A23 Attachment 1_SOW 200K Veteran Lapel Pins.pdf

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The United States Vietnam War Commemoration

Statement of Work for Veteran Lapel Pins

May 25, 2024

1.0 Scope. The United States of America Vietnam War Commemoration Program (the Program) was established to commemorate the 50th anniversary of the Vietnam War. The Program was established in 2008 and is expected to conclude in 2025. Objectives of the Program include thanking and honoring Vietnam veterans and their families for their service and sacrifice, highlighting the service and contributions of the Armed Forces, Federal agencies, and other organizations in support of the Armed Forces, and paying tribute to the people of the United States who made contributions on the home front. The Program envisions thousands of local groups and organizations taking part in the Commemoration activities. Approved entities will be officially designated as Commemorative Partners. As a part of meeting the overall objectives, the Program seeks to acquire commemorative lapel pins. These items will be presented and distributed to Commemorative Partners for presentation to veterans who served during the Vietnam War.

2.0 Items to be Produced. The Vietnam War Veteran Lapel Pin will be produced in accordance with the Specification Sheet (See Attachment 1). Hubs will be provided to the vendor to produce the die sets.

If requested, Adobe file formats will be sent to the successful bidder. All items procured under this order must be produced or manufactured in the United States by an organization which is certified by The Institute of Heraldry.

2.1 Veteran Lapel Pin Die Sets and 00s. The vendor shall create two die sets from the hubs (front and back) provided by the Program. Each die set will include 20 sample lapel pins as first articles. Each die set will consist of the front and back dies and the 20 sample lapel pins. Dies will be for production in a progressive tool in order that large quantities may be quickly produced. Dies must be able to be fitted in commonly used production tools; dies must not be so unique that the producing manufacturer is the only one that can use them. When the first set of dies is complete, the manufacturer will produce 20 first articles of the lapel pins, including a butterfly clutch and packaged as described below. The first articles must match the description of the veteran lapel pin as presented in the specification sheet in Attachment 1. The Program will also send two physical lapel pins to assist the manufacturer in matching the finish and appearance of the first articles. The first of dies and 20 first articles of the lapel pins should be submitted the Program for review within four weeks of contract award.

The first articles will be evaluated and must be approved before production of the veteran lapel pins can begin.

Once approved, the manufacturer must also produce the second set of dies and produce 20 first articles for evaluation by the Program. All die sets and 20 first articles produced for this contract must be evaluated by the Program before they can be used in production of the lapel pins. Once the first articles are evaluated and accepted for all sets of dies created, the hubs used to create the dies are to be returned to the Commemoration. The dies become property of the United States of America Vietnam War Commemoration and will be shipped to the Program upon completion of the contract. Failure to agree to this condition will result in immediate disqualification of the bidder for this award.

2.2 Veteran Lapel Pins. The lapel pins, with butterfly clutches, must be packaged as described in 3.0 Packaging. The Program requests 200,000 veteran lapel pins, with all 200,000 packaged according to the following production schedule. If a vendor can produce the items faster than the schedule below, they should detail their proposed delivery schedule in their proposal. Being able to provide the lapel pins on a faster schedule will be viewed favorably. If providing a faster delivery schedule, the vendor must adequately describe how they have the ability to

Page | 2 produce and deliver on a faster schedule. Specific examples of past volumes and delivery schedules should be included in the proposal.

Production and Delivery Schedule

3.0 Packaging. Individual lapel pins must be packaged in lots of 100 lapel pins to a bag in a way that minimizes damage to the items. Bulk packaging should also be done in a way that minimizes damage to the items and facilitates shipping. Each bag should be clearly labeled as to contents and amount (e.g., 100 veteran lapel pins) without having to open the packaging.

4.0 Shipping. When the production phase is entered, two shipments of the lapel pins will be sent to a warehouse: The United States of America Vietnam War Commemoration, Loisdale Road, Springfield, VA 22150.

Shipping costs to this address must be shown separately. Die sets and correspondence will be sent to: The United States of America Vietnam War Commemoration, 241 18th Street South, Suite 101, Arlington, VA 22202.

5.0 Artwork and Set-up Charges. Vendors must briefly describe the need for any one-time charges to produce the items including items such as artwork preparation, die preparation, and other items. Vendors should clearly specify and separately price different charges for necessary items not listed in this solicitation.

6.0 Quality Control. To ensure the quality of the products on this contract, all potential vendors must be a certified manufacturer by The Institute of Heraldry. The manufacturer agrees that all production and manufacturing for this contract shall meet or exceed the standards established by The Institute of Heraldry.

If defective items are produced, the manufacturer agrees to replace them with acceptable items at no additional costs to the Program. All items produced for this effort must be manufactured or produced within the United States.

7.0 Licensing and Rights. The logo and images of the Vietnam War Commemoration are the sole and exclusive property of the United States of America government. Thus, vendors do not have the right to license the logo and images of the Commemoration, nor do vendors have the right to produce items with the logo and images of the Commemoration and, in turn, sell or provide these items to any other group other than the Program, unless approved by the Program.

The Program intends to control and protect its images that can be produced for lapel pins and other items. Thus, dies (whether rejected or accepted) or similar items must be returned to the Program as described in section 2.1.

Failure to agree to this condition will result in immediate disqualification of the bidder for this award.

Shipment No. Quantity Due Date

1 50,000 30 calendar days or less after award

2 150,000 90 calendar days or less after award

200,000 Total units shipped

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Bid Table

CLIN SOW Ref Description Quantity

0001 5.0 Artwork and Set-Up 1

0002 2.1, 2.2 Veteran lapel pin with butterfly clutch 50,000

0003 2.1, 2.2 Veteran lapel pin with butterfly clutch 150,000

0004 4.0 Shipment of 50,000 lapel pins 1

0005 4.0 Shipment of 50,000 lapel pins 1

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ATTACHMENT 1

DETAIL SPECIFICATION SHEET

Vietnam War Veteran Lapel Pin

The requirements for acquiring the product described herein shall consist of this specification sheet and the issue of MIL-DTL-11484G.

OBVERSE REVERSE

MATERIAL: Red Brass 85/15 (UNS Alloy No. C-230)

FINISH: Epoxy resin, Brass, Oxidized, Buffed Relieved and shall match the Institute of Heraldry (TIOH) Metal Finish Chip Number 4.

DIMENSIONS:

DIAMETER: 7/8 inch (REF)

THICKNESS: 0.0785 + .010 inch

ATTACHING DEVICE:

1. The attaching device shall be a 5/16 inch prong with pick and wing type clutch.

2. The prong will be centered on the vertical and horizontal center lines, on the reverse side and fused or soldered to the lapel button.

EPOXY: Epoxy resin shall be applied to the Lapel Pin as indicated above, and shall match TIOH Hard Enamel Color Chip Number 20 (blue). Hard cloisonné enamel may be used in lieu of epoxy.

NOTES:

1: The term (REF) refers to the measurements taken from the Government furnished hub or die.

2: A hub and die have been created for the reverse side and will be provided along with the hub and die for the obverse side.

Custodian Vietnam War Commemoration Preparing activity Vietnam War Commemoration Review activity Vietnam War Commemoration