HQ0516-23-R-0002 Music Production and Sound Effect 101822.pdf

SEE ADDENDUM

(No Collect Calls)

HQ051623R0002 18-Oct-2022

b. TELEPHONE NUMBER

301-222-6197

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 31 Oct 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ05169. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHAEL WALTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE MEDIA ACTIVITY

6700 TAYLOR STREET

FORT MEADE MD 20755

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 301-222-6197 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

512230

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF43

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ051623R0002

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

CONFIDENTIAL INFORMATION

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and quotes submitted to federal agencies. If an offeror’s submission contains information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure per the Freedom of Information Act.”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice:

“The data or information is considered confidential or privileged, and is not subject to mandatory disclosure per the Freedom of Information Act.”

GENERAL

The offeror shall describe its proposal through the use of narrative, charts, and diagrams in sufficient detail for the Government to understand and evaluate the nature of the approach. In its evaluation and confidence assessment, the Government will consider the degree of substantiation of the proposed approach.

All correspondence in conjunction with this RFP shall be directed to the following points of contact:

Colette Day Contracting Officer colette.b.day.civ@mail.mil

Michael Walton Contract Specialist michael.d.walton24.civ@mail.mil

Offerors shall e-mail written questions only, to the Government via the Contracting Officer and Contract Specialist using the subject title: “HQ0516-23-R-0002 Question.” Questions submitted in response to this notice shall reference the page and section of the RFQ. In posing questions, Contractors must cite the relevant RFQ or SOW section and page number(s). Questions should be written in a manner that enables clear understanding of the Contractor’s questions or concerns. Statements expressing opinions or sentiments are not considered valid inquiries and will not receive a response. Further, Contractors are reminded that DMA will not address hypothetical questions aimed at receiving a potential “evaluation decision.” Written answers will be provided to all prospective Contractors, giving due regard to the proper protection of proprietary information. The Government will not accept telephone inquiries regarding this RFQ. The Government will answer submitted questions received up to 4:00 PM EST October 25, 2022. Questions received after this date may not be answered.

Offerors are advised to take proper steps to ensure timely submission of their quotations. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. If the electronic files cannot be opened, and read by the Government, the offeror shall have one business day after notification of same, to correct the deficiency. After that time, if the electronic files cannot be opened and read by the Government, the quotation may be rejected and not evaluated further. Any quotation, modification, or revision, that is received after the exact time specified for receipt of quotations is “late” and may not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition, and there is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotations and was under the Government’s control prior to the times set for receipt of quotations, or it was the only quotation received. Emails shall not exceed 10 MB.

EVALUATION CRITERIA

Evaluation Criteria

In accordance with the Federal Acquisition Regulation (FAR), no contract shall be entered into unless the Contracting Officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective contractor must meet the general standards in FAR Part 9 and any special standards set forth in the solicitation.

BASIS FOR CONTRACT AWARD: Subject to the provisions contained herein, award will be made by full and open competition to a Small Business set-aside. The Offeror must be deemed responsible in accordance with the Federal Acquisition Regulation; who conforms to the solicitation requirements; and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, meets the technically acceptable standard for the non-cost factors and provides the lowest evaluated price.

The Government intends to award one Firm Fixed Price (FFP) contract with a base year of 12-months and four (4) option periods. Contract award will be made to the responsible offeror whose proposal in conforming to this RFP, provides the overall best value to the Government through a lowest price technically acceptable approach. (LPTA)

Order of Precedence: Factor 1 is more important than Factor 2. Factor 2, Price, will become more important as factors 1 become more equal. The evaluation factors are listed in descending order of importance. Technical Capability and Corporate Experience, when combined are significantly more important than the Price Factor. While the Government anticipates award to the responsible offeror whose quote provides the overall best value to the Government, no award will be made based on superior technical capability when the proposed price is considered unreasonably high, or when the quote is not justified by the advantages of an award based on technical superiority.

A. Technical Capability. The Offeror will be evaluated on the acceptability/unacceptability of the minimum technical capabilities listed under Technical Factor. The technical capability will be evaluated as a measure of the Government’s confidence in the offeror’s ability to meet the tasks and deliverables specified in the SOW. Quotes should demonstrate their technical capabilities by providing a narrative description in sufficient details. Broad-based technical capability is required. All criteria below must be evaluated as “Acceptable” to be considered for award. The quotes shall be evaluated against the following criteria:

Factor 1 – Technical Capability

Provide blanket production music and sound effects for all current and ongoing and recurrent productions of DMA products in all aspects of television, radio production, internet (VOD, Streaming, websites), DVD and social media platforms. (section 6.1 of the SOW)

Usage license must cover all media areas described including television, radio, internet (VOD, Streaming, websites), DVD and social media platforms. Licenses must be available for use in perpetuity. (section 6.2 of the SOW)

The music and sound effects libraries must include unlimited access to a minimum of 120,000 music tracks and 10,00 sound effects tracks with an additional 100 new cuts added each month. (section 6.3)

The service must provide a minimum of 700 user accounts with full access to all libraries and expandable if necessary. (section 6.4 of the SOW)

Libraries should have a searchable online database emphasizing areas such as genre, keywork description, themes and tempo. (section 6.5 of the SOW)

Media must be available in WAV, AIFF or MP3 formats and a minimum audio quality of 320 kHz.

(section 6.6 of the SOW)

Must be able to work with a government contract officer representative on enforcement of user accounts and contact DMA prior to the activation of any accounts (section 6.7 of the SOW)

Technical Acceptable/Unacceptable Rating Method

Rating Description

Acceptable The proposal meets the requirements of the solicitation.

Unacceptable The proposal does not meet the minimum requirements of the solicitation

B. Price Evaluation. Price will be evaluated and considered but will not be scored or combined with other aspects of the quotes evaluation. The proposed prices will be analyzed for completeness, and reasonableness. Completeness means that the required information is submitted and is accurate. Reasonableness means the prices are justified. The otherwise technically-acceptable lowest-priced Offeror may be required to confirm/validate its price on a Contract Line Item (CLIN), element, or total price basis, and/or provide additional information in support of their price, prior to contract award at the Government’s request and discretion.

The Government intends to evaluate quotes and award a contract without discussions with Offerors. Therefore, the Offeror’s initial quotes should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government, however, reserves the right to conduct discussions if deemed necessary.

Factor 2 – Price

Initially offers shall be ranked according to price, including option prices. An offeror’s proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by the unit price for each item to confirm the extended amount for each. Copies of the Pricing Schedule will be necessary in order to submit a quote for each Option Year. To be complete, the Offeror must provide all data that is requested and necessary to conduct an evaluation. The Offeror's quotes is evaluated through price analysis techniques as described in FAR Part 15.404-1.

For Price to be reasonable, it must represent a Price that provides best value to the Government when consideration is given to Prices in the market (market conditions may be evidenced by other competitive quotes) and technical and functional capabilities of the Offeror.

Factor 3 – Past Performance

The Government will evaluate the extent to which the offeror demonstrates work of the same or similar scope, size and complexity as the Production Music Sound Effects SOW. Specifically, the Government will evaluate:

The extent to which the offeror proposed verifiable experience with work/projects of the same or similar scope, size and complexity of this requirement, that has been underway at least 9 months or has been completed within the past five (5) years of the RFP closing date.

Relevancy: The following definitions will be used for relevancy ratings:

Very Relevant: Present/past experience cited involved essentially the same magnitude and complexities this solicitation requires.

Relevant: Present/past experience cited involved much of the magnitude of effort and complexities this solicitation requires.

Somewhat relevant: Present/past experience cited involved some of the magnitude of effort and complexities this solitation requires.

Not relevant: Present/past experience cited did not involve any of the magnitude of effort and complexities this solicitation requires.

SOW

STATEMENT OF WORK (SOW)

Contract Number: TBD Task Order Number: N/A Tracking Number: N/A Contractor Name: TBD Follow-on to Previous Contract and Task Order Number:

HQ0516-18-P-0003 Universal Music

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name: Heather A Regan Organization: Defense Media Activity / American Forces Network Department of Defense Activity Address Code (DODAAC):

HQ0516

Address: 6700 Taylor Ave, Fort Meade, MD 20755 Phone Number: (301) 222-6127 Fax Number: N/A E-Mail Address: Heather.a.regan.civ@mail.mil

b. Alternate COR.

Name: Tedrick Fryman Organization: Defense Media Activity

DODAAC HQ0516

Address: 6700 Taylor Ave, Fort Meade, MD 20755 Phone Number: (301) 222-6676 Fax Number: N/A E-Mail Address: tedrick.e.fryman.civ@mail.mil

2. Contract or Task Order Title. Blanket production music and sound effects license for all current and ongoing recurrent productions of flagship DMA-branded products in all aspects of television, radio production, internet (VOD), DVD and social media platforms.

3. Background. Defense Media Activity and its departments are responsible for creating media product for various outlets that include television, radio, streaming, and websites. The use of blanket production music enhances the product that are delivered to Service Members, their families, and other stake holders. Those include Department of Defense leaders as well other higher level government officials

4. Objectives. Provide blanket production music and sound effects license for all current and ongoing recurrent productions of flagship DMA-branded products in all aspects of television, radio production, internet (VOD, Streaming), DVD and social media platforms. Media must be available on a website that can be accessed from any location, within and outside the United States. A usage license must cover all media used regardless of distribution method, to include television, radio, internet (VOD, Streaming), DVD and social media and must be available for use in perpetuity. Media must be available in WAV, AIFF or MP3 formats and a minimum audio quality of 320kHz.

5. Scope. Provide blanket production music and sound effects that will be available online for all current and ongoing recurrent productions of flagship DMA-branded products in all aspects of television, radio production, internet (VOD, Streaming), DVD and social media platforms. Content must include license for all media downloaded. Users must be able to create account in coordination with government COR.

6. Specific Tasks

6.1 Provide blanket production music and sound effects for all current and ongoing and recurrent productions of DMA products in all aspects of television, radio production, internet (VOD, Streaming, websites), DVD and social media platforms.

6.2 Usage license must cover all media areas described including television, radio, internet (VOD, Streaming, websites), DVD and social media platforms. Licenses must be available for use in perpetuity.

6.3 The music and sound effects libraries must include unlimited access to a minimum of 120,000 music tracks and 10,00 sound effects tracks with an additional 100 new cuts added each month.

6.4 The service must provide a minimum of 700 user accounts with full access to all libraries and expandable if necessary.

6.5 Libraries should have a searchable online database emphasizing areas such as genre, keywork description, themes and tempo.

6.6 Media must be available in WAV, AIFF or MP3 formats and a minimum audio quality of 320 kHz.

6.7 Must be able to work with a government contract officer representative on enforcement of user accounts and contact DMA prior to the activation of any accounts

7. Performance Standards.

Performance Standard Acceptable Quality Level (AQL) Method of Calculation Provide blanket production music and sound effects to DMA users. Make a minimum of 120,000 music tracks and 10,000 sound effects tracks available to users.

Target Criteria:

There are 120000 music tracks, and 10,000 sound effects tracks available.

Minimum Acceptable:

There are 100,000 music tracks and 8,000 sound effects tracks available.

Calculation:

Review of the website content availability. Must have the ability review and download unlimited number of tracks.

Allow up to 700 authorized DMA users to access all production music tracks and sound effects.

Target Criteria:

Allow up to 800 DMA user access to all production music tracks and sound effects.

Minimum Acceptable:

700 DMA users will have access to all available content.

Calculation:

Contractor will provide list of all DMA users and what media each user downloaded at least once a quarter or when requested.

8. Place of Performance. All content will be available on a website hosted by the contractor and available to all DMA users regardless of location. This includes users whose duty locations are located both inside and outside the United Stated.

9. Alternate Place of Performance – NA

10. Period of Performance. The initial contract will be one base year with four (4) option years.

11. Delivery Schedule. Access to all media by authorized DMA users will be available starting on the date of the start of the contract and continue through each option year, if renewed.

SOW Deliverable Format Due Date Distribution/Copies Frequency Task# Title and Remarks

6.1 Provide

blanket production music and sound effects

WAV, AIFF or MP3 5 Days after award of contract

Content is available to download from website

Until conclusion of contract

6.2 Usage

license must cover all media

Annotate / confirmed in signed contract

During signed contract

Copies of contract to KO and COR;

Once

6.3 The music

and sound effects libraries must include unlimited access

5 Days after award of contract and as required

Content is available to download from website

Until conclusion of contract

6.4 Provide a

minimum of 500 user accounts

Standard registration process

5 Days after award of contract and as needed

1st of each month through the period of the contract

6.5 Libraries

should have a searchable online database

5 Days after award of contract

Until conclusion of contract

6.6 Media must

be available in WAV, AIFF or MP3 formats and a minimum audio quality of 320 kHz.

WAV, AIFF or MP3 5 Days after award of contract

Content is available to download from website

Until conclusion of contract

6.6 Work with

DMA COR

prior to the activation of any accounts

Email 5 Days after award of contract and as needed

1st of each month through the period of the contract

12. Security Requirements. Work performed in accordance with this performance work statement is

UNCLASSIFIED.

The following security requirements shall apply to this effort.

Should Contractor and DMA decide contractor personnel must visit DMA facilities for any purpose, DMA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

References:

a. DoDM 5200.02, DOD Personnel Security Program, 3 April 2017, Incorporating Change 1, October 29, 2020.

b. DoD 5220.22-M, (NISPOM) National Industrial Security Program Operating Manual, 28 February 2006, Incorporating Change 2, May 18, 2016 and as amended.

c. DoDI 5220.22, National Industrial Security Program (NISP), March 18, 2011, Incorporating Change 2, September 24, 2020.

d. DoDM 5200.01, Information Security Program, Vols. 1-3, 24 February 2012, Incorporating Change 2, July 28, 2020.

e. DoD 5400.7, DoD Freedom of Information Act Program, April 5, 2019.

f. (HSPD-12) Homeland Security Presidential Directive 12: Policy for a Common

Identification Standard for Federal Employees and Contractors, 27 August 2004.

g. DoDI 8500.01, Cybersecurity, March 14, 2014, Incorporating Change 1, October 7, 2019.

h. DoD 8570.01-M Information Assurance Workforce Improvement Program, 19 December 2005, Incorporating Change 4, November 10, 2015

i. DoDD 5205.02E, DoD Operations Security (OPSEC) Program, 20 June 2012, Incorporating Change 2, August 20, 2020.

j. DoDI 2000.12, DoD Antiterrorism (AT) Program, 01 March 2012, Incorporating Change 3, May 8, 2017.

k. DoDI 5015.02, DoD Records Management Program, 24 February 2015, Incorporating Change 1, August

17, 2017.

l. DoDI 8170.01, Online Information Management and Electronic Messaging, January 2, 2019.

m. DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing CACs, 9 September 2014, Incorporating Change 2, November 2, 2020.

n. DoDI 5200.48, Controlled Unclassified Information (CUI), March 6, 2020.

12.1 Computer and Network Access Requirements. Contractor personnel will not operate Government-furnished computer workstations or systems that have access to e-mail systems or government-restricted sites.

12.2 Personnel Vetting. Since Contractor personnel associated with this contract will not access established

Government Information Systems and their physical access, if any, to DMA facilities will be subjected to escort and surveillance by DMA personnel, background investigations and Common Access Card (CAC) processing will not be initiated. However, longer-term individual or team visits will be vetted by the Fort Meade Visitor Control Center (FGGM-VCC) in order to acquire an installation pass/passes. The initial, shorter-term team may also require FGGM-VCC vetting if any one of the team members will be working at DMA facilities for two (2) consecutive days or more.

Contractor personnel requiring access for one day or less must coordinate the visit with the COR and DMA Enterprise Security. Contractor personnel must be prepared to produce driver’s licenses, vehicle registrations, proofs of insurance, and possibly vaccination status forms.

Contractor personnel requiring access for more than one day must complete a Form 191-001-R-E, FGGM Installation Access Request and provide readable, color copies of the fronts and backs of two, DoD-acceptable, identifications (e.g., driver’s license, birth certificate, social security card, etc.). These documents will be forwarded securely to the COR for further processing through DMA Enterprise Security. Contractor personnel will take receipt of passes directly from the FGGM-VCC when notified by DMA Enterprise Security that approval has been granted.

12.3 Visit Authorization Letters and Requests. Should Contractor and/or DMA deem a DoD CAC-holding contractor personnel visit to DMA facilities is appropriate, Contractor will forward a Visit Authorization Letter (VAL), using company letterhead, to the DMA Security Directorate and COR, or, if appropriate, by submitting a Visit Authorization Request (VAR) through the Defense Information System for Security (DISS) using SMO Code DDAAAF4 for all visiting personnel.

12.3.1 The VAL shall be on company letterhead or pre-fabricated form and contain the following information:

Contract number with start and end dates

CAGE CODE

Company point of contact (POC) and telephone number Government POC/COR name and telephone number Complete legal name of employee(s)

The COR and/or DMA Security Directorate will coordinate installation access, if necessary.

12.4 Security Contacts.

DMA Security Personnel can be contacted for security-related questions as follows:

For Industrial Security related issues:

Primary: Enterprise Security Officer, phone: (301) 222-6091 Alternate: Chief, Enterprise Security, phone: (301) 222-6718 Email: dma.meade.hqdma.list.security-office@mail.mil

For Personnel Security related issues:

Primary: Enterprise Security Officer, phone: (301) 222-6091 Alternate 2: Chief, Enterprise Security, phone: (301) 222-6718 Email: dma.meade.hqdma.list.security-office@mail.mil

DMA Security Directorate Address.

Defense Media Activity Headquarters ATTN: Industrial Security 6700 Taylor Ave.

Fort Meade, MD 20755

12.5 Sensitive Information Protection and Storage. It is not anticipated that tasks completed in association with this contract will involve the regular generation or maintenance of Controlled Unclassified Information (CUI). However, the following information is provided in case there is inadvertent exposure to or generation of such information. CUI in its many forms, personally identifiable information (PII) of any type, as well as any otherwise sensitive data, and/or equipment will only be disclosed to authorized personnel on a need-to-know basis.

The Contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment will be returned to Government control, destroyed, or held until otherwise directed. The disposition of all data will be at the written direction of the COR. This may include documents returned to Government control; destroyed; or held as specified until otherwise directed. Items returned to the Government shall be hand-carried or sent by certified mail to the COR. It is anticipated that this information will be gathered, created, and stored within the primary work location. If contractor personnel must remove any information from the primary work area they should protect it to the same extent they would their proprietary data and/or company trade secrets. The use of any information that is subject to the Privacy Act will be utilized in full accordance with all rules of conduct as applicable to Privacy Act Information. The government will retain unrestricted rights to government data. The ordering activity retains ownership of any user created/loaded data and applications hosted on vendor’s infrastructure, as well as maintains the right to request full copies of these at any time. The data that is processed and stored by the various applications within the network infrastructure may contain personally identifiable information (PII). This data and PII shall be protected against unauthorized access, disclosure or modification, theft, or destruction. The Contractor shall ensure that the facilities that house the network infrastructure are physically secure. No data shall be released by the Contractor without the consent of the Government in writing. All requests for release must be submitted in writing to the COR/CO. The COR, in consultation with DMA Security Directorate, if necessary, will determine which Contractor deliverables will be marked Controlled Unclassified Information or CUI (see Reference N). The Contractor (and any sub-contractor) is required to abide by government and DMA guidance for protecting sensitive and proprietary information.

12.6 Protection of Information. As may be applicable, the Contractor shall be responsible for properly protecting all information used, gathered, or developed as a result of work under this contract. The Contractor shall also protect all Government data, equipment, etc. by treating the information as sensitive. All information about the systems gathered or created under this contract should be considered as sensitive information. It is anticipated that this information will be gathered, created, and stored within the primary work location. If contractor personnel must remove any information from the primary work area they should protect it to the same extent they would their proprietary data and/or company trade secrets. The use of any information that is subject to the Privacy Act will be utilized in full accordance with all rules of conduct as applicable to Privacy Act Information.

12.7 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974, or that which is generally protected by the Freedom of Information Act.

12.8 In the event that it may become applicable, Contractor employees will be required to comply with all Government security regulations and requirements. Failure to comply with security requirements will be cause for removal and the contractor will not be able to provide service on this contract.

12.9 As may be applicable, the Contractor shall not divulge any information about DoD or DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information.

12.10 As may be applicable, the Contractor shall afford the Government access to the Contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DMA or DoD, and to preserve evidence of computer crime.

12.11 Miscellaneous Security Requirements.

12.11.1 Physical Security. Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the installation and DMA facilities, as may be applicable. The contractor shall observe and comply with the security provisions in effect at all DoD facilities. Identification shall be worn and prominently displayed as required.

12.11.2 Potential Operational Constraints. Force Protection Conditions (FPCONs) and Health Protection Conditions (HPCONs) may affect access to the host installation. FPCONs and HPCONs are established by the host installation or higher national command authorities. The Installation Executive Director is responsible for implementing the proper response to progressive levels of terrorist and health threats. FPCONs and HPCONs are normally displayed at entrance gates, building entrances, and office entrances. The Contractor shall adhere to and operate in accordance with any restrictions imposed as a result of a FPCON or HPCON. Measures implemented under the various levels of threat may impact the Contractor’s normal operational approach to services. The Contractor shall ensure that services are sustained during heightened security measures.

12.11.3 Reporting Requirements. As may be applicable, the Contractor shall report to the Security Directorate and/or COR any information or circumstances of which they are aware that may pose a threat to the security and/or safety of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Additionally, the contractor shall report any incident of sexual assault or sexual harassment involving any Contractor personnel.

12.11.4 Temporary Removal of Personnel Posing an Imminent Threat. The DMA-HQ Chief, Security or designated representative, in consultation with the program manager, may remove any individual from duty who poses an imminent threat to himself or herself, safety of personnel, or Government resources. The Contractor will be notified as soon as possible of the action taken. The temporary removal will last until the incident prompting removal has been resolved to the satisfaction of the Government. Once the incident has been resolved, the individual will either be allowed to return to work on the contract or prohibited from performance on the contract, as the Government deems appropriate. Temporary removal of personnel does not relieve the contractor of any performance requirements.

12.12 Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/Government- Furnished Information (GFI). N/A

12.13 Other Pertinent Information or Special Considerations.

Identification of Possible Follow-on Work. N/A

a. Identification of Potential Conflicts of Interest (COI). N/A

b. Identification of Non-Disclosure Requirements. N/A

c. Training. Contractor employees may be required to take periodic mandatory training courses provided through the agency, such as records management training and other training required by statute, regulation, DoD, or Agency policy. (Note if there are specific courses you will require from your contractors, insert those here.) No other training of contractor personnel shall be provided by the Government unless authorized by the Contracting Officer.

13. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance.

This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1. Task Order Title: Production Music and Sound Effects

2. Work Requirements:

• Task 1 - Provide blanket production music and sound effects

• Task 2 - Usage license must cover all media

• Task 3 - The music and sound effects libraries must include unlimited access

• Task 4 - Provide a minimum of 700 user accounts

• Task 5 - Libraries should have a searchable online database

• Task 6 - Media must be available in WAV, AIFF or MP3 formats and a minimum audio quality of 320 kHz.

• Task 7 - Work with DMA COR prior to the activation of any user accounts

3. Primary Method of Surveillance:

Random sampling is scheduled for Items 1, 2, 3, 5 and 6.

Periodic Inspection Quarterly for Items 4.

100 Precent Inspection for Item 7

100 Percent Inspection. This is usually only the most appropriate method for infrequent tasks or tasks with stringent performance requirements, e.g., where safety or health is a concern. With this method, performance is inspected/evaluated at each occurrence. One hundred percent inspection is too expensive to be used in most cases.

Random Sampling. This is usually the most appropriate method for recurring tasks. With random sampling, services are sampled to determine if the level of performance is acceptable. Random sampling works best when the number of instances of the services being performed is very large and a statistically valid sample can be obtained. Computer programs may be available to assist in establishing sampling procedures.

Periodic Inspection: These services are monitored weekly, monthly, quarterly, semiannually, annually, etc. Periodic types of activities are perfect for periodic inspection because not only are they infrequent, but there is normally a predetermined, specified time frame within which the tasks must be accomplished.

Therefore, you know exactly when to conduct the evaluations. Periodic inspections automatically become 100 percent evaluations or "100 percent checks." Inspections should be divided and scheduled by frequency: annual, semiannual, quarterly, monthly, weekly and as required. Sometimes services are required for which the time or frequency cannot be predicted, such as accident investigations, one-time special tasking by higher headquarters, etc. These would be labeled "as required inspections." Others are known and predictable such as the quarterly status report or the monthly travel report currently included in some DISA service contracts.

Customer Input. Although usually not a primary method, this is a valuable supplement to more systematic methods. For example, in a case where random sampling indicates unsatisfactory service, customer complaints can be used as substantiating evidence. In certain situations where customers can be relied upon to complain consistently when the quality of performance is poor, e.g., dining facilities, building services, customer surveys and customer complaints may be a primary surveillance method, and customer satisfaction an appropriate performance standard. In all cases, complaints should be documented, preferably on a standard form.

1 / 2

Enclosure 6, QASP August 2007/Version 1.0

4. Scope of Performance:

Provide blanket production music and sound effects that will be available online for all current and ongoing recurrent productions of flagship DMA-branded products in all aspects of television, radio production, internet (VOD, Streaming), DVD and social media platforms. Content must include license for all media downloaded. Users must be able to create account in coordination with government COR.

Performance Standards:

Provide blanket production music and sound effects to DMA users. Make a minimum of 120,000 music tracks and 10,000 sound effects tracks available to users.

Allow up to 700 authorized DMA users to access all production music tracks and sound effects.

Acceptable Quality Level (AQL):

Production music and sound effect library will be available online at all times to DMA users who are properly registered.

5. Evaluation Method:

The COR will visit website regularly to review production music and sound effects.

COR will track all requests from contractor from users requesting access to the site.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1 Each

Production Music and Sound Effects

FFP

FOB: Destination

NET AMT

OPTION

Prodution Music and Sound Effects

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.227-1 Authorization and Consent JUN 2020 52.227-2 Notice And Assistance Regarding Patent And Copyright

Infringement

JUN 2020

52.232-1 Payments APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.244-7000 Subcontracts for Commercial Items OCT 2020

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (NOV 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

____ (ii) Alternate I (MAR 2020) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (MAR 2020) of 52.219-4.

____ (13) [Reserved]

X (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

X (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (JUN 2020) of 52.219-9.

X (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

____ (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).

____ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (MAR 2020) (15 U.S.C. 637(m)).

____ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)). (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17)).

X (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

____(28) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126).

____ (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

X (30)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

____ (ii) Alternate I (FEB 1999) of 52.222-26.

____ (31)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

____ (ii) Alternate I (JUL 2014) of 52.222-35.

____ (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

____ (ii) Alternate I (JUL 2014) of 52.222-36.

____ (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

X (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

____ (35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

____ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

(JUN 2016) (E.O. 13693).

____ (40) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (41)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-14.

____ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

____ (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-16.

X (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.

13513).

____ (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

____ (46) 52.223-21, Foams (JUN 2016) (E.O. 13693).

____ (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

____ (48) 52.225-1, Buy American--Supplies (MAY 2014) (41 U.S.C. chapter 83).

X (49) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C.