A03_SOW_HQ0448516562 Replacement Chillers.pdf

STATEMENT OF WORK

REPLACEMENT CHILLERS, HQ0448516562

FOR THE

DEFENSE FINANCE AND ACCOUNTING SERVICE EVENTS (ROME, NEW YORK)

1.0. PURPOSE: The purpose of this contract is to replace three (3) existing air-cooled, RTAA Packaged Chiller Units with new hermetic rotary refrigeration machines to provide chilled water cooling to meet the comfort cooling needs of the facility. The work to be performed under this contract and in accordance with this Statement of Work (SOW) shall consist of furnishing, all necessary plant, labor, tools, transportation, supplies, supervision, equipment, materials, and incidentals necessary for providing all work shown in this SOW, and all applicable codes, regulations, standards, meet ASHRAE 90.1-2001 efficiency guidelines, and criteria in effect at the date of solicitation.

2.0 SCOPE: The John S. McCain National Defense Authorization Act (NDAA) Section 889 applies to all components of this requirement. The Contractor shall provide labor, service, supervision, personnel, parts, tools, materials, equipment, installation, programming, hardware, software, licensing, and other items and services as needed for the completion of AV Support.

The contractor shall provide project management of the services identified in this PWS. The contractor shall provide travel expenses for all contractor personnel.

3.0 GENERAL REQUIREMENTS: The Contractor shall provide all necessary personnel, equipment, supplies, transportation, tools, materials, supervision, and other non-personal services for comprehensive removal, replacement of three (3) RTAA chillers at the Defense Finance and Accounting Service (DFAS) Rome, New York as detailed in this Statement of Work (SOW)

3.1 CHILLER #1. 130 TONS: Remove existing Model: RTTAA 1304 YT01 A3C0 B. Serial #:

U99J01971., outdoor air-cooled chiller, with freeze protection, and provide, New, for comfort cooling, 130 Tons., RTAA Hermetic Rotary Compressor Refrigeration Air cooled chiller, high efficiency with applicable low ambient operation, freeze protection, system control integration to the existing Building Automation System Communication Interface (BAS), and new 20Amp, 120V duplex weathertight outlet. New exterior chilled water piping (supply & return) as well as new line gauges, vibration eliminator, vent, thermometer, water strainer, gate valve, valve pressure gage, new insulation with aluminum shielding and proper piping supports. Existing chiller concrete pad dimensions are approximate: 103” W x 286” L. Contractor shall verify all RTAA specifications and dimensions.

3.2 CHILLER #2. 90 TONS: Remove existing Model: RTAA 0904 YT01 A3D0 BF. Serial #:

U99J01996., outdoor air-cooled chiller, with freeze protection, and provide New, for comfort cooling, 90 Tons., RTAA Hermetic Rotary Compressor Refrigeration Air cooled chiller, high efficiency with applicable low ambient operation, freeze protection, system control integration to the existing Building Automation System Communication Interface (BAS), and new 20Amp, 120V duplex weathertight outlet. New exterior chilled water piping (supply & return) as well as new line gauges, vibration eliminator, vent, thermometer, water strainer, gate valve, valve pressure gage, new insulation with aluminum shielding and proper piping supports. Existing chiller concrete pad dimensions are approximate: 100” W x 216” L. Contractor shall verify all RTAA specifications and dimensions.

3.3 CHILLER #5. 80 TONS: Remove existing Model: RTAA 0804 YT01 A3C0 B., Serial #:

U07M06563., outdoor air-cooled chiller, with freeze protection, and provide New, for comfort cooling, 80 Tons., RTAA Hermetic Rotary Compressor Refrigeration Air cooled chiller, high efficiency with applicable low ambient operation, freeze protection, system control integration to the existing Building Automation System Communication Interface (BAS), and new 20Amp, 120V duplex weathertight outlet. New exterior chilled water piping (supply & return) as well as new line gauges, vibration eliminator, vent, thermometer, water strainer, gate valve, valve pressure gage, new insulation with aluminum shielding and proper piping supports. Existing chiller concrete pad dimensions are approximate: 108” W x 240” L. Contractor shall verify all RTAA specifications and dimensions.

3.4 DESCRIPTION OF SERVICES: Contractor shall remove existing INTELLIPAK air-cooled units, located on the exterior of Building 1. Contractor will coordinate with DFAS COR for required system down time. Chilled water systems are glycol treated, contractor is responsible for drained, reclaimed and reintroduced into the system. Glycol must be tested (glycol percentage based on its refractive index) upon removal and documented for owner review;

reintroduced system glycol will be at the same recorded/tested level. All systems will be left in working condition without leaks. Remove existing supply and return exterior chilled water piping up to and including the isolation valves. Remove, retain, and re-install system control integration to the existing Building Automation System (BAS) Tracer ES., control wiring and materials for communication from the chiller to the BAS monitoring office. Contractor shall update Tracer ES with new chiller unit image, data, graphics, and set points. Install new from factory new RTAA 80, 90, and 130 Ton, air cooled chiller with correct voltage design for the building. Provide necessary electrical wiring, conduit, connections, and materials resulting in a durable and reliable power supply to the new units. New chillers will be equipped with vibration/noise dampening features and be placed on current contract pads per manufactures specifications. Provide and install new exterior chilled water supply/return lines. For each unit, provide and install two new isolation valves (butterfly valves). Provide and install two new ¾ inch ball valve equipped test/bleed ports, one in supply and one in return. Provide and install one new Y strainer in new supply line. Install new piping support brackets for supply and return lines; install new piping insulation with aluminum exterior shielding, insulation will be applied to isolation valve, test ports, and Y strainer as well. Exterior of supply and return chilled water piping will be marked with industry standard UV/weather resistant markings to identify “chilled water supply” and “chilled water return” a.) Contractor shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment need for unloading and movement of materials or product.

b.) Start up, Training, and manuals: The contractor shall provide, schedule, and arrange for factory certified start-up. Contractor will provide operational, and maintenance training as recommended by the manufacture, to train Government technicians and provide all operating, maintenance, and parts manuals instructions to include parts listing of equipment and other materials installed.

c.) The contractor shall conduct a minimum two (2) hours training for on-site staff upon installation of the equipment to the end-user at the Government site.

d.) The contractor shall provide documentation of unit start-up commissioning and all recorded readings.

4.0 QUALIFICATIONS: The work for this project shall be executed in the best and most workmanlike manner, by qualified, trained and certified efficient mechanics/tradesmen, skilled in their respective trades. Only certified journeymen in each respective trade, or apprentices under the direct supervision of certified journeymen, shall be permitted to install and/or supervise installation for this project. Individual trade work for this project shall be performed and quality maintained by the applicable trade only. The Contractor shall assure that all trades coordinate their work with that of other trades. The Contractor shall coordinate and perform all operations in a manner that will result in a professional and expeditiously completed project. The work shall be in strict accordance with prevailing industry standards and manufacturer’s instructions. Work and materials shall comply with this SOW and the editions in effect at the time of this solicitation for all applicable criteria, regulations, guidelines, and codes, all of which are made a part thereof.

5.0 DISPOSAL OF MATERIALS AND CLEANUP: The contractor shall clean up after each work period and dispose of all debris at the close of each day. The contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. The contractor shall replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government. Removal/disposal of obsolete chiller unit; the contractor will take custody of the removed chiller, piping, and isolation valves to include any oil, R-22 refrigerant and any equipment and materials from the demolition. Removed oil and refrigerant will be disposed of at a waste or recycle location adhering to EPA, Federal, State, City, County and local codes by the Contractor.

6.0 PLACE OF PERFORMANCE: Defense Finance and Accounting Service-Rome, 325 Brooks Rd, Rome, New York, 13441., Bldg 1.

7.0 PERIOD OF PERFORMANCE: Installation, set up, and start-up commissioning of the new chiller unit; removal and proper disposal of the obsolete chiller unit; and training of the end user shall be completed within one hundred and forty-nine (149) days upon the award of contract.

8.0 NORMAL HOURS OF OPERATION: Work hours shall be Monday through Friday 0800- 1600 hours, except for US federal holidays. The Contractor shall have prior writing approval from the COR to work outside of these guidelines to coordinate with the site installation law enforcement personnel.

8.1 Installation Access: All contractors arriving at the Installation Access Point shall be preannounced and be cleared prior to accessing the installation. A map and directions to the installation will be provided by the COR. The contractors shall preregister their arrival at the following website: Defense Biometric Identification, DBIDS https://dbids- global-enroll.dmdc.mil/preenrollui/#/landing-page. Upon arrival, the COR will meet contractor personnel at the Vehicle Control Center (VCC). Preregistered contracting personnel will enter the VCC. Contractor personnel shall bring their preregister letter or QRC scan code and valid photo identification for badging. After badging has been completed, contractor vehicles will be searched, and badges will be scanned prior to entry on the installation. Each time when processing onto the installation, all contractor vehicles shall be searched, and all badges shall be scanned by Installation Security Forces.

8.2 Visitor Adjudication Matrix: Contractor personnel containing any of the following offenses shall not be permitted access to the installation.

Offenses Preventing Base/Site Access Time Since Offense Current and Active Want/Warrant Want/Warrant (Current) Gang Member Validated by Law Enforcement Validation Current Unable to Verify Identity (No ID on person and Unable to verify through NCIC)

Any inability

Federal Watch List-Criminal Activity or Terrorist Watch At any time Knowingly/Willingly Engaged in Acts to Overthrow US Government

At any time

Conviction for: Time Since Offense Criminal Trespassing In past 1 year

Larceny (Misdemeanor) In past 1 year Possession of Marijuana In past 1 year Assault (Misdemeanor) In past 1 year Aggravated Assault/Felony Assault In past 3 years Firearms Violations (Misdemeanor) In past 3 years Possession of Controlled Substance other than Marijuana In past 3 years Stalking (Misdemeanor) In past 3 years Menacing (Misdemeanor) In past 5 years Crimes against Juveniles In past 5 years Criminal Possession of a Weapon (Not Firearm) In past 5 years Firearms Violation (Felony) In past 5 years Larceny (Felony) In past 5 years Possession w/Intent to Distribute Marijuana or a Controlled Substance

In past 5 years

Possession/Use of Controlled Substance (Felony) In past 5 years Stalking (Felony) In the past 8 years Menacing (Felony) In the past 10 years Burglary/Robbery (Not Armed) to include Attempted In past 10 years Arson At any time Domestic Violence At any time Espionage At any time Explosives Violations In past 10 years Manslaughter In past 10 years Human Trafficking At any time Murder, to include attempted At any time Molestation, to include penetration/fondling of minor At any time Registered Sex Offender At any time Robbery/Burglary (Armed) to include Attempted At any time Sabotage At any time Terrorism At any time Treason At any time

9.0 RECOGNIZED HOLIDAYS: Unless stated otherwise in the SOW, the Contractor is not required to provide service on US federal holidays. Visit: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

10. SAFETY: The contractor shall be responsible and accountable for the safety and actions of their employees while working within the properties of the site IAW standard OSHA requirements. All contractor personnel shall comply with the Standard Industry of New York State Codes. All contractor personnel shall comply with all DFAS safety requirements. The https://www.opm.gov/policy-data-%20oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-%20oversight/pay-leave/federal-holidays/

DFAS Safety Manager is responsible for ensuring the contractor is aware of local safety requirements. The contractor shall protect and barricade all work areas at all times to protect workers and the public from injury. The contractor shall report any safety conditions or concerns to the COR immediately.

a.) ASBESTOS: To the best of the Government’s knowledge, no asbestos-containing material (ACM) will be encountered during this project. Should the Contractor encounter previously unidentified or suspected ACM which must be disturbed to comply with the contract documents, the Contractor shall cease that work which would disturb the suspect material and shall immediately notify the Contracting Officer Representative (COR).

11. CONTRACTING OFFICER REPRESENTATIVE (COR): Upon contract award a COR will be designated, and a letter of designation will be issued to the contractor. The COR will coordinate site entry of contractor personnel. The COR will monitor all technical aspects of the contract and assist with contract administration. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR listed below is subject to change. The contractor will be notified via written communication when a change is made.

Robert J. Heinzl, Jr., DFAS-Rome Site Support Office 325 Brooks Road Rome, NY 13441 Email: robert.j.heinzl.civ@mail.mil

12. SECURITY:

Security Requirements.

Personnel Security Investigation (PSI) Requirements – Non-Sensitive (NS) Positions (Unescorted Access). Contractor personnel will require a favorably adjudicated Tier 1, or equivalent Non-Sensitive (NS) level or higher investigation. No access to classified information, CUI, to include Personally Identifiable Information (PII), or system access required.

Personnel Security Investigation (PSI) Requirements – Uncleared (Escorted Contractors).

For contractor personnel providing virtual or remote only instruction with no recurring onsite requirements, not requiring direct access to DFAS systems/networks, Classified Information, CUI, to include PII, escorted continuously by DFAS personnel when onsite, and who do not currently possess a current U.S. Government background investigation of Tier 1 (formerly IT-III) or equivalent and higher:

The following items must be submitted for contractor personnel who are escorted:

DFAS Form 9035, Contractor Request for Investigation (CRI);

OF306, Declaration for Federal Employment

A request from the Contracting Officer Representative (COR), in writing, for “Escorted Access Only” A set of fingerprints (see Fingerprint Requirements below) mailto:robert.j.heinzl.civ@mail.mil

Personnel Security Investigation Waivers. For those contractor personnel who do not already have the required background investigation and adjudication, an NS position may be occupied with a pre-investigative waiver from DFAS Personnel Security provided no issues of a security concern are identified by DFAS Personnel Security after a review of all information submitted by contractor personnel. Those contractor personnel who do not qualify for a pre-investigative waiver may not occupy a NS contractor position with DFAS until the background investigation is completed and favorably adjudicated by the Defense Counterintelligence and Security Agency Adjudication and Vetting Services (DCSA AVS). It is important to note that while there is no set schedule for background investigations, as each one is different, this process can be lengthy and take several months to more than one year in some cases. Should a contractor company not wish to wait for the entire process to be completed, they may withdraw the contractor applicant from further consideration by notifying DFAS Personnel Security within sixty (60) days from the date DFAS Personnel Security determines the applicant to be ineligible for a waiver. The contractor company may then submit another contractor candidate for a background investigation.

Personnel Security Forms Required. IAW standard DFAS Personnel Security policy, ALL incoming contractors must submit a new set of fingerprints (taken within the last 30 days)*. A Declaration for Federal Employment (OF-306) should then be submitted to the Contracting Officer Representative (COR), who will submit this form along with a Contractor Request for Investigation (CRI) (DFAS Form 9035) to DFAS Personnel Security as soon as possible, but not less than fifteen (15) calendar days prior to the intended start date. DFAS Personnel Security will review all submitted documentation to validate whether contractor personnel meet personnel security requirements to perform work on the contract or if a new background investigation is required.

*New fingerprints are not required if any of the following apply:

The person has been fingerprinted for the DCSA within the past 30 days.

The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency.

The person has a background investigation currently being adjudicated by the DCSA AVS or another AVS.

The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

Incident Reporting Requirements.

In all cases, whenever a DFAS contractor displays conduct, or is involved in any incident, which is in violation of any of the thirteen National Security Adjudicative Guidelines*, the contractor must immediately report the incident to the contractor company Security Office/Facility Security Officer, the DFAS Manager of the area to which they are assigned, the COR, and the DFAS Personnel Security Office. Reporting to DFAS Personnel Security may be made by phone to

(317) 212-7888, by email to dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil, or, in the case of personnel physically located at DFAS Indianapolis Center, in person to the DFAS Personnel Security Office located on the third floor center hallway at Column 320T.

All incidents will be investigated by DFAS Personnel Security and, depending on the date of the subject’s most recent investigation, may need to have an updated background investigation initiated. Those that do not require a new investigation will have all relevant information regarding the incident forwarded to the DCSA AVS for review and re-adjudication.

*The thirteen National Security Adjudicative Guidelines are:

1. GUIDELINE A: Allegiance to the United States

2. GUIDELINE B: Foreign Influence

3. GUIDELINE C: Foreign Preference

4. GUIDELINE D: Sexual Behavior

5. GUIDELINE E: Personal Conduct

6. GUIDELINE F: Financial Considerations

7. GUIDELINE G: Alcohol Consumption

8. GUIDELINE H: Drug Involvement and Substance Misuse

9. GUIDELINE I: Psychological Conditions

10. GUIDELINE J: Criminal Conduct

11. GUIDELINE K: Handling Protected Information

12. GUIDELINE L: Outside Activities

13. GUIDELINE M: Use of Information Technology Some Examples of Incidents That Require Reporting to DFAS Personnel Security:

An arrest for any criminal offense, not including minor traffic violations, by any law enforcement agency. This DOES include the traffic offenses of Driving Under the Influence of Alcohol or Drugs, and Reckless Driving.

Violation of any court order. Civil judgements.

Delinquencies on any debt for 180 days or longer. Federal, State or Local tax issues or delinquencies.

Delinquencies on any Federal debt (including Federal Student Loans and Federally backed home mortgage loans).

Child Support delinquencies.

Filing for Chapter 7 or Chapter 13 bankruptcy in any Federal Bankruptcy Court. Foreign Travel.

Marriage or Cohabitation with a Foreign National (person from a foreign country).

Having a close personal friendship with a Foreign National with regularly occurring contact.

Ownership of property or financial accounts in a foreign country; and Being approached by a person know to be, or suspected to be, working as an agent of a foreign government or terrorist organization, or any other person, who seeks any information about DFAS, the Department of Defense, or the U.S. Government, especially if the person offers money or something of value to the contractor employee.

It should be noted that person’s delinquent on Federal debt of any kind may not obtain or maintain favorable personnel security adjudication or be considered for a contractor position with DFAS unless they can provide documentary proof that a payment plan has been established with the government agency to whom the debt is owed, and that regularly recurring payments are being made. Contractor personnel who cannot obtain and maintain a favorable personnel security adjudication may not have access to the government data, facility, and equipment required under the contract.

NOTE: This list does not cover every potential incident or offense; any incident in which a contractor is involved, and a question exists as to whether it should be reported, should report the incident to DFAS Personnel Security, who will then determine if further action is warranted.

Failure to report an incident is, in and of itself, an incident involving personal conduct, and may, in some cases, be more serious than the original incident.

Foreign Travel by DFAS Contractor Personnel Official and Unofficial (Personal) Travel: Official U.S. Government Business: persons employed as contractor employees with DFAS, to include those with Noncritical Sensitive (formerly IT-II) access, Critical Sensitive (formerly IT-I) access, access to critical program information (related to Research, Development, Test, and Evaluation), sensitive compartmented information, and/or special access program information, in accordance with DoD Directive 5240.06, are required to complete a DFAS Form 9133, Notification of Foreign Travel, not less than 30 calendar days prior to the scheduled travel.

One copy shall be sent the DFAS Personnel Security group box at dfas.indianapolis-in.zh.mbx.dfas-inhrsecurity@mail.mil and one copy shall be turned into the Site Force Protection Office of the DFAS site where they are stationed. Site Force Protection POC information:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServi ces.aspx Upon receipt of the completed Form 9133, the Site Force Protection Office will contact the contractor employee to validate training, complete the country/theater clearance package, as required, and schedule a Foreign Travel briefing. Immediately prior to travel, contractor employees will check with the State Department at https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html.html for any travel advisories for the country or region being traveled to and take the appropriate steps to ensure their safety for any location covered by a travel advisory or warning.

Security Requirements. Contractor personnel shall follow all host security requirements in accordance with Part 117 of Title 32, Code of Federal Regulations; paragraph 117.16. The contractor shall immediately report any occurrences of violation of stated regulations to the Contracting Officer (CO), COR, and the DFAS Personnel Security Office.

Security Education and Training. Contractor personnel shall follow all host training requirements. Contractor personnel who require unescorted access into DFAS facilities shall receive applicable security training through the site Force Protection Office. To identify Site Force Protection Officers at each DFAS location consult the Agency Force Protection Portal Page:

https://dfasportal.dfas.mil/ddss/force_protection/Pages/SiteSpecificForceProtectionSecurityServi ces.aspx Installation Entry and Common Access Card (CAC) Requirements.

The Contractor shall comply with established security procedures for entering government installations and facilities. Contractor employees shall be required to obtain and wear identification (ID) badges that will permit access into the facility.

Contractors shall work with the assigned DFAS COR/Mission Partner Account Sponsor (MPAS) to obtain a CAC using Mission Partner Identity Credential Account Management (MP ICAM).

Under no circumstances will a CAC be issued to any person unless that person has been cleared by the DFAS Personnel Security Office to work on the contract.

All CACs and badges issued to Contractor personnel are Government property and must be returned to the assigned DFAS COR/MPAS upon departure from the program or at the conclusion of the contract, whichever comes first. CACs can also be mailed in or turned into RAPIDS locations. Contractors whose CAC is lost or stolen must report the loss as soon as possible to the assigned DFAS COR/MPAS and present documentation that the CAC is missing and describing the circumstances under which the loss occurred. The assigned DFAS COR/MPAS will follow agency CAC procedures to issue a new CAC.

Contractors’ must not share their CACs and passwords with any other staff members. The assigned DFAS COR/MPAS will report any violation or suspected violation to the Contracting Officer and DFAS MP ICAM Account Security Manager (MPASM). Any violators will be temporarily or permanently removed from the project. If a Contractor has a CAC issued from another agency, that CAC must be revoked and returned before issuance of a new CAC.

End of Performance Work Statement

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each $294,243.00 $294,243.00 Chiller Unit #1, 130 tons, High Efficiency, Air-Cooling

FFP

System shall have 60. Hertz / 460 voltage, 3 phase.

Fluid Temperatures 44.00 F evaporator leaving and 53.99 F evaporator entering at Defense Finance and Account Service (DFAS) Rome, NY in Accordance with the attached Statement of Work, terms and conditions.

FOB: Destination

PURCHASE REQUEST NUMBER: HQ0448516562

PSC: Z1AA

NET AMT $294,243.00

ACRN AA

CIN: HQ0448516562

0002 1 Each $237,336.00 $237,336.00

Chiller Unit #2, 90 tons, High Efficiency, Air-Cooling

FFP

System shall have 60. Hertz / 460 voltage, 3 phase.

Fluid Temperatures 44.00 F evaporator leaving and 53.99 F evaporator entering

PSC: Z1AA

NET AMT $237,336.00

0003 1 Each $300,000.00 $300,000.00

Chiller Unit #3, 80 tons, High Efficiency, Air-Cooling

FFP

System shall have 60. Hertz / 460 voltage, 3 phase.

Fluid Temperatures 44.00 F evaporator leaving and 53.99 F evaporator entering

PSC: Z1AA

NET AMT $300,000.00