A23 HQ0034-24-R-0200_Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NO. HQ0034-24-R-0200

VETERAN LAPEL PINS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. The solicitation number is HQ0034-24-R-0200. This solicitation is a request for proposal (RFP).

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02.

3. The North American Industry Classification System (NAICS) code is 339910 “Jewelry and Silverware Manufacturing.”

The small business size standard is 700 employees. This requirement will be solicited as a 100% total Small Business set-aside.

4. The Washington Headquarters Services, Acquisition Directorate (WHS/AD), 4800 Mark Center Dr. Alexandria, VA

22350, intends to procure Veteran Lapel Pins for The United States Vietnam War Commemoration. The Government anticipates awarding a firm-fixed-price contract for this requirement, with a five-month period of performance. The anticipated period of performance start date is April 17, 2024.

5. The following clauses and provisions are applicable: 52.212-1, Instructions to Offerors - Commercial Products and

Commercial Services (in conjunction with Addendum); 52.212-2, Evaluation – Commercial Products and Commercial Services in conjunction with Addendum); 52.212-3 Alt I, Offeror Representations and Certifications – Commercial Products and Commercial Services (Offerors must include a completed copy with their offers); 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services and 52.212-5 (DEV), Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services.

6. Solicitation Dates/Times:

Questions Submission Due Date: By April 11, 2024 at 10:00AM (Eastern)

RFP Submission Closing Date and Time: April 16, 2024 at 10:00AM (Eastern)

7. Interested Offerors must submit any questions and their proposal submission by the date/time listed above. Submit all questions and proposals via the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil in accordance with the 52.212- 1, Instructions to Offerors- Commercial Products and Commercial Services (Sep 2023) (Addendum);

HQ003424R0200

CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Artwork and Set-Up

FFP

The contractor shall provide Artwork and Set-Up in accordance with the Statement of Work (SOW) section 5.0 - Artwork and Set-Up charges.

FOB: Destination

NET AMT

0002 50,000 Each Veteran Lapel Pins with Butterfly Clutch

FFP

The contractor shall provide veteran lapel pins in accordance with the Statement of Work (SOW) sections 2.1 and 2.2 - Veteran Lapel Pins, Production and Delivery Schedule.

0003 150,000 Each Veteran Lapel Pins with Butterfly Clutch

FFP

The contractor shall provide veteran lapel pins in accordance with the Statement of Work (SOW) sections 2.1 and 2.2 - Veteran Lapel Pins, Production and Delivery Schedule.

0004 1 Each Shipping

FFP

The contractor shall ship 50,000 lapel pins in accordance with the Statement of Work (SOW) section 4.0 - Shipping, and Production and Delivery Schedule.

0005 1 Each Shipping

FFP

The contractor shall ship 150,000 lapel pins in accordance with the Statement of Work (SOW) section 4.0 - Shipping, and Production and Delivery Schedule.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 29-APR-2024 1 UNITED STATES VIETNAM WAR

COMMEMORATION

JERENO TOLENTINO

6810 LOISDALE ROAD

SPRINGFIELD VA 22150

(360) 476-4853

HQ0188

0002 30 dys. AFATA 50,000 (SAME AS PREVIOUS LOCATION)

0003 90 dys. AFATA 150,000 (SAME AS PREVIOUS LOCATION)

0004 POP 17-APR-2024 TO

16-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 17-APR-2024 TO

16-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.211-17 Delivery of Excess Quantities SEP 1989 52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.219-33 Nonmanufacturer Rule SEP 2021 52.222-3 Convict Labor JUN 2003 52.222-19 (Dev) Child Labor - Cooperation with Authorities and Remedies

(DEVIATION 2020-O0019)

NOV 2023

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-37 Employment Reports on Veterans JUN 2020 52.222-50 Combating Trafficking in Persons NOV 2021 52.222-54 Employment Eligibility Verification MAY 2022 52.223-11 Ozone-Depleting Substances and High Global Warming

Potential Hydrofluorocarbons.

JUN 2016

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

JUN 2020

52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act NOV 2023 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.227-1 Authorization and Consent JUN 2020 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7022 Expediting Contract Closeout MAY 2021 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.223-7997 (Dev) Prohibition on Procurement of Certain Items Containing

Perfluorooctane Sulfonate or Perfluorooctanoic Acid - Representation (DEVIATION 2022-O0010)

SEP 2022

252.223-7998 (Dev) Prohibition on Procurement of Certain Items Containing Perfluorooctane Sulfonate or Perfluorooctanoic Acid

(DEVIATION 2022-O0010)

SEP 2022

252.225-7001 Buy American And Balance Of Payments Program--Basic JAN 2023 252.225-7002 Qualifying Country Sources As Subcontractors MAR 2022 252.225-7016 Restriction on Acquisition of Ball and Roller Bearings JAN 2023 252.225-7048 Export-Controlled Items JUN 2013 252.225-7050 Disclosure of Ownership or Control by the Government of a

Country that is a State Sponsor of Terrorism

DEC 2022

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region - Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.225-7061 Restriction on the Acquisition of Personal Protective Equipment and Certain Other Items from Non-Allied Foreign Nations

JAN 2023

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2020-O0015)

MAY 2020

252.225-7973 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems - Representation (DEVIATION 2020- O0015)

MAY 2020

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations.

(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

52.209-4 FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989)

(Contracting Officer shall insert details)

(a) The Contractor shall deliver 2 unit(s) of Lapel Pins for each die set for CLINs 0002 & 0003 shall be submitted in accordance with the Statement of Work (SOW) sections 2.1 and 2.2. The first of dies and 20 first articles of the lapel pins should be submitted to the Program for review within within four (4) weeks of contract award to the Government at:

VWC

Attn: Todd Burton 241 18th Street South, Suite# 101 Arlington, VA 22202 for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification.

The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.

(b) Within 7 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval.

(c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.

(d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

(e) Unless otherwise provided in the contract, the Contractor--

(1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and

(2) Shall remove and dispose of any first article from the Government test facility at the Contractor's expense.

(f) If the Government does not act within the time specified in paragraphs (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.

(h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

(i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver.

(End of clause)

FAR 52.212-1 ADDENDUM

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(ADDENDUM)

GENERAL

PROPOSAL SUBMISSION DETAILS

Washington Headquarters Services (WHS) Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only, through the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil with a notice and link transmitted to www.sam.gov. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of any amendments to this solicitation electronically via PIEE. Offerors shall submit their proposals electronically via PIEE. Any proposal received after the due date and time specified for receipt will be considered late and will be rejected.

The Government anticipates an award of a firm-fixed priced contract to the responsible Offeror based upon the evaluation factors set forth in this Request for Proposal (RFP) FAR Clause 52.212-2 Evaluation--Commercial Products and Services (NOV 2021) (Addendum). This Solicitation will be a small business set-aside under NAICS Code 339910 Jewelry and Silverware Manufacturing.

All Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Statement of Work (SOW).

The Proposal must comply with the entire solicitation. The offeror shall not take exception to any solicitation term.

A Proposal that takes exception to any solicitation term or proposes on terms different than the solicitation shall be considered ineligible for award.

Vendors are hereby instructed that, regardless of any language that may be used in this solicitation, the Department is NOT conducting this procurement under Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiations. This procurement is being conducted under FAR Part 12 Acquisition of Commercial Items, FAR Part 13, Simplified Acquisition Procedures, and FAR Part 19.5 Small Business Total Set-Asides, Partial Set-Asides, and Reserves.

Questions and Response to Combined Synopsis Solicitation

All questions, concerns, or requests for clarification for this RFP shall be submitted via Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil using the Offer Tab by the due date and time stated on the Combined Synopsis/ Solicitation Cover Sheet. Offerors shall not include any proprietary information in a question, as the Government will provide the questions and answers to all potential Offerors. No phone calls are permitted. No comments, questions, or inquiries shall be made of any Government person by any means other than electronic submission via the method listed above. Questions received after this date and time may not be responded to by the Government. Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following a format similar to the table below:

Question No. Reference Question Category Question

# Solicitation or Attachments, and Section

Solicitation or Technical Question

Questions and Responses will be provided to all Proposals electronically. If amendments to the final solicitation are issued, all Proposals shall acknowledge all amendments with the Proposal’s submission. Failure to acknowledge all amendments issued by the Government may result in the Proposal submitted in response to the solicitation being found not compliant with the solicitation instructions.

RFP Submission:

1. RFP Submission Closing Date: As stated on the Combined Synopsis/ Solicitation Cover Sheet

2. Electronic copies of each volume of the proposal shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil by the RFP Submission Closing date and time. Proposals submitted by any other means will not be evaluated. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the FAR. For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

Any technical issues shall be addressed through the PIEE Solicitation Module’s helpdesk.

3. Offeror’s proposal shall address the requirements listed in the SOW. In addition, all offerors shall include with their proposal the rates for the services requested in the attached SOW.

A. PROPOSAL VOLUME REQUIREMENTS

The following are descriptions of the information that shall be provided with the proposal.

PROPOSAL SUBMISSIONS

Volume Section Page Limit

I ADMINISTRATIVE VOLUME

Cover Letter, Representations & Certifications, Tax Identification Number, CAGE Code and UEI Number, listing and cage code of all subcontractors, validity statement, and the completion of Clauses/Provisions: FAR 52.204-24, 52.204-26, 52.212-3 Alt I, & 52.219-1 Alt I

This volume should also contain the following item:

- The offeror shall submit proof of certification with The Institute of Heraldry

- Proof of Small Business status under NAICS Code 339910

No Page Limit

II PASS/FAIL VOLUME

This volume should also contain the following item:

- The offeror shall submit proof of certification with The Institute of Heraldry

- Proof of Small Business status under NAICS Code 339910

III TECHNICAL APPROACH and CAPABILITY VOLUME Technical Approach and Capability

Maximum 4 pages

IV PRICE VOLUME

The Proposal shall propose a firm fixed price by submitting prices in accordance with the Solicitation CLIN structure and shall be completed on the Pricing Matrix spreadsheet (Attachment 2) to include a narrative explaining price development.

A.1 Instructions for Proposal Submissions: This section of the Instruction to Offerors (ITO) provides general guidance for preparing Proposals as well as specific instructions on the format and content of the Proposal. The Proposal must include all data and information requested in the ITO and must be submitted in accordance with these instructions.

A.1.1 Sufficient Detail Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the solicitation.

Address the factors and their related elements as listed in FAR 52.212-1 and FAR 52.212-2 of the solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Proposal intends to meet the requirements.

Assume that the Government has no prior knowledge of the Proposal’s capabilities and experience, and will base its evaluation only on the information presented in the Proposal.

A.1.2 Validity Statement The Proposal shall make a clear statement that the Proposal is valid for 120 calendar days under Volume I of its Proposal. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful Proposals.

A.1.3 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals shall be submitted in electronic copies.

No models, mockups, or videotapes will be accepted.

A1.4 Page Format Restrictions and Limitations

A.1.4.1 Page and Font Size Text shall be single-spaced on an 8.5 x 11-inch paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used.

Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the Proposal. Documents incorporated by reference or as attachments to the Proposal shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page. Font size shall be no smaller than twelve (12) point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Lettering within tables, charts, graphs, and figures shall be no smaller than ten (10) point Times New Roman. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume.

A.1.5 Electronic Submission:

Proposals shall be submitted via Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil using the Offer Tab by the due date and time stated on the Combined Synopsis/ Solicitation Cover Sheet). All Proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the FAR.

The Proposal written volumes shall be submitted as attachments in the submission. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart. Proposals are solely responsible for ensuring that the Proposal is successfully submitted and received by the Proposal due date and time. Proposals are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader and Microsoft Office Suite 2016. Narrative portions of the Proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Proposal shall not embed sound or video (e.g., MPEG) files into the Proposal files. Electronic files shall be clearly identified for each volume, section, and item.

A.1.6 Pricing Data/Cost Information The contract award will be Firm-Fixed-Price. The offeror shall propose a firm fixed price by submitting prices in accordance with the Solicitation Contract Line Item Number (CLIN) Structure addressed in Volume III – Pricing by completing Attachment 2. All price information must be submitted in the attached price template, ‘Attachment 2 – Pricing Matrix’.

A.1.7 Confidential Information The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and Proposals submitted to federal agencies. If an Proposal’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Proposal should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s).”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice:

“The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

B. ADMINISTRATIVE (VOLUME I)

The Proposal shall present all cover letters, certifications, and completed provisions in this Volume. The cover letter shall identify the RFP (HQ0034-24-R-0200), date of submittal, acknowledgement of any amendments, the Proposal’s name, address, Taxpayer Identification Number, CAGE code, UEI Number, and Point of Contact authorized to negotiate and sign on behalf of the Proposal (include phone number and email address). Cover letters will not count against any page limitation. The cover letter shall clearly state the length that the Proposal remains open and in effect, which shall be at least 120 days from the Proposal due date. The Administrative Volume shall also include the completion of Representations & Certifications, such as FAR 52.204-24, 52.204-26, 52.212-3 Alt I, & 52.219-1 Alt I.

C. PASS/FAIL (VOLUME II)

The Government is requesting the following information for the following elements, which will be evaluated on a pass/fail basis. If the Offeror receives a fail for any of the below criteria the proposal will not be evaluated any further and will be determined to be unawardable.

1. The Offeror must submit documentation of their certification with The Institute of Heraldry.

2. The Offeror must submit documentation of their proof of Small Business status under NAICS Code 339910.

D. TECHNICAL APPROACH & CAPABILITY (VOLUME III)

The Proposal shall submit sufficient information for the Government to make a comprehensive evaluation of its technical approach and capability in meeting the requirements listed in the Statement of Work (SOW) for successful performance. The Proposal shall describe the methods and techniques used in its technical approach to complete the SOW tasks, and discuss managing all aspects of this requirement. Proposals shall not take any exceptions to the Statement of Work associated with this solicitation.

E. PRICE FACTOR (VOLUME IV)

The Proposal shall propose a firm fixed price by submitting prices in accordance with the Solicitation CLIN structure and shall be completed the Pricing Matrix spreadsheet (Attachment 2) to include a narrative explaining price development.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

The basis for the award is Lowest Price Technically Acceptable (LPTA). Offers shall be ranked in order of lowest price to highest price. The lowest priced offer shall be evaluated first. If the lowest priced offer is technically acceptable, no other offers will be evaluated.

Factor 1 – Pass/Fail Factor 2 – Price Factor 3 – Technical Capability

FACTOR 1 – PASS/FAIL

The Government will evaluate a proposal ONLY IF the offer/proposal satisfies all of the following elements, which will be evaluated on a pass/fail basis:

1. The Offeror must submit documentation of their certification with The Institute of Heraldry.

2. The Offeror must submit documentationof their proof of Small Business status under NAICS Code 339910.

FACTOR 2 – PRICE

In accordance with FAR 13.106-3(a) Basis for Award, proposals will be evaluated to determine if they are fair and reasonable. The offeror’s price must be found to be fair and reasonable in order to be eligible for award. The offeror shall provide their proposed firm-fixed prices in the attached Excel Spreadsheet Pricing Template, which will be used to evaluate price for the award.

FACTOR 3 – TECHNICAL APPROACH & CAPABILITY

Technical acceptability will be determined by the adequacy of the offeror’s approach, in meeting the Statement of Work (SOW) requirements, and understanding of the requirements specified in the solicitation. The proposal shall demonstrate how the offeror will comply with Government tasking and requirements throughout the performance period.

In order to be found technically acceptable: The offeror shall agree/be in compliance with all the terms and conditions as stated in the RFP, SOW and the attachments; including the submittal of proof of Certification with the Institute of Heraldry and able to provide services as a small business under the applicable NAICS code 339910.

Offerors shall be certified by the Institute of Heraldry at the time of proposal submission. The Government will evaluate the required certification on a Pass/Fail basis. The Offeror shall provide services and must be a small business under the applicable NAICS code 339910, assigned to this solicitation and submit evidence at the time of proposal submission. The Government will evaluate the NAICS Code and business size of the Offeror on a Pass/Fail basis.

If the government determines that an offeror does not possess the required Institute of Heraldry certification or provide services as a small business under the applicable NAICS code on the proposal due date and time, no further evaluation will be performed and the offeror will not be considered for the award.

RATING METHODS

Factor 2 Price

Factor 1 Price will not receive a rating but will be evaluated to determine if the price is fair and reasonable.

Factor 3 Technical

Rating Description Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

*Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023) ALTERNATE I (OCT 2014)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

"Service-disabled veteran-owned small business concern"--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13

CFR 121.103.

"Small disadvantaged business concern, consistent with 13 CFR 124.1001", means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

"Subsidiary" means an entity in which more than 50 percent of the entity is owned--

(…