HQ003424R0213 - Conformed.pdf

SEE ADDENDUM

(No Collect Calls)

HQ003424R0213 16-Apr-2024

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 19 Apr 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JUSTIN N. HOWARD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0013 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE SECURITY COOP AGENCY (DSCA HQ)

BIANCA D. BOSTIC

201 12TH STREET, SOUTH

ARLINGTON VA 22202

TEL: 541-232-9622 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$40,000,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF14

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ003424R0213

Section SF 1449 - CONTINUATION SHEET

ADDITIONAL REQUIREMENTS

Dear Offerors:

Washington Headquarters Services (WHS) intends to award a Firm-Fixed-Price (FFP) purchase order in accordance with (IAW) the subject Request for Quote (RFQ), the additional requirements list listed below.

We invite you to submit a quote / offer for the subject RFQ. Please provide any applicable Government discount available.

If quote(s) fail to offer all items in accordance with the requirements stated, it may be deemed not technically acceptable and disqualified from further consideration. Specified items shall be quoted and/or services will be quoted.

Required Schedule Information:

1) Federal Discount (%)

2) Description of any schedule related fees (%)

Required Company Information:

1) Cage Code

2) DUNS Number

3) Tax Identification Number

4) Offeror’s Business Size

5) NAICS Code for the Service and/or Product Requested

6) FSC Code

7) Terms and Agreement

Award will be made to the vendor that submitted the lowest priced, technically acceptable quote that meets all contractual requirements stated within this RFQ. Offers should be submitted to Justin Howard at justin.n.howard5.ctr@mail.mil and Courtney Applewhite at courtney.s.applewhite.civ@mail.mil.

If you have any questions or require further clarification, please contact Justin Howard at justin.n.howard5.ctr@mail.mil or 571-317-3558.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Conference Space

FFP

Conference Space in accordance with (IAW) Statement of Work (SOW).

Note: Non-Funded Lodging Rooms are to be blocked of for these event.

Twenty-Five (25) single rooms for 14 nights each (350 total room nights; check-ins

Saturday 01 June 2024, check-outs Saturday 15 June 2024).

(See attached Statement of Work)

FOB: Destination

V231

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot A/V Equipment and Meeting Room Services

FFP

The hotel shall provide audio and visual (A/V) support and a meeting room space beginning Monday, 3 June 2024 and ending Friday, 14 June 2024.

The A/V support is not needed on Saturdays and Sundays during the period of performance.

Note: All A/V support items and services quoted shall be seperately priced in the quote.

V231

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

0002 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 03-MAY-2024 TO

15-JUN-2024

N/A DEFENSE SECURITY COOP AGENCY

(DSCA HQ)

BIANCA D. BOSTIC

201 12TH STREET, SOUTH

ARLINGTON VA 22202

541-232-9622

HQ0013

0002 POP 03-MAY-2024 TO

15-JUN-2024

N/A (SAME AS PREVIOUS LOCATION)

HQ0013

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2023

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Products and

Commercial Services (Deviation 2023-O0008)

FEB 2024

52.222-7 Withholding of Funds MAY 2014

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.232-18 Availability Of Funds APR 1984

52.242-13 Bankruptcy JUL 1995

52.242-14 Suspension of Work APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7006 Billing Instructions--Cost Vouchers MAY 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Offerors will be evaluated based on Lowest Price Technically Acceptable (LPTA) for the “Lodging, Audio Visual

(A/V) Services, and Conference Space” requirement. The offeror shall submit sufficient information, description, quantities, and technical specifications in the quote for the Government to make a comprehensive evaluation of its capability in providing the requirements listed in the solicitation. Quotes submitted by vendors must meet characteristics presented in the RFQ to be deemed technically acceptable.

Table A-1. Technical Rating

Rating Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

For evaluation purposes, the Government will evaluate selections based on the lowest priced offer, and then determine technical acceptability. If the lowest priced offer is not technically acceptable, then the next lowest offer evaluated.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that--

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to--

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and

19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are--

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and

16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are--

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in

8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for--

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the

Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause--

[Contracting Officer check as appropriate.]

___ By the end of the base term of the contract and then by the end of each subsequent option period; or

___ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph

(e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protege and its mentor approved by the Small Business

Administration, the small business protege shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protege in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (DFARS) (48

CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

https://www.acquisition.gov/

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Invoice 2in1

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0792

Issue By DoDAAC HQ0034

Admin DoDAAC** HQ0034

Inspect By DoDAAC HQ0013

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert

“See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the

DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

Contract Specialist

Justin Howard

WHS/AD

Office Phone: (202) 329-5840

Email: justin.n.howard5.ctr@mail.mil

Contract Officer Representative

Bianca Bostic

Phone: (703) 697-2640

Email: Bianca.D.Bostic.civ@mail.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

George Ferguson, WHS/AD CFC Coordinator

E-Business - PIEE/ WAWF Manager

Cell: (202) 308-6435

Email: george.s.ferguson.civ@mail.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

STATEMENT OF WORK

Statement of Work (SOW)

Institute for Security Governance (ISG)

03 May 2024 – 15 June 2024

P179938 Developing Cyber Organizations & Workforces

March 18, 2024

Background:

mailto:justin.n.howard5.ctr@mail.mil

This event is the ISG P179938 Developing Cyber Organizations & Workforces resident course. ISG is a component of the Defense Security Cooperation Agency (DSCA), and one of the Department of Defense’s (DoD) primary schoolhouses for educating international military and government personnel (IMS) from partner nations (PN).

Scope:

ISG’s P179938 Developing Cyber Organizations & Workforces course introduces concepts and knowledge necessary for participants to lead the development of their organizations’ cyber strategy, cyber policy, cyber budgeting, cyber acquisition, and cyber workforce. ISG courses are designed to cultivate individual understanding of complex issues, foster peer to-peer learning, and build international communities of interest. ISG work is foundational in the DSCA’s Security Cooperation mission.

Specific Requirements:

Desired Location: Monterey or Seaside, California, within three (3) miles of the Naval Postgraduate

School’s Sloat Ave. Main Gate.

Dates of the event:

Period of Performance: 03 May 2024 – 15 June 2024

On-site equipment testing: On or before 31 May 2024

Guest lodging check-ins beginning 01 June 2024 (These rooms are not funded (non-funded) by the contract. They will be funded individually by staying guests.)

Course dates: 03 June 2024 to 14 June 2024

Guest lodging check-outs: Saturday 15 June 2024

Time of the event: Course Times 0700-1730

Number of Participants: Anticipating 25

Event Room Style/Details: The hotel shall provide a plenary meeting space to accommodate approximately twenty-five (25) participants (students, faculty, and support staff) beginning Monday 03 June 2024, ending Friday 14

June 2024.

This shall exclude support on Saturdays and Sundays during the period of performance.

The quote shall be priced for ten (10) full days.

The hotel shall also make the space available for testing of equipment for at least four (4) consecutive hours on or before Friday 31 May 2024.

The total number of days meeting space shall be required is ten (10), in addition to the set-up/testing period on or before Friday 31 May 2024.

Classroom configuration will include crescent round tables and chairs set up for twenty (20) students, with power access for laptop computers, an instructor podium, and four (4) six-foot tables with chairs in the back of the classroom for instructional team and guest seating of up to eight (8) persons.

A/V Equipment: The hotel shall provide audio and visual (A/V) support in the meeting space beginning Monday 03

June 2024, ending Friday 14 June 2024.

The A/V support is not needed on Saturdays and Sundays during the period of performance.

The hotel shall also provide A/V support for in-room testing of equipment for at least four (4) consecutive hours on or before Friday 31 May 2024.

The total number of days A/V support shall be required is ten (10), in addition to the set-up/testing period on or before Friday 31 May 2024.

The meeting space shall have two (2) wireless microphones and associated laptop audio connection/interface, and eight (8) mobile dry-erase boards (approximately 4’ x 6’). ISG shall provide their own projectors, screens, and markers.

The venue-provided A/V requirements will be set up in the plenary meeting space for ISG team access and testing by no later than the beginning of the allotted four-hour set-up/testing period on or before Friday 31

May 2024.

The hotel shall provide support to ISG to ensure equipment is operational and supported during the event and replaced in case of malfunction. This shall include an A/V technician present for at least the hour immediately preceding class start each day through at least 30 minutes past class start each day.

Room Décor: To be included in conference room rental cost.

Refreshments/Breaks: Cold and hot water dispensers with drinking glasses or cups to be included in conference room rental cost.

Requirements N/A

Contract Type: Firm-Fixed Price (FFP)

Lodging Requirements: (These rooms are not funded (non-funded) by the contract. They will be funded individually by staying guests.)

25 single rooms for 14 nights each (350 total room nights; check-ins Saturday 01 June 2024, check-outs

Saturday 15 June 2024).

Sleeping rooms shall be of similar size and type and include workspace with a desk and chair.

Sleeping rooms shall each have a refrigerator, microwave, clothes iron or steamer, kettle or coffee/tea maker, and a safe for valuables.

Hotel shall be fully compliant with the Americans with Disabilities Act (ADA).

Sleeping rooms shall have high-speed internet service with a minimum download speed of fifteen (15) Mbps and a minimum upload speed of ten (10) Mbps. If a password is required, it shall be given to lodgers.

On-site self-service laundry facilities

This contract shall not pay for local or international phone calls from participant’s rooms, pay per view programs, mini-bar consumption, room service, nor any alcoholic beverages. Request that all rooms have pay-per-view TV turned off and mini-bars locked. Allowance for availability of said items will be given by the individual guest presenting a suitable deposit as agreed upon by the hotel. No deposit or incidentals authorization shall be required of any guest in the room block except on an opt-in basis. No guest in the room block shall be denied lodging due solely to their refusal to agree to a deposit or incidentals authorization.

Proposed room rates should be the lowest possible rate, and any rate which exceeds the U.S. Government lodging per diem rates will not be considered. Group lodging block will utilize Federal tax-exempt status certification. Any non-exemptible local or county taxes or fees shall be included in the proposed room rate, and the grand total shall not exceed U.S. Government lodging per diem rates.

Each lodging guest is individually responsible for the cost of lodging and any other expenses charged to their room accounts. The Government has no financial liability for lodging rooms.

The ISG Project Manager/Point of Contact will provide a detailed room list identifying rooms reserved by this contract within five (5) business days after beginning of Period of Performance (PoP) subject to contract award, and on Tuesday 28 May 2024.

Group lodging block guests shall reconfirm with the hotel directly to reserve their room, no later than three

(3) days prior to their planned arrival. Hotel is under no obligation to hold a blocked room if the guest has not confirmed by three (3) days prior to planned arrival.

If the contractor holds a room and a guest does not occupy that room prior to 11:59 P.M. on the date of scheduled occupancy, the reservation may be cancelled, unless advance notice is given to the hotel of late/delayed arrival.

Terms and conditions for early check-in and late check-out to be provided in technical quote of proposal.

Parking Requirements: Participants and attendees will use available parking at the venue at no cost to the

Government.

Security Constraints: The security classification of work to be performed under the contract is Unclassified.

Technical Contact: Primary POC:

Eric Law

Institute for Security Governance

1635 Cunningham Rd, Monterey CA 93943

Phone: 831 402 0320

Email: eric.law@nps.edu

DSCA COR POC:

Bianca Bostic

Bianca.d.bostic.civ@mail.mil mailto:eric.law@nps.edu