HQ003424R0296.pdf

SEE ADDENDUM

(No Collect Calls)

HQ003424R0296 11-Jul-2024

b. TELEPHONE NUMBER

571-424-8269

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 12 Aug 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING

OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE

NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

STEPHANIE ESSIAM

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF

AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HQ06424102840

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A 13b. RATING

CODE15. DELIVER TO CODE HQ0700 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

RAVEN ROCK MOUNTAIN COMPLEX

SHERRY K. ROTZ

RAVEN ROCK MOUNTAIN COMPLEX (RRMC)

9200 AMBER DRIVE

FT. DETRICK MD 21702

TEL: 717-878-3648 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$25,500,000

NAICS:

541330

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

E

MAIL:

TEL:

31c. DATE

SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS (CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months FRCS Camera Documentation Project

FFP

The Contractor shall conduct an audit producing a comprehensive document delineating the existing CCTV camera and associated equipment/distribution system in accordance with the Statement of Work 1.2.2 Task Elements and all other requirements in the document.

FOB: Destination

PURCHASE REQUEST NUMBER: HQ06424102840

DJ10

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 12 Months Travel & Other Direct Cost

FFP

All travel must have prior approval in writing from the Contracting Officer/COR.

All travel for this contract must be IAW FAR 31.205-46.

FOB: Destination

DJ10

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

FRCS CAMERA DOCUMENTATION PROJECT

1.0 INTRODUCTION

1.1 BACKGROUND

The U.S. Army 114th Signal Battalion (114th), Facility Related Control System (FRCS), seeks an external audit to produce a comprehensive document delineating the existing CCTV camera and associated equipment/distribution system located in and around the Raven Rock Mountain Complex (RRMC). The audit shall encompass all inside plant and outside plant camera systems. The 114th provides all Operations and Maintenance (O&M) activities associated with the facility camera systems and for this effort will perform as the Contracting Officer’s Representative (COR). RRMC provides facilities and contract management support for this effort.

For the purposes of this SOW use of the RRMC acronym shall be inclusive of both organizations.

1.2 SCOPE

This Statement of Work (SOW) denotes the 114th’s requirements to realize a documented inventory, an evaluation of current material conditions, and cohesive recommendations for follow-on activities to ensure the long-term configuration management of the CCTV system. It is the intent to use a single contracting action with three distinct phases – survey/inventory, documentation of the base configuration and lastly, detailed recommendations for correcting deficiencies and system management moving forward.

The contract will be executed with a Base Bid Requirement and the application of Bid Options.

1.2.1 PROJECT DESCRIPTION

a) The following is a specification for the requirements of this work. The contractor is solely responsible for ensuring that all data collection and documentation activities and products satisfy, meet, or exceed the standards set forth in this SOW.

b) The descriptions provided herein must be read together with the entire contract, including, but not limited to, this SOW, all attachments and referenced documents, and everything else in the contract.

c) The Government does not guarantee the accuracy or completeness of any reference data or information made available unless the item expressly includes a written guarantee of accuracy and completeness applicable to this particular contract. The Contractor is solely responsible for verifying and validating all data and documents independently.

1.2.2 TASK ELEMENTS

This contract shall be accomplished through the execution of multiple task elements and options which will eventually result in a comprehensively documented system of the RRMC CCTV camera system. Tasks 1, 1A and 2, form the baseline requirements to be accomplished as the foundation of the project. Items listed as options shall be provided as additional services and enhancements to the foundation system. The task elements shall be accomplished in accordance with the descriptions provided below:

Task 1 – System Inventory Inside Plant (ISP) The Contractor shall perform a complete inventory as delineated by Section 3.0, and subsequent sections, addendums, and references of this SOW. The system inventory shall incorporate the results of field investigations and the application of good engineering practices. The inventory shall identify principal equipment, software, and ancillary devices to meet the overall objective of documenting the current RRMC CCTV system. The effort shall verify and validate Government Furnished Equipment (GFE) and Government Furnished Information (GFI). Task 1 shall encompass all elements associated with the survey of all ISP cameras within Raven Rock Mountain Complex and associated sites.

Task 1A - System Inventory Outside Plant (OSP) The Contractor shall perform a complete inventory as delineated by Section 3.0, and subsequent sections, addendums, and references of this SOW. The system inventory shall incorporate the results of field investigations and the application of good engineering practices. The inventory shall identify principal equipment, software, and ancillary devices to meet the overall objective of documenting the current RRMC CCTV system. The effort shall verify and validate GFE and GFI. Task 1A shall encompass all elements associated with the survey of all OSP cameras within Raven Rock Mountain Complex and associated sites.

Task 2 – System Documentation The Contractor shall develop and provide comprehensive and detailed documentation delineating the as is inventory and condition of the existing RRMC CCTV system. The documentation shall, as a minimum, incorporate all the requirements detailed in Section 3.0, and subsequent sections, addendums, and references of this SOW. Information shall be conveyed using AutoCAD, VISIO, Excel™, and Word™ as specified by Section 3.0 and subsequent applicable sections.

Task 3 – Operation & Management Recommendations The Contractor shall provide a detailed material condition and recommendation report regarding the existing CCTV system. Material condition reporting shall identify system deficiencies and infrastructure not meeting ANSI/TIA-568 standards. Operation and Management (O&M) recommendations shall incorporate methods to correct or alleviate underperforming equipment or material, processes to mitigate future degradation of system equipment/material, and other such information deemed applicable to managing the system within the confines of the RRMC.

2.0 APPLICABLE DOCUMENTS

Documents applicable to this effort are identified in Appendix D – References and Standards of this SOW and are provided for information and guidance in the execution of the project. The Contractor must ensure that it obtains and complies with the latest version of the Government and commercial documents listed in the SOW and its appendices. If conflicts do exist between the documents, without delay, the Contractor shall report any perceived or actual documentation conflict to the RRMC.

The Contractor shall ensure all implementation for this effort complies with the latest versions of the Department of Defense (DoD) Unified Capabilities (UC) Requirements, the Defense Information Systems Network (DISN) Installation Campus Area Network Design & Implementation (ICAN-DI), Installation Planning Standards, and all references and guides identified in the SOW. Any deviations shall be annotated by the Contractor and provided to the RRMC for approval.

3.0 PERFORMANCE REQUIREMENTS

The Contractor shall be responsible for performing all relevant activities that will result in a fully realized and documented understanding of the RRMC CCTV system. The Contractor shall provide detailed configuration data for the CCTV system. Distinctions between the inside plant and outside plant criteria and environments will require different survey processes.

3.1 SITE SURVEY

a) The Contractor shall conduct an information verification and survey to identify the existing conditions of the RRMC and associated sites’ CCTV system.

b) The Contractor shall survey, audit, and inspect all ISP and OSP cameras, and associated devices.

c) The Contractor shall provide all resources necessary to survey site facilities.

d) The Contractor shall survey and test existing infrastructure to verify the material condition of the equipment and systems in place.

e) The Contractor shall verify accuracy of GFI associated with the CCTV camera system at

RRMC.

f) The Contractor shall discern and identify whether cameras are networked via the local enterprise/NIPR system or terminated to FRCS edge switches.

g) The Contractor shall provide accurate illustrations of rack/cabinet elevations for all racks/cabinets used in the existing CCTV network. Elevations drawings shall be provided depicting recommended adjustments to the existing configuration.

h) If the contractor fails to verify existing conditions, fails to test infrastructure, or fails to conduct the surveys in such a manner that results in its design not being compliant with the RRMC’s requirement, the Contractor will be responsible for performing any additional survey activities and revising its design at no additional cost to the RRMC.

i) The Contractor shall provide 7 business day advance notice for a RRMC escort, access, and other constraints through the 114th Project Management Office (PMO).

j) The Contractor shall provide Survey Reports (Attachment 1 Template) for implementation execution IAW the following section of this SOW.

Engineering Recommendations Upon completion of the facility surveys (indoor and outside) the Contractor shall provide engineering recommendations geared toward streamlining, consolidating, upgrading, and managing the RRMC CCTV suite. The recommendation proffered by the Contractor shall, as a minimum, incorporate endorsements to rehome existing services from current switches and pathways to FRCS only equipment and pathways, the application of FRCS only switches where none currently exist, or any other engineering or cost-effective changes to the current configuration. Recommendations shall include specific equipment identification with all ancillary devices (power supplies, SFPs, etc.,) necessary to make recommendations fully functional.

3.1.1 INSIDE PLANT SURVEY

The Contractor shall detail the existing locations and conditions of every CCTV camera located with the RRMC complex as defined by Task 1.

The survey reporting shall be provided on three formats: AutoCAD (TR), Microsoft VISIO®, and Microsoft EXCEL®. Each format will facilitate record data of the CCTV distribution system.

The AutoCAD (TR) package will provide a visual locator for every camera installed inside every building on RRMC and associated sites.

The VISIO® drawings will illustrate the detailed connectivity/pathway elements for each camera in an accessible format for 114th system engineers and managers.

The Excel® spreadsheet shall provide a database of equipment and pathways of installed CCTV equipment and cable. The following defines the requirements for reporting survey findings.

• Physical location of the camera by identifying local room numbers, mounting hardware, and hallway identifiers.

• Interface type (e.g., single mode fiber/LC or coax/”F” type, etc.)

• Camera Data: location (room number, hallway), device facility identifier, brand/model, serial number, cable source and destination, connector type, cable termination points, and labels, etc. In instances where an intermediate pull box and distribution panel/jumper cord is used, details of termination port assignments shall be provided.

• Intermediate Termination Data: Cables that terminate in intermediate cable management locations (e.g., offices, TRs, etc.,) shall be identified at the point of termination and the cross connect to either a distribution backbone cable or to an End Access Switch.

• Cable pathway type shall be recorded (conduit, cable tray, PDS etc.)

Formatted spreadsheets shall be made available in soft copy following contract award as GFI.

The first format shall be prepared to facilitate follow-on management of the CCTV system by the FRCS management group. The second spreadsheet shall be developed to facilitate record keeping and configuration management by the 114th Configuration Manager. A copy of the spreadsheet will be made available after contract award.

3.1.2 OUTSIDE PLANT SURVEY

The Contractor shall detail the existing locations and conditions of every CCTV camera located with the RRMC complex as defined by Task 1A.

The survey reporting shall be provided on three formats: AutoCAD (TR), Microsoft VISIO®, and Microsoft EXCEL®. Each format will facilitate record data of the CCTV distribution system.

The AutoCAD (TR) package will provide a visual locator for every camera installed on the RRMC and associated sites.

The VISIO® drawings will illustrate the detailed connectivity/pathway elements for each camera in an accessible format for 114th system engineers and managers. The following defines the requirements for reporting survey findings.

• Physical location of the camera by identifying pole number, pole type, pole condition, building mounting hardware

• Interface type (e.g., single mode fiber/LC or coax/”F” type, etc.)

• Camera Data: location (room number, hallway), device facility identifier, brand/model, serial number, cable source and destination, connector type, cable termination points, and labels, etc. In instances where an intermediate pull box and distribution panel/jumper cord is used, details of termination port assignments shall be provided.

• Cable pathway type shall be recorded (conduit, cable tray, PDS etc.). List maintenance/hand holes (MH/HH) between termination points. MH/HH data shall be GFI and provided after award.

• Intermediate Termination Data: Cables that terminate in intermediate cable management locations (e.g., cable huts, police booths, etc.,) shall be identified at the point of termination and the cross connect to either a distribution backbone cable or to an End Access Switch.

Formatted spreadsheets shall be made available in soft copy following contract award as GFI. The first format shall be prepared to facilitate follow-on management of the CCTV system by the FRCS management group. The second spreadsheet shall be developed to facilitate record keeping and configuration management by the 114th Configuration Manager. A copy of the spreadsheet will be made available after contract award.

4.0 PERMITS

Prior to work at any location in the project area, the contractor is responsible for ensuring the required permits have been obtained and approved/authorized.

The contractor shall apply for, coordinate, and comply with guidance and procedures the local Authority Having Jurisdiction (AHJ) has dictated regarding Confined Space Access.

The contractor shall furnish Confined Space Training certificates for employees entering maintenance hole (MH)/hand hole (HH).

The site will provide personnel to facilitate access to MH/HH.

Procedures and contacts for obtaining permits shall be coordinated through the

RRMC.

5.0 GENERAL REQUIREMENTS

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform this tasking, as defined in this SOW, except for those items specified as RRMC furnished property.

5.1 HOURS OF OPERATION

The Contractor is responsible for conducting business during site business hours, except Federal holidays or when the RRMC facility closes due to local or national emergencies, administrative closings, or similar RRMC directed facility closings/suspensions. Business hours at RRMC are from 0700 to 1600 hours.

Additional or alternate hours must be coordinated on a case-by-case basis prior to arriving on site.

The Contractor will not receive reimbursement when the RRMC facility closes for the previously stated reasons.

The Contractor must always maintain an adequate workforce for uninterrupted performance of this project when the RRMC facility is not closed for the previously stated reasons.

5.2 RECOGNIZED HOLIDAYS

The following lists recognized holidays:

• New Year’s Day • Juneteenth Day • Veteran’s Day

• Martin Luther King, Jr.’s

Birthday

• Independence Day • Thanksgiving Day

• President’s Day • Labor Day • Christmas Day

• Memorial Day • Columbus Day

5.3 INTERACTION WITH OTHER CONTRACTORS

The Contractor shall cooperate in good faith with other Contractors always working on the project. All Contractor deliverables may be provided to other Contractors at the Government’s discretion.

5.4 RESTORATION

The Contractor shall restore all areas affected by this project effort to the original or better condition. The period for such restoration is required within 72 hours after completion of the installation. It is unacceptable to burn, bury, or otherwise dispose of trash on the project site.

Upon completion of daily work, the Contractor shall:

a) Leave the work area in a clean, neat, and orderly condition satisfactory to the RRMC.

b) Upon completion of project work, the Contractor shall perform final clean-up items such as, but not limited to the following:

1) After removal of trailers, materials, and equipment from the site, the Contractor shall restore to original or better condition any areas used for or impacted by the storage of equipment, material, or other use.

2) Leave premises "broom clean".

3) Clean exterior surfaces exposed to view; remove temporary labels, stains and foreign substances; polish transparent and glossy surfaces.

4) Clean equipment and fixtures.

5) Remove waste and surplus materials, rubbish, and temporary facilities from the site.

6) Recycle, salvage, and return construction and demolition waste from the project IAW the

Installation’s Waste Management Plan.

7) Promptly and legally transport and dispose of any trash.

c) Unless otherwise instructed in writing by the KO, the Contractor shall obliterate all signs of temporary facilities, work area, structures, foundations of temporary structures and stockpiles of excess or waste materials prior to final acceptance of the work and remove bulletin boards, signs, and any other temporary products from the site.

5.5 PHOTOGRAPHIC RECORDS

Contractor generated photographic records are not authorized for this project.

Requests for photographic support must be directed to the 114th’s Visual Information (VI) shop. Requests must be submitted no less than ten (10) business days prior to the requested support date. Authorization for release of any photographic material shall be required from the Pentagon Force Protection Agency (PFPA).

6.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL

All equipment provided via this contract shall remain the property of the United States Government (RRMC) and shall remain in place. The Contractor shall be responsible for any lost, damaged (through negligence), or stolen GFE IAW the FAR.

a) Report any material that is lost or stolen within 24 hours of the incident IAW the CDRL in Appendix B of this SOW. Include in the report the criticality of the lost/stolen material, the costs of the item(s), and the impact to the integrated master schedule.

b) Investigate and report to the RRMC all incidents of property loss as soon as the facts become known IAW the CDRL in Appendix B of this SOW. Such report(s), at a minimum, will contain all pertinent information as listed in FAR 52.245-1(f) (vii).

c) The Contractor shall provide the final inventory list (to include IUID Data), to the KO, COR, or COR assigned personnel IAW the CDRL in Appendix B of this SOW.

7.0 SAFETY AND ACCIDENT PREVENTION

The Contractor shall provide and maintain a safe work environment using established policies and procedures consistent with applicable regulations. The Contractor and RRMC will discuss all safety and security issues in a pre-facility meeting on-site prior to any start of facilities related work. The Contractor shall adhere to Occupational Safety and Health Administration (OSHA), National Fire Protection Act (NFPA) 70 National Electric Code, and any other applicable safety requirements while at RRMC. The Contractor shall comply with all U.S. Corps of Engineer, Federal, State, Local Government, and site safety regulations and procedures in effect at the sites. The Contractor shall also ensure that any additional measures the RRMC determines to be reasonably necessary are taken.

The Contractor shall provide a qualified and competent Safety Officer. The functionality of a Safety Officer and/or Alternate Safety Officer may be performed as an additional duty of any trained on-site person. The Safety Officer is required to be on-site at all times the Contractor is conducting work associated with this effort, but not at all work locations. The Government reserves the right to conduct safety inspections on a regular basis.

The Contractor shall provide air purity, safety barricades, extraction equipment, signs, and signal lights, etc. as applicable, which adhere to standard OSHA procedures.

The Contractor shall provide and maintain work environments and procedures, which will:

a) Safeguard the public and RRMC personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities.

b) Avoid interruptions of RRMC operations and delays to project completion dates.

Whenever the RRMC becomes aware of any Contractor’s noncompliance with these requirements, or any condition posing a serious or imminent danger to the health or safety of the public or RRMC personnel, the KO shall notify the Contractor, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action to mitigate issues within 24 hours.

The Contractor shall notify the RRMC in writing, upon completion of mitigation. The RRMC will provide its acceptance or non-acceptance of the mitigation within 24 hours of receipt of Contractor mitigation notice. If the Contractor fails or refuses to promptly take corrective action, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any Contractor-caused stop work order issued under this or other provisions of the contract.

7.1 ACCIDENT PREVENTION/SAFETY PLAN

The Contractor shall submit an Accident Prevention/Safety Plan IAW the CDRL in Appendix B of this SOW. This plan shall be written by the prime Contractor. The Contractor shall not start work until the Accident Prevention/Safety Plan is accepted by RRMC and approved by the Contracting Officer (KO).

7.2 HAZARDOUS MATERIALS

If hazardous materials are encountered, the Contractor shall immediately stop work;

take any safety action required to reduce immediate risk to personnel, equipment, and facilities; and notify the RRMC Project Management Office.

COR/PM must notify ESH immediately if discovered or generated.

Abatement of existing contaminated areas is not included in this effort, but the Contractor will be responsible for any newly contaminated areas caused by Contractor negligence.

7.3 DAMAGE / REPAIR

The Contractor shall inspect all material for physical damage at each fielding site and report such damage to the RRMC along with a detailed report identifying a cumulative list of damaged equipment NLT than 24 hours after initial equipment assessment, and at any time before, during and after installation. The Contractor shall report any damage to facilities, property, and equipment to the RRMC immediately. In addition, provide the criticality of the damage, its impact to the IMS, and the mitigating strategy, i.e., long lead time items.

The Contractor shall repair all facilities, property and equipment damaged by the Contractor and its Subcontractors due to Contractor negligence. The Contractor shall submit an Incident Log Report IAW the CDRL in Appendix B of this SOW. The Contractor shall return all areas affected to their original operational status NLT 24 hours after damage and original condition as allowable based on incident. The RRMC will verify the repair of the damage and restoration to an operational status.

The Contractor shall immediately repair all damage to facilities, property, or equipment in areas that have critical operational needs (e.g., emergency services) and shall document the event in the Incident Log IAW the CDRL in Appendix B of this SOW.

8.0 ENVIRONMENTAL REQUIREMENTS

The following paragraphs are required to the extent that they are applicable to the effort.

8.1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

The Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, ARs (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. The Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of AR 200-1, and any specifications within this contract to the Contracting Officer’s Representative (COR).

8.2 COMPLIANCE WITH LICENSE AND CERTIFICATION REQUIREMENTS

The Contractor shall obtain all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

8.3 NOTIFICATION OF FEDERAL AND STATE REGULATORS

The Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

COR/PM must notify ESH immediately.

8.4 INSPECTION OF WORKSITES

The Contractor shall submit to potential Federal, State, Army, and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

COR/PM must notify ESH immediately.

8.5 REPORTING NON-COMPLIANCE

The Contractor shall immediately report any non-conformance and/or non-compliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

8.6 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

The Contractor shall comply with Department of Defense Instruction 4715.17.

8.7 ASSIGNMENT OF ENVIRONMENTAL COMPLIANCE DESIGNEE (ECD)

The Contractor shall appoint an Environmental Compliance Designee (ECD) for all contract work periods exceeding 180 consecutive days. The Contractor shall appoint a primary and alternate ECD for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. The Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor/manager, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance. The Contractor shall have at least one ECD on duty at all times at each shop or work area. The Contractor shall require all personnel designated as ECDs to complete ECD training within 15 days of the start of contract performance.

The Contractor personnel appointed as ECDs may perform other duties provided they do not prevent the performance of ECD duties. The Contractor may request a waiver of this requirement through the COR and DGR, if using and/or storing very small quantities of hazardous materials.

8.8 EXISTING HAZARDOUS MATERIALS

Contractor must review the RRMC hazardous material survey and clearly identify locations of Asbestos Containing Materials (ACM), Silica Dioxide, lead paint, mercury containing light bulbs, PCB containing ballasts and any other materials of concern that may require special handling. Contractor shall request to review the RRMC’s ESH database of known hazardous material locations.

8.9 HAZARDOUS / REGULATED MATERIALS

In the event any hazardous material(s), including mold, are discovered in the Contractor’s assigned work area, the Contractor shall be responsible for applicable employee awareness training. The Contractor shall immediately stop work and notify the COR, GDA, and GSH.

8.10 EXISTING ASBESTOS

The elemental composition of native rock at the facility has been found to contain actinolite/tremolite asbestos, an amphibole asbestos often referred to as naturally occurring asbestos (NOA). If the Contractor should disturb NOA or any other ACM, the work shall be performed in accordance with the current established ACM requirements stipulated within the RRMC Asbestos Standard Operating Procedure, USACE EM 385 1-1, 29 CFR 1926.1101, 29 CFR 1910.1001, 40 CFR 61, Subpart M, and UFGS 02 83 14.00 10.

a) ACM disturbance (other than NOA) requires a State and Federal notification, depending on quantity of material to be disturbed. All applicable notifications must be made in accordance with the jurisdiction (i.e., PA, MD, EPA, etc.)

requirements and in which it is being performed and in coordination with ESH.

Jurisdiction requirements vary, but typically requires notice to be sent 5-10 business days in advance of ACM disturbance. An RRMC Asbestos Control Permit, which is in the RRMC Asbestos Standard Operating Procedure, is also required prior to start of ACM-disturbing work.

b) Asbestos Containing Dust and Debris: Chrysotile asbestos fibers have been found in dust/ debris in the facility with concentrations ranging from non-detect (less than 1,000 structures/ centimeter squared (s/cm2) to greater than 13,000,000 s/cm2. A majority of this contamination has been found in industrial and infrequently occupied areas, which are generally considered outside the underground office building (Administration Building), and limited, non-occupied portions of the office building including, but not limited to the roof, cavity, ceiling/ floor plenums, storage areas, substations, closets and adits. The Contractor can request to review ESH Division’s database of locations of known, asbestos settled dust/ debris contamination. However, government-provided results are not all-inclusive and may not fully (or even partially) represent a Contractor’s project scope. Any planned activities in spaces with a potential to contain asbestos dust/ debris that will likely be impacted by work activities will require the Contractor to determine and delineate asbestos dust/debris prior to work. If sample results contain asbestos concentrations above “industrial/non-continuously occupied” levels of less than 3,000 s/cm2 or “continuously occupied” levels of less than 1,000 s/cm2 the contamination must be removed and handled by the Contractor per the established requirements stipulated in Section C. Existing Hazard Materials of this SOW. The Contractor shall minimize asbestos exposure to all concerned parties and meet all applicable requirements stipulated in RRMC Asbestos Standard Operating Procedure and Management Plan, USACE EM 385 1-1, 29 CFR 1926.1101, 29 CFR 1910.1001, 40 CFR 61, Subpart M, and UFGS 02 83 14.00 10.

c) Crystalline Silica: Also known as silica, is another potentially hazardous component of the native rock and numerous building and construction materials, which requires specific training, work practices and employee protection and monitoring to ensure regulatory compliance with USACE EM 385 1-1 and 29 CFR 1926.1153.

8.11 PROTECTION OF WORK SITE RESOURCES

The Contractor shall confine all activities to areas defined by the drawings and specifications. Except in areas indicated on the drawings or specified, the Contractor shall not remove, cut, deface, injure, or destroy any section of the complex without prior approval of the RRMC.

8.12 PROTECTION OF SENSITIVE AREAS

The Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities are prohibited.

The Contractor shall also adhere to the installation criteria in sensitive area requirements as delineated in the RRMC ITIS.

8.13 CORRECTIVE ACTION FOR NON COMPLIANCE

The Contractor shall, when given a verbal and/or written notice of environmental non-compliance or non-conformance by the COR, take immediate corrective action.

Failure or refusal to comply promptly may be grounds for the KO to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

8.14 NOISE

The Contractor shall make the maximum use of low-noise emission products, as certified by the EPA. Noise levels within the RRMC shall not exceed 80dbm.

9.0 SECURITY REQUIREMENTS

The following paragraphs identify the security requirements, where applicable, for this effort. All training performed in association to the security requirements below shall be reported in an Operations Security (OPSEC) Report IAW -the CDRL in Appendix B of this SOW. The OPSEC Report shall include the status of all security training required, taken and planned, in accordance with the time frames specified within the SOW. The report shall include each Contractor and Subcontractor employee assigned to each site.

The contractor shall be aware that personnel may store Personal Electronic Devices (PED) inside personal vehicles or lockers located in the Security Building and/or at the pedestrian audit.

9.1 TRAINING REQUIREMENTS

The contractor shall ensure that employees have completed all trainings prior to work starting.

9.1.1 IWATCH TRAINING

The Contractor and all associated Subcontractors shall brief all employees on the local iWATCH program. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the RRMC. This training shall be completed within 10 business days of contract award and within five calendar days of new employees’ commencing performance, the results shall be reported to the RRMC no later than five calendar days after contract award.

9.1.2 ARMY TRAINING CERTIFICATION TRACKING SYSTEM (ATCTS)

All Contractor employees with access to a government information system (NIPR, SIPR, Telephone, etc.) must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of work, and must successfully complete the following DoD documents and activities prior to access to the information system and then annually thereafter:

a) DD Form 2875

b) Cyber Awareness Challenge training certificate (https://jko.jten.mil/)

c) Acceptable Use policy (AUP) document

d) Personally identifiable Information (PII) training certificate

(https://cyber.mil/training/identifying-and-safeguarding-personally-identifiable-information-pii/)

9.1.3 ANTI-TERRORISM (AT) LEVEL I AWARENESS TRAINING

All Contractor and Subcontractor employees requiring access shall complete AT Level I awareness training within 30 (or less) business days after contract start date.

The Contractor shall submit a certificate of completion for all personnel affected to the RRMC within 10 business days after completion of training. AT Level I awareness training is available at the following website: http://jko.jten.mil.

9.1.4 OPSEC TRAINING

Per AR 530-1, Operations Security, all Contractor employees must complete Level I OPSEC Awareness Training. New employees must be trained within 30 business days of reporting for duty and annually thereafter. Level I OPSEC Awareness Training is available at https://securityawareness.usalearning.gov/opsec/.

9.1.5 CYBER AWARENESS TRAINING/IT TRAINING

All Contractor employees and associated Subcontractor employees must complete the DoD Cyber Awareness Challenge training before issuance of network access and annually thereafter. All Contractor employees working IIT functions must comply with DoD and Army training requirements IAW DoD 8570.01, DoD 8570.01‐M and AR 25‐2, at the time of appointment to IT functions.

9.1.6 IA/IT CERTIFICATION

Per DoD 8570.01‐M, DFARS and AR 25‐2, the Contractor employees supporting Cyber Awareness/IT functions shall be appropriately certified upon contract award.

The baseline certification as stipulated in DoD 8570.01‐M must be completed upon contract award.

9.1.7 THREAT AWARENESS REPORTING PROGRAM (TARP) TRAINING

For all Contractors with a security clearance per AR 381-12 Threat Awareness Reporting Program (TARP). Contractor employees must receive Annual TARP https://jko.jten.mil/ https://cyber.mil/training/identifying-and-safeguarding-personally-identifiable-information-pii/ https://cyber.mil/training/identifying-and-safeguarding-personally-identifiable-information-pii/ http://jko.jten.mil/ training by a Counterintelligence (CI) agent or other trainer. The Contractor will provide a certified list of all contract personnel and dates of completion. Training will be schedule within 30 days of contract award.

9.2 OPERATIONS SECURITY SOURCE STANDARD OPERATING

PROCEDURE PLAN

The Contractor will develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the 114th S2 Officer, per AR 530-1, Operations Security IAW the CDRL in Appendix B of this SOW. This plan shall include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected.

The Contractor shall implement OPSEC measures as ordered by the Commander.

In addition, the Contractor shall have an identified certified Level II OPSEC coordinator per AR 530‐1.

The Contractor shall submit an OPSEC SOP/Plan, IAW the CDRL in Appendix B of this SOW, to address the way all training required by contract and/or local safety and security guidelines and policies is delivered, documented, and maintained.

9.3 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES

The Contractor and all associated Subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the RRMC Security Office. The Contractor workforce must comply with all personal identity verification requirements (IAW the FAR) as directed by DoD, Headquarters Department of Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

The Contractor and all associated Subcontractor employees shall comply with applicable installation, facility and area commander installation and facility access and local security. policies and procedures.

The Contractor and RRMC will discuss all security issues in a kickoff meeting on-site prior to any commencement of facilities related work.

9.3.1 FACILITY ACCESS

Access to the facility does not necessarily provide for unfettered access to all spaces. In general, the RRMC is a designated Controlled Access Area (CAA) SECRET facility. All personnel assigned to this contract must be a US citizen and have a minimum Secret clearance. The contractor personnel shall have and maintain an active secret clearance for the life of the contract. Clearance levels alone do not grant access. Each work area’s access procedures must be identified prior to the start of work efforts and strictly followed. Facility access procedures are delineated in the RRMC ITIS, Appendix C, Access Process. Failure to fully recognize and implement appropriate processes for access will result in delays of project efforts. All access requests shall be initially submitted to the 114th S2 through current authentication currently means DISS. A separate notification to the 114th PMO is also required.

file://usr.osd.mil/ORG/whs/ad/Acquisition%20Directorate/EFCD%20New%20Structure/BMOB/Working%20Contract%20Files/FY-24/HQ003424XXXXX%20RRMC%20Security%20Camera/Preaward/A03%20SOW%20for%20RFP%2020240627.doc#Appendix_C

9.3.2 CONTRACTORS / SUBCONTRACTORS REQUIRING COMMON ACCESS

CARDS(CAC)

U.S. Army Installations participate in a standardized entry protocol. The Contractor shall enroll all employees that require routine and extended access. The Contractor shall be responsible for providing all necessary and accurate information to obtain and maintain enrollment in the base/facility access system. The Contractor shall also be responsible for ensuring that the personnel enrolled remain enrolled during the entire period of performance in which that Contractor/employee is needed. The Contractor shall meet all requirements identified by the Pentagon Force Protection Agency (PFPA) in compliance with any installation policy memorandum. In the event that there are changes to any Contractors and/or employees thereof, the Contractor shall notify the RRMC and ensure enrollment is properly updated.

Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to RRMC facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures.

9.3.3 CONTRACTORS / SUBCONTRACTORS NOT REQUIRING COMMON

ACCESS CARDS (CAC)

The Contractor and all associated Subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures. Personnel not assigned to extensive on-site time or not requiring access to DoD networks in the course of their duties shall obtain Pentagon Facilities Alternative Credentials (PFAC) to access the RRMC facility. This is a 2–4-week process and will require completion of RRMC Form 1407-R.

9.3.4 ESCORTS

When visitors (workers) are required to enter spaces for which they do not possess suitable security clearances, escorts will be required. In order to accommodate escort requirements, it is incumbent on the visitor to identify and deliver accurate scheduling and personnel information to the 114th PMO seven (7) business days in advance. This information shall be provided to the Government Project Manager (GPM) to facilitate the provision of sufficient escorts. The following delineates the criteria everyone must adhere to when escorts are required:

a) Only personnel with a permanent site badge and the appropriate clearances can escort personnel. In the case of 114th Sensitive Compartmented Information Facilities (SCIFs) or protective distribution system (secure cable pathway), only permanent badge 114th personnel with a Sensitive Compartmented Information (SCI) clearance can access and escort in these spaces.

b) Escort availability is limited. It cannot be assumed there is an unlimited supply of escorts available to assist outside agencies or contractors. Scheduling must be accurate, and work completed on time. Failure to do so may result in insufficient escort availability or insufficient escorts to accommodate surge activities to “catch up”.

c) One escort can monitor a maximum of five personnel. For every five personnel, there must be at least one assigned escort. If there are more than five personnel, additional escorts are required. The escort must always have a line-of-site view of all the monitored personnel.

For example, if five people are escorted by one person, and one must go to the restroom, then the work area must be secured and all five must be escorted to the restroom. If the type of work performed prevents the escorts’ ability to have line-of-site on all personnel assigned, additional escort assistance is required to ensure proper oversight of the escorted personnel.

d) PFPA tracks who is escorting and who is being escorted. Escorts cannot leave assigned escorted personnel without first contacting PFPA at (717) 878-3500 and officially changing escort responsibilities. Every time an escort changes, PFPA must be contacted. Escorts will be required to give the name of the person no longer escorting as well as the name of the person accepting the escorting responsibilities.

e) Escorted personnel cannot enter an area unannounced. If visitors must enter an area where others are working, escorts must announce the intention for bringing escorted personnel into the area before allowing them to enter the space. This will provide that office an opportunity to sanitize the area or schedule a time when the visitors are permitted to enter the area.

9.4 PARKING

Vehicle Access to Controlled Roads and Parking Areas.

a. General.

(1) Jurisdiction. PFPA will control traffic and parking at RRMC (Reference a).

(2) Parking motor vehicles within the boundaries of RRMC is a privilege granted by the

RRMC Commander. Persons who accept that privilege must comply with the laws and regulations governing motor vehicle operations on DoD installations and specific regulations of the RRMC.

(3) PPD may cite personnel through a Courtesy Violation Notice (CVN) for traffic violations. A copy of the CVN and any traffic violation reports will be forwarded to the RRMC Commander.

b. Parking Procedures.