HQ0516018424-20SPD-4444 Studio Control Room Updated Questions and Answers.xlsx

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STUDIO CONTROL ROOM UPGRADE
Solicitation number
HQ051620R0052
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This document contains questions and answers regarding Solicitation Number HQ051620R0052 for a studio control room upgrade. The objective is to complete a technical upgrade of video control equipment and related subsystems at the Defense Media Activity headquarters studio, redesigning the system architecture. Products and services required include four teleprompter systems, integration of miscellaneous terminal gear and converters, use of an existing Evertz multiviewer and new monitors that are UHD capable, upgrade of an existing 4-wire intercom system, and use of an existing Leitch control panel for prompter inputs across three control rooms. The solicitation is set aside for small businesses, with a closing date of September 25 for responses. The agency conducting this procurement is the Defense Media Activity.

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Studio Control Room.pdf PDF
Studio Control Room solicitation.pdf PDF
HQ0516018424-20SPD-4444 Studio Control Room CLIN Structure.xlsx XLSX spreadsheet

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Sheet1

Solicitation Number: HQ051620R0052
RFQ Questions and Answers
1. Please verify quantity of Prompter package software, are 4 actually needed or is that a typo? It is not a typo. We are requesting a quantity of 4 teleprompter systems.
2. System Commissioning, Is remote commissioning allowed where possible due to the Coronavirus. Will vendors be able to dial into access the computers the center versus having to be onsite? On site commissioning can be approved with a contract and prior notice. Remote commissioning is not a standard approved form of commissioning due to IT security regulations.
3. How would you like us to handle miscellaneous terminal gear and other converters that might be necessary to complete the install? Would you like us to include those as individual line items or organize them together in a materials budget under the integration pricing? Include in CLIN 0031
4. My Engineer needs to know the type of cable being used to support the KVM system? Our existing KVM system is connected via CAT6 cable.
5. Will the new studio cameras be manually or remotely controlled by the existing Rademac PTZ control system? They will be manually controlled.
6. Will the existing multiviewer monitors be repurposed for this project? Yes Evertz Multi-viewer and new monitors will be used for this project. System has been recently refreshed and is UHD capable.
7. Is the current intercom system connected to the current CCUs 2 or 4 wire? 4 wire. RG12 connection
8. Is the current preselect router Leitch/Harris at the control room shading position configured for composite or SDI (SD or HD) video. What is the router IO configuration (inputs and outputs)? It is configured for SDI HD. The name structure is CAM stands for Camera output, VCPGM stands for Video Control Program output and VCPVW stands for Video Control Preview.
9. There is a Leitch control panel at the prompting station. Please describe its purpose and IO configuration? The Leitch control panel is for control of the various prompter inputs across the three existing control rooms. This system can be used for this requirement.
10. The specification for the KVM system states that the system shall support US card readers. Do you need to have that functionality included with this submission or just that this function is supported by the KVM system and can be added at a later date? The functionality of working with the standard issued US Government CAC is not required at this time. The ability to upgrade or add the support of CAC functionality helps future proof our systems in the future as it is a likely requirement.
11. Can you please verify the closing date of the studio upgrade RFP? The closing date was extended until noon on 25 Sept.

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