A03 HQ003422R0098 Draft IDIQ Statement of Work_Presolicitation Notice.pdf

MULTIPLE AWARD TOTAL MAXIMUM DAILY LOAD AND PAVING CONTRACT (TMDL-P)

STATEMENT OF WORK

June 2, 2022

DRAFT

TABLE OF CONTENTS

1. GENERAL

2. ADMINISTRATION

2.1. Project Kick-off Meeting

2.2. Coordination with Building Entities

2.3. Weekly Progress Meetings

2.4. Requests for Information (RFI)

3. KEY PERSONNEL

3.1. Separate and Distinct Individuals Generally Required

3.2. Dual Roles Require Advance Government Approval

3.3. Post-Award Key Personnel Changes

3.4. Key Personnel Employment Expectations

3.5. Documentation of Key Personnel Qualifications and Experience

3.6. Project Manager (PM)

3.7. Designer of Record (DOR)

3.8. Qualified Fire Protection Engineer (QFPE)

3.9. Site Safety Health Officer (SSHO)

3.10. Contractor Quality Control Manager (CQCM)

3.11. Site Superintendent

3.12. Scheduler

3.13. Registered Communications Distribution Designer (RCDD)

3.14. LEED Professional

4. SITE

4.1. Project Coordination Plan (PCP)

4.2. Existing Conditions Report

4.3. Construction Air Quality Management Plan

4.4. Storm Water Management

4.5. Debris Removal / Waste Management Plan / Waste Recycling Reports

4.6. Pre-Construction Submittal Register

4.7. Site Access and Maintenance

4.8. Delivery Screening of Equipment, Materials, Tools, and Supplies

4.9. Construction Signage

4.10. Outage Requests

4.11. Access Request Form

4.12. Fire Protection

4.13. Landscape Excavation / Damage Repair Requirements

5. COST – SCHEDULE – INVOICE

5.1. Schedule of Values (SOV) / Cost Loaded Initial Planned Schedule (IPS) / Cost Loaded Baseline Schedule

(CLBS)

5.2. Revised Schedule of Values / Cost Loaded Baseline Schedule

5.3. Progress Schedule

5.4. Coordination with Other Government Contractor (OGC) Schedules

6. QUALITY CONTROL & SAFETY

6.1. Design Quality Control Plan (DQC)

6.2. Construction Quality Control (CQC)

6.3. Testing and Acceptance:

6.4. Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA)

6.5. Construction Daily Reports

7. DESIGN & CONSTRUCTION

7.1. Basis of Design (BOD)

7.2. Historic Approval Documents

7.3. Design Intent Documents (DIDs)

7.4. Design Document Submittals

7.5. Construction Submittals Register / Material Samples / Cut Sheets / Shop Drawings and Status Reports on

Materials Orders / Fire Alarm Shop Drawings

7.6. Transfer & Acceptance of Military Real Property (DD Form 1354)

7.7. Sustainability Design Requirements

7.8. Electrical

7.9. Fire Protection

7.10. Structural

7.11. Material Compatibility

7.12. Energy and Water Efficiency in Equipment, Appliances and Products

7.13. Information Technology (IT) & Network Integration (NI)

7.14. Codes

7.15. Unified Facilities Criteria (UFC) Requirements / Pentagon Facility Guide Specifications (PFGS)

7.16. Health and Safety Standards

7.17. Building Monitoring Systems

7.18. General Inspection Procedures

7.19. Construction Daily Reports

7.20. Design Support During Construction

7.21. On-Site Drawings and Permits

7.22. Sign Displacement

7.23. Demolition Requirements

7.24. Outages – Temporary Structures, Systems, and Components

7.25. Soil Removal or Procurement

8. COMMISSIONING

8.1. Resources

8.2. Pre-Construction Commissioning Coordination

8.3. Construction Commissioning Coordination

8.4. Third Party Cx Punch List

8.5. Building Systems Turnover and Operation

8.6. Government Acceptance will occur when:

9. CLOSEOUT

9.1. Closeout Kick-Off Meeting

9.2. Punch Lists

9.3. Training

9.4. Systems Operations and Maintenance Manuals (SOMMs)

9.5. Operation & Maintenance Manuals (O&Ms)

9.6. NFPA 72 Form-Record of Completion

9.7. NFPA 13 Contractor’s Material and Test Certificate for Aboveground Piping

9.8. Design Master Equipment List (DMEL)

9.9. As-Built Documents:

9.10. Issue for Record As-Built Documents

9.11. Warranty Binder

9.12. Waivers

9.13. Elevator and Escalator Certificates of Operation

9.14. Attic Stock Delivered Inventory

9.15. Certificate of Occupancy

9.16. Guiding Principles Checklist

9.17. Substantial Completion

9.18. Final/Construction Completion

9.19. Contract Completion

9.20. Utility Room List

9.21. Joint Use Rooms List

9.22. Cost to Complete

9.23. Final Submittal Register

ACRONYMS AND ABBREVIATIONS

Table 1. Acronyms and Abbreviations

ACRONYM DESCRIPTION

A/V Audio-Visual

ABA Architectural Barriers Act

ACM Asbestos Contaminated Materials

ACRN Accounting Classification Reference Number

AD Acquisition Directorate

ADC After Date of Contract

A-E Architect-Engineer

AHA Activity Hazard Analysis

AHJ Authority Having Jurisdiction

AIA American Institute of Architects

ANP After Notice to Proceed

APP Accident Prevention Plan

ASBCA Armed Services Board of Contract Appeals

ASHRAE

American Society of Heating, Refrigerating and Air-Conditioning

Engineers

AWG Alterations Working Group

BA Bachelor of Arts

BAA Buy American Act, as amended

BAS Building Automation System

BC Branch Chief

BOCC Building (or Base) Operations Control Center

BOD Basis of Design

BS Bachelor of Science

BTEX Benzene, Toluene, Ethylbenzene and Xylene

C&D Construction and Demolition

CAC Common Access Card

CAD Computer Aided Design

CADD Computerized Aided Design and Drafting

CAGE DLA Commercial and Government Entity Identifier

CCM Certified Construction Manager

CER Communication Equipment Room

CFR Code of Federal Regulations

CFA Commission on Fine Arts

CLBS Cost Loaded Baseline Schedule

CLIN Contract Line Item

CM Configuration Management

CM Construction Management

CMD Construction Management Division

CMMS Computerized Maintenance

CO Contracting Officer, see also KO

COFC Court of Federal Claims

COR Contracting Officer’s Representative

COTS Commercial Off-The-Shelf

COVID-19 Disease caused by the SARS-Cov-2 Virus

CPARS Contractor Performance Assessment Reporting System

CPM Critical Path Method

CPRG Contract Pricing Reference Guide

CQC Construction Quality Control

CQCM Contractor Quality Control Manager

CR Change Request

CS Contract Specialist

CSI Construction Specification Institute

CSP Certified Safety Professional

CTR Combined Telecommunications Room

CTR Government Support Contractor or Government Contractor

CUI Controlled Unclassified Information

Cx Commissioning

CxA Commissioning Agent

CxS Commissioning Specialist

CxT Commissioning Team

D-B Design-Build

D-B-B Design-Bid-Build

D&B Dun & Bradstreet

DAI Defense Agencies Initiative

Db Decibels dba Doing Business As

DBP Design-Build Professional

DC District of Columbia

DCAA Defense Contract Audit Agency

DCMA Defense Contract Management Agency

DCx Decommissioning

DD1155 Order for Supplies or Services

DD Department of Defense (When used as a prefix before a form number)

DD Division Director

DFARS Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2)

DID Design Intent Document

DLA Defense Logistics Agency

DMEL Detailed Master Equipment List

DoD Department of Defense

DoDACC Department of Defense Activity Address Code

DOL U.S. Department of Labor

DOR Designer of Record

DQC Design Quality Control

DUNS Data Universal Numbering System (Dun & Bradstreet Proprietary)

Dy Day, Calendar day unless specified otherwise

E.O. Executive Order

EAD Engineering and Architectural Division

ECA Energy Compliance Analysis

ECM Engineering and Construction Management

EDS Electronic Data Standard eFIC Enterprise Facility Information Center

EISA Energy Independence and Security Act

EITSD Enterprise Information Services Technology Services Directorate

EN Evaluation Notice

EM Engineering Manual

EMCS Energy Monitoring Control System

EO Equal Opportunity

EP Engineering Pamphlet

EPA Environmental Protection Agency

ESEB Environmental, Sustainability, and Energy Branch

FAPIIS Federal Awardee Performance and Integrity Information System

FAR Federal Acquisition Regulation (48 CFR Chapter 1)

FCL Facility Clearance

FEMP Federal Energy Management Program

FFP Firm-Fixed-Price

FHA Federal Highway Administration

FMD Financial Management Directorate

FOB Free On Board

FON Fair Opportunity Notice

FOUO For Official Use Only – Obsolete marking - See CUI

FPT Functional Performance Test

FR Federal Register

FRCS Facilities-Related Control System

FSD Facility Services Division

FTA Free Trade Agreement

FY Fiscal Year

G702 AIA Application and Certification for Payment

G703 AIA Continuation Sheet (Schedule of Values)

GAO U.S. Government Accountability Office

GPA Government Purchase Agreement

GPM Government Program Manager

GSA U.S. Government Services Administration

HEPA High-Efficiency Particulate Air

HRP Heating and Refrigeration Plant

HUBZone Historically Underutilized Business Zones

HVAC Heating, Ventilation, and Air Conditioning

IAQ Indoor Air Quality

IBC International Building Code

IDIQ Indefinite-Delivery, Indefinite-Quantity

IFC Issue for Construction

IPS Cost Loaded Initial Planned Schedule

IT Information Technology

IT/AV Information Technology/Audio Visual

JSP Joint Service Provider

KO Contracting Officer

KTR Contractor

LCPM Life Cycle Project Manager

LEED Leadership in Energy and Environmental Design

LFD Leased Facilities Division

LID Low Impact Development

LOD Limit of Disturbance

LOTO Lock out/Tag out

LPTA Lowest Price Technically Acceptable

M&V Measurement and Verification

MACC Multiple Award Construction Contract, see also MAIDIQ

MAIDIQ Multiple Award Indefinite-Delivery, Indefinite-Quantity

MAXIMO IBM Maximo® Application Suite

MC Mark Center

MD Maryland

MEF Metro Entrance Facility

MERV Minimum Efficiency Reporting Ratio

MILCON Military Construction

MOC Modular Office Complex

MOP Method of Procedure

NADCA National Air Duct Cleaners Association

NAICS North American Industry Classification System

NCCS National Contract Classification System

NCPC National Capital Planning Commission

NCR National Capital Region

NEPA National Environmental Policy Act

NETA National Electrical Testing Association

NFPA National Fire Protection Association

NIPRnet Non-Classified Internet Protocol Router Network

NISP National Industrial Security Program

NTP Notice to Proceed

OBR On-Board Review

OF Optional Form

OGC Other Government Contractor

OPFM Office of the Pentagon Fire Marshall

OSBP Office of Small Business Programs

OSD Office of the Secretary of Defense

OSHA Occupational Safety & Health Administration

OSHB Occupational Safety and Health Branch

P.E. Professional Engineer

P/F Pass/Fail

PA Pennsylvania

PAC Pentagon Athletic Center

PAK Post-Award Kickoff

PBMO Pentagon Building Management Office

PCP Project Coordination Plan

PD2 Procurement Desktop Defense

PDF Portable Document Format

PDS Protective Distribution System

PFAC Pentagon Facility Access Card

PFC Pre-Functional Checklist

PFGS Pentagon Facilities Guide Specifications

PFPA Pentagon Force Protection Agency

PIEE Procurement Integrated Enterprise Environment

PLC2 Pentagon Library and Conference Center

PMP Project Management Professional

POND Period of Non-Disruption

POP Period of Performance

PPTO Performance-Price Tradeoff

PR Purchase Request or Funding Document

PRMRF Pentagon Reservation Maintenance Revolving Fund

PSC Product Service Code

PTO Proposed Task Order

Pub. L. Public Law

PUE Power Usage Effectiveness

PWS Performance Work Statement

QA Quality Assurance

QC Quality Control

QCM See CQCM

QPFE Qualified Fire Protection Engineer

QTO Qualified Testing Organization

RDF Remote Delivery Facility

RCDD Registered Communications Distribution Designer

RFI Request for Information

RFP Request for Proposal

RFQ Request for Quotation

ROICC Resident/Regional Officer in Charge of Construction

SAM System for Award Management

SBA Small Business Administration

SCD Standards and Compliance Division

SCIF Sensitive Compartmentalized Information Facility

SES Senior Executive Service

SF24 Bid Bond

SF25 Performance Bond

SF25A Payment Bond

SF1413 Statement and Acknowledgment

SF1442 Construction Solicitation, Offer, and Award

SF Standard Form

SHPO State Historic Preservation Office

SIPRnet Secret Internet Protocol Router Network

SKM SKM Systems Analysis, Inc.

SLIN Sub-Line Item

SMACNA Sheet Metal and Air Conditioning Contractor's National Association

SMOC Secure Modular Office Complex

SNAP Significant New Policy Alternative

SOMM System Operations and Maintenance Manual

SOO Statement of Objectives

SOV Schedule of Values

SOW Statement of Work

SPMD Space Portfolio Management Division

SSHO Site Safety Health Officer

TAA Trade Agreements Act, as amended

TAB Testing, Adjusting, and Balancing

TC Telecommunication Closet

TMDL Total Maximum Daily Load

TO Task Order

TORFP Task Order Request for Proposal

TPH Total Petroleum Hydrocarbons

U.S.C. United States Code

UCF Uniform Contract Format

UEI Unique Entity Identifier

UFC Unified Facilities Criteria

UFGS Unified Facilities Guide Specifications

UMR Unified Facilities Criteria Unified Master Reference List

USACE United States Army Corps of Engineers

USGBC U.S. Green Building Council

VA Virginia

VAR Visitor Access Request

VDOT Virginia Department of Transportation

VOC Volatile Organic Hydrocarbons

WAWF Wide Area Workflow

WHD U.S. Wage and Hour Division

WHS Washington Headquarters Services

WHSBC Washington Headquarters Services Building Code

WHSFC Washington Headquarters Services Fire Code

WMP Waste Management Plan

WTO World Trade Organization

MULTIPLE AWARD TOTAL MAXIMUM DAILY LOAD AND PAVING CONTRACT (TMDL-P)

1. GENERAL

The Chesapeake Bay Total Maximum Daily Load (TMDL) was established in 2019 by the United States

Environmental Protection Agency (EPA) to set a limit on the amount of pollutants that can enter the Bay. The

Commonwealth of Virginia and the other states within the Chesapeake Bay watershed have specific load reductions that they must meet as part of this “pollution diet” for the Bay. Municipal Separate Storm Sewer

System (MS4) Permittees in Virginia, including the Pentagon, are required to comply with the state-mandated pollutant load reductions as outlined in their Virginia Pollutant Discharge Elimination System (VPDES) MS4 permits issued by the Virginia Department of Environmental Quality (VADEQ). Washington Headquarters

Services (WHS) is the operator of the Pentagon’s MS4 and is responsible for compliance with the Virginia MS4 permit. The MS4 permit requires permittees to comply with the Chesapeake Bay TMDL by reducing pollutant loads for sediment (total suspended solids, or TSS), total nitrogen (TN), and total phosphorus (TP) in storm water discharges.

A. The work to be acquired under this indefinite delivery/indefinite quantity (IDIQ) contract is for design-build (DB) and design-bid-build (DBB) construction of NAICS 237* Heavy and Civil Engineering

Construction within the Washington Headquarters Services’ (WHS) area of responsibility. The majority of work anticipated aligns with NAICS 237310 Highway, Street, and Bridge Construction for repair or alteration of parking facilities. Most work will be performed in the National Capital Region within the confines of the

Pentagon Reservation.

Types of projects may include, but are not limited to:

Projects that reduce water pollution caused by storm water runoff

Bio-retention modernization of existing grounds and infrastructure

Design and installation of permeable pavers and rainwater harvesting systems

Installation of tree box filters within existing parking lots

Renovation and/or installation of exterior security, mechanical, electrical, sewer, and plumbing systems

Exterior work, to include bridge, road, and parking lot repairs and renovations, concrete milling and paving, asphalt milling and paving, fencing and guard rail installations or repair, underground utilities work, fuel fill stand and tank repairs and replacements, underground fuel line placement, replacement, and repairs

For projects that use the design-build delivery method, the Contractor must provide well qualified, capable in house architect and engineering services or obtain services of an architect-engineering (A-E) design firm or firms experienced in the design, development, and coordination of projects with experience as noted within the specific Task Orders issued under this contract. For bid-build projects, the Contractor is responsible for delegated design work as indicated in individual task orders, Issue for Construction (IFC) documents, or as necessary to execute the Government’s design.

The following sections outline typical requirements applicable to most task orders. Some task orders may have different or additional requirements. Any deviations are noted in the statements of work or statement of objectives for each unique project.

2. ADMINISTRATION

2.1. Project Kick-off Meeting

After contract award, the Contractor must meet with the Government and/or designated technical personnel at a mutually agreeable time to discuss and develop mutual understandings concerning schedule and administering work. All Contractors’ key personnel must attend this meeting.

2.2. Coordination with Building Entities

The Contractor must coordinate all work with the following Pentagon organizations, and other entities and organizations as necessary, through the COR as appropriate, for design and construction.

2.3. Weekly Progress Meetings

The Contractor must meet weekly with the Government to jointly review actual progress on the project.

Ongoing or upcoming impacts to critical path activities should be discussed. The meeting must also address the status of Safety, RFI’s, RFP’s, Quality Control, and Submittals. The Contractor is responsible for separate written notification to the KO for any matter that affects cost, schedule, safety, quality, or any contractual matter. Required attendees are determined on a task-order specific basis. Meetings may be in-person or by electronic means; however, the Government reserves the right to require in-person attendance at no change to price as necessary to accomplish task order goals and objectives.

B. The Contractor must submit the following to the Government 24 hours in advance of each progress meeting:

1. The agenda, with notes from the previous week’s meeting minutes.

2. A 2-week look ahead schedule, a 1-week look back schedule, and the critical path in PDF format.

3. The Contractor must provide a schedule narrative explaining any activity variances from the accepted baseline schedule and corrective actions that have been introduced.

4. Any supplemental schedules covering work in progress or scheduled to begin within the next 30 days.

5. The up-to-date Pre-Construction or Construction Submittal Register.

6. An RFI Log showing a record of all RFIs, both open and closed.

7. Status Report on all Long Lead (over 30 calendar days from order to delivery) Material Orders.

C. Weekly Progress Meeting Minutes

The Contractor is responsible for maintaining minutes for progress meetings. The minutes must include all pertinent information reviewed, as well as responsible parties and resolution dates on all open items. The minutes must be sent to the COR/GPM for review within two business days of the meeting. The COR/GPM will provide feedback to the Contractor within three calendar days. The

Contractor must incorporate comments and transmit these minutes for recording purposes.

D. Notices to the Contracting Officer

The Contractor is responsible for separate written notification to the KO for any matter that affects cost, schedule, safety, quality, or any contractual matter. Discussion of any topic in Weekly Progress

Meetings or Minutes, RFIs, or any other type of exchange with parties other than the KO does not constitute notice to the KO.

2.4. Requests for Information (RFI)

The Contractor must use the Government provided RFI template as specified for each task order. The

Contractor must fill in all requested information and sign the form before submission. See SOW

Attachment F: Document Control, “RFI Template”.

An RFI is not a substitute for a notice to the KO. An RFI answer does not change the contract.

3. KEY PERSONNEL

The most common Key Personnel roles and qualifications are described in this section. Key Personnel, their qualifications, and security clearance requirements are specified on a task-order specific basis. Task orders may refer to these descriptions or provide similar tailored descriptions that meet individual project needs. Task orders may require some or all of the Key Personnel listed in this section. Some task orders may establish additional roles not listed in this section as Key Personnel. The Contractor must provide Key Personnel that meet the minimum qualifications and experience and hold any security clearance necessary as required by each task order.

3.1. Separate and Distinct Individuals Generally Required

The Contractor must provide separate and distinct individuals to fulfill the Key Personnel roles unless an individual project SOW states otherwise. Deviations from SOW requirements must be approved by the

Government. Post-award deviations that allow dual hatting require an offer of fair and reasonable consideration in the form of a price decrease with the deviation request.

3.2. Dual Roles Require Advance Government Approval

Dual roles are only allowable with advance Government approval. With advance Government approval, the Contractor may utilize the Contractor Quality Control Manager (CQCM) as a dual role position for the

Site Safety and Health Officer (SSHO) contingent upon submission of justification and demonstrating compliance with the minimum qualification requirements listed under the SSHO description. There is no guarantee the Government will authorize dual roles.

3.3. Post-Award Key Personnel Changes

Prior to making Key Personnel changes, the Contractor must notify the Government in writing 30 calendar days prior to the proposed change for Government review and acceptance. Any replacements must possess equivalent or better qualifications. The contractor is responsible for any delay or impacts from late notification or submission of a candidate that does not meet or exceed our stated requirements.

3.4. Key Personnel Employment Expectations

All Contractor key personnel, with the exception of the Designer of Record (DOR), Scheduler, Qualified

Fire Protection Engineer (QFPE), Registered Communications Distribution Designer (RCDD), and LEED

Professional must be direct employees of the prime Contractor. If the DOR and/or Scheduler are sub-contractors, they must be directly contracted to the prime Contractor. The QFPE, RCDD and/or LEED

Professional must be directly employed by or contracted by either the prime Contractor or a first-tier subcontractor architecture or engineering firm.

3.5. Documentation of Key Personnel Qualifications and Experience

The Contracting Officer specifies how to document Key Personnel qualifications and experience at the task order level. Individual task orders may include some, all, or different Key Personnel than shown in this section. The Contractor must follow documentation submission instructions and provide the specified form, resumes, and substantiation such as certificates, licenses, and similar consistent with task order request for proposal instructions. The following table and descriptions provide minimum requirements applicable unless an individual task order specifies otherwise:

Table 2. Key Personnel Qualifications and Experience

Position Minimum Qualification Requirements

Project Manager (PM) 10 years design-build construction management experience

AND

BA/BS degree (or higher) in construction management or engineering related field

AND

At least one of the following certifications or registrations OR an additional 10 years of construction management experience:

Active Certified Construction Manager (CCM) certified by the

Construction Manager Certification Institute

OR

Active Project Management Professional (PMP) certification issued by the Project Management Institute

OR

Active Certified Professional Constructor (CPC) certified by the

American Institute of Constructors & Constructor Certification

Commission

OR

Active Designated Design-Build Professional certification administered by the DBIA

OR

Active Licensed Professional Registration in Virginia, Maryland, District of Columbia, or Pennsylvania

OR

If no Certification or License, then the Project Manager must have an additional 10 years of construction management experience for a total of 20 years of Construction Management experience, including at least 10 years of design-build construction management experience.

Designer of Record (DOR) BA/BS degree in an engineering or architectural discipline

AND

10 years of design experience

AND

Active Licensed Professional Registration in Virginia, Maryland, District of Columbia, or Pennsylvania.

This key person role is sometimes referred to as Lead DOR or DOR

Project Manager.

Qualified Fire Protection

Engineer (QFPE)

Registered professional engineer (P.E.)

AND

Has passed the fire protection engineering examination administered by NCEES

AND

Has 5 years of fire protection engineering experience.

Position Minimum Qualification Requirements

Site Safety and Health Officer

(SSHO)

5 years of continuous construction industry safety experience in supervising/managing general construction

OR

3 years experience if a Certified Safety Professional (CSP) or

Safety and Health degree is held

AND

Must have completed the 30-hour OSHA Construction Safety

Class, OR

As an equivalent, 30 hours of formal construction safety and health training covering the subjects of the OSHA 30-hour course (see

EM385-1-1, Appendix A, paragraph 3.d.3) applicable to the work to be performed and given by qualified instructors.

Contractor Quality Control

Manager (CQCM)

5 years of experience as a construction Contractor Quality Control

Manager / Contractor Quality Control System Manager / Quality

Control Manager

AND

Completed USACE/NAVFAC Construction Quality Management for Contractors (CQM-C) Training with the past 5 years.

Site Superintendent 10 years of experience as Construction Site Superintendent

AND

Completion of OSHA training

Contractor’s Scheduler 5 years of experience scheduling construction projects similar in size and nature to the project

AND

Comprehensive knowledge of the Critical Path Method (CPM)

AND

Experienced in using Microsoft Project and Oracle Primavera P6 software.

LEED Professional (Required for projects that are pursuing LEED certification)

Active LEED AP Certification

AND

Experience certifying at least 3 LEED projects.

Registered Communications

Distribution Designer (RCDD)

5 years of experience in design, integration, and implementation of data communications technology systems

AND

Active Certified RCDD®.

3.6. Project Manager (PM)

A. The Contractor must designate a PM with overall responsibility for the contract. The PM is responsible for the execution and coordination of all administration, design (if applicable), quality control, safety, and construction of the contract.

B. The PM must ensure that the controls and procedures in place are followed, conflicts, errors and omissions are eliminated, that all technical requirements are met and standards are adhered to.

C. The PM must serve as the single Point of Contact (POC) and liaison between the Government and the

Contractor.

D. The PM has the duty to promptly inquire with the KO for any contractual matter, scope determinations, contract interpretation and related contractual matters. The PM must promptly provide all required notices to the KO.

E. The PM must have proven experience in the management of design/build construction contracts.

F. All Submittals under Section 3.0 Site, 4.0 Cost-Schedule-Invoice, and 5.0 Quality Control and Safety requires the PM’s signature before submission to the Government.

3.7. Designer of Record (DOR)

A. The DOR is the Professional Engineer or Registered Architect member of the design-build team, as defined in the UFC, that leads the design team, ensures design submittals comply with contract requirements, and appropriate design team members check, approve, sign, date, certify, and stamp design-build submittals as required. The DOR is a single individual. The DOR is sometimes referred to as the Design Project Manager. As necessary, the Contractor must assemble and manage a full service team of licensed professionals, as required, to carry out all applicable disciplines and phases of the project. The DOR and design team members may be Prime Contractor employees or employees of a first-tier subcontractor to the Prime Contractor.

B. The DOR must have an active license in the State or District in which the work is being performed.

C. The DOR must have proven experience in design, installation, and commissioning, if applicable, in similar projects and is the design certifying authority throughout the project. The DOR must ensure that staff designers possess the required expertise in AutoCAD 2013 (.dwg) or later version for the production of the Construction Documents for this Contract.

D. The DOR must be involved in every step of the project and is responsible for the execution and coordination of all architecture-engineering elements, applicable disciplines, phases, and compliance with Electronic Data Standards.

E. The DOR must review and sign a statement certifying compliance with contract requirements on each design submission PRIOR to submitting it to the Government, or the Government will not review the submission.

F. The DOR must attend project site visits to review quality of workmanship, verify design compliance and submit to the Government a monthly report, with photos indicating such compliance.

G. The DOR is responsible for the Design Quality Control Plan.

H. All Submittals under Section 3.0: Site, Section 6.0: Design & Construction, and Section 8.0:

Closeout, requires the DOR’s stamp/signature of approval upon submission to the Government.

3.8. Qualified Fire Protection Engineer (QFPE)

A. The Contractor must designate a QFPE that has overall responsibility for every aspect of fire protection and life safety design, construction, and testing/commissioning, throughout all phases of

Major Projects as defined by UFC 3-600-01.

B. The QFPE must be either the DOR or a first-tier sub-contractor to the DOR, and must meet the qualifications listed above.

C. The QFPE is responsible, at a minimum, for providing all Fire Protection Engineering Services identified in UFC 3-600-01, Section 1-7.

3.9. Site Safety Health Officer (SSHO)

A. The Contractor must designate an SSHO that has overall responsibility for safety. An alternate SSHO must be named to perform these duties in the primary SSHO’s absence. The SSHO and SSHO alternate credentials must meet or exceed the requirements listed in EM-385-1-1.

B. The Accident Prevention Plan (APP) must identify the accepted SSHO and any alternates.

C. The SSHO is responsible for managing, implementing and enforcing the Contractor’s Safety and

Health Program in accordance with the accepted APP.

D. The SSHO must be on site and routinely monitoring performance whenever work is performed. The

SSHO role is a full-time responsibility at all times work is conducted on-site.

E. The Site Superintendent or the PM may not be the SSHO.

F. The Contracting Officer may request removal and replacement of the SSHO for less than satisfactory performance.

3.10. Contractor Quality Control Manager (CQCM)

A. The Contractor must designate a CQCM. The CQCM is responsible for ensuring the project is constructed in accordance with all established standards, code, protocols, and contract requirements.

The CQCM must provide evidence of completion of the USACE/NAVFAC Construction Quality

Management for Contractors (CQM-C) Training within the past 5 years unless a task order states otherwise. An alternate CQCM must be named to perform these duties in the primary CQCM’s absence. The CQCM must have at least five (5) years of experience as a CQCM, or the years of experience specified by an individual project. The CQCM is sometimes referred to as the Contractor

Quality Control System Manager (CQC System Manager) in some specification versions. The titles are equivalent, and both encompass the same duties for the onsite work organization.

B. The Contractor Quality Control Plan must document the accepted CQCM and all alternates.

C. The CQCM role includes direct oversight and review of the entire documentation and physical inspection phase of the construction process, as well as working with other key personnel (e.g.: PMs, Superintendents, etc.) to produce and document a product that meets all quality and contract requirements. The CQCM may not dual-hat or perform additional project management/contract administration roles unless an individual task order states otherwise.

D. The CQCM must report to an officer or an owner of the firm Prime Contractor and must not be subordinate to the Project Superintendent or the PM. The Contractor must delegate sufficient authorities to adequately perform the functions of CQCM, including, but not limited to, authority to stop work which is not in compliance with the contract.

E. The designated CQCM must be present on the site at all times active on-site work is conducted, and oversee all construction or demolition activities. Refer to SOW Attachment G: Quality Control, “UFGS 01 45 00.00 10”. All Submittals under Sections 6.0: Design and Construction and 8.0:

F. Closeout requires the CQCM’s signature of approval and stamped upon submission to the

Government.

3.11. Site Superintendent

A. The Contractor must designate a Site Superintendent that has overall responsibility for the day to day construction functions required for this contract. The Site Superintendent must have proven experience in the management/coordination of construction projects of similar nature and character.

An alternate Site Superintendent may be named to perform these duties in the primary Site

Superintendent’s absence.

B. The accepted Site Superintendent and all alternates must be documented in all relevant plan submittals.

C. The Site Superintendent must be on site and actively engaged in monitoring the work at any time work is underway.

3.12. Scheduler

The Contractor must designate a Scheduler with a minimum of three (3) years of experience scheduling projects similar in size and nature to the project supported or have the number of years of experience specified on a task-order specific basis. The Scheduler must be experienced in using the scheduling software specified by individual task orders, typically Microsoft Project or Oracle Primavera P6. The

Scheduler must have a comprehensive knowledge of the Critical Path Method (CPM). The Scheduler must attend initial schedule development meetings and progress meetings, or attend meetings as required on a task-order specific basis

3.13. Registered Communications Distribution Designer (RCDD)

A. The Contractor must designate an RCDD when an individual project requires the role for Key

Personnel. The RCDD must have at least five (5) years of experience in design, integration, and implementation of data communications technology systems and related infrastructures of similar size and complexity to the individual project, or as specified by individual task orders.

B. Active Certified RCDD®.

3.14. LEED Professional

A. For projects that are pursuing LEED certification, the Contractor must designate a LEED

Professional. This individual must be an active LEED Accredited Professional (AP), with certification from the U.S. Green Building Council (USGBC) and experience in certifying at least three LEED projects.

B. The LEED Professional is responsible for leading and coordinating the certification process. The

LEED Professional must submit the proposed LEED scorecard to the Government, with all design submissions, beginning with the Basis of Design (BOD).

C. Once the complete design is approved by the Government (acceptance of IFC documents), this individual must submit the design credits to the Government for review and approval, prior to submitting them to USGBC for design review. This will ensure the project is on track to meet LEED certification, prior to the final LEED submission, which also must be reviewed and approved by the

Government, before submission to USGBC.

D. The LEED Professional must periodically report to the Government on the status of the construction credits.

E. The LEED Professional must meet regularly with the Government to provide updates on the status of

LEED documentation collection, and must provide updated LEED scorecards prior to each meeting.

4. SITE

4.1. Project Coordination Plan (PCP)

The PCP is the Contractor’s detailed plan to accomplish the project. The PCP includes all project phases, anticipated permits, staging, outages, work stoppages (due to weather and/or special events), risks associated with work stoppages, and facility/reservation areas the Contractor requires access to in order to execute the project.

The Contractor must provide a PCP for review and acceptance by the Government. The PCP must include the following sections:

A. Phasing Plan: The Contractor must present a written planned approach to complete the project and communicate phasing objectives that are planned for project execution. Phasing should be determined by clearly defined design factors, building restrictions (i.e. permit restrictions, required outages, building closures, etc.), and/or other logistical considerations. All determinants for phasing must be delineated and their impact and timeline identified. Each phase requires an overall summary, explanation, and justification for all work encompassed in a phase (diagrams and charts are acceptable as submissions). Typical phasing plans require (but are not limited to) the following elements:

1. Include diagram/graphic limits of work, dimensions of space, proposed laydown area, dumpster location, requested permit dates, and materials/equipment to be stored within the area (see

Section 3.1.4).

2. Address any anticipated modifications or closures of existing egress routes or public spaces/corridors.

3. Address any anticipated impact to tenants, e.g.: noise, public space modifications/closures, no parking areas, etc.

4. Confined Space Permit: For any work that requires an individual to enter a confined space, supervise an entry, or approve an entry. (Submit Daily)

5. Hot Work Permit: Any operation involving open flames or producing heat and/or sparks, hot slag, or dross. Hot work includes, but is not limited to, brazing, cutting, grinding, soldering, arc welding, work on a pipe that would conduct heat through a wall or in contact with a wall, or torch-applied roofing. (Submit Daily)

6. Use of Space on the Reservation Permit (to include land): Whenever events, installations, projects, etc. require use of PBMO controlled or public spaces on WHS property. Use of equipment such as barbeque grills and open flames must be included in the Space Use Permit.

Excavation requires an excavation permit. (May require 30 calendar days or more for approval)

B. Environmental Requirements, to include Federal, State, or Local Permits, may be required for contract-related activities that have a potential environmental impact. Include the following permits and state which permits are not required in the PCP. Regulations that govern activities of concern, and may have permitting requirements, include, but are not limited to:

1. Clean Water Act (applies to activities such as storm water and other discharges, pollution control, erosion and sediment control, and wetlands protection).

2. Clean Air Act (applies to activities such as asbestos removal, natural gas/diesel fuel fired equipment installation/operation, incineration, and other air emissions).

3. Solid Waste Disposal Act (applies to activities such as construction debris and hazardous waste disposal).

C. Staging: The Contractor must identify and address:

1. Laydown Areas: Work must include the use of just-in-time delivery construction practices to the fullest extent. When long lead items must be ordered with contingency time, the Contractor must provide storage facilities off-site until the item is required. Staging and storage areas for this contract may be limited to the workspace and designated staging and laydown areas. These areas must be approved by the Government prior to demolition/construction start via the Use of Space

Permit.

2. Construction Egress Plan: The Contractor must provide a detailed plan for safe egress routes during construction by submitting a Construction Egress Plan for Government review and acceptance prior to mobilization. Egress routes in the plan must comply with NFPA 101, Life

Safety Code and Occupational Safety and Health Administration (OSHA).

D. System Outage Schedule: The Contractor must provide an initial schedule of anticipated major utility outages and tie-ins for the project, and must accompany the Government to outage coordination meetings. The Contractor must not impede, hinder, disrupt, or cause a discontinuation in any manner or period to the utilities, infrastructure, or facilities functions that may impact the occupancy, access, security, life safety, mission, or activities of the Pentagon or other DoD facilities in performance of work under this contract.

E. Anticipated Areas for Access Request (core key/swipe): The Contractor must list the room numbers that they will need access to for the purpose of surveying, construction, commissioning, etc.

Contractor must specify whether the access requested will be needed for the duration of the project or just pre/post construction. Contractor must refer to Section 3.12 for more information on Access

Requests.

F. Traffic Control Plan: The Contractor must provide the complete details of the proposed traffic control plan for the maintenance of traffic and access through the contract work area with the PCP. Contractor must refer to SOW Attachment J, Safety Requirements “EM-385: Safety and Health Requirements” for Traffic Control requirements.

4.2. Existing Conditions Report

All record documents provided to the Contractor are for the Contractor’s reference only. The Government makes no guarantee of accuracy or completeness of record documents. The Contractor must provide to the

Government an Existing Conditions Report based on existing conditions surveys and tests. The Contractor must identify all system and aesthetic deficiencies to notify the Government of the defects/flaws and the potential impact to the project and the end user. Failure to identify deficiencies indicates the Contractor’s concurrence that such systems and the work site are in good working condition.

A. Existing Conditions Survey: The Contractor must conduct a detailed and comprehensive existing site survey to understand, confirm, and document the existing conditions of the project site described in this statement of work and in any Government provided existing condition documents. The Contractor must notify the Government immediately of any potential hazardous conditions.

B. Existing Conditions Tests: The Contractor is responsible for performing any tests necessary to confirm that existing conditions are adequate for the full execution of all planned work (e.g. soil characteristics, moisture content of floors, floor level to receive finishes). If the Contractor proceeds with the work before testing and confirmation have been completed, any rework due to issues with unsuitable existing conditions must be at the cost of the Contractor. This includes implementation of manufacturer’s recommendations, recommended tests, and validation of product’s installation requirements. If testing electrical or mechanical systems, the Contractor may need to submit an outage request per Section 3.11.

4.3. Construction Air Quality Management Plan

A. The Contractor must develop and implement a construction Indoor Air Quality (IAQ) management plan that complies with the following:

ASHRAE Standard 189.1 Section 10.3.1.5 (Moisture Control)

ASHRAE Standard 189.1 Section 10.3.1.4 (IAQ Construction Management) for new construction and renovation of unoccupied existing buildings

SMACNA IAQ Guidelines for Occupied Buildings under Construction Second Edition 2007 or the most recent version for renovation of occupied existing buildings

B. Planning and Design

1. Occupied Areas: The Contractor must submit a plan to isolate work areas from occupied areas.

Where demolition or construction work will occur adjacent to occupied space, the Contractor must erect appropriate barriers (e.g., noise, dust, and odor) and take necessary steps to minimize interference with the occupants. This includes maintaining acceptable temperature, humidity, and ventilation in the occupied areas.

2. The Contractor must establish dedicated pathways (i.e., hallways, stairs, and elevators) for worker and material movement, if feasible.

C. During Construction

1. Heating, Venting, and Air Conditioning (HVAC) Protection: The Contractor must protect all

HVAC equipment, including HVAC returns, from dust and other contaminants of concern that can settle in the system and be released back into the air.

2. The Contractor must deliver and store all HVAC materials properly (e.g., keep ends of stored duct work sealed in 6-mil plastic sheeting to prevent contamination and store in clean protected areas shielded from rain and other sources of moisture).

3. If possible, the Contractor must avoid using permanent HVAC equipment serving construction areas, de-energize the supply/return fans, and seal the return/supply grills.

4. In new construction and unoccupied existing buildings, permanent HVAC systems must not be used during construction, except for system startup, testing, balancing, and commissioning. The

Contractor must provide temporary exhaust during construction operations.

5. Construction and demolition waste materials must not be stored in mechanical rooms with return-side equipment.

6. Ventilation: During construction in occupied buildings, the Contractor must maintain a negative pressure relative to adjacent spaces to prevent contaminants from entering occupied spaces.

7. Where HVAC equipment must be relocated within the renovated space, the Contractor must ensure that the equipment in the renovated space is placed to maintain and optimize IEQ and meet associated requirements, including ASHRAE Standard 55-2017 and ASHRAE Standard

62.1-2016, or latest versions.

8. For renovations in occupied existing buildings, the permanent HVAC system may be used during construction only if all of the following conditions are met:

a. A complete air filtration system with minimum efficiency reporting value (MERV) 8 filters at each return air grill, installed and properly maintained (The filter MERV rating must be determined by ASHRAE Standard 52.2-2017).

b. Filter media is inspected on a weekly basis and replaced if excessive loading or filter damage is noted.

c. No permanent diffusers are used.

d. No plenum type return air system is employed.

e. The HVAC duct system is adequately sealed to prevent the spread of airborne particulate and other contaminants.

9. Emissions and Moisture: The Contractor must perform regular visual inspections of materials before and immediately after installation for signs of moisture or mold growth. All materials with signs of mold growth must be discarded by the Contractor. The Contractor must discard furniture, carpet, or similar porous materials with persistent, musty odors or that have been wet for more than 24 hours. Contractor must verify that vapor barriers, without punctures and/or damage, are installed and sealed completely.

10. The Contractor must establish a schedule for interior finishes and install porous and absorptive materials (e.g., carpet, wood, furniture) after activities such as drywall and painting (sources of contaminants) are complete.

11. Carpet: The Contractor must sequence the installation of carpet so that materials that are high emitters of volatile organic compounds (VOCs) are installed and allowed to cure before installing finish carpet materials.

12. Storage: The Contractor must protect all carpet, tile, wall material, doors, furniture, and other materials stored and installed onsite from dust, dirt, and moisture damage by storing the materials off the floor on pallets or via other methods in the original packaging, covered, or sealed.

13. Housekeeping: The Contractor must institute cleaning procedures to regularly control dust, debris, and contaminants in building spaces during construction and prior to occupancy, including, but not limited to, the following:

a. Maintain clean and orderly worksites by using materials and methods that reduce or control dust and debris, such as vacuum assisted drywall sanding equipment and sticky walk-off mats.

b. Avoid dry sweeping; if necessary, use a dust suppressant.

c. Consider using wet methods (e.g., damp rags, wet mops, and wet scrubbers) and vacuums with high-efficiency particulate air (HEPA) filters to improve dust collection efficiency.

d. Remove spills or excess applications of solvent-containing products as soon as possible.

e. Increase cleaning frequency in adjacent occupied areas based on visible inspections.

f. Maintain clean surfaces, including on top of ledges, behind furniture and inside mechanical equipment.

D. After Construction

1. IAQ Testing or Flush-out: After construction ends, the building has been completely cleaned, all interior finishes and movable furnishings have been installed, and major VOC punch list items have been completed, the Contractor must conduct IAQ testing or a flush-out in accordance with

ASHRAE Standard 189.1 Section 10.3.1.4 (IAQ Construction Management).

2. HVAC Cleaning and Testing: Contractor must clean all ductwork used to move supply or return air during construction with HEPA vacuums. Air in the ductwork must be tested to demonstrate cleanliness, in accordance with the National Air Duct Cleaners Association (NADCA) specifications. Cleaning, testing, and demonstration must be completed after the building flush-out/testing period and immediately prior to occupancy to avoid contamination from construction dust and other airborne particulates.

E. Air Quality: The Contractor must not use materials containing VOCs when available. Where not available, the Contractor must use low-VOC materials that meet ASHRAE Standard 189.1 Section

8.4.2 (Materials). If any sealant and adhesive products are used, they must not contain formaldehyde or heavy metals (heavy metals are any of several hazardous metallic elements with high atomic weights, including mercury, chromium, cadmium, arsenic, and lead).

F. Dust Mitigation Plan: Prior to any demolition/construction work, the Contractor must provide a dust analysis and dust mitigation plan for review and acceptance by the Government. Dust must not cause any adverse effects to building occupants.