Sources Sought Notice Barrier Maintenance.pdf

U.S. DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

VEHICLE ACCESS CONTROL POINT (VACP)

FORCE PROTECTION EQUIPMENT MAINTENANCE AND REPAIR SUPPORT SERVICE

SINGLE BLANKET PURCHASE AGREEMENT

1.0 General Information

Document Type: Sources Sought Notice (SSN)

Title: Vehicle Access Control Point (VACP) Force Protection Equipment Maintenance & Repair

Service Sources

Sought Post Date: May 14, 2024

Sources Sought Response Date: May 30, 2024

NAICS Code: 561621 - Security Systems Services (except Locksmiths)

Product Service Code: J063, Maint/Repair/Rebuild of Equipment—Alarm, Signal, and

Security Detection Systems

2.0 Background

The Pentagon Force Protection Agency (PFPA) is a civilian Defense Agency within the Department of

Defense charged with protecting and safeguarding the occupants, visitors, and infrastructure of the Pentagon and other assigned facilities throughout the National Capitol Region (NCR) and Raven Rock Mountain

Complex (RRMC). Over the past five years, PFPA has made multiple upgrades to most of the barriers, gates, gate arms, and other VACP-associated systems while, in some cases, continuing to utilize legacy equipment in various locations. As an ongoing process, PFPA has been working to upgrade all VACPs on the Pentagon reservation, the NCR, and RRMC. This process allows for more consistent and standardized equipment applications throughout the VACP systems. PFPA currently maintains and supports multiple types of Vehicle

Arrest Barrier Systems (VABS) as well as equipment from multiple vendors throughout the NCR. These systems are constantly being upgraded and replaced through the process of renovation or life-cycle replacement. The purpose of this contract vehicle is to establish a single BPA for the preventative maintenance routine and emergency repairs on an as-needed basis.

3.0 Introduction

This is a Single Blanket Purchase Agreement (BPA) to provide Vehicle Access Control Point (VACP) Force

Protection Equipment Maintenance and Repair Services. The Government shall not supervise or control the contract service providers performing the services herein.

4.0 Sources Sought

The Contractor shall provide preventative maintenance, emergency repair, and normal repair responses on barriers and VACP equipment. The Contractor shall respond within 8 hours and repair within 48 hours on normal repair request unless granted an extension by the Government.

The Contractor shall respond within 2 hours and repair within 12 hours on an emergency repair request unless granted an extension by the Government. Preventative Maintenance calls will be tasked and completed on an as-needed basis. When possible, preventative maintenance shall be scheduled in advance and completed within 3 days of the scheduled date. The Contractor should have surge capabilities of up to a minimum of 6 factory-certified vehicle barrier technicians to the Pentagon campus within a 2-hour on-site response time after notification in the event of catastrophic or multiple simultaneous failures of barrier systems.

The North American Industry Classification System (NAICS) 561621 - Security Systems Services

(except Locksmiths) is the anticipated NAICS. Responses are requested from “ALL” sources, including those Other than Small Businesses. All Small Businesses and Socioeconomic types are encouraged to respond. The scope of this research is for a Contractor to provide services for five (5) Years Ordering

Period. The total cost of these services is estimated to be $2,000,000.00.

This SSN is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This Notice does not obligate the Government. The

Government reserves the right to use the information provided by respondents for any purpose deemed necessary and legally appropriate. Any concern responding to this Notice should ensure that its response is complete and sufficiently detailed to allow the Government to make a reasonable determination as to the concern’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of all market research, a pre-solicitation synopsis and solicitation MAY be published. However, responses to this Notice WILL NOT be considered adequate responses to a solicitation.

The Government will NOT accept requests for meetings or briefings. No phone solicitations or emails with regard to the status of the Request for Proposal (RFP) will be acknowledged or accepted prior to its release. Information and materials submitted in response to this Notice WILL NOT be returned or otherwise paid for by the Government.

As a result of this Notice, the Government MAY issue a Request for Proposal (RFP). There is no solicitation available at this time. However, should such a requirement materialize, no basis for claims against the Government will arise as a result of a response to this SSN, nor the Government’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.

5.0 Contracting Agency Details

The Washington Headquarters Services/Acquisition Directorate (WHS/AD) is issuing this Notice.

6.0 Service Requirement, Equipment & Task Areas

a. Security Requirement: Contractor personnel performing work under this Contract shall comply with the Pentagon and Leased Facility Security requirements always imposed by the local installation commander or security manager while on the premises. Contractor personnel performing work for PFPA must be eligible to obtain a Pentagon Facility Alternative Credential (PFAC), which requires a favorable

National Crime Information Center (NCIC) check. The Contractor shall be responsible for obtaining the necessary badges(s) required for Pentagon access. This effort shall be coordinated by the ordering officer.

b. Licenses and Permits: The Contractor shall obtain any necessary licenses and permits and comply with any federal, state, and municipal laws, codes, and regulations applicable to the performance of work in this Contract. The Contractor must provide proof of such applicable licenses and permits upon request by the Government.

c. Task Areas: The Contractor must address their Experience and past performance with the following 3 Task Areas. Provide information to demonstrate how the Offeror’s experience and recent past performance (last 3 years) are relevant to the technical areas listed, including the period of performance, size, and scope of the Offeror’s prior contracts, if applicable. If the Offeror has no experience or past performance in any of the task areas, please say, “Not applicable to the corresponding task. Please identify which specific task areas are being addressed in the capability statement.

1. Task 1: Normal Repairs - A normal repair is determined by the Government (based on threat and risk) and requires a response within eight (8) normal business hours and repair within 48 hours, “Unless” granted an extension by the Government. This is based on threat, vulnerability, and countermeasures. (excluding weekends, off-hours, and federal holidays)

2. Task 2: Emergency Repairs - An emergency repair is determined by the Government and requires a response within two (2) hours and repair within twelve (12) hours (any time/date including weekends, off-hours, and federal holidays) “Unless” granted an extension by the Government. This is based on threat, vulnerability, and countermeasures.

3. Task 3: Preventative Maintenance - The Contractor shall provide bi-annual and annual preventative maintenance (PM) on all barriers, gates, and gate arms.

7.0 Place of Performance: The majority of the work associated with this effort is anticipated to be performed on-site at Government-owned or operated facilities in the following locations.

a. Pentagon: Arlington, Virginia

b. DHHQ: Falls Church, Virginia

c. Mark Center: Alexandria, Virginia

d. One Liberty: Center Arlington, Virginia

e. Suffolk Building: Falls Church, Virginia

f. Meadows #1 Building: Chantilly, Virginia

g. National Guard Bureau: Arlington, Virginia

h. Raven Rock Mountain Complex Pennsylvania, PA

8.0 Equipment: The Government will provide all equipment that will be supported by maintenance and repairs. The following equipment & separate number of each is an accurate sample but may vary depending on upgraded systems and phased-out equipment and is not limited to this equipment only;

a. 70 RSSI 2000 series in ground barriers

b. 9 RSSI 4000 series bollards (3 sets of 3)

c. 9 Nasatka Portable barriers

d. 10 Hy-Security Sliding Gates

e. 13 Hy-Security Swinging Gates

f. 75 Magnetic Gate Arms

g. 3 Gibraltar Portable Gates

h. 5 RSS-3000 Electric Drop Arms

i. 8 Sunpower Security Gate Vertical Gates

j. 2 Hydraulic Bollards (2 sets of 4)

k. 8 Hydraulic Wedge Barriers

l. 2 Hydraulic Drop Arms

9.0 Capability Statements:

Offerors must demonstrate their ability to comply with the requirements in this Source Sought in order to be considered capable of satisfying the Government’s requirement.

All interested offerors within the thirty (30) mile radius of the Pentagon who have the Experience, skills, and capabilities necessary to perform the stated requirements are requested to provide their capability statements, not exceeding 10 pages. Please provide responses using “Times New Roman - 12 font” in MS Word or PDF format. Zipped files will not be accepted.

Include the following information:

a. Company name, address, point of contact name, telephone, and email address.

b. CAGE Code and DUNS Number.

c. Business size status. (If applicable - socioeconomic category)

d. Identify contracts your company has been awarded under (NAICS) 561621 – Security.

Systems Services (except Locksmiths). NAICS information can be found at www.sba.gov.

e. Recommended/suggested NAICS codes for this effort and why. (If different than 561621)

Recommended/suggested contract type and why. (If different than a Blanket Purchase Agreement)

f. List your Federal Supply Schedule(s) listed under GSA Advantage.

g. Provide a detailed description of Experience & Past Performance Information for the same or similar contracts and/or projects accomplished within the last three (3) years and the Task Items listed above.

The description must include where, when, and for whom each same or similar Contract and/or project was performed. Include a description of each Contract and/or project, including the size, scope, dollar value, and period of performance. This information must demonstrate how the Offeror’s recent

Experience (must have at least five (5) years total Experience) and Past Performance (last 3 years) is relevant to the PFPA Requirement.

h. Provide information on how your company is capable of maintaining other manufacturing equipment such as Gibraltar, RSSI, Magnetic, and High Security. If so, is there a potential conflict of interest?

10.0 Submission Instructions

The response to this Notice is limited to ten (10) single-sided pages, including all attachments, charts, etc. (single-spaced, 12 font minimum, excluding charts and graphics). The business size status and socioeconomic category (If applicable) indication should be clearly marked on the first page of the response, as well as the eligible business concern’s name, point of contact, address, and cage code.

All responses to this Sources Sought Notice must be submitted electronically (via email) at yolnie.t.merriweather.civ@mail.mil and barbara.a.middleton11.civ@mail.mil. The subject of the email must be titled “Sources Sought Response: PFPA Barrier Equipment Maintenance and Repair Support

Service.”

To facilitate a timely and comprehensive review of all submitted responses, Offerors must respond using the format requested in this Notice. Any deviation from this format may lead to the rejection of the response.

10.0 Common Cut-off Time/Date

http://www.sba.gov/ mailto:yolnie.t.merriweather.civ@mail.mil mailto:barbara.a.middleton11.civ@mail.mil

Responses to the information above are due no later than 2:00 PM EST on Thursday, May 30, 2024.

Responses received after this date and time may not be considered.

ATTACHMENT 1

CONTRACTOR CAPABILITY INFORMATION

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

Company/Institute Name:

Address:

Point of Contact:

CAGE Code:

Phone Number:

Email Address:

Web Page URL:

Size business pursuant to the North American Industry Classification System (NAICS).

Based on the above NAICS Code, state whether your company is:

Small Business (Yes/No)

Woman-Owned Small Business (Yes/No)

Small Disadvantaged Business (Yes/No)

8(a) Certified (Yes/No)

HUBZone Certified (Yes/No)

Veteran-Owned Small Business (Yes/No)

Service Disabled Veteran Small Business (Yes/No) Central

Contractor Registration (CCR) (Yes/No)

A statement as to whether your company is domestically or foreign-owned (if foreign, please indicate the country ownership).

List of any applicable Federal Supply Schedules and expiration dates: