AMD_01_RFQ_HQ023618Q0005_EPA.pdf

tation

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. Provide answ ers to vendor questions; questions and answ ers dated 15 August 2018 is attached to this amendment.

2. Amend FAR Provision 52.212-1_Addendum_Instructions to Offerors

3. Amend paragraph 5.2.2.4 of the PWS and iterations w here 'Exercise(s) / Event(s)' are listed, these have been updated to read "Exercise(s) and/or Event(s)".

******** Offerors are advised to review block 11 above regarding acknow ledgement of this amendment.

1. CONTRACT ID CODE PAGE OF PAGES

1 35

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ023618Q0005

X 9B. DATED (SEE ITEM 11)

26-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Aug-2018

CODE

DSCA GEORGE C. MARSHALL CENTER

CONTRACTING BRANCH

GERNACKER STRASSE 2 GEB 112

GARMISCH-PARTENKIRCHEN 82467

HQ0236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ023618Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS

HQ023618Q0005 Exercise Program Analyst Services, George C. Marshall Center

Questions & Answers dated 15 August 2018

Q1. Factor 2 - "Past performance for contracts exceeding the time frame for this definition will be excluded from evaluation". Is the intent to say that contracts that were concluded more than 3 years ago will be excluded or, in other words, a contract that is ongoing but started more than 3 years ago will be included in the evaluation?

A1. Please reference the amended Addendum to Provision 52.212-1, Instructions to Offerors

– Commercial Items.

Q2. What is the difference between ‘Experience’, sub-factor to Factor 1 and ‘Past Performance’, Factor 2?

A2. Experience is not listed as a sub-factor under Factor 1 – Key Personnel Qualifications;

rather, experience is listed as one of the items that that the Government will review from the proposed Key Personnel’s curriculum vitae / resume. Experience is indicative of ‘what’ an Offeror’s proposed Key Personnel have done. Past Performance is indicative of ‘how’ an Offeror has performed.

Q3. How do I document Experience and how Past Performance?

A3. It is up to the Offeror on how it decides to provide the information outlined in the solicitation.

Q4. Which price analysis techniques (FAR 15.404.) will you be using?

A4. The Government will use one or more of the techniques and procedures listed under FAR 15.404-1(b)(2) to ensure fair and reasonable prices of the proposed price received.

Q5. Concerning 5.2.2.4.: "3 years of experience providing security gaming exercise / event support".

Is the / an 'and' or an 'or'? i.e. 'event support' means 'security gaming event support' or just 3 years of experience in any 'event support'?

A5. The “ / “ that is shown in paragraph 5.2.2.4 of the PWS, ‘Security gaming exercise / event support’ is not an ‘and’ or an ‘or’. They are one in the same. The PWS was amended accordingly.

Q6. Is this a new requirement or is there an incumbent vendor? If available, can you please send along the incumbent contractor’s name and contract number?

A6. This is not a new requirement. The incumbent contractor is Tamir Sinai. Contract number is HQ0236-15-P-0003.

Q7. Is it the government’s intent that only one individual Offeror employee at a time, fully qualified in all skills required by this solicitation?

A7. It is up to the Offeror as to how it will provide the required services as outlined in the

PWS.

Q8. In the interest of ensuring that this acquisition for an “Exercise Program Analyst” does not resemble a personal services contract (PSC), will the government allow the Offeror to provide personnel with diverse skills on an on-demand basis versus a single “all rounder” who performs all services? (For example, scenario developers; local-area or “fax-back process” exercise controllers and other specialists who are brought in as needed for those purposes and who may overlap with a primary contractor-coordinator who supervises the actions of all?)

A8. It is the Offeror’s responsibility to provide personnel who meet the minimum qualifications listed in paragraphs 5.2.2.2, 5.2.2.3, 5.2.2.4 and 5.2.2.5 of the PWS and determine how its personnel will perform to ensure the requirements of the PWS are met.

Q9. What is the estimated percentage of time-on-task that would be required for performing each of the three Performance Requirements Summary (PRS) objectives?

A9. The Government estimates the below percentages for the time-on-task required to perform the objectives in the Performance Requirements Summary.

#1: Customer and Participant Interfacing - Continually #2: Exercise Program Development and/or Scheduling - 80-90% #3: Maintain Administrative and Management Oversight of Exercise and/or Event - 10-20%

Please refer to paragraph 1.6.2 – Hours of the PWS for the expected level of effort for this requirement.

Q10. By requiring a “non-personal services” background, is the government excluding from consideration potential Offerors whose past performance and KSAs are based on a background other than provision of non-personal services? (For example, those whose knowledge and past performance are rooted in military service, government service, or

NGO.)

A10. Please reference the amended Addendum to Provision 52.212-1, Instructions to Offerors – Commercial Items.

Q11. What military service, government service or NGO job classifications does the government consider analogous to “Exercise Program Analyst that will be accepted as qualifying?”

A11. Please reference the amended Addendum to Provision 52.212-1, Instructions to Offerors – Commercial Items.

Q12. Given that PPIRS and FAPIIS pertain only to contractors, what Factor 2 sources of information regarding past performance will the government require from Offerors whose performance is not reportable under those systems?

A12. Per the amended Addendum to Provision 52.212-1, Instruction to Offerors, The Offeror shall provide up to two recent references along with the references’ contact information who can substantiate that the Offeror has provided services for current (or past) Government or commercial agency contracts similar in complexity and scope to the requirements of the PWS.

Q13. Given the Factor 2 and Addendum clauses regarding “Qualifications over Experience,” and “Neutral / Acceptable” determination for Offerors “without a record of past performance,” does the government agree with this potential Offeror that it is unreasonable for the government to exclude from evaluation Offerors whose past performance is outside the recent past three years?

A13. Please reference the amended Addendum to Provision 52.212-1, Instructions to Offerors – Commercial Items.

Q14. Does the government disqualify from consideration the following descriptives of persons, who, three (3) or more years ago left military service; government service; or NGO service due to: end of service obligation; retirement; disability; or to pursue an advanced certification or degree?

A14. It is the Offeror’s responsibility, as outlined in Factor 1 – Key Personnel Qualifications, to provide personnel who meet the minimum qualifications listed in paragraphs 5.2.2.2, 5.2.2.3, 5.2.2.4 and 5.2.2.5 of the PWS.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO PROVISION 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

The following shall apply to this solicitation in addition to those terms and conditions in FAR provision 52.212-1.

The specific paragraphs, noted by their specific letter within parentheses, of FAR provision 52.212-1 affected are shown below:

(a) Small business size standard does not apply to this solicitation.

(b) The Offeror shall submit its quote to the contracting office’s point of contact listed under “Additional Information” below at or before the time specified in this solicitation. The Offeror shall submit its quote as two separate volumes. Volume one consists of evaluation factors one and two and their respective sub-factors as applicable. Volume one shall be typed in 12 point, Times New Roman font. Volume two consists of evaluation factor three, Pricing, which is constructed as a pre-populated Microsoft Excel spreadsheet. The Offeror shall fill-in the Microsoft Excel spreadsheet and submit it as Volume two of its quote. No reference of any pricing shall be included in any part of volume one of the Offeror’s quote. Any exceptions shall be submitted as a separate document typed in 12 point Times New Roman font. Exceptions, as offered, if accepted by the Government, become part of the contract.

(c) Period for Acceptance of Quotes is changed to read: The Offeror agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes.

(d) Multiple quotes. Offerors are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each quote submitted will be evaluated separately.

(e) Contract award. A single Firm-Fixed Priced contract resulting from this solicitation will be awarded to the responsible Offeror whose quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. Failure to provide any of the listed items may deem the Offeror’s quote as ‘Unacceptable’. If an Offeror’s quote is deemed ‘Unacceptable’ it may not be considered further. Any exceptions made to any of the items and conditions of the quote must be stated in a separate letter of transmittal that is to accompany the quote.

(f) Availability of Requirements document cited does not apply to this solicitation.

(g) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quote, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

QUOTE SUBMISSION REQUIREMENTS

The Offeror shall address all of the below listed factors and their respective sub-factors in its quote. Any factor or sub-factor not addressed may be cause to consider the quote unacceptable.

As prescribed in FAR 12.603, Evaluation Factors will be listed in clause 52.212-2 Evaluation –Commercial Items.

Quotes will be evaluated based on the below evaluation factors and sub-factors as applicable.

Factor 1 – Key Personnel Qualifications

Factor 2 – Past Performance

Factor 3 - Price

**Factors 1 and 2 are considered Volume I of a quote**

Factor 1 – Key Personnel Qualifications

Submission Requirements:

The Offeror shall submit a curriculum vitae / resume of its proposed Exercise Program Analyst who meets the minimum qualifications listed in paragraphs 5.2.2.2, 5.2.2.3, 5.2.2.4 and 5.2.2.5 of the PWS. The Offeror shall also address how it will handle substitutions in the event of unsatisfactory performance, as well as planned and unplanned absences throughout the period of performance.

Maximum number of pages permitted for the Key Personnel Qualifications Factor is ten (10).

Factor 2 - Past Performance

Submission Requirements:

The Offeror shall provide up to two recent references along with the references’ contact information who can substantiate that the Offeror has provided services for current (or past) Government or commercial agency contracts similar in complexity and scope to the requirements of the PWS. Contact information for the references shall include the name, position /title, telephone number, email address, agency or institution for which the work was performed and the period of performance for which the work was performed.

Recent is defined as performance during the past ten (10) years from the date of issuance of the formal solicitation. Past performance for contracts exceeding the time frame for this definition will be excluded from evaluation.

The Government may obtain past performance information from established systems such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) or other databases; and from other sources available to the Government. The Government reserves the right to obtain the information to be used in Past Performance evaluation from any and all sources including those outside the Government.

Factor 3- Price

Submission Requirements:

The Offeror shall provide firm fixed unit prices for all contract line items, including options, listed in the Price Schedule referenced in the announcement.

The Offeror shall not include any pricing elements within any other portions or sections of its quote. The Offeror will provide all pricing, separately, as Volume II of its quote. Volume II will comprise all pricing within the ‘GCMC Pricing Exhibit - EPA’ (Microsoft Excel Spreadsheet). All prices shall indicate the currency type. Submit the pricing exhibit as its own file with the quote.

**Factor 3, Price is considered Volume II of a quote**

ADDITIONAL INFORMATION

(a) The Government intends to evaluate submissions and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if it determines them to be necessary.

(b) Offerors shall fill in and complete the following provisions within the solicitation:

(i) FAR provision 52.212-3 (ALT I) - Offeror Representations and Certifications

(If the Offeror has an active SAM registration, only paragraph (b) of this provision needs to be completed)

(ii) FAR provision 52.209-05 – Certification Regarding Responsibility Matters

(c) This solicitation request does not commit the Government to pay any costs incurred in the preparation and submission of the Offeror’s quote or in making any necessary studies for the preparation thereof, or for any site visit conducted.

(d) All questions regarding this solicitation shall be emailed to the Contracting Office’s primary point of contact, Steven Dyer. Any questions shall be delivered to the Contracting Office's primary point of contact no later than eight days prior to the closing date of the solicitation. Questions submitted less than eight days prior to the close of the solicitation may not receive a response. Reference the solicitation number and applicable PWS paragraph number or solicitation section in the subject of your email when submitting questions. Answers to questions may be posted as a Solicitation Amendment. Offerors are responsible to watch the web site for postings of amendments, answers to questions, and other instructions/information, if any.

(e) Quotes are due to the issuing Contracting Office's primary point of contact, via email at steven.dyer@marshallcenter.org, by the local due date and local time shown on page one, Block 8, “OFFER DUE DATE/LOCAL TIME” of the solicitation. Local Time means Central European Time.

Contracting Office’s Primary Point of Contact:

Steven Dyer steven.dyer@marshallcenter.org Commercial Phone: +49(0) 8821-750-2326

Contracting Office’s Alternate Point of Contact:

Mr. Nathan Pauly nathan.pauly@marshallcenter.org Commercial Phone: +49(0) 8821-750-2726

ADDENDUM TO 52.212-2

ADDENDUM TO PROVISION 52.212-2

EVALUATION – COMMERCIAL ITEMS (OCT 2014)

This acquisition will use trade-off analysis to make a best value selection decision. The selection decision will incorporate trade-off techniques and will be made based on an integrated assessment of each Offeror’s quote. As such, the Government may award a contract to a contractor who has not proposed the lowest price or the highest rated technical submission. Quotes will be evaluated based on the stated evaluation factors and their respective sub-factors.

The Government will award one contract resulting from this solicitation to the responsible Offeror whose quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

Failure to provide any of the listed items may deem the Offeror’s quote ‘non-responsive’ and may be cause to not consider it further.

Key Personnel Qualifications will be evaluated and assigned adjectival ratings. Past Performance will be rated for relevancy and confidence. Price will be evaluated for price reasonableness.

Key Personnel Qualifications is more important than Past Performance. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

Factor 1 – Key Personnel Qualifications: The Government will evaluate the Offeror’s proposed Key Personnel to assess their qualifications against the requirements listed in paragraphs 5.2.2.2, 5.2.2.3, 5.2.2.4 and 5.2.2.5 of the PWS. For the purposes of this acquisition, the Exercise Program Analyst (EPA) is defined as the Key Personnel.

The Government will review the curriculum vitae / resume of the proposed EPA to evaluate the person’s degrees, knowledge, experience and qualifications in accordance with those stated in part 5 of the PWS. The Government will also evaluate how the Offeror plans to address substitutions in the event of unsatisfactory performance, as well as planned and unplanned absences throughout the period of performance.

Rating Description OUTSTANDING Quote demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

GOOD Quote demonstrates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

ACCEPTABLE Quote meets requirements and demonstrates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

MARGINAL Quote has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

UNACCEPTABLE Quote does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Quote is unawardable.

Factor 2 - PAST PERFORMANCE: The Government will evaluate Past Performance to determine whether the Offeror’s past performance is recent and relevant or not relevant to the effort required. The Government will review all past performance documentation received and may contact references to verify quality of previous services provided to determine the extent to which the offeror would successfully perform the requirements of this contract.

The Government may also consult other sources such as the Past Performance Information Retrieval System (PPIRS) and Federal Awardee Performance and Integrity Information System (FAPIIS) or other databases.

Based on the Offeror’s performance record, the Government may determine that the Offeror would successfully perform the required effort. In this case, the Offeror’s past performance will be rated as “Acceptable”. If however, the Government determines that the Offeror would not successfully perform the required effort, then the Offeror’s past performance will be rated as “Unacceptable”. In the case where an Offeror without a record of relevant past performance or for which information on past performance is not available, or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror shall not be rated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (or "Neutral") past performance. In this circumstance, a neutral rating shall be considered "Acceptable."

Past Performance Rating

Rating Description ACCEPTABLE Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

UNACCEPTABLE Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

Factor 3 - PRICE (a). Price will not be scored or rated. For evaluation purposes, the Total Evaluated Price (TEP) will be calculated using the Government-provided Microsoft Excel Spreadsheet, entitled “GCMC Pricing Exhibit .” The spreadsheet contains specific instructions for completion. Offers received without the completed spreadsheet may be considered nonconforming and may not be considered for contract award.

The spreadsheet calculates the offered Unit Price for each CLIN and multiplies it by the quantity to produce a total CLIN Amount. To account for the option period(s) possible under FAR Clause 52.217-8 - Option to Extend Services (maximum six months), the Government will take the total CLIN Amount for all CLINS of the final option period, prorate it to a six month value, and add it to the sum of all total CLIN Amounts (base plus all option periods). This amount will be the Total Evaluated Price. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) Currency: Quotes submitted in response to this solicitation shall be in terms of local currency or U.S. Dollars.

The Government shall use the daily exchange rate of the solicitation closing date to convert local currency quotes into U.S. Dollar for evaluation. Evaluation of foreign currency quotes will be in accordance with FAR clause 52.225-17. All supporting documentation shall reflect the same currency established in the price quote.

(c) Each offeror’s proposed price will be evaluated to determine whether it is fair and reasonable. Unbalanced, inaccurate or incomplete price quotes may be the grounds for eliminating a quote from competition. The government will evaluate the proposed price using one or more of the price analysis techniques in accordance with FAR 15.404.

(d) Options: The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(e) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ATTACHMENT 1 - PWS

PERFORMANCE WORK STATEMENT (PWS) – 15 August 2018

EXERCISE PROGRAM ANALYST (EPA)

PART I

GENERAL INFORMATION

1.1 Introduction. The George C. Marshall European Center’s College of International and Security Studies (GCMC – [CISS]) is an international educational institution funded by the United States Department of Defense and the German Ministry of Defense. Its mission, as a vital instrument of German-American cooperation, is to create a more stable security environment by advancing democratic institutions and relationships; promoting active, peaceful, whole-of-government approaches to address transnational and regional security challenges; and creating and enhancing enduring partnerships worldwide. A part of CISS’s offered curriculum involves the use of scenario-driven security gaming exercises and/or events. To execute these exercises and/or events, the Government requires the services of an Exercise Program Analyst.

1.2. Background. The GCMC College of International and Security Studies (CISS) specifically supports the GCMC mission by offering resident courses and non-resident activities designed to enhance and improve communication, collaboration planning, critical thinking, strategic leadership, and international cooperation. The CISS resident course program’s and non-resident activity’s curriculum incorporates scenario-driven security gaming exercises and/or events as a component of the interactive, participatory educational instruction program for individual participants and collective teams. The security gaming exercises and/or events are used to: one, engage program participants in selected topics relevant to current priority national and international security related issues; two, challenge and evaluate decision making processes at the international, strategic, interagency, and high operational levels; and rationalize the use of military forces and other types of governmental assistance to achieve defined security objectives.

The CISS utilizes a range of educational, scenario-driven security gaming exercises and/or events with the objective to address political, military, economic, social, cultural and environmental challenges which could lead to conflict between nations, states, alliances, or these entities’ citizens.

These security gaming exercises and/or events may also address senior level decision-making with issues related to budgets, resource and organization management, domestic and international economics, the environment, interagency decision-making processes, national security and military strategies, stability operations, homeland security, and other similar topics.

1.3. Objective. Procure non-personal services of an EPA to support CISS’s resident and non-resident curriculums. The EPA shall design and continuously research and update scenario-driven security gaming exercises and/or events for each respective CISS program. Currently, programs include: Program in Applied Security Studies (PASS), Program on Terrorism and Security Studies (PTSS), Senior Executive Seminar (SES), Seminar on Regional Security (SRS), Program on Countering Transnational Organized Crime (CTOC), and Program on Cyber Security Studies (PCSS) ad European Security Seminars (ESS) – East/South/North. The portfolio of programs or their content may expand or decrease as influenced by world events and the Government interests.

The EPA will facilitate and provide introductory training briefings on exercises / events to faculty, staff and program participants. At the conclusion of each exercise, the EPA will ensure lessons learned are captured from program participants and instructors to ensure the exercises and/or events remain relevant and current. The EPA shall ensure lessons learned are reintegrated into the portfolio of exercises / events and will maintain all data within a Government intranet library for continual and future use. This process is critical to GCMC’s mission. If these exercises and/or events are not updated incorporating current world events for continued relevancy, the GCMC’s mission and credibility are at risk.

1.4 Scope.

1.4.1. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services necessary to perform the services as outlined in this performance work statement, except for those items specified as Government-furnished property and services.

1.4.2. The Contractor shall not make any determinations of Federal program priorities for budget requests, nor budget policy, guidance and strategy as these are considered Inherently Governmental Functions under Federal Acquisition Regulation (FAR) Part 7.5.

The Contractor is prohibited from providing direction to another contractor or performing any Inherently Governmental Functions under this contract.

1.4.3. CISS routinely conducts approximately 24 exercises and/or events annually as part of its curriculum. Examples of courses include the Program in Applied Security Studies (PASS), Program on Terrorism and Security Studies (PTSS), Senior Executive Seminar (SES), Seminar on Regional Security (SRS), Program on Countering Transnational Organized Crime (CTOC), and Program on Cyber Security Studies (PCSS) ad European Security Seminars (ESS) – East/South/North. Additional programs may be added as required.

1.5 Period of Performance. The period of performance shall be for one base period of 12 months, and two consecutive option periods of 12 months each.

1.6 Performance Location and Hours.

1.6.1. Location – Resident exercises and/or events shall take place at the Government facility on Sheridan Kaserne, Garmisch-Partenkirchen, Germany. Non-resident exercises’ and/or events’ locations will vary. Place of performance for these events will be determined by the Government’s COR and will be coordinated in advance with the Contractor. The Government will provide office space for Contractor to complete routine tasks related to exercises and/or events IAW 6.0. Government Furnished Property and Services. The Contractor may elect to perform routine tasks at an alternate work site at no additional cost to the Government. The Contractor shall coordinate place of performance with the Government’s COR.

1.6.2. Hours - The Contractor’s expected level of effort to perform the specific requirements of this contract is estimated at 1440 hours annually. Hours may vary daily, weekly and/or monthly. The Contractor can expect to work an average of 30 hours per week or 120 hours per month.

a. The Contractor is not required to work every day. The Contractor shall coordinate working hours at least one week in advance with the COR.

b. When performing at the Government location, it is preferred that services are provided during GCMC business hours. The GCMC business hours are 0800- 1700hrs Monday through Friday.

c. Duty days could exceed 8 hours, in particular on the days immediately before an exercise and/or an event is conducted, and performance may occasionally be required in the evening and/or on weekends. The Contractor is not eligible for overtime.

1.6.3. Annual Holidays. The Contractor may or may not be required to work during official Federal (American or German) holidays, as listed below. Exercises / events are based on CISS’s academic calendar and could occur on one or more of the annual holidays.

Coordination of work shall always be communicated with the COR and scheduled and synchronized within the requirements of CISS’s academic calendar.

Name of American Holiday Date New Year’s Day January 1st Martin Luther King Memorial Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Name of German National and Local Holiday Date New Year’s Day January 1st Epiphany January 6th Good Friday Varies yearly Easter Monday Varies yearly Labor Day May 1st Ascension of Christ Varies yearly Whit Monday Varies yearly Corpus Christi Varies yearly Ascension of Maria Varies yearly

Day of German Unity October 3rd Day of Reformation 31 October 2017 (only) All Saints’ Day November 1st 1st Christmas Day December 25th 2nd Christmas Day December 26th

1.7. General Terms and Conditions.

1.7.1. Compliance with German Law. Contractors performing services in Germany shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor also shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

Contractor employees who:

(a) are not nationals of Germany or other European Union countries, and

(b) are not members of the force, the civilian component or their dependents, and

(c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary

Agreement to the NATO SOFA, shall possess work and residence permits.

By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with German law is a material contract requirement. Noncompliance by the Contractor or Subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for cause, IAW FAR 52.212-4 (m).

1.7.2 Standards of Conduct.

1.7.2.1 All Contractor personnel shall present a neat, well-groomed, professional appearance at all times. Articles such as athletic clothing, shorts and flip flops are not acceptable during working hours. Contractor professional conduct shall be commensurate with the high standards of conduct as prescribed by GCMC, EUCOM, and U.S. DoD directives and policies. The contractor shall interact with the GCMC staff in a courteous, polite, and professional manner.

1.7.2.2 All Contractor personnel shall conduct himself/herself in an efficient and professional manner consistent with GCMC business standards. Contractor personnel shall interact with the GCMC staff in a courteous, polite, and professional manner at all times.

1.7.2.3. Alcohol/Drug use in the workplace will not be tolerated. Any personnel found to be under the influence of, consuming, or using alcohol or drugs while on duty will be subject to Contractor administrative action and removed from this contract. The Contracting Officer may seek additional contract remedies available, to include termination of this contract.

1.7.2.4. The Contractor shall immediately remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS. The Government shall not reimburse the Contractor for any expenses associated with the removal of personnel.

1.7.3 Identification of Contractor Employees.

1.7.3.1. The Contractor shall provide each employee with an identification (ID) badge made of nonmetallic material, easily readable and including the employee's name, contractor's name, functional area of assignment, and a recent color photograph of the employee.

1.7.3.2. Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

1.7.3.3. Answering Telephones. Contractor personnel shall identify themselves as a contractor employee when answering Government telephones.

1.7.3.4 Utilizing Electronic Mail. When Contractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), and identify themselves clearly as a contractor or contractor employee.

1.8. Physical Security. The Contractor shall safeguard all Government property in the work area. All offices, buildings, equipment, and materiel shall be secured when not occupied.

1.8.1. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to him/her by the Government are neither lost, misplaced, nor used by unauthorized personnel. The Contractor shall report the loss of key(s) as soon as the loss is discovered, but in any event, not later than the Government’s next scheduled workday.

1.9. Installation Access. The contractor will be authorized and shall obtain an Installation Pass for Sheridan Kaserne and Artillery Kaserne, Garmisch, from the local U.S. Army Garrison-Garmisch Administrative Office. Failure on the part of the contractor to maintain currency of the Installation Pass will be considered sufficient grounds for the Government to terminate the contract prior to its normal expiration.

1.9.1. Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country.

Failure to submit required information/data and obtain required documentation or clearances in accordance with Army European Regulation (AE) 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Sub-contractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

1.9.2. The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to the Contractor's failure to comply with Installation Access processing requirements.

1.9.3. The supporting Installation Access Control Office for this contract is located on Artillery Kaserne, Breitenauerstr 16, Bldg 203. Commercial telephone number:

+49(0) 8821-750-3558.

1.9.4. AE 190-16 and (AE 190-16-G German translation) can be found on the following website: (AE 190-16) http://www.imcom-europe.army.mil/webs/docs/safety/aer190-16.pdf; and (AE 190-16-G) www.eur.army.mil/aepubs/publications/AER190-16- G.pdf?publisheddate=20170427.

1.10. Contractor Training. Contractor will self-certify all industry, safety or other required training for all of its employees and contractors based on established industry practices and standards as listed in this PWS. The Contractor shall make all items available for inspection at the Government’s request.

1.11. Logistical Support. The Government will not provide logistical support such as housing, transportation, meals, and incidentals for any Contractor employees performing under this contract.

1.12. Contracting Officer Representative (COR). The Government will identify a COR by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property and equipment; review and process invoices for payment; coordinate attendance at Government mandated training; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.13. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

It is designed to provide an effective surveillance method by monitoring contractor performance for each listed performance objective in the PRS. The contractor will be given the opportunity to correct or address any adverse findings resulting from the Government’s surveillance consistent with the Inspection/Acceptance clause in the contract. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government.

1.14. Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success and are shown in Attachment 1 of the PWS.

1.15. Performance Evaluation. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance at no cost to the Government is the preferred method of correcting any unacceptable performance. The contractor shall provide the Government written response why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

1.16. Roles and Responsibilities of Participating Government Officials.

1.16.1. The Contracting Officer (KO) or designee has overall responsibility for evaluating the contractor’s performance. The Contracting Officer will review the COR’s evaluation of the contractor’s performance.

1.16.2. The Contracting Officer’s Representative (COR) will be responsible for monitoring, assessing, recording, and reporting on the technical performance of the contractor on a day-to-day basis. The COR will have primary responsibility for completing “Quality Assurance Surveillance Forms” to document their inspection and evaluation of the contractor’s work performance.

1.17. Invoicing. The Contractor shall submit invoices IAW the Wide Area Workflow Payment Instructions outlined in the Defense Federal Acquisition Regulation Supplement

(DFARS) clause 252-232-7006 - Wide Area Workflow Payment Instructions. Please reference this clause in the clauses section of the contract for specific information.

1.18. Copyright Considerations. RIGHTS IN SPECIAL WORKS (JUN 1995) shall apply.

Reference: http://www.acq.osd.mil/dpap/dars/dfars/html/current/252227.htm#252.227- 7020.

1.19. Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government-owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used for or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.20. Academic Integrity. The Contractor shall ensure all references are properly cited.

Submitting material that in part or whole is not entirely one’s own without attributing those same portions to their correct source is plagiarism.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate or employee.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting officer’s representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor, a quote may be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A description of the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the Government will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the contractor to improve the quality of the organization’s output.

2.1.12. Shall. Imperative.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

CLIN Contract Line Item Number CISS College for Security Studies CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction EPA Event Program Analyst FAR Federal Acquisition Regulation GCMC George C. Marshall Center for Security Studies IT Information Technology JTR Joint Travel Regulation KO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii) PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan

PART 3

GOVERNMENT FURNISHED EQUIPMENT (GFE), GOVERNMENT FURNISHED

PROPERTY (GFP), AND GOVERNMENT FURNISHED SERVICES (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will provide internet and intranet access for all work performed at GCMC. In addition, the Government will provide routine custodial and maintenance services, refuse collection, health and safety controls as required and in accordance with existing regulations and procedures common to the organization and its Government buildings.

3.2 Facilities. The Government will provide the necessary workspace for the contractor to…