HQ0516-FY-25-0009 Sources Sought - Performing Rights License Management.pdf

Sources Sought Notice – MARKET RESEARCH PURPOSES ONLY

Performing Rights License Management

Sources Sought Tracking Number: HQ0516-FY-25-0009

Contracting Office Address:

Defense Media Activity

6700 Taylor Avenue

Fort George St. Meade, MD 20755

The Defense Media Activity (DMA) is seeking information from industry to assist with the development and planning of a potential new requirement. The intent of this Sources Sought to gain information on the agency’s requirement for a single service provider to obtain and manage broadcast performing rights agreements between the American Forces Network (AFN) and the respective Performing Rights Organizations in Belgium, Germany, Italy, Spain, and Portugal.

The responses provided may be used by DMA to assist in budgetary planning and developing an acquisition strategy, Statement of Objectives, salient characteristics, and performance specifications. Interested vendors are responsible for adequately marking proprietary or competition sensitive information contained in their response.

The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. The information provided will be used to develop a Request for Quote solicitation. Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted.

Respondents are encouraged to provide the following:

1. A summary of the respondents’ capabilities relating to DMA’s requirements. The summary of respondents’ capabilities must be submitted by 09 May 2025 at 4:00 PM EDT.

2. Questions related to the Sources Sought Required Capabilities. Any questions received and subsequent answers will be posted to https://sam.gov/ for the benefit of all interested vendors. All questions must be submitted by 02 May 2025 4:00 PM EDT.

3. An itemized budgetary estimate for a system capable of satisfying the Sources Sought

Required Capabilities is highly encouraged. Itemized estimates are preferred should DMA need to adjust system specifications. The itemized budgetary estimate must be submitted by 09 May 2025 at 4:00 PM EDT.

BACKGROUND:

The American Forces Network (AFN) is a U.S. military-operated television and radio broadcast service that provides news, command information, and entertainment to service members and their families stationed overseas. AFN operates through a mix of terrestrial, satellite, and digital platforms, ensuring access to mission-critical information and morale-boosting content to the overseas U.S. military community.

PURPOSE:

The purpose of this Sources Sought is to gather information from industry partners to identify a unified contract solution to obtain, maintain and manage performing rights licenses for AFN to broadcast literary, dramatic, musical, and artistic works within the countries of Germany, Italy, Belgium, Spain, and Portugal. Maintaining broadcast usage rights is required through the performing rights societies of the signatory countries under the Berne Convention. All signatory nations, including the US must pay a fee to the in-country organization established to collect royalties for the right to perform commercial works in that country. The specific performing rights organizatrions are: Gesellschaft für musikalische Aufführungs- und mechanische

Vervielfältigungsrechte (GEMA), Società Italiana degli Autori ed Editori (SIAE), Société d'Auteurs Belge – Belgische Auteurs Maatschappij (SABAM), Sociedad General de Autores y

Editores (SGAE), and Sociedade Portuguesa de Autores (SPA). Budgetary estimates should be itemized to assist with calculations in determining Option CLINs (Contract Line Item Numbers).

SCOPE:

Manage the acquisition, payment, and renewal of annual performing rights licenses with the respective performing rights organization in Germany, Italy, Belgium, Spain, and Portugal.

PLACE OF PERFORMANCE:

The primary place of performance is the Contractor’s location.

DELIVERABLES:

Annual performing rights license agreements for the American Forces Network to broadcast copyrighted musical works in Belgium, Germany, Italy, Spain, and Portugal.

REQUESTED INFORMATION:

a. Company’s Name, mailing address, phone number, fax number, company’s website, and email of designated point(s) of contact.

b. Business Type: Based upon North American Industry Classification System (NAICS) code

928120 - International Affairs. Identify the type of entity (large business, small business, small disadvantaged, woman-owned, 8(a), HUBZone, service-disabled veteran-owned, etc.).

c. CAGE Code

d. Contractor’s past performance in meeting stated objectives/requirements, statement of qualifications to include information that clearly demonstrates the respondent’s capabilities, expertise and experience to perform the specific requirements contained in this Sources Sought.

e. Contract vehicles that would be available to the Government for the procurement of the product and service, to include General Service Administration (GSA), GSA MOBIS, NIH, NASA

SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

RESPONSE GUIDELINES:

Vendors who wish to respond to this should send responses via email by 09 May 2025 4:00 PM

EDT to Acquisition Support Specialist Anthony LeAnder anthony.m.leander.ctr@mail.mil and

Contracting Officer Stephen Dimitriou, stephen.p.dimitriou.civ@mail.mil. Responses shall have

“HQ0516-FY-25-0009 Performing Right License Management” in the subject line.

Interested vendors are requested to respond to this Sources Sought with a white paper and itemized budgetary estimate. Submissions cannot exceed 10 pages, single-spaced, 12-point type with at least one-inch margins on 8 1/2” X 11” page size. Responses must specifically describe the contractor’s capability to meet the requirements outlined in this Sources Sought.

QUESTIONS:

Questions regarding this announcement shall be submitted by e-mail to Acquisition Support

Specialist Anthony LeAnder anthony.m.leander.ctr@mail.mil and Contracting Officer Stephen

Dimitriou, stephen.p.dimitriou.civ@mail.mil. Verbal questions will NOT be accepted.

The Government does not guarantee that questions received after 02 May 2025 4:00 PM EDT will be answered. The Government will not reimburse companies for any costs associated with the submissions of their responses.

DISCLAIMER:

This Sources Sought is not a Request for Proposal (RFP) and is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals, nor will any award be made as a result of this synopsis.All information contained in the Sources Sought is preliminary, as well as, subject to modification and is in no way binding on the Government. FAR clause 52.215-3, “Request for Information or

Solicitation for Planning Purposes”, is incorporated by reference in this Sources Sought. The

Government does not intend to pay for information received in response to this Sources Sought.

Responders to this invitation are solely responsible for all expenses associated with responding to this Sources Sought. This Sources Sought will be the basis for collecting information on capabilities available. This Sources Sought is issued solely for information and planning purposes. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received in this Sources Sought that is marked “Proprietary” will be handled accordingly. Please be advised that all submissions become Government property and will not be returned nor will receipt be confirmed. In accordance with FAR 15.201(e), responses to this Sources Sought are not offers and cannot be accepted by the Government to form a binding contract.

mailto:anthony.m.leander.ctr@mail.mil mailto:stephen.p.dimitriou.civ@mail.mil mailto:anthony.m.leander.ctr@mail.mil mailto:stephen.p.dimitriou.civ@mail.mil

PARTICIPATION IN THIS SOURCES SOUGHT IS STRICTLY VOLUNTARY AND

FOR PLANNING PURPOSES ONLY AND IS NOT TO BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT TO PROCURE ANY ITEMS/SERVICES OR

FOR THE GOVERNMENT TO PAY FOR THE INFORMATION RECEIVED. THE

GOVERNMENT WILL NOT BE RESPONSIBLE FOR ANY ASSOCIATED COSTS AS

A RESULT OF PROSPECTIVE OFFERORS INTEREST, RESPONSE OR

PARTICIPATION IN THIS SOURCES SOUGHT. ANY FORMAL SOLICITATION

WILL BE ANNOUNCED AT A LATER DATE. THE GOVERNMENT RESERVES THE

RIGHT TO CANCEL THIS REQUIREMENT AT ANY TIME DURING THE

ACQUISITION PROCESS.ANY SOLICITATION RESULTING FROM THE ANALYSIS

OF INFORMATION OBTAINED WILL BE POSTED TO THE PUBLIC IN FEDERAL

BUSINESS OPPORTUNITIES IN ACCORDANCE WITH THE FAR PART 5.

HOWEVER, RESPONSES TO THIS NOTICE WILL NOT BE CONSIDERED

RESPONSES TO A SOLICITATION.