Q_A Govt Responses RFP AMEND 01.docx
DOCX document 24 KB Posted
- Attached to
- Broadcast and Audio-Visual Systems Technical Support Services Federal contract opportunity
- Solicitation number
- HQ051621R0016
- Issued by
- Defense Media Activity
About this file
This document contains government responses to questions regarding a solicitation for broadcast and audio-visual systems technical support services. The solicitation requires contractor-provided broadcast and network technicians with advanced experience to provide technical support and maintenance at Defense Media Activity locations in Riverside, California and Fort Meade, Maryland. The period of performance is a six-month base year beginning July 1, 2021 with five one-year option periods. Offerors must price firm fixed-price CLINs for the base year and option periods. Cost reimbursement CLINs are provided for other direct costs such as repairs. Questions are due by May 17, 2021 and proposals are due June 7, 2021. The incumbent contractor may be awarded without a phase-in period. Local travel is not reimbursable and resumes should be included in Volume II.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| HQ051621R0016 AMEND 01.pdf | ||
| C5 Attachment L-2 pricing spreadsheeet (RFP AMEND 01).xlsx | XLSX spreadsheet | |
| C5 Attachment J-4 Wage Grade-California.pdf | ||
| C5 Attachment L-2 pricing spreadsheeet.xlsx | XLSX spreadsheet | |
| A3 DD254 5 4 2021.pdf | ||
| C5 Attachment J-1-HQ-Ft Meade Inventory.pdf | ||
| C5 Attachment J-2- Riverside DVIRC Inventory List.pdf | ||
| C5 Attachment J-5 Q_A template.docx | DOCX document | |
| C5 RFP HQ051621R0016.pdf | ||
| C5 Attachment J-3- Riverside Equipment Inventory List.pdf | ||
| C5 Attachment J-4 Wage Grade-Maryland.pdf | ||
| C5 Attachment L-1 past performance info.pdf |
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Text version
RFP HQ051621R0016 Audio Visual Broadcast Defense Media Activity
| # |
| Reference |
| Question/Comment |
| GOVERNMENT RESPONSES |
| 1 |
| Page 3, 6, 36, & 53 |
| The Period of Performance shows a 6-month base year, but the CLINs (p. 3) show 5-months. Is this because the first month of the base year will be covered by phase-in? |
If the current contractor is awarded the contract, will CLINs 0001 and 0002 be adjusted to 6 months with a start date of July 1, or will these CLINs remain at 5 months with a start date of August 1?
Yes, the base period of performance is for 6 months total. There is a 1-month phase in period under CLIN 0009 and the remaining CLINs 0001-0008 are for 5 months.
If the incumbent contractor is awarded the contract, no phase in period will be required, performance will begin 1 July 2021.
The solicitation was NOT revised as the result of this response.
| 2 |
| Page 5 |
| If CLIN X007 can only be used for unforeseen/emergency situations, can the contractor price anticipated/non-emergency overtime into the FFP labor CLINs (if needed)? |
| Offerors are to provide a firm fixed price for each CLIN in light of the scope of the work described in the requirement/solicitation and the only time the Government is to provide additional funds to the contractor (which would include any overtime or adding personnel) would be when the service required exceeds the normal work requirements or there is an increase in the scope of work associated with a CLIN. |
Offerors are encouraged to propose the means for pricing a modification whenever the service required exceeds the normal work requirements or there is an increase in the scope of work associated with a CLIN.
The solicitation was NOT revised as the result of this response.
| 3 |
| Page 7 |
| Should CLIN 1001 and 1002 (all option years) be 12 months vs. 1 lot? |
| Yes, this is an oversight. The quantity and unit of issue is corrected in the RFP amendment 01. |
| 4 |
| Page 4 and 123 |
| Given that the ODC’s are Cost Reimbursable CLINs and will be used to support unforeseeable repairs, will the Government be providing a plug figure, or should the contractor recommend/estimate ODCs? |
If the estimated ODC does not cover the actual annual costs, will there be an opportunity for the COR or Contractor to request additional funds?
The Government will provide plug numbers for the Other Direct Cost for each year.
This cost reimbursable CLINs may be increased, during contract performance, if the Government determines there is a need.
| 5 |
| Page 36, Sec. 10 |
| Please clarify, “Travel in and around the primary place of performance may be required…” |
Will a Travel CLIN be added, if needed?
Local travel in and around the primary place of performance is not reimbursable. Performance Work Statement paragraph 10 is updated for clarity.
The Government does not anticipate travel in performance of the contract. However, if the need arises, travel cost will be added as a separate CLIN.
| 6 |
| Page 117 |
| The Past Performance section identifies References and Questionnaires. We see the attachment L-1 for the references. Can you please elaborate on the questionnaire requirement? |
| In accordance with the RFP, Section L, Offerors shall submit information using the format contained in Attachment L-1, Past and Present Performance Information, that you consider most relevant in demonstrating your ability to perform the proposed effort. The information submitted shall reference only the offeror’s past performance on the submitted effort, rather than the past performance of other contractors on the submitted effort. |
In accordance with RFP, Section M, the past performance evaluation factor assesses the degree of confidence the Government has in an offeror’s ability to supply products and services that meet users’ needs, based on a demonstrated record of performance.
The solicitation was NOT revised as the result of this response.
| 7 |
| Page 117 & 120 |
| Please confirm whether the resumes are to be submitted in Vol I per page 120 or Volume II per page 117 / Table 2.2. |
| In accordance with RFP, Section L, table 2.2 proposal organization, resumes shall be provided under volume II. The reference to resumes under Volume I, para 3.4 was an oversight and is moved to Volume II, para 4.1.1. |
| 8 |
| Attachment J-1 to J-3 |
| Are the inventory/equipment attachments intended to be a current list of equipment that the contractor will maintain for each location/entity? |
Note: The Riverside attachment includes about 100 items only, which are VTRs, Beta Players, and similar and the Fort Meade attachment includes several vehicles, HVAC, a refrigerator, and similar.
This list provided is a tentative list of inventory/equipment for each location.
The solicitation was NOT revised as the result of this response.
| Are there any anticipated concerns with funding or exercising option years given the contract year ends on December 31? |
| No. |
The solicitation was NOT revised as the result of this response.
| Will FAR 52.222-42 Statement of Equivalent Federal rates be added to the RFP? |
| Yes. |
| 11 |
| General |
| Can we have a 3 week extension due to the 6 volumes? |
| At this time, the deadline date for submissions are not extended. The due date remains at 7 June 2021, 10:00 am (ET) |
The solicitation was NOT revised as the result of this response.
| 12 |
| General |
| Can we change the NAICS code to 515120? This would be for broadcast systems. |
| At this time, the NAICS will remain 811213. |
The solicitation was NOT revised as the result of this response.
| 13 |
| General |
| Can we open this up to large business? |
| No. |
The solicitation was NOT revised as the result of this response.
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