A23_Combined_solicitation_and_synopsis.doc

CART SERVICES DFAS-INDIANAPOLIS

REQUEST FOR QUOTES (RFQ) NO: HQ0423-19-R-0047

This is a combined synopsis/solicitation (RFQ) for the purchase of obtaining Communication Access Real-time Translation Services (hereinafter referred to as CART) for the deaf and hard of hearing employees on an as needed basis at Defense Finance and Accounting Service (DFAS) in Cleveland, Ohio in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Under FAR Part 13.5 the Government intends to award a single firm fixed price (FFP) contract for a base and four option-year periods. NAICS code for this accouncement is 561492.

NOTE: Due to the need to coordinate requirements with limited notice and utilizing local captionists, only service providers with scheduling staff located within the local commuting area of Cleveland, Ohio will be considered for award.

SOLICITATION CLOSING DATE: All quotes must be received by 12 pm (Eastern), June 20, 2019. Preferred delivery method for submission of your quote is via email: sharon.e.brenner.civ@mail.mil. Quotes shall include at a minimum, in addition to the items listed in the section Basis for Award below, the following:

· Unit price per hour (per captionist) based on estimated 400 hours per year for the base year and 400 hours for each option year period.

· Vendor Contact Name, Phone Number and Email Address

· Company Cage Code or DUNS Number

· Tax Identification Number

· Business Size: Small/Large/Other: _______________

Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.

IMPORTANT REMINDER: Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/.

DESCRIPTION: Defense Finance and Accounting Service (DFAS) requires CART services on an as needed basis as described in the Performance Work Statement (attached separately).

Item 001: CART Services as described in the Performance Work Statement. Quantity = Estimated 400 hours provided on an as-needed basis during the base year period of performance. Unit price shall be provided per captionist per hour.

Item 002: CART Services as described in the Performance Work Statement. Quantity = Estimated 400 hours provided on an as-needed basis during option year one period of performance. Unit price shall be provided per captionist per hour.

Item 003: CART Services as described in the Performance Work Statement. Quantity = Estimated 400 hours provided on an as-needed basis during option year two period of performance. Unit price shall be provided per captionist per hour.

Item 004: CART Services as described in the Performance Work Statement. Quantity = Estimated 400 hours provided on an as-needed basis during option year three period of performance. Unit price shall be provided per captionist per hour.

Place of Performance, Inspection and Acceptance: will be on-site at Defense Finance and Accounting Service 1240 E. Ninth Street, Cleveland, OH 44199-2055 and remotely via a DFAS approved secure link for transmission of Text Media Streaming.

Period of Performance: One year from date of award with three one-year option periods.

BASIS FOR AWARD: The Government will award a contract resulting from this announcement to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. DFAS reserves the right to issue an order to a vendor for reasons other than the lowest price. To permit a thorough and effective evaluation, the quote should be as concise, complete and clear as possible so as to permit the Government to make evaluation of the quote without further information being required from the quoter. Inclusion of any important consideration not covered by this request is encouraged. The Government reserves the right to make a determination whether a quote is acceptable or unacceptable solely on the basis of the information submitted and proceed without requesting additional information. Therefore, each response should be submitted in the most favorable terms satisfying the RFQ requirement.

The following factors shall be used to evaluate quotes: price and past performance.

The following should be addressed in your quote:

PAST PERFORMANCE: The provided information should be for relevant past performance within the last two (2) years and clearly demonstrate the contractor’s ability to provide qualified captionists (reference Section A.3 of the separately attached PWS). Quoters shall furnish at least three (3) references, but no more than five (5), regarding the quoter’s past performance which shall include current point of contact information. The information submitted should reflect an experience in similar types of contracts. Preference will be given to quoters who have provided similar services at a DFAS Government installation or familiarity with Government finance and accounting operations. Nondisclosure of applicable past performance information, which may reflect poorly upon the Quoter’s capability, will be considered accordingly.

PRICE: The provided information should clearly identify the unit price per hour per captionist for the base year and three one-year option periods as described above. A pricing and Contractor information spreadsheet has been included as a separate attachment titled Schedule of Items Table to assist with submission of pricing for your convenience.

Option(s), inclusi8ve of any potential extensions in accordance with FAR 52.217-8, will be evaluted at time of award. (Ref FAR 52.217-5) The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

PROVISIONS AND CLAUSES: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at acquisition.gov.

Provisions by Reference:

FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

FAR 52.212-1 Instruction to Offerors – Commercial Items (OCT 2018)

FAR 52.212-3 Offeror Representation and Certifications – Commercial Items (OCT 2018)

FAR 52.217-5 Evaluation of Options (JUL 1990)

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

Clauses by Reference:

FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

FAR 52.203-3 Gratuities (APR 1984) FAR 52.212-4 Contract Terms and Conditions - Commercial Items (OCT 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 523.253-1 Computer Generated Form (JAN 1991) DFAR 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (OCT 2016)

DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors (MAY 2016) DFAR 252.232-7003 Electronic Submission of Payment Requests (DEC 2018) DFAR 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018)

DFAR 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013)

DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2012) DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013) DFARS 252.247-7023 Transportation of Supplies by Sea – Basic (FEB 2019)

Clauses by Full Text: (Attached Separately) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items (JAN 2019)

FAR 52.217-8 Option to Extend Services (NOV 1999) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

INVOICES: Shall be submitted via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract. Reference DFAR Clause 252.232-7006.

WAGE DETERMINATION: The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR) clauses that have been incorporated by reference (FAR 52.212-5). Wage Determination No 2015-4727, Revision No 7, dated 12/16/18 is applicable to this solicitation and has been attached separately. Pursuant to FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, the following data is provided for informational purposes only and is not a Wage Determination: The General Schedule (GS) equivalent to this position is as follows: Employee Class: Interpreter (Sign Language) – GS-9 with a minimum Monetary Wage - Fringe Benefits of $23.80 per hour.

QUESTIONS AND INQUIRIES CONCERNING THIS RFQ: All questions and inquiries concerning any aspect of this announcement must be submitted in writing to sharon.e.brenner.civ@mail.mil for clarification sufficiently in advance of the deadline of receipt of the quote to get an answer in time to meet that deadline. Telephone requests will not be honored. The Government’s response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.

PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order for this service.