are submitted via DISS or memorandum, the Contractor shall provide an electronic or hardcopy list of all personnel within a week after contract or contract task order is awarded.

12.2.3 Security Contacts. DMA Security Personnel can be contacted for security-related questions as follows: For

Industrial Security related issues:

Primary: AFNBC Chief of Security, phone: (951) 413-2223 Email: Mark.P.Massalski.civ@mail.mil

Alternate: HQ DMA Chief, Enterprise Security, phone: (301) 222-6718 Email: dma.meade.hqdma.list.secu rity-office@mail.mil

Security Department Physical Location:

AFNBC 23755 Z Street

Riverside, CA 92518

12.2.4 Common Access Card (CAC) Application. The Contractor shall have all employees complete a Trusted As sociate Sponsorship System (TASS) Form 1, TASS Applicant Registration Request. Once the contract is awarded, all names of contract employees will be submitted to AFNBC Security Department for HSPD-12 vetting through DISS to ensure investigative requirements have been obtained. This will be completed prior to the Trusted Associate (TA) submitting new contract employees for the Common Access Card (CAC) in the TASS. If a contract employee does not have the appropriate investigative requirement, such employee will be denied the ability to work in support of this PWS and will not be processed through TASS. A

Government-issued CAC is required for all full-time contractor personnel. This can be acquired after the background investigation is approved, and the contract employee begins work at one of the identified locations. CACs will be issued for a period not to exceed 3 years from the date of issuance. The contractor shall ensure that all contract personnel requiring access to government information technology (IT) equipment/ systems and/or government records, or access to government facilities for a period longer than

180 days, have CACs prior to the start of the period of the contract performance. The TASS requires contractor personnel reverification every 180 days. TASS Form 2, Contractor CAC Re-verification and

Retrieval form must be submitted no later than 120 days after an original CAC is issued, and henceforth every 120 days, to the AFNBC Industrial Security Specialist and the AFNBC electronic mailbox for contractors.

12.2.4.1 Retrieval of CAC. AFNBC Contractor CAC eligibility is specifically dependent on the mission and the

AFNBC contract being supported. In accordance with current DoD ID card policy (DoDM 1000.13), “ID cards shall be used as proof of identity and DoD affiliation to facilitate access to DoD facilities and systems” required by the contract. Additionally, “ID cards shall represent authorization for entitled benefits mailto:Mark.P.Massalski.civ@mail.mil and privileges in accordance with DoD policies.” The physical and logical access requirements are particular to the place of duty as identified by the AFNBC contract, and the benefits conveyed by the ID card, if any, are particular to the contractor’s place of duty. If absent from work, the contractor does not have physical or logical access requirements, nor is the contractor entitled to the benefits identified on the

CAC.

12.2.4.2 Current policy (DoDM 1000.13) also states: “ID cards shall be retrieved by the sponsor or sponsoring organization when the ID card has expired, when it is damaged or compromised, or when the card holder is no longer affiliated with the DoD or no longer meets the eligibility requirements for the card.”

12.2.4.3 The COR has authority to hold the CAC when a contractor is no longer directly supporting DMA functions

(DMA Policy Memo #10). This practice ensures that the CAC is available to resume contract support upon the contractor’s return from extended or prolong absence from working on the AFNBC contract. This eliminates unauthorized use of benefits and ensures the COR has a CAC to turn in should the contractor not return from extended or prolong absence from working on the AFNBC contract.

12.2.4.3.1 Examples of extended or prolong absence from work include:

12.2.4.3.1.1 Unauthorized Absence

12.2.4.3.1.2 Suspension

12.2.4.3.1.3 Released

12.2.4.3.1.4 Resignation

12.2.4.3.1.5 Unofficial Foreign Travel

12.2.5 Information Security.

The Contractor shall immediately notify the COR upon discovery of any inadvertent or unauthorized disclosures of classified information, data, documentary materials, records, or equipment.

12.2.5.1 Sensitive Information Protection and Storage. Controlled Unclassified Information (CUI) in its many forms, personally identifiable information (PII) of any type, as well as any otherwise sensitive data, and/or equipment will only be disclosed to authorized personnel on a need-to-know basis. The contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment will be returned to Government control, destroyed, or held until otherwise directed. The disposition of all data will be at the written direction of the

COR. This may include documents returned to Government control; destroyed; or held as specified until otherwise directed. Items returned to the Government shall be hand-carried or sent by certified mail to the

COR. It is anticipated that this information will be gathered, created, and stored within the primary work location. If contractor personnel must remove any information from the primary work area they should protect it to the same extent they would their proprietary data and/or company trade secrets. The use of any information that is subject to the Privacy Act will be utilized in full accordance with all rules of conduct as applicable to Privacy Act Information. The government will retain unrestricted rights to government data.

The ordering activity retains ownership of any user created/loaded data and applications hosted on vendor’s infrastructure, as well as maintains the right to request full copies of these at any time. The data that is processed and stored by the various applications within the network infrastructure contains personally identifiable information (PII). This data and PII shall be protected against unauthorized access, disclosure or modification, theft, or destruction. The contractor shall ensure that the facilities that house the network infrastructure are physically secure. No data shall be released by the contractor without the consent of the

Government in writing. All requests for release must be submitted in writing to the COR/Contracting

Officer (KO). The COR, with support, if necessary, from AFNBC’s Security Directorate, will instruct the

Contractor as to which deliverables must be marked Controlled Unclassified Information (CUI).

12.2.5.2 The contractor is required to obtain DMA Contracting Office approval prior to engaging in any contractual relationship (e.g., a sub-Contractor) in support of this contract which would require the disclosure of information, documentary material, and/or records generated under, or relating to this contract.

12.2.5.3 The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974, or that is generally protected by the Freedom of Information Act.

12.2.5.4 Contractor employees will be required to comply with all Government security regulations and requirements listed in the references section. Initial and periodic security training and briefings will be provided by

Government security personnel. Failure to comply with security requirements will be cause for removal, and the contractor will not be able to provide service on this contract.

12.2.5.5 The contractor shall not divulge any information about DoD or DMA files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information.

12.2.5.6 The contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases, and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation, and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data, or to the function of IT systems operated on behalf of DMA or DoD, and to preserve evidence of computer crime.

12.2.6 Miscellaneous Security Requirements.

12.2.6.1 Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the installation and DMA facilities. The contractor shall observe and comply with the security provisions in effect at all DoD facilities. Identification shall be worn and prominently displayed as required.

12.2.6.2 Potential Operational Constraints – Force Protection Conditions (FPCONs) and Health Protection

Conditions (HPCONs) may affect access to the host installation. FPCONs and HPCONs are established by the host installation or higher national command authorities. The Installation Executive Director is responsible for implementing the proper response to progressive levels of terrorist and health threats. FPCONs and HPCONs are normally displayed at entrance gates, building entrances, and office entrances. The contractor shall adhere to and operate in accordance with any restrictions imposed as a result of a FPCON or HPCON. Measures implemented under the various levels of threat may impact the contractor’s normal operational approach to services. The contractor shall ensure that services are sustained during heightened security measures.

• Operations during officially designated pandemics or similarly significant events may require contractor personnel, mandated to work on-site at DMA or other Government facilities, to show or provide proofs of vaccination, regular negative tests, completed official forms, etc. in order to continue to perform on the contract.

12.2.6.3 Reporting Requirements – The contractor shall report to the Security Directorate and/or COR any information or circumstances, of which they are aware, that may pose a threat to the security and/or safety of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Additionally, the contractor shall report any incident of sexual assault or sexual harassment involving any contractor personnel.

12.2.6.4 Authorized Visitor Control – Contractor representatives on official business related to the contract shall have the visit coordinated by the COR to gain access to the installation access control. All planned visits shall be scheduled at least three (3) business days in advance. Once on-site, the representative shall obtain a visitor security badge from the Security Directorate and the appropriate escort will be provided to destination.

12.2.6.5 Periodic Security Briefings and Mandatory Training – Contractor employees shall participate in all annual and special training requirements as required by DMA-HQ Leadership.

12.2.6.6 Cybersecurity Training. All Contractor personnel shall complete information assurance training before gaining access to DoD computer systems (DoDI 8500.01, Cybersecurity), and, annually, thereafter in accordance with DMA Computer Use Policy. Contractor personnel are prohibited from sharing their DoD network logins or passwords with others.

12.2.6.7 Drug Screening – The contractor shall have a random employee drug-screening program. All drug testing shall be performed and documented by a certified third-party medical laboratory. The contractor is responsible for all associated costs of drug screening for contract employees. Contractor is responsible to conduct initial drug tests for all employees. Drug testing will meet all state and local requirements. Drug testing will also be conducted anytime a contract employee is involved in a serious accident/incident while on duty. Any positive drug test disqualifies the individual from employment under this contract. Contract personnel are subject to random drug screening at all times. The contractor shall conduct, at a minimum, quarterly random drug screening on 25% of their contract workforce, resulting in a 100% test completed within a one-year period or within the term of this contract, whichever is shorter (e.g., 25 employees under contract shall complete minimum 25 drug test samples within one-year or less). Drug screening will be completed at no cost to the government.

12.2.6.8 Temporary Removal of Personnel Posing an Imminent Threat – The DMA-HQ Chief, Security, or designated representative, in consultation with the PM, may remove any individual from duty who poses an imminent threat to himself, other personnel, or Government resources. The contractor will be notified as soon as possible of the action taken. The temporary removal will last until the incident prompting removal has been resolved to the satisfaction of the Government. Once the incident has been resolved, the individual will either be allowed to return to work on the contract or prohibited from performance on the contract, as the government deems appropriate.

Temporary removal of personnel does not relieve the contractor of any performance requirements.

12.2.6.9 Derogatory Information – If the Government notifies the contractor that the employment or the continued employment of any contractor personnel is prejudicial to the interests of or endangers the security of the United

States, that employee shall be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information concerning contractor personnel during the course of the contract's period of performance, as noted in the DISS. Personnel who have incident reports posted in DISS will be denied the ability to support the contract until the issues have been resolved and the incident has been removed from DISS, as appropriate. The contractor shall provide qualified, substitute personnel for any permanently or temporarily removed personnel.

12.2.6.10 Exclusion of Performance – The Government reserves the right to permanently exclude any individual from working under this contract when performance does not meet standards or fails to pass a security parameter as stipulated in this PWS. Such failure includes but is not limited to falsifying reports or statements; loss, destruction, or irresponsible use of government equipment; or other criteria identified in this PWS. When so instructed, the contractor shall immediately remove such individual in accordance with the KO’s instructions. Permanent removal of personnel does not relieve the contractor of any performance requirements or create an entitlement to an equitable adjustment. The contractor shall not, without the KO’s consent, reinstate on this contract any employee who has been permanently removed.

12.2.6.11 The following shall be completed for every employee of the Government Contractor working on this contract upon contract expiration. Additionally, the Contractor shall notify the COR immediately in writing whenever a contractor employee working on this contract resigns, is reassigned, is terminated, or no longer requires admittance to the Government-controlled facility or access to Government-controlled information systems. When a contractor employee departs, the COR will relay departure information to the DMA Security Directorate and the TA so appropriate databases can be updated. The Contractor will ensure each departed employee has returned any

Government-furnished equipment, returned the DoD CAC, DMA (or equivalent Installation) badge, returned any

DMA parking passes, and requested deletion of local area network account with a prepared DD Form 2875. The

Contractor will be responsible for any costs involved for failure to complete out-processing, including recovery of

Government property and associated investigation.

12.3 Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). Reference the AFNBC/DVIRC property book for GFI currently on site.

12.4 Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. The Contractor shall not share any inside DVIDS code and information specific to the Government’s DVIDS system or program. The Contractor shall not use the system or program to service any other customers to their company.

d. Packaging, Packing and Shipping Instructions. The Contractor will be required to ship equipment, parts, and correspondence as required by the COR. The Contractor can use commercial shipping methods but is also encouraged to utilize the Government shipping methods to include DMA procedures. Property book regulations and guidelines must be followed.

e. Inspection and Acceptance Criteria. All systems, databases, processes, procedure, and equipment shall be available for inspection 24/7 365 days a year. All development work and code are property of the federal government.

f. Property Accountability. The Contractor shall submit the attached Electronic Product List in addition to complying with all requirements of DFARS 252.211-7003.

g. Department of Defense (DoD) Enterprise Service Management Framework (DESMF) Compliance. All IT service requirements contained within this PWS shall be conducted in accordance with the DESMF which can be accessed at https://community.apan.org/esmf_consortium_working_groups/m/desmf_ed_ii/default.aspx

12.5 Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical

Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 – Software Applications and Operating Systems

1194.22 – Web Based Intranet and Internet Information and Applications 1194.23 – Telecommunications Products

1194.24 – Video and Multimedia Products 1194.25 – Self-Contained, Closed Products 1194.26 – Desktop and

Portable Computers

1194.41 – Information, Documentation and Support

The Technical Standards above facilitate the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 – Functional Performance Criteria

QASP

Facility Fire Detection and Sprinkler System Preventive Maintenance Service at the

American Forces Network Broadcast Center, Riverside (AFNBC-Riverside) Facilities

Quality Assurance Surveillance Plan

TABLE OF CONTENTS

Subject para

1. Overview 1

2. Description of Services 1

3. Roles and Responsibilities 1

4. Contract Quality Requirements 2

5. Government Surveillance 2

6. Non-Conforming Performance 3

7. Data Analysis 4

8. Acceptance of Services 4

9. Monthly COR Activity Report 4

10. Contractor Manpower Reporting (CMR) 4

11. Quality Assurance Surveillance File 4

12. Contractor Performance Assessment Reporting System (CPARS) 5

13. Record Retention 5

14. QASP Changes 5

HQ051624R0027

1. OVERVIEW

1.1 Purpose. The purpose of this plan is to identify the methods and procedures the Government will use to ensure it receives the services/products under this contract as identified in the Performance Work Statement (PWS).

1.2 Intent. The intent of this plan is to hold the Contractor accountable for quality control and to encourage the contractor to take appropriate steps to control and improve quality. Contractor is responsible to develop an efficient methodology to ensure they meet and/or exceed the required thresholds of service as outlined in this acquisition.

The Government intends to perform surveillance on this contract in accordance with this Quality Assurance

Surveillance Plan (QASP) but reserves the right to monitor the contract in any manner necessary, at any times necessary, and at all places necessary to ensure that the rendered services conform to contract requirements. The

Government reserves the right to perform quality assurance at the subcontract level and perform quality assurance at the contractor's place of business, if applicable. Non-conforming services discovered with subcontractors will be addressed with the prime contractor for resolution.

2. DESCRIPTION OF SERVICES

2.1 Scope of Work. The scope of this PWS is to provide general guidance for fire alarm and sprinkler system maintenance services related to proper operation and efficiency. The Contractor shall provide management, supervision, materials, equipment, and labor. The types of expertise and trade disciplines are of a general nature;

however, they require knowledge of industry standards relating to testing/inspection of equipment, materials, and methods. Contractor will provide preventive maintenance inspections (PMI) and service to include but not limited to the additional: 352 smoke detectors, 10 duct detectors, 48 pull stations, 7 sprinkler risers, 1 heat detector, and 85 audio\visual devices, 48 pull stations, 2 control panels, 1 Pre-Action Signal, 6 Water Flow, 4 Fire hydrant, 9 Tamper

Switches. Maintenance/inspections will include all fire alarm devices in buildings 2730 AFN-BC, 2730F Television and Audio Sup-port Activity (TASA) Lab and 2725 TASA Warehouse.

2.2 Contract. This contract shall be Hybrid with Firm Fixed Price Labor Hour type with Cost reimbursable lines for materials. The contractor shall adhere to equipment manufacturer’s requirements and recommendations as well as industry standards, and federal, state, and local laws, regulations, and policies. The contractor shall only use new

OEM parts to perform work unless not available at which time new manufacturer recommended replacement shall be authorized. The contractor shall use the following table of performance standards:

Performance Objective Performance Standard Acceptable Quality

Level

Method of

Surveillance

The contractor shall provide fire alarm maintenance services in accordance with

PWS paragraph 6

The contractor provided PM services in accordance with the

PWS.

Zero deviation Random Inspections

The contractor shall perform work area clean-up in accordance with…