HQ0034-22-R-0087 Amendment One - Released.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this solicitation is to:

1. Provide answ ers to questions,

2. Update the instructions to vendors, and

3. Update the PWS.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jun-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003422R0087

X 9B. DATED (SEE ITEM 11)

09-Jun-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jun-2022

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003422R0087

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Question Applicable

Section of the

Solicitation

Answer

To apply a sampling methodology, select sample housing, and physically assess the hazards in those housing units, will security clearances be required for the performing contractor and personnel?

Performance

Work

Statement

No, security clearances are not required. For more information, please see the response to question 7.

Please confirm the population to be assessed is only government-owned and does not include government-contracted military family housing.

Performance

Work

Statement

Yes, the population of housing units to be assessed only includes government-owned housing units and not government-controlled (e.g., leased, contracted, host-nation provided) housing units.

Does the government consider common areas, playgrounds, pools, etc. to be part of military family housing units?

Performance

Work

Statement

Any space inside the housing unit building must be included -- including the dwelling unit itself and any indoor common areas (e.g. common hallways where multiple tenants might pass to access their respective apartments). Exterior common areas, playgrounds, pools, and other ancillary facilities (e.g., community centers, housing management offices) are not considered part of the military family housing units to be included in the independent assessment.

Sec. L.1.3 states that quotes are to be submitted electronically. Does that mean submitted via email to yourselves or submitted by some other means?

Section L Quotes are to be submitted electronically via email.

The instructions to quoters are updated to reflect this.

Regarding Travel CLIN 0002, is this placeholder number intended to represent all travel costs, lodging, and M&IE, or only transportation costs?

Performance

Work

Statement

It is intended to represent all allowable travel costs.

The PWS is updated to clarify this, and the PWS's provisions will govern.

Is it required that only U.S. Citizens be used to perform the safety inspections, or may the offeror utilize company employees who are citizens of the host nations where our bases are located?

Performance

Work

Statement

The following security requirements apply to DoD installations, to include requirements in foreign locations (highlighted in bold font):

• All visitors to a DoD installation must be granted access.

• In order to gain access to a DoD installation, the identity, fitness, and purpose of the individual must be verified. Identity is verified using approved credentials

– REAL ID compliant driver’s license, Transportation

Workers Identification Credential (TWIC), or other specified identification such as a government-issued passport (this may be country or site specific).

• Some installations require U.S. citizenship, but this is not considered a "fitness" criteria and so is not standardized across all U.S. military installations or military services. (The selected contractor will be informed if any of the installations with DoD government-owned housing limit access to U.S.

citizens only, but this is highlly unlikely to be a requirement for the vast majority (if any) of the installations with housing covered by the independent assessment.)

• Individuals (including contractors) seeking to access

DoD installations must be able to meet on-the-spot security access requirements each time they seek entry, to include passing a background check using United

States Government criminal records and terrorism databases to ensure that there are no disqualifying offenses.

• Other security requirements may apply at DoD installations in some foreign locations. The selected contractor will be informed if any of the installations with DoD government-owned housing have special security requirements, but this is highly unlikely to be a requirement for the vast majority (if any) of the installations with housing covered by the independent assessment.

• All contractors without a DoD issued Common

Access Card (CAC) will require a qualified, CAC-carrying escort while on the installation.

ODASD(Housing) will require the Military

Departments to each identify a primary point of contact that the selected contractor will work with to schedule an escort and housing access as required in support of the assessment. In addition, ODASD(Housing) will provide the selected contractor a letter of introduction in support of the selected contractor's interactions with

Military Department personnel and installation access.

The following have been modified:

PWS

Performance Work Statement / Scope for the Office of the Deputy Assistant Secretary of Defense for Housing (ODASD(H))

Independent Assessment of Child Safety in Military Family Housing Units

June 19, 2022

General Background

Section 2817(b) of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2018

(P. L. 115-91), requires an independent assessment of child safety issues in military family housing units, with an emphasis on assessing hazards that may result in falls:

(1) ASSESSMENT. The Secretary of Defense shall enter into an agreement with an independent entity with experience in performing technical evaluations of the compliance of housing units with the codes and standards of the International

Code Council (ICC) and other relevant codes and standards to conduct and to submit to the Secretary and the congressional defense committees an assessment of child safety issues in military family housing units, with an emphasis on assessing hazards that may result in falls.

(2) RECOMMENDATIONS. The independent entity conducting the assessment…shall include in the assessment such recommendations for modifications to military family housing unit standards as the entity considers appropriate for ensuring the safety of minor children in such units.

DoD has approximately 35,000 government-owned family housing units. Approximately 900 of these housing units are located in the 50 States; about 1,600 are located in the U.S. territories of

Guam or Puerto Rico; and the remainder are located in foreign countries as summarized in

Table 1. Of the housing located in foreign countries, the vast majority are in Japan and

Germany, followed by the United Kingdom, the Republic of Korea, Cuba, the Marshall Islands, Spain, Italy, Australia, and Belgium. The aggregate number of DoD government-owned military housing units in several of these countries is controlled unclassified information that is not approved for public release but will be provided to the technically qualified, independent entity awarded this contract.

In addition to the requirements set forth at DFARS 252.204-7000 – Disclosure of Information (Oct

2016), DFARS 252.204-7012 – Safeguarding Covered Defense Information and Cyber Incident

Reporting (Dec 2019) and any other requirements of this contract, the Contractor shall monitor

Controlled Unclassified Information (CUI) for aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. Within one business day of determining that information generated may be classified, the Contractor shall report the potential classification of aggregated or compiled CUI to the COR and Contracting Officer. The

Contractor SHALL NOT send this potentially classified information over unclassified systems.

The Contractor shall comply with the guidance set forth in DoD Instructions 5200.48 and

8582.01, and any subsequent revisions to these documents.

In order to accomplish the work in this PWS, the contractor’s employees must be able to obtain access to DoD Installations.

The following security requirements apply to DoD installations, to include requirements in foreign locations (highlighted in bold font):

• All visitors to a DoD installation must be granted access.

• In order to gain access to a DoD installation, the identity, fitness, and purpose of the individual must be verified. Identity is verified using approved credentials – REAL ID compliant driver’s license, Transportation Workers Identification Credential (TWIC), or other specified identification such as a government-issued passport (this may be country or site specific).

• Some installations require U.S. citizenship, but this is not considered a "fitness" criteria and so is not standardized across all U.S. military installations or military services. (The selected contractor will be informed if any of the installations with DoD government-owned housing limit access to U.S. citizens only, but this is highlly unlikely to be a requirement for the vast majority (if any) of the installations with housing covered by the independent assessment.)

• Individuals (including contractors) seeking to access DoD installations must be able to meet on-the-spot security access requirements each time they seek entry, to include passing a background check using United States Government criminal records and terrorism databases to ensure that there are no disqualifying offenses.

• Other security requirements may apply at DoD installations in some foreign locations.

The selected contractor will be informed if any of the installations with DoD government-owned housing have special security requirements, but this is highly unlikely to be a requirement for the vast majority (if any) of the installations with housing covered by the independent assessment.

• All contractors without a DoD issued Common Access Card (CAC) will require a qualified, CAC-carrying escort while on the installation. ODASD(Housing) will require the Military

Departments to each identify a primary point of contact that the selected contractor will work with to schedule an escort and housing access as required in support of the assessment. In addition, ODASD(Housing) will provide the selected contractor a letter of introduction in support of the selected contractor's interactions with Military Department personnel and installation access.

TABLE 1

Scope of Work

1. The contractor shall complete an independent assessment of child safety in military family housing units and report the findings and recommendations for modifications to military housing units to the congressional defense committees as required by Section 2817(b) of the

FY 2018 NDAA. The assessment must be completed in accordance with the codes and standards of the ICC and other relevant codes and standards, with recognition that child safety standards for housing units may not be well defined in existing federal, international, or local codes, standards, or regulations. The contractor must strive to minimize the time for completing the assessment and report to Congress. The completed report documenting the assessment, methodology, findings, and recommendations, must be delivered to the

U.S. and Territories # of Housing Units

Arkansas 5

California 182

Colorado 2

District of Columbia 5

Florida 9

Guam 1,534

Illinois 80

Iowa 1

Louisiana 1

Massachusetts 4

Nevada 40

New York 18

Ohio 100

Oklahoma 10

Pennsylvania 9

Puerto Rico 56

Texas 1

Utah 206

Virginia 143

Wisconsin 120

SUBTOTAL 2,526

Foreign Locations # of Housing Units

Cuba 800

EUCOM 11,000

INDOPACOM 20,000

SUBTOTAL* 32,000

TOTAL* 35,000

DoD Government-Owned Housing Units by Location Approximated and Rounded Numbers as of April 30, 2022

* Numbers may not add due to rounding congressional defense committees no later than January 31, 2023. The report provided to Congress must not contain any information that is CUI. In order to accomplish this, the contractor MUST NOT identify the exact/rounded/approximate number of DoD government-owned housing units in any foreign countries beyond the level of detail consistent with the presentation of this data in Table 1 of this solicitation (i.e., Cuba, EUCOM, and INDOPACOM). Likewise, the contractor MUST NOT identify the exact/rounded/approximate number of DoD government-owned housing units assessed in any foreign countries, but should only present aggregate data on the total number or percentage of housing units assessed for Cuba, EUCOM, and INDOPACOM.

2. The contractor shall execute their methodology as quoted using industry standards and their past experience, with the underlying assumption that the assessment must be completed based on a statistically representative sample of the existing government-owned housing.

The contractor must ensure that the proposed sample and assessment approach will meet industry standards and be sufficiently thorough, accurate, and supported to provide valid, defensible results for an assessment of child safety hazards in DoD’s portfolio of government-owned family housing units worldwide, as required by section 2817(b), to include determining whether the assessment requires sampling of housing units at every location with DoD Government-owned family housing, or only at a representative subset of these locations. The contractor’s identified sample size and assessment methodology must provide, at a minimum, a 90 percent confidence level in the assessment data/results with a plus-or-minus 5 percent margin of error (i.e., confidence interval).

3. Under this contract, a military housing unit is defined to include: Any space inside the housing unit building -- including the dwelling unit itself and any indoor common areas (e.g.

common hallways where multiple tenants might pass to access their respective apartments).

Exterior common areas, playgrounds, pools, and other ancillary facilities (e.g., community centers, housing management offices) are not considered part of the military family housing units to be included in the independent assessment. The population of housing units to be assessed only includes government-owned housing units and not government-controlled

(e.g., leased, contracted, host-nation provided) housing units.

4. The contractor shall determine, based on its professional expertise, experience, and existing safety codes and standards, what minimum child safety hazards need to be assessed in order to meet the requirements of Congress in requesting this assessment, and shall specify the child safety hazards that it will assess as well as the safety codes and standards that it will use for the independent assessment, to include any standard(s) that the contractor proposes due to the lack of an accepted or well-defined existing federal, international, or local code standard, or regulation, in the entity’s final report.

5. The contractor shall submit a copy of the final report and report data to the ODASD(H) on the same date that the report is submitted to the congressional defense committees, which shall be no later than January 31, 2023. The contractor is responsible for providing a copy of the report to the Congressional committees.

Critical Tasks Elements

1. The contractor shall perform technical evaluations of the compliance of housing units with the building codes and standards of the International Code Council (ICC) and other relevant codes and standards with an emphasis on assessing hazards that may result in falls.

2. The contractor’s assessment shall also identify and make recommendations for the modifications to military family housing unit standards appropriate for ensuring the safety of minor children.

3. The contractor shall perform and deliver the results of an assessment of child safety issues in

DoD government-owned military family housing units, with an emphasis on assessing hazards that may result in window falls.

Place of Performance

The Government has no specific envisioned place of performance for data analysis. For the assessment, significant travel, both inside and outside of the continental United States, may be required.

Travel expenses will be reimbursed under CLIN 0002. In order to be reimbursed, travel must be approved, in advance, by the Contracting Officer’s Representative or the Contracting

Officer. Travel expenses must comply with FAR 31.205-46 and any other applicable laws and regulations. Subject to the above, transportation, lodging, meals, and incidental expenses are eligible for reimbursement.

Deliverables:

1. Within one week of contract award, the Contractor shall schedule a kick-off meeting with

Government personnel. This will be either virtual or in-person, at the Government’s option.

2. Each month, the Contractor shall provide a report that contains sufficient information to permit the Government to ascertain that the Contractor is making satisfactory progress towards submitting the final report due to the congressional defense committees no later than

January 31, 2023.

3. The Contractor shall submit the final report documenting the assessment, methodology, findings, and recommendations, as required by this Performance Work Statement, delivered to the congressional defense committees in electronic and hard copy format, no later than

January 31, 2023.

4. The Contractor shall submit a copy of the final report, delivered in electronic format and at least 10 hard copies, to the ODASD(H) on the same date that the contractor submits its report to the congressional defense committees, which shall be no later than January 31, 2023.

5. The Contractor shall provide a copy of the data collected on each housing unit as part of the technical evaluations completed in support of this independent assessment; a copy of any other data collected in support of the assessment; and the supporting analysis to determine the assessment findings, results, and recommendations contained in the final report, to be provided in electronic format and at least two hard copies, to ODASD(H) on the same date that the report is submitted to the congressional defense committees, which shall be no later than January 31, 2023. The electronic data must be provided in a format that can easily be reused (e.g. Microsoft Excel or other mutually agreeable format); an Adobe Acrobat PDF format is not an acceptable electronic format.

6. The Contractor shall provide an in-person or virtual MS Teams presentation to DASD(H) on the assessment, methodology, findings, recommendations and key takeaways, to be provided no later than 5 business days after the report submission to the congressional defense committees (i.e., the presentation must be provided to DASD(H) no later than February 7, 2023, or sooner, depending on the date of report submission to the congressional defense committees).

TABLE 2 – Task Deliverables

Item

DELIVERABLE TITLE/DESCRIPTION DELIVERY

TIME

QUANTITY &

MODE

RECIPIENTS

1 Kick-off Meeting Within one

Week of

Contract

Award

Once, in person or virtual, at the

Government’s

Discretion

DASD(H), the COR, and the

Contracting Officer

2 Status report that contains sufficient information to permit the Government to ascertain that the Contractor is making satisfactory progress towards submitting the final report by the deadline.

Monthly, beginning thirty (30) days after contract award.

Electronic copy via email.

DASD(H), the COR, and the

Contracting Officer

3 Final report documenting the assessment, methodology, findings, and recommendations, as required by this

Performance Work Statement.

January 31, Electronic and

Hard Copy

Congressional Defense

Committees

4 Copy of the final report.

10 Hard Copies and Electronic

Format

COR/Office of Deputy

Assistant Secretary of Defense for Housing.

5 A copy of the data collected on each housing unit as part of the technical evaluations completed in support of this independent assessment; a copy of any other data collected in support of the assessment; and the supporting analysis to determine the assessment findings, results, and recommendations contained in the final report.

2 Hard Copies and Electronic

Format

COR/Office of Deputy

Assistant Secretary of Defense for Housing

6 Presentation to DASD(H) on the assessment, methodology, findings, recommendations and key takeaways.

February 7, 2023 (or earlier, depending on the date the final report is submitted)

In-Person or

Virtual via MS

Teams

COR/Office of Deputy

Assistant Secretary of Defense for Housing

OCI ANALYSIS/ DISCLOSURE FORM

1.

Contract

Number

2. Program Title

Independent Assessment of Child Safety in Military Family Housing Units

3. Contractor Name and Address 4. Telephone Number and POC

5. Type of work to be performed under this agreement:

6. Contract Number and Program Title

7. Brief Summary/ Description of work performed under Block 6 action:

8. Relationship between requirements of Block 1 action and work performed under Block 6 action (If None, State

Why):

9. Offeror/Contractor OCI Evaluation and Assessment (If either answer is yes, attach a copy of the PWS and complete Block 10):

(a) Does Actual OCI exist? ( ) Yes ( ) No

(b) Does Potential OCI exist? ( ) Yes ( ) No

10. Summary of actual/potential OCI, including actions planned to avoid, neutralize, or mitigate conflict or potential conflict:

11. Typed Name of

Responsible Official

12. Signature 13. Date

14. Typed Name of

Contracting Officer

15. Approval Signature 16. Date

INSTRUCTIONS FOR COMPLETING OCI ANALYSIS/ DISCLOSURE FORM

Blocks 1 through 5: Self explanatory

Block 6: Fill in the number and the short, official title by which the contract or subcontract requiring analysis and determination is formally known. This is work that has already been awarded, is being performed by your company, and requires a comparison with the work described in Blocks 1 – 5. NOTE: One OCI Analysis/

Disclosure Form shall be submitted for EACH related contract or subcontract currently being performed.

Block 7: Provide a brief, but specific, narrative summary of the PWS and work performed on the contract or subcontract listed in Block 6, including the period of performance and the value.

Block 8: Provide a brief, but specific, narrative summary of ANY relationship between the work to be performed under the action listed in Block 1 and the previous work performed under the action listed in Block 6. Please be as specific as possible by citing the specific RFP/PWS paragraph where possible.

Block 9: Place an “X” in the appropriate ( ) for your responses.

Block 10: If you answer yes to either 9(a) or to 9(b), provide a summary of the actual or potential OCI.

Blocks 11, 12, and 13: Provide the name of your company official with the responsibility for and/or authority to discuss and commit the company on matters related to OCI issues. That official should then sign and date each form.

SECTION L

Section L - Instructions to Quoters

1.1 Instructions to Quoters

The Washington Headquarters Services, Acquisition Directorate (WHS/AD) intends to award a firm-fixed price contract a period of performance as specified below.

The award will be made to the responsible Quoter whose proposal conforms to the solicitation and will offer the Best Value to the Government where the non-price factors are more important than the price factor. This acquisition is classified under the NAICS code 541350 – “Building

Inspection Services” with a size standard of $8,000,000.00 / PSC R499 Other Professional

Services.

This solicitation will be released electronically only. This electronic version of the Request for

Quote (RFQ) is the official version for this acquisition. No hard copy of this solicitation will be issued.

Quoters will be sent any and all applicable revisions to this solicitation electronically. Each

Quoter will provide a Technical Volume and a Price Volume. No price information shall be included in the Technical Volume.

The estimated start date for contract performance is 15 July 2022.

1.2 Questions – The cutoff date and time for questions is 15 June 2022 at 12:00 p.m. Eastern Time.

Quoters are requested to email questions to Enrique C. Jograj, Jr.

(enrique.c.jograj2.civ@mail.mil) and Douglas J. Boorstein (douglas.j.boorstein.civ@mail.mil).

Responses to all questions will be in the form of an amendment and electronically distributed through email. No telephone requests will be accepted.

1.3 Due Date - Quoters shall electronically submit their quotes before the due date and time for this solicitation to Enrique C. Jograj, Jr. (enrique.c.jograj2.civ@mail.mil) and

Douglas J. Boorstein (douglas.j.boorstein.civ@mail.mil). The due date and time for quotes is 6 July 2022 at 10:00 a.m. Eastern Time. Quotes that are not received by the date and time specified will be considered “late” and will not be considered for award in accordance with FAR 52.212-1(f). Quotes shall be submitted as follows:

1.4 Format for Submission

1.4.1 Text -- Text shall be at least single-spaced, on 8 1/2 x 11inch paper, with a minimum one-inch margin all around. Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Office 2010 or Adobe

Acrobat version 10. Data submitted in spreadsheet format shall be readable by MS

Excel 2010. All Price Volume information (Volume 2) shall be in submitted in a separate file from the Technical Volume (Volume 1).

1.4.2 Font Size – Print shall be of a minimum 11-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis.

Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

1.4.3 Volumes and Page Limitations – Responses to “Technical Qualifications” and

“Assessment Technique” shall be presented in one volume. No price(s) shall be included in the Technical Volume. The Government shall receive two (2) volumes in total, a Technical Volume and a Price Volume.

Page limitations are as follows:

ATTACHMENTS PAGE LIMITS

Technical Volume 1

Cover Sheet 1 page

Signed SF 1449 1 page

Table of Contents (optional) 1 page

Factor 1 – Technical Qualifications 5 Pages

Factor 2 – Assessment Technique

- Subfactor a: Specific Child Safety Hazards the

Contractor Will Address

- Subfactor b: The Contractor’s Sampling Strategy.

15 Pages Total

10 Pages

5 Pages

Factor 3 – Small Business Participation Commitment Word Attachment/Unlimited

Plan

Price Volume 2

Cover Sheet 1 page

Signed SF 1449 1 page

Table of Contents (optional) 1 page

Factor 4 – Price Excel Attachment / Unlimited

Certifications – To Be Included in Technical

Volume 1 (not subject to page limitations)

FAR 52.209-11 1 page

FAR 52.209-12 1 page

FAR 52.204-24, FAR 52.204-25, and FAR 52.204-26 Unlimited

OCI Analysis Disclosures Unlimited

Small Business Subcontracting Plan Unlimited

Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The Quoter’s attention is drawn to new certifications per

FAR 52.204-24, FAR 52.204-25, and FAR 52.204-26.

1.4.4 Cover Sheet – A cover sheet shall be included with each volume, clearly marked as to the RFQ identification, date of submittal, acknowledgement of all amendments, the

Quoter’s name, address, Taxpayer ID number, Unique Entity ID, CAGE code, and the

Quoter’s POC name, phone, and email. The Vendor’s quote will not be incorporated into the contract award.

1.4.5 Pricing Data – Pricing information shall only appear in the Price Volume. There shall be a Base Period as specified elsewhere in this document. The pricing volume shall also explicitly delineate any assumptions or constraints submitted by the Quoter.

Vendors are cautioned that an assumption or constraint that constitutes a material exception to the terms of the solicitation renders the quote unawardable. Plug numbers are provided for Travel. Quoters are not to alter these plug numbers.

1.4.6 Table of Contents – A Table of Contents may be included, if desired, and will not count towards the page limit.

1.4.7 Quote Submission – Quoters must submit their quotes in electronic (softcopy). Quotes are due by the date and time in paragraph 1.3. Failure to submit a proposal by the date and time specified shall render the Quoter as “late” and not eligible for consideration for award. Quotes shall only be submitted as described herein; quotes submitted by any other means will not be evaluated.

Factor 1: Technical Qualifications

a. The Quoter shall submit information pertaining to its experience in performing technical evaluations of the compliance of housing units with the codes and standards of the International

Code Council and other relevant codes and standards, i.e., the criteria set forth in Section 2817 in the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2018, (Public Law

(P.L.) 115-91).

Factor 2 – Assessment Technique

Subfactor a. The Quoter shall provide a list of the specific child safety hazards that it will investigate and a brief explanation of the significance of each factor.

Subfactor b. The Quoter shall summarize its sampling strategy to minimize time while meeting industry standards to provide valid, defensible results for an assessment of child safety hazards as required by section 2817(b) of the FY 2018 NDAA, with a minimum 90 percent confidence level and plus-or-minus 5 percent margin of error.

Factor 3-- Small Business Participation Commitment Plan

The Quoter shall submit a Small Business Participation Commitment Plan, using the prescribed attachment.

Factor 4– Price (No page limitation)

The Quoter shall provide its firm-fixed price for this contract for the base period, using the attached Excel template. The Quoter must submit information sufficient to allow the Government to determine whether the price is fair and reasonable.

For the Travel CLIN 0002 the Quoter shall use the plug number of: $825,000.00. Quoters must not alter this plug number.

Organizational Conflict of Interest (OCI) / Non-Disclosure Form

If necessary, the Quoter shall provide a completed OCI Analysis for the prime contractor and any quoted subcontractors. This form does not count toward page limitations. A non-disclosure form shall be filled out by all employees who will be working on this contract within 2 days after contract award.

SMALL BUSINESS SUBCONTRACTING PLAN

The Quoter shall submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9. The

Quoter shall use Attachment 3 - Small Business Subcontracting Plan as the only authorized template to submit the Small Business Subcontracting Plan. The Subcontracting Plan is not a requirement for evaluation during the in source selection, but rather, a requirement for basis of award to a Quoter other than a small business.

SECTION M

Section M:

1.1 Evaluation Factors for Award

1.2 Factor Identification. Quotes received in response to this solicitation will be evaluated based on the following factors:

Factor 1: Technical Qualifications

Factor 2: Assessment Technique

• Subfactor a: Specific Child Safety Hazards the Quoter Will Address

• Subfactor b: The Quoter’s Sampling Strategy.

Factor 3: Small Business Commitment Plan

Factor 4: Price

Order of Importance: Factors 1 and 3 are Pass/Fail. Factor 2 is more important than Factor 4

(Price).

2.1 Evaluation Criteria

This Solicitation is a Request for Quote. The Government anticipates awarding a single contract to the responsible Quoter whose quote conforming to this solicitation is determined to be the best overall value, price and the other factors considered.

The Government intends to evaluate quotes and award a contract based upon the factors described below without engaging in exchanges with the vendor. Therefore, the Quoter’s initial quote should contain the best terms from a pricing and non-price factor standpoint. The

Government reserves the right to engage in exchanges if it is later determined by the Contracting

Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest, accept a quote other than lowest priced quote, and/or waive informalities and minor irregularities in the quotes received. The evaluation will be conducted in accordance with

Federal Acquisition Regulation Part 13.

2.2 Definitions. The following evaluation definitions are provided to assist the evaluator(s):

Deficiency: A material failure of a quotation to meet a Government requirement or a combination of significant weaknesses in a quotation that increases the risk of unsuccessful contract performance to an unacceptable level.

Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance.

Weakness: A flaw in the quotation that increases the risk of unsuccessful Contract performance.

Strength: A proposed method or technique in the quotation that exceeds the solicitation requirements.

2.3 The Government reserves the right to evaluate the non-price factors in any order. If a

Quoter receives an unacceptable (or Fail) rating on any factor, that Quoter will be eliminated from the competition and will not be further evaluated. For example, if a Quoter receives a fail rating on Technical Qualifications, the Government will not evaluate the Quoter on Factors 2, 3, or 4.

Factor 1 – Technical Qualifications: The Government will assess whether the Quoter meets the criteria set forth in Section 2817(b) of the FY 2018 NDAA. The Government will assess whether the Quoter is “an independent entity with experience in performing technical evaluations of the compliance of housing units with the codes and standards of the International Code

Council and other relevant codes and standards.” This evaluation criterion is Pass/Fail.

Factor 2 – Assessment Technique

Subfactor a: Specific Child Safety Hazards the Quoter Will Address:

The Government will assess the list of the specific child safety hazards submitted by the Quoter along with a brief explanation of the significance/relevance of each factor, to evaluate the

Quoter’s assessment technique. The number of child safety hazards listed by the Quoter is a factor in this evaluation, but is not necessarily determinative, in that the Government is assessing the Quoter’s technical methodology. Thus, a quoter who lists a higher quantity of child safety hazards may, or may not, receive a higher rating than another quoter who submits a lower quantity.

Subfactor b: The Quoter’s Sampling Strategy.

The Government will assess the Quoter’s sampling strategy to determine whether it meets the solicitation requirement to provide valid, defensible results for an assessment of child safety hazards as required by section 2817(b) of the FY 2018 NDAA with a minimum 90 percent confidence level and plus-or-minus 5 percent margin of error. The Government will also assess any of the efficiencies provided by the vendor in its sampling strategy.

TABLE 1 – Ratings for Factor 2 – Assessment Technique

Outstanding Quotation meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Quotation meets requirements and indicates a thorough approach and understanding of the requirements. Quotation contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Quotation meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Unacceptable Quotation does not meet requirements and contains one or more deficiencies. Risk of unsuccessful performance is high.

Factor 3 - The Small Business Participation Commitment Plan

This factor will be rated as pass or fail ONLY.

The Quoter’s proposal must meet the minimum mandatory Total Small Business Commitment goal of 10% (through collective small business participation from any type of small business or sub-category small business). The work to be performed by a small business prime Quoter will also be evaluated as Small Business participation. The Government will evaluate the Quoter’s proposal to determine whether it meets the goal listed below:

Total Small Business (any type of small business): 10% of total contract value

Factor 4 – Price

The Total Evaluated Price (TEP) will represent the Quoter’s proposal under Factor 4 in the best value tradeoff. The Quoter’s TEP will be calculated as the sum of the total prices submitted for the base period. As a pre-condition to receiving award, the Quoter’s price must be fair & reasonable. The Government will determine whether a price is fair & reasonable based upon one or more of the techniques listed at FAR 15.404-1.

Responsibility Determination

The agency will obtain a System of Award Management (SAM) and Federal Awardee

Performance and Integrity Information System (FAPIIS) report to ensure that the awardee is registered in SAM, is not debarred and does not have any exclusions. The agency may also use other methods, at its discretion, to assess the Quoter’s responsibility

(End of Summary of Changes)