SOW Revised 9-22-11.pdf

STATEMENT OF WORK (SOW)

ON-SITE ERGONOMICS CONSULTATION & TRAINING

DFAS Limestone, ME

1.0 INTRODUCTION: The purpose of this contract is to provide on-site comprehensive employee ergonomic services and support for approximately 600 DFAS-Limestone employees on an as needed basis as described herein.

2.0 SCOPE: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform all services identified herein.

2.1 Place of Performance: DFAS Limestone, Maine, 27 Arkansas Rd., Limestone, ME 04751

2.2 Period of Performance: Base period will be from date of award (anticipated November 1, 2011) thru October 31, 2012 with four (4) – one (1) year option periods that will run from November 1st thru October 31st of each option year period.

3.0 GENERAL REQUIREMENT: Estimated quantity of 60 each / year on-site ergonomics consultation services to Defense, Finance and Accounting Service Limestone Maine on an as needed basis. Prior to commencing work, the Contractor shall meet with the DFAS-LI to review the Contractor’s ergonomics plan of action and to discuss and develop mutual understandings, relative scheduling and administering work. Ergonomic services primarily include providing individual employee workstation/office ergonomic evaluations involving:

• Administration, collection, and analysis of an initial Work Station/Office Evaluation, an employee interview, observation of employee’s work practices, workstation assessment, review of the essential elements of the portion, implementation of limited workstation modifications (adjusting chairs, keyboards, illumination, etc.) and providing limited individual ergonomics training as indicated.

• A written report delineating the findings and recommendations in a problem oriented format. This includes the identification of all significant problems, the contributing factors to those problems, and the specific recommendations (administrative, engineering, and work practice measures) for each of the factors listed. A plan outlining both short and long term recommendations as appropriate. All client documentation will be retained in a secured location of the Safety Office or other designated secure location.

• Follow up assessments, to ensure the effectiveness of the implemented recommendations in resolving the identified problems.

• Other ergonomic services will include, planning for and providing quarterly group ergonomic training.

3.1 Current Duty Hours. The Contractor shall perform services required during the operating hours of the Government activity. Normal operating hours for DFAS Limestone is from 0630 to 1500 hours; Monday through Friday except Federal Holidays. There may be occasions requiring extended work hours.

3.2 Evaluation Requests. Request for workstation evaluations shall require the Contractor to respond on site, with-in five (5) workdays upon notification via email or telephone. The Contractor shall complete each workstation assessment within one hour upon starting.

4.0 REQUIRED QUALIFICATIONS AND EXPERIENCE: The Contractor shall provide an ergonomic consultant/trainer that is a Certified Professional Ergonomist (CPE) or Occupational Therapist Registered (OTR) with extensive experience in the field of ergonomics and workstation evaluations.

5.0 DELIVERABLES: The contractor shall provide the following deliverables:

Task Description Format & Quantity Delivery Plan of Action/Task Management Plan Draft: 1 hard copy

Final: 1 hard copy Draft: 10 workdays after award.

Final: 10 workdays after receipt of government comments on draft

Surveys/Assessments: Copy of findings and recommendation to the Contracting Officer’s Representative (COR) or designee upon completion.

1 soft copy As site visits occur

Follow-up Assessments 1 soft copy, phone calls, email

As required

Training lesson plan Draft: 1 soft copy Final: 1 soft copy

Draft: 10 workdays after award.

Final: 10 workdays after receipt of government comments on draft

Note: Reports shall be provided in soft copy. All soft copy materials shall be provided in a format compatible with Microsoft Office 2000 products.

6.0 TRAVEL: No travel or per diem will be reimbursed for travel.

7.0 INSPECTION AND ACCEPTANCE CRITERIA: Inspection and acceptance of all work performed, reports, and other deliverables will be performed by the COR. The Government will notify the contractor of any product that is unacceptable within 7 days. The contractor shall correct any defect within 15 calendar days of notification of an unacceptable product.

8.0 GOVERNMENT FACILITY ENTRANCE: All contractor personnel or any representative of the contractor entering any government facility shall abide by all security regulations and be subject to security checks. Access to a DFAS site must be coordinated with the COR or designee and local security to ensure that any site-specific requirements are met.

9.0 SECURITY REQUIREMENTS: Only Defense Finance and Accounting Service (DFAS) Government Furnished Equipment (GFE) shall be connected to the DFAS Enterprise Local Area Network (ELAN). All work performed relative to the tasks identified in the contract are sensitive, unclassified, or carry a Privacy Act classification. The contractor shall comply with all security and Privacy Act requirements during the performance of this contract.

10.0 PROPRIETARY INFORMATION: The contractor shall consider all work performed under this contract as proprietary to DFAS and should not release any information regarding the work to anyone else unless given written permission by DFAS. Information acquired by the contractor pursuant to the performance of the tasks under this SOW shall not be disclosed by the contractor to others outside the approved contractor team members and the oversight staff without prior approval by the COR. All work undertaken in conjunction with THE SOW is the property of the US Government.

11.0 INVOICES: Payment will be made monthly, in accordance with the Prompt Payment Act.

Invoices will be submitted to the COR (Acceptor) via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil. (Reference clause 252.232.7003). When the invoice is received by the COR via WAWF, the COR will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link.

https://wawf.eb.mil/ http://www.wawftraining.com/ http://www.dod.mil/dfas