Studio Control Room solicitation.pdf

PDF 623 KB Posted Sep 12, 2020

Attached to: STUDIO CONTROL ROOM UPGRADE
Solicitation number: HQ051620R0052
Issued by: Defense Media Activity

About this file

Written by GovTribe AI · Dec 28, 2023

This document is a performance work statement for upgrading a studio control room at the Defense Media Activity headquarters. Key requirements include redesigning the control room system architecture to improve capabilities for various lines of business. The contractor must provide all hardware, software, installation, testing, training, and documentation to upgrade the control room's production video switching, social media management, graphics systems, video servers, studio cameras, camera control systems, teleprompters, monitors, routers, and related equipment. The contractor will remove existing equipment and install new equipment meeting technical specifications while ensuring system functionality. The contractor must also develop plans, conduct testing and training, and obtain acceptance of the upgraded system. The performance period is 180 days from award. The solicitation is set aside for small businesses.

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SEE ADDENDUM

(No Collect Calls)

HQ051620R0052 12-Sep-2020

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 22 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ05169. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

D’JARI NELSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HQ0516018424

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DMA HQ CONTRACTING

6700 TAYLOR AVE

FORT MEADE MD 20755

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0516 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DMA - DEFENSE MEDIA ACTIVITY

SEAN SUTTELL

6700 TAYLOR AVENUE

FORT MEADE MD 20755

TEL: 301-222-6567 FAX:

FAX:

TEL: 301-222-6027 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

334220

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ051620R0052

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT (PWS)

as of June 19, 2020

Contract Number: TBA Task Order Number:

Tracking Number:

Follow-on to Previous Contract and Task Order Number:

1. Contracting Officer Representative (COR).

a. Primary COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC): HQ0516

Address: 6700 Taylor Ave, Ft Meade MD 20755 Phone Number: 301-222- Fax Number:

E-Mail Address:

b. Alternate COR.

Name:

Organization:

DODAAC: HQ0516

Address: 6700 Taylor Ave, FT Meade, MD 20755 Phone Number: 301-222- Fax Number:

E-Mail Address:

2. Contract or Task Order Title. DMA Studio Control Room Upgrade

3. Background.

DMA HQ is procuring a Life cycle technical refresh on its main video production video control room and studio equipment to include the associated sub-systems for operability and interconnect. Existing systems are original to the construction of the DMA HQ building.

4. Objectives:

The objective of this contract is to redesign and upgrade the DMA HQ Video Control Room and Studio equipment which meets the needs of the various lines of business for DMA HQ and Lines of Business mission partners. This will include the removal and replacement of all existing equipment, systems, furniture, and cabling. The Contractor shall design, engineer, furnish, configure, train, test and commission all hardware, software and materials necessary to provide a tested, commissioned and fully functioning Video Control Room and Studio equipment system in accordance with this Performance Work Statement (PWS).

5. Scope.

The contractor shall be responsible for the technical upgrade of the DMA HQ Video Control Room and Studio Equipment which are utilized by the various lines of business for DMA HQ and OSD PA mission partners. Contractor responsibilities include the removal of existing equipment, systems, equipment racks, furniture, and any unnecessary cabling as well as the installation, integration, commissioning and training of a newly designed, fully functional solution for the DMA HQ Video Control Room and Studio Equipment. The contractor shall be responsible for the design, engineering, furnishing, installation, testing, training and commissioning of all hardware, software, ancillary equipment, and documentation to provide all of the capabilities specified within this PWS for the DMA HQ Video Control Room and Studio Equipment. The task areas for this effort are defined as follows:

• Task Area 1: System Design

• Task Area 2: New Equipment Installation and Integration

• Task Area 3: System Testing and Operational Training

• Task Area 4: Commissioning

• Task Area 5 Final Acceptance Testing and Implementation

6. PERFORMANCE REQUIREMENTS.

This contractor will deliver a total video control room and studio camera equipment systems package, inclusive of all design, integration, assembly, delivery, installation, and commissioning, training and future technical support.

6. Performance Requirements:

• 6.1 Task1 – System Design The Contractor shall design a comprehensive unified solution for the DMA HQ Video Control Room and Studio Equipment that meets the requirements of the the various lines of business for DMA HQ and OSD PA mission partners. The new design shall improve upon current capabilities by providing upgrades to existing technology and creating efficiencies based on workflows, allowing for operations of either a 1080P or a UHD 4K signal workflow through the Video Production Switcher. This design should also provide an effective means for technicians to access and maintain equipment and systems mounted in equipment racks.

6.1.1 SUBTASK 1. CONTROL ROOM CAPABILITY REQUIREMENTS: The contractor shall ensure the following capabilities within the DMA HQ Video Control Room and Studio Equipment

Production Video Switching Capabilities:

1. Support for common video standards including HD-SDI, SD, 1080i, 1080p, 12G/UHD

2. Minimum of 24 inputs SD/HD/3G

a. 18 Single-Link Inputs; or 16 Single-Link Inputs & 2 Quad-Link 2SI Inputs

3. Minimum of 12 outputs

4. Minimum of 2 ME’s

5. Minimum of 2 UHD channels of DVE

6. Minimum of 2 UHD Channels of Media Store with Key+Fill

7. 2 UHD Chroma Keyers

8. Support for Minimum of 1 Multi Viewers (1080p)-with additional available

9. 2 channels of media store / graphics with a total storage capacity of at least 4GB

10. Supported Media File Types for Stills: .BMP, .JPG, .JPEG, and .PNG

11. Minimum of 8 Frame Sync/Format Input Convertors

12. Minimum of 4 Format Output Convertors

13. Minimum of 8 Processor Amps and Color Correctors-assignable to any input or output

14. Device control for video servers and PTZ cameras

15. Redundant power supply Video Switcher Control Surface Capabilities:

1. Minimum of 24 Direct Access Crosspoint Buttons

2. Minimum of 2 ME Rows

3. ME Effects Memory Keypad

4. 8 Character Input and Key source color Mnemonics

5. Touch Screen and or GUI soft surface control using Ross Talk protocols or similar.

Social Media Software and Web Management Capabilities:

1. Content Discovery, monitor and manage social media feeds

2. Curate inbound social media content and integrate with character generator and graphics system into playlists, websites

3. Support Social media poling and user engagement

4. Support for 5 users, browser based, E-mail Alerts and Notifications, story and Idea-centric workflows

Graphics System:

1. System must be capable of producing Single or Multi-channel HD-SDI at 3G, UHD/4K, IP, and 12G without the use of external conversion equipment.

2. Support for MOS Workflows

Production Video Server System Capabilities:

1. Support minimum of 4 HD/SD video channels with each channel being capable of playback or record.

2. AVC-Intra native file format

3. Clip transport via Gigabit or 10-Gigabit Ethernet

4. Integrated media file import/export

5. 580 Hours Media storage

6. RAID5 or RAID6 storage protection

7. Redundant power supply

Broadcast Studio Camera System Capabilities:

1. High Dynamic Range Profiles must Include HLG 600 and HLG 1200 plus PQ

HDR

2. SDR and HDR Simultaneous Paint available and simultaneous outputs of

HDR/SDR

3. Camera must be UHD-1 capable without firmware updating or up-convert card via 12G and Quad Link

4. Camera to provide RS-422 Data Trunk line, which may be utilized to transmit data from as remote controlled PTZ head in the studio to the PTZ control system in the technical core via the camera’s SMPTE hybrid camera cable

5. The camera head shall be a two-piece mechanical design to allow the use of a Hybrid fiber-optic cable.

6. The camera system shall be able to operate in 50Hz and59.94Hz frame rates by menu selection.

7. The camera shall operate with hybrid SMPTE311M-typecable length up to 2000 meters with camera power provided and up to 6,000 with power provided at the head.

8. The camera system shall be able to operate normally using a SMPTE304M breakout cable and two generic Single Mode fiber cable as long as 12VDC or 230VAC power is externally supplied to the camera head.

9. 4 sensors 2/3” MOS Sensor

10. Camera shall perform auto setup of Gain, Gamma, Flare and Black levels via utilization of 11 step grayscale chart.

11. The standard signal-to-noise ratio shall be 62dB or better.

12. Camera VF shall provide a 2 times magnification focus box indicator, which is moveable around VF for optimal focus achievement.

13. The camera system shall employ RLAC [Real-Time-Lens-Aberration-Correction] to dynamically correct lateral chromatic aberrations caused by modern HDTV lenses during normal, zoom, and focus and iris operations.

14. When used in the studio configuration, the camera system shall be able to provide 100VA of power to an LCD teleprompter with230VAC directly from the camera head without requiring an external camera support sled.

15. The cameras shall include a two year warranty

Broadcast Studio Camera Control System Capabilities:

1. UHD 3840x2160 Quad Link, Square Division or 2 SI Simultaneous 1080p/1080i/720p HD-SDI and SD-SDI outputs. Minimum of 24 Direct Access Cross point Buttons

2. 12G SDI Single Link output, X2. Delivers full 4K/UHD on a single BNC. Greatly simplifies wiring and connections. Available for all new 4K/ UHD CCUs.

Broadcast Studio Camera Control Master Setup Unit System Capabilities:

1. Master Setup Unit for 12 cameras, expandable to 128 cameras.

2. Provides access to all camera operation and adjustment parameters.

Broadcast Studio Camera Lenses System Capabilities:

1. 2/3- inch sensor Bayonet mount cameras

2. 18x zoom covering a wide range of scenes from 5.5mm at wide angle to 100mm at telephoto

Broadcast Studio Camera SMPTE Fiber Shed Adaptor System Capabilities:

1. Adapter and Power injector that applies power directly to Hitachi Z-HD series cameras through the SMPTE HYBRID cable.

2. Allows camera to be deployed over single-mode fiber without local power supply located at the camera

3. Power Input: 120VAC 60HZ 1 Amp Minimum of 2 ME Rows

4. Power Inlet connector: Neutrik Power Con

5. Ingress resistance: IP33

Broadcast Studio Teleprompter and Cue System Capabilities:

1. Inputs shall include Ethernet, HD-SDI, composite, HDMI and VGA. The prompter display shall support SMPTE2110 IP video with SFP option.

2. The display shall feature a high-bright screen, 1600 Nits, Contrast 1000:1

3. The prompter shall be designed around a cue-locking mounting system. No tools shall be required. All hardware shall be captive.

4. The prompter display shall include wrap-around cue lights

5. LTC, VITC and D-VITC time code formats shall be supported for CSTD accessory, image rotation and proprietary prompt video interface to CueiT prompting software over IP.

Broadcast Studio Talent Monitor System Capabilities:

1. 1000 Nits

2. Cue-locking mounting system

Broadcast Studio Cueing Timer System Capabilities:

1. Provide functionality of Timer clock for on-air production.

Keyboard, Video and Mouse switch system (KVM) Capabilities:

• Hardware device system that allows a user to control multiple computers, servers and or workstations from one or more sets of Keyboards, Video Monitors, and Mice

1. The KVM must be a secure core system (FIPS Compliant) that is scalable (IP based/Digital). We have optional devices that connect to the client’s IP Network on one side and our matrix switch on the other side the Internet Protocol is stripped away within those boxes and it is the IHSE Protocol that connects to our matrix switch. s. Each IHSE distinct work group can be tied into a user’s LDAP3 compatible access list sign on. We also have SNMP Ver3and SYSLOG. All users can be tracked, logged and activity time stamped by the KVM system.

2. The KVM system shall be supported with optional NIAP 4.0 certified gear. The system should offer protections from being hacked or spoofed via IP. Card Access readers shall be supported. Files or Data can’t be sent or received via the USBHID connections on our extenders, option can be disabled.

3. The KVM system shall support LINUX, Windows and MAC’s. No software needs to be loaded onto any client’s CPU’s in order for the system to function.

4. The DMA infrastructure shall be supported where the Server/Datacenter is located on a different floor than most of the users. The Server side can be wired with CAT6A. User’s that are further than 100m (CAT5e) or 140m (CAT6a/CAT7) can be accommodated via our agnostic LC Duplex Fiber receivers, (1,000m onOM3 & OM4 and 10km on SM Fiber). Optional 80km and 160km SFP’s are available.

5. Users can directly access, share and switch Physical CPU’s, Video Sources and Virtual Machines to their desktop displays.

6. The system shall support operator station receiver models with a local USB A and DP/HDMI connections. The KVM User can connect a local Administrative CPU or Laptop to these connections. They can then toggle between the local source and the KVM sources using one set of display(s), keyboard and mouse. The local source is NOT transmitted over the KVM.

7. The system must support its own Gateway allowing for remote VPN view into the KVM system.

8. The systems architecture should be compatible with cat6A cabling. Fiber can be utilized for the further user stations but not server devices.

9. Server or device end needs to be DVI, DP and or an HDMI dongle with USB power.

10. The KVM system should have management software available by either application or web GUI. A Java-free application would be preferred.

11. Encryption enabled (not a must have)

12. The system shall support extenders with the following connections: VGA, DVI, HDMI, Display Port, Display Port 1.2 4K at 60 Hz, SDI, USB 2.0 or higher and analog.

13. Included hardware for 150 Individual servers and or system workstation inputs with the option to add on more devices.

14. Include hardware for 35 end user display viewing station connections.

15. The system should support expansion for multiple display, audio monitoring and higher resolutions at user stations without replacing infrastructure.

Image Video Tally System Capabilities:

1. TSI-4000 Redundancy package. Part# 161-0151-02 Includes:

a. TSI-ACO Automatic changeover unit for TSI-4000 Tally system. C/W Interconnect cables.

b. TSI-4000 Tally system interface each with 2 plug-in power supplies (1 main + 1 redundant).

2. Equipment should not be substituted to maintain functionality with existing equipment. If equipment is substituted operation functionality must be confirmed with existing equipment.

Utah Scientific UHD 4K Routing Switcher Capabilities:

1. UHDFR144 UHD 144 frame with 12G crosspoint, MX frame control module, primary and redundant power supplies. 4RU Qty: 1

2. HI12G UHD 32 & 144 12G/3G/HD/SD-SDI 16 input module with EQ. HD-BNC connectors.

Qty: 4

3. HO12G UHD 32 & 144 12G/3G/HD/SD-SDI 16 output module with reclocking.

HD-BNC Connectors Qty: 4

4. SC-4E/AC SYSR SC-4E Control System including U-CON configuration and R- MAN router status /management software applications. System includes redundant power supplies and control cards. 2RU

Qty: 1

5. UCP-LC32 User configurable control and status panel. Features 32 LCD re-legendable/programmable user buttons. Panel Communicates via U-NET or E- Net.

Qty: 1

6. Warranty+ Utah Scientific’s 10 Year Warranty

Qty: 1

7. Programming Complete system programming, customized to specifications from customer is included.

Qty: 1

8. Training, Commissioning & Support Per day charge for professional on-site assistance in trouble-shooting, commissioning and verification of new systems and/or upgrades. All Travel expenses should be included to Fort Meade, MD 20755

Qty: 2 days

9. Equipment should not be substituted to maintain functionality with existing router control equipment. If Router Switcher equipment is substituted the programing, operation and functionality must be confirmed with existing router control equipment.

Synchronization System Capabilities:

All video sources must be capable of “in-time” and synchronized live switching as either routable or direct connected sources on the video switcher. The system must be capable of automatically resynchronizing with no user intervention upon system restart. All video sources arriving at the video switcher must be in sync. All audio must be jitter free, which may require the use of a word clock or equipment capable of internal re-clocking or running asynchronously. Reference signals (Color Black, Tri-Level Sync, Precision Timing Protocol), timing and test signals, together with analog audio, AES audio and Word clock shall be used as needed to satisfy any application in the DMA HQ Video control room, Studio equipment and other associated interconnected systems within DMA HQ is required.

MISCELLANEOUS REQUIREMENTS:

• Labeling: The Contractor shall ensure that all video, audio, reference, control, and network cables are labeled and clearly identifiable at all termination points.

• Cable Management: Effective cable management methods shall be followed for the installation of the upgraded control room solution. These include correct lengths of cable used, maintenance loops, strain relief, sealing and insulation (heat shrink), bundling/grouping of common signal types, dressing, separation of power cables from signal cables, and observation of proper bend radius for cable type.

• Patch Panels: The contractor shall ensure that the capability of isolating and patching around equipment in case of failure and a means for troubleshooting individual components within the system without interruption to the overall operability of the system is provided.

• Grounding and Bonding: MIL-STD-188/124A, Military Standard: grounding, bonding and shielding for common long haul/tactical communication systems including ground based communications-electronics facilities and equipment.

Work Site:

The contractor shall be responsible for the removal of all unnecessary cable from the control rooms and also to ensure that once the project is completed that the rooms are clean of any excess materials, debris, or other items so that the rooms are left in a neat and well-ordered condition. All equipment and installation must adhere to applicable fire and safety codes.

6.2 TASK 2. New Equipment Installation and Integration. The Contractor shall complete construction, installation, configuration, and testing of the upgraded control room during normal working days of Monday through Friday within agreed to hours for those days. The Contractor shall try not to interrupt current operations while the new system is being is installed and integrated. If a DMA HQ wide disruption is anticipated it should be planned and scheduled in advance. The equipment and systems provided in response to this PWS shall be required to meet all manufacturer technical specifications. All network connected equipment shall meet JSP security/STIG requirements.

Deliverables: Weekly Status Report

6.3 TASK 3 System Testing and Operational Training. The contractor shall conduct complete end-to-end testing of the newly constructed Video Control Room and Studio Equipment, including all functional capabilities defined in this PWS. The contractor shall produce an Inspection and Acceptance Test Plan (IATP), verifying that all of the specified requirements have been successfully complied with and satisfied. The IATP will demonstrate the full operational capabilities of the PBR control room. Testing will emphasize proper signals as measured with normal COTS test equipment, operational, functional and reliability factors of the DMA HQ Video Control Room and Studio Equipment while Video Production board and Studio Camera operators are conducting routine and situational tasks. To include the signals for the associated studio Camera 1080 and UHD signals and the 4K graphics system.

The contractor shall provide training for DMA HQ Video Control Room and Studio Equipment on the newly designed and installed equipment and systems. The contractor shall provide an operational training plan and ensure that training covers all functional capabilities of the DMA HQ Video Control Room and Studio Equipment control room systems.

Operational training should be conducted on-site at DMA HQ on the newly installed systems or in another room provided by DMA HQ. The Contractor shall be responsible for providing the training materials, temporary equipment, and supporting documentation for the trainings, unless a substitute is agreed to beforehand. Training is expected to provide operations personnel with the necessary knowledge to operate the equipment and perform functional capabilities at a high level of competence.

Deliverables:

• Inspection and Acceptance Test Plan

• Operational Training Plan, training materials, supporting documentation

6.4. TASK 4. Commissioning. The contractor shall complete the installation, configuration, testing, and commissioning of all equipment and systems for the upgraded Video Control Room and Studio Equipment and demonstrate all of the capabilities required and specified in this PWS.

Deliverables: Weekly Status Report

6.5. TASK 5. Final Acceptance Testing and Implementation. The Contractor shall coordinate with the COR to schedule and initiate the installation of the equipment and upgraded systems racks, into the DMA HQ Video Control Room and Studio Equipment. The transition from the existing architecture to newly a developed control room design must be achieved seamlessly within the timeframe established in coordination with the Contracting Officer Representative (COR). The contractor shall complete the furnishing, installation, configuration, testing, and commissioning of all equipment and systems for the upgraded control room and demonstrate all of the capabilities required and specified in this PWS to obtain Final Acceptance and testing clearance.

6.5.1 SUBTASK 1. ASSET MANAGEMENT. The contractor must coordinate with the COR for the disposition of all Government-owned materials. The legacy equipment located in the DMA HQ Video Control Room and Studio Equipment are on US Government Hand Receipt property accounts.

The COR will coordinate with the account holders to determine the specific requirements for equipment turn-in as well as accountability of new items. The COR will specify form and format and specific data required to satisfy Accounting Property Officer (APO) turn in for both logistics departments.

The contractor shall turn over all information to complete the turn-in and documentation for DMA HQ Video Control Room and Studio Equipment. The contractor shall provide a detailed equipment list, inclusive of serial number, manufacturer, model, quantity and nomenclature (at minimum) for all equipment being turned in and a separate list for new equipment to be installed as part of the PBR Tech Upgrade project.

6.5.1.1 EQUIPMENT PREPARATION. The contractor shall provide make, model, nomenclature, serial number of all equipment, and all support items such as racks and furniture to the Contracting Officer’s Representative (COR). The COR will forward this data to the DMA-HQ Accountable Property Officer (APO) for determining accountability of equipment and assigning barcodes to identified accountable equipment. The APO, or designated representative, will go to the contractor’s offsite facility, verify information provided by the COR and apply all barcodes to the applicable equipment. Barcodes must be affixed to the face of the equipment.

6.5.1.2 DMA HQ EQUIPMENT REMOVAL. The contractor shall remove all equipment from equipment racks in the control rooms, cameras and mounts in the press briefing room, equipment racks, lights, microphones and any other equipment supporting the DMA HQ Video Control Room and Studio Equipment. The Hand Receipt Holder (HRH) for the DMA HQ Video Control Room and Studio Equipment being replaced will verify all equipment as it is removed and placed in designated area.

6.5.1.3 INSTALLATION AND DELIVARY OF EQUIPMENT. The contractor shall provide DMA COR date/s of transporting equipment from their facility to the DMA HQ loading dock. The contractor shall follow DMA HQ security and logistical requirements provided by the COR to include the proper disposal of all packing material. As equipment is brought to the DMA HQ and the DMA-HQ Accounting Property Officer (APO) and DMA HQ Video Control Room and Studio Equipment HRH will inventory equipment prior to installation and confirm all CLINS of the DMA- HQ contract has been received.

6.5.2 SUBTASK 2. MANUALS AND DOCUMENTATION. The Contractor shall provide, at a minimum, the following documentation for all equipment supplied:

• Operations and maintenance manuals

• As-Built System Drawings in AutoCAD format

• Preventative Maintenance Procedures

• System Alignment and Calibration Procedures

• Software listings to include Proof of Purchase and License Keys

• Interface requirements/descriptions

The Contractor shall provide a complete set of operations and maintenance manuals for each model of equipment provided. File-based versions are acceptable in lieu of traditional paper copies of manuals. The manuals shall contain detailed data, parts layout diagrams, parts lists, connector pin outs and information pertaining to the design, repair, operation and maintenance of the equipment. All documentation provided (electronic/printed) shall be in the English language.

Printed material shall be letter quality.

Deliverables: Manuals, Drawings, License Keys, and documentation

• Task Area 1: System Design

• Task Area 2: New Equipment Installation and Integration

• Task Area 3: System Testing and Operational Training

• Task Area 4: Commissioning

• Task Area 5 Final Acceptance Testing and Implementation

7. Performance Standards.

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance Subtask 6.1 Task 1 – System design

Design captures DMA HQ and Lines of Business mission partners capability requirements.

Design is completed with no required re-performance or re-work at least 90% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

6.1.1 Subtask 1 – Control

Room Capabilities Requirements:

Design captures all control room capability requirements.

Performance occurs with no required re-performance or re-work at least 95% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of the system.

6.2 Task 1 – New

Equipment Installation and Integration

Demonstrates full functionality of the designed system.

Performance occurs with no required re-performance or re-work at least 95% of the time.

Problems that occur are minor

6.3 Task 1 -System

testing and Operational testing.

IATP covers all required capabilities. All functional and oerational requirements of the DMA HQ Video Control Room and studio Equipment are confirmed. Performance occurs with no required re-performance or re-work at least 95% of the time. Problems that occur are minor and are resolved in a satisfactory manner. All signals are measured using COTS test equipment. To include studio camera CCU 1080 and UHD 4K signals and new 4k graphics and video server.

Training covers all functional capabilities of the PBR.

Performance occurs with no required re-performance or re-work at least 95% of the time.

Problems that occur are minor manner

Routine inspection of deliverable products and services.

Quality Assurance monitoring of signal measurements by DMA HQ personal

Training Rosters and Attendance sign in sheets are provided by the contractor to achieve acceptance for training.

6.4 Task 1 -

Commissioning

All functional and operational requirements of the PBR are confirmed. Performance occurs with no required re-performance or re-work at least 95% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Discrepancy items during system testing and Operational Testing have been verified as being corrected by the COR to achieve completion for commissioning

6.5 Task 1 Final

Acceptance Testing and Implementation

Successful Commissioning and all outstanding items being satisfactorily resovlved

Routine inspection of disposition documentation.

6.5.1 Subtask 1 – Asset

Management

All equipment is documented and accounted for. Accurate and products.

completed equipment lists are provided to the COR. Problems that occur are minor and are resolved in a satisfactory

Clearance from DMA APO and HRH

6.5.1 Subtask 2 –

Equipment Preperation

The Contractor shall provide make, model, nomenclature, serial number of all equipment, and all support items such as racks and furniture to the Contracting Officer’s Representative (COR).

products.

6.5.1 Subtask 3 –

Equipment Delivery

The Contractor shall provide DMA COR with date/s of transporting and or delivary equipment to the DMA HQ loading dock.

Acceptance by DMA-HQ Accounting Property Officer (APO) and DMA HQ Video Control Room and Studio Equipment HRH

6.5.2 Subtask 2 –

Manuals and Documentation

A complete set of operations and maintenance manuals for each model of equipment is provided.

Problems that occur are minor

8. Incentives. Both positive and negative performance ratings shall be recorded in the Contractor Performance Assessment Reporting Systems (CPARS).

9. Place of Performance All work will be performed at DMA HQ 6700 Taylor Ave, FT Meade, MD 20755

Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s Representative (COR), contractor employees may be required to work at an alternate place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

Work will be accomplished during a 40 hour work week. Overtime is not authorized.

10. Period of Performance. All work will be completed within 180 calendar days after contract award. As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

11. Delivery Schedule.

PWS Task # Deliverable Title Format Due Date Distribution Pieces Frequency and Remarks

6.1.1 System design Contractor

Determined format

60 calendar days after date of award

Standard Distribution*

Draft - 45 Final – 60

6.1.1.1 Control Room

Capabilities Requirements:

Contractor Determined format

60 calendar days after

Draft - 45 Final – 60

6.2 Task 1 New Equipment

Installation and Integration

Contractor

60 calendar

Draft - 45 Final – 60

6.3 Task 1 System testing

and Operational testing.

90 Days after date of award

Standard Distribution*

N/A

6.5.1 Subtask 1 Asset

Management

OSD/DMA

Logistics

Format

90 Days after date of award

Standard Distribution*

N/A

6.5.1 Subtask 2 Equipment

Preparation

OSD/DMA

Logistics Determined Format

90 Days after date of award

Standard Distribution*

N/A

6.5.1 Subtask 3 Equipment

Delivery

OSD/DMA

Logistics Determined Format

90 Days after date of award

Standard Distribution*

N/A

6.5.2 Subtask 2

Manuals and Documentation

Contractor- Determined Format must include digital

DWG/CAD

and PDF formats

30 calendar signed

COR

acceptance Document is received

N/A

12. Security Requirements. The work will be UNCLASSIFIED.

This section shall be considered a supplement to block 13 of the Government provided DD 254, Contract Classification Specification. The following security requirements shall apply to this effort.

References:

a. DOD 5200.2-R, DOD Personnel Security Program.

b. DOD 5220.22-M, National Industrial Security Program Operating Manual.

c. DOD 5220.22-R, Industrial Security Regulation.

d. DODM 5200.01, Information Security Program, 24 February 2012

12.1 Facility Security Clearance.

12.2 Visit Authorization Letters. The Contractor will forward a Visit Authorization Letter (VAL) to the COR at the address listed in paragraph 1 above for all employees prior to the beginning of each contracting/task order period of performance and as new contractor employees are assigned to the contract:

The VAL shall be on company letterhead or pre-fabricated form and contain the following information:

Contract number with start and end dates

CAGE CODE

Company point of contact (POC) and telephone number Government POC/COR name and telephone number Complete legal name of employee(s) Social Security Number Security Clearance level, date granted, and Adjudication facility name, i.e. DISCO Type of personnel security investigation (PSI) pending or completed Date PSI completed

Security Contacts. DMA Security Personnel can be contacted for security related questions as follows:

For Industrial Security related issues:

Bert Gonzalez, phone: (301) 222-6718 Defense Media Activity ATTN: Personnel Security 2700 Taylor Ave.

Fort Meade, MD 20755 For Personnel Security related issues to include interim IT access requests:

Routine and reoccuring

Weekly Status Report

One week after Award of Contract

Standard Distribution*

Weekly, on 5th workday (Until Commissioning is complete)

Primary: Bert Gonzalez, phone: (301) 222-6718 Alternate: Lawrence Awalt, III, phone: (301) 222-

Defense Media Activity ATTN: Personnel Security 2700 Taylor Ave.

Fort Meade, MD 20755

12.7 Information Security and other miscellaneous requirements.

12.7.1 Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the government facility.

12.7.2 Contractor employees will be required to comply with all Government security regulations and requirements. Initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements can cause for removal and the contractor will not be able to provide service on this contract.

12.7.3 The Contractor shall not divulge any information about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

12.7.4 DMA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

12.7.5 Contractor personnel will generate or handle documents that contain FOUO information at Government facilities. Contractor shall have access to, generate, and handle classified material only at Government facilities. All contractor deliverables shall be marked at a minimum FOUO, unless otherwise directed by the Government. The contractor shall comply with the provisions of the DOD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DMA Instruction 630-230-19.

13. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The Aruba wireless system is installed and is provided as GFE.

14. Other Pertinent Information or Special Considerations

a. Identification of Possible Follow-on Work: Possible follow-on would be integration of the ANET wireless system.

b. Identification of Potential Conflicts of Interest (COI

c. Identification of Non-Disclosure Requirements

d. Packaging, Packing and Shipping Instructions.

e. Inspection and Acceptance Criteria.

f. Property Accountability. The contractor shall submit the attached Electronic Product List (see below) in addition to complying with all requirements of DFARS 252.211-7003. See DARS 252.211- 9000, Requirement to Submit an Electronic Product List for additional information.

EPL

Worksheet_v1.1_03J

g. (Note: Mandatory for all acquisitions of IT services on behalf of DMA) Department of Defense (DoD) Enterprise Service Management Framework (DESMF) Compliance. All IT service requirements contained within this PWS shall be conducted in accordance with the DESMF which can be accessed at https://community.apan.org/esmf_consortium_working_groups/m/desmf_ed_ii/default.aspx.

15. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria https://community.apan.org/esmf_consortium_working_groups/m/desmf_ed_ii/default.aspx

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1 Each

Studio Control Room

FFP

Ross Video/ Production Video Switcher/ Carbonite Ultra/PN# CUF-124

FOB: Destination

PURCHASE REQUEST NUMBER: HQ0516018424

NET AMT

FFP

Ross Video/ Second Mixed Effect Bus Option/ Carbonite Ultra/PN# CUF-ADD-

ME2

FFP

Ross Video/Surface Control Panel/ Carbonite Black 2S/ PN# CB-1PANEL

FFP

Ross Video/Redundent Power Supply/12V 16A PSU with 6 Pin Connector/ PN#

PSU-12V16A-6PIN

FFP

Ross Video/ Social Media Management Software/Inception Social Media and Web Management X-Pression Incoder/ PN# XPN-INC-SW+HW

FFP

Ross Video/Character Generator Graphics System Software Only/Xpression Studio Flex Channels/ PN# XSTF-0001

FFP

Ross Video/Character Generator Graphics System Hardware Only/Xpression 12G Chassis/ PN# XPN-4RU-12G-M8

FFP

Ross Video/CG Keyboard/Xpression Custom Keyboard/PN# XPN-KBD

FFP

Ross Video/Video storage and playback/Abekas TRIA+ Production Server/ PN#

TRIA+ AVC-12-05

4 Each

FFP

Hitachi/ Broadcast Television Camera/ PN# SK-UHD4000

FFP

Hitachi/ Camera Control Unit Optional system/CCU/ PN# CU-UHD4000-S7 upgrade

FFP

Hitachi/ Setup Control Unit for upto 12/ PN# SU-1000

FFP

Fujinon/Camera Lenses UHD/ ENG-Style Lens/PN# UA 18x5.5 BERD

FFP

Mi Technologies/ BlueBox Fiber Shed Adaptor (or equivalent)

FFP

Cuescript/ Teleprompter Prompting System /PN# CSMV2-19

2 Each

FFP

Cuescript / Talent Monitor/ PN# CSTM-19 (or equivalent)

FFP

Cuescript/CueiT Messaging Centre softwer license/ PN# CueiT Messaging Centre

FFP

KVM System

FFP

Image Video/ Under Monitor Tally System/ TSI-4000 Redundancy package/PN# 161-0151-02

FFP

Utah Scientific/UHD 144 Frame and redundant power supplies/ PN# UHDFR144

FFP

Utah Scientific/ Video Input Module/ 16 Inputs/ PN# HI12G

FFP

Utah Scientific/ Video Output Module/ 16 Inputs/ PN# HO12G

FFP

Utah Scientific/ Control System / PN# SC-4E/AC-SYSR SC-4E

FFP

Utah Scientific/ User configurable control status panel/ PN# UCP-LC32

FFP

Broadcast Pix/ Granite Windows 10 upgrade/ Model # G-967

FFP

Broadcast Pix/Granite X Chassis Warranty Ordered with server upgrade PN# 947

FFP

Broadcast Pix/ BPFusion Expand CG layers to 12, adds data connection PN: 174

1 Days

FFP

Service - Image Video Remote Commisioning POP 1 Day

FFP

Service - Ross Commisioning services, POP 5 Days

FFP

Service - Broadcast Pix commisioning, POP 2 days

FFP

Service - Engineering, Installation, Integration and Training, POP 180 Days

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government 0013 Destination Government Destination Government 0014 Destination Government Destination Government 0015 Destination Government Destination Government 0016 Destination Government Destination Government 0017 Destination Government Destination Government 0018 Destination Government Destination Government 0019 Destination Government Destination Government 0020 Destination Government Destination Government 0021 Destination Government Destination Government 0022 Destination Government Destination Government 0023 Destination Government Destination Government 0024 Destination Government Destination Government 0025 Destination Government Destination Government 0026 Destination Government Destination Government 0027 Destination Government Destination Government 0028 Destination Government Destination Government

0029 Destination Government Destination Government 0030 Destination Government Destination Government 0031 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2020 TO

29-SEP-2021

N/A DMA - DEFENSE MEDIA ACTIVITY

SEAN SUTTELL

6700 TAYLOR AVENUE

FORT MEADE MD 20755

301-222-6567

HQ0516

0002 POP 30-SEP-2020 TO

29-SEP-2021