A23 HQ003421R0217 - Amendment 0001.pdf

PDF 384 KB Posted Aug 27, 2021

Attached to: Security Cooperation Workforce Development Program (SCWDP) Support Services Federal contract opportunity
Solicitation number: HQ003421R0217
Issued by: DOD Washington Headquarters Service

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Written by GovTribe AI · Dec 28, 2023

This solicitation requests proposals for Security Cooperation Workforce Development Program Support Services. Required services include subject matter expertise in areas such as security cooperation workforce development, analysis and analytics, education operations analysis, strategic planning support, data collection, IT requirements definition, and performance metrics. Offerors must propose staffing plans, phase-in plans, resumes for key personnel, and past performance references. Proposals will be evaluated on technical approach and capability, past performance, and price. The solicitation is a 100% small business set-aside under NAICS code 541611, with proposals due by August 30, 2021. The Washington Headquarters Services seeks to award a firm-fixed price contract for support at the Defense Security Cooperation University.

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Other files for this federal contract opportunity

Other files attached to Security Cooperation Workforce Development Program (SCWDP) Support Services, newest first.
File	Type	Posted
Revised Attachment 6 - Personnel Matrix Amendment 0001.xlsx	XLSX spreadsheet	Aug 27, 2021
Attachment 9 - Q_A - Amendment 0001 v2.xlsx	XLSX spreadsheet	Aug 27, 2021
Revised Attachment 5 - Pricing Template - Amendment 0001.xlsx	XLSX spreadsheet	Aug 27, 2021
A23 HQ003421R0217 - Amendment 0002.docx	DOCX document	Aug 27, 2021
Revised Attachment 8 - Key Personnel Qualification - Amendment 0001.docx	DOCX document	Aug 27, 2021
Revised Attachment 1 - PWS Workforce Education -Amendment 0001.docxv2.docx	DOCX document	Aug 27, 2021
A23 Attachment 2 - DRAFT - DD254 Security Form.pdf	PDF	Aug 13, 2021
A23 HQ0034-21-R-0217 Workforce Dev FINAL.docx	DOCX document	Aug 13, 2021
A23 Attachment 8 - Key Personnel Qualification.docx	DOCX document	Aug 13, 2021
A23 Attachment 6 - Personnel Matrix.xlsx	XLSX spreadsheet	Aug 13, 2021
A23 Attachment 7 - PPQ.pdf	PDF	Aug 13, 2021
A23 Attachment 5 - Pricing Template. v2.xlsx eud 20210726.xlsx	XLSX spreadsheet	Aug 13, 2021
A23 Attachment 4 - OCI.pdf	PDF	Aug 13, 2021
A23 Attachment 3 - NDA.docx	DOCX document	Aug 13, 2021
A23 Attachment 1 - PWS Workforce Education -FINAL 080921.pdf	PDF	Aug 13, 2021

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this solicitation amendment is as follow s:

(1) Provide the Government’s responses to questions (Attachment 9).

(2)The required response date/time has changed from 27-Aug-2021 12:00 PM to 30-Aug-2021 10:00 AM.

(3) Provide revised Attachment 1 - PWS Workforce Education.

(4) Provide revised Attachment 5 - Pricing Template.

(5) Provide revised Attachment 6 - Personnel Matrix.

(6) Provide revised Attachment 8 - Key Personnel Qualif ication.

As specidfied herein.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003421R0217

X 9B. DATED (SEE ITEM 11)

13-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Aug-2021

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003421R0217

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Aug-2021 12:00 PM to 30-Aug-2021 10:00 AM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.1 through 5.8 and Labor Categories 1.6.11.4 - 1.6.11.8 and 1.6.11.12 of the Performance Work Statement (PWS) and all other corresponding attachments.

To:

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.1 through 5.8 and Labor Categories 1.6.11.4 - 1.6.11.8 of the Performance Work Statement (PWS), attached documents, and all other requirements listed in this solicitation.

CLIN 0002

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.9 and Labor Category 1.6.11.9 SC WPS Instructor/SME (Subject to Funding Availability) of the Performance Work Statement (PWS) and all other corresponding attachments.

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.9 and Labor Category 1.6.12.1 SC WPS Instructor/SME (Subject to Funding Availability) of the Performance Work Statement (PWS), attached documents, and all other requirements listed in this solicitation.

CLIN 0003

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.10 and Labor Category 1.6.11.10 SC WPS Advisor/SME (Subject to Funding Availability) of the

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.10 and Labor Category 1.6.12.2 SC WPS Advisor/SME (Subject to Funding Availability) of the Performance Work Statement (PWS), attached documents, and all other requirements listed in this solicitation.

CLIN 0004

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.11 and Labor Category 1.6.11.11 WPS Instructional Systems Designer (ISD)/technologist (Subject to Funding Availability) of the Performance Work Statement (PWS) and all other corresponding attachments.

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.11 and Labor Category 1.6.12.3 WPS Instructional Systems Designer (ISD)/technologist (Subject to Funding Availability) of the Performance Work Statement (PWS), attached documents, and all other requirements listed in this solicitation.

CLIN 0005

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.12 through 5.16 and Labor Categories 1.6.12.1 through 1.6.12.11 of the Performance Work

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.12 through 5.16 and Labor Categories 1.6.12.4 through 1.6.12.11 of the Performance Work Statement (PWS), attached documents, and all other requirements listed in this solicitation.

CLIN 0006

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC TASKS, Task 5.17 and Labor Category 1.6.12.12 of the Performance Work Statement (PWS) and all other corresponding attachments.

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC

TASKS, Task 5.17 and Labor Category 1.6.12.12 of the Performance Work Statement (PWS), attached documents, and all other requirements listed in this solicitation.

CLIN 1001

CLIN 1003

CLIN 1004

CLIN 1005

CLIN 1006

CLIN 2001

CLIN 2003

CLIN 2004

CLIN 2005

CLIN 3001

CLIN 3003

CLIN 3004

CLIN 3005

The Contractor shall provide Work Force Development Support Services, in accordance with PART 5 SPECIFIC

TASKS, Task 5.12 through 5.16 and Labor Categories 1.6.12.4 through 1.6.12.11 of the Performance Work

CLIN 4001

CLIN 4003

CLIN 4004

CLIN 4005

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0010 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-SEP-2021 TO

28-FEB-2022

N/A DSCA HQ (DISCS) OHIO

MS. MARQUITTA BRADLEY

2475 K STREET

WRIGHT PATTERSON AFB OH 45433-7641

202-913-5983 FOB: Destination

HQ0799

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-SEP-2021 TO

28-FEB-2022

N/A DSCA HQ (DISCS) OHIO

MS. MARQUITTA BRADLEY

2475 K STREET

WRIGHT PATTERSON AFB OH 45433-7641

202-913-5983 FOB: Destination

HQ0799

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Table of Contents has been deleted

The following have been added by full text:

EXHIBIT/ATTACHMENT

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Revised Attachment 1 -

PWS Workforce Education

41 26-AUG-2021

Attachment 2 Attachment 2 - DRAFT - DD254 Security Form

Attachment 3 Attachment 3 - Non- Disclosure Agreement

Attachment 4 Attachment 4 - Organizational Conflict of Interest

Attachment 5 Revised Attachment 5 - Pricing Template

1 26 -AUG-2021

Attachment 6 Revised Attachment 6 - Personnel Matrix

26-AUG-2021

Attachment 7 Attachment 7 - Past Performance Questionnaire

Attachment 8 Revised Attachment 8 - Key Personnel Qualification

7 26-AUG-2021

Attachment 9 Attachment 9 - Questions & Answers

1 26-AUG-2021

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

Washington Headquarters Services (WHS)/ Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only, via the System for Award Management (SAM) website. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued.

Offerors will be notified of any and all applicable amendments to this solicitation electronically. Offerors shall submit their Proposals electronically. Any Proposal received after the due date and time specified for receipt will be considered late and will be rejected.

The Government anticipates award of a Firm-Fixed Price contract to the responsible Offeror(s) that submits the best value offer, which means the offer that is most advantageous to the Government based upon the evaluation factors discussed later in this Request for Proposal (RFP).

All Offerors must comply with the following instructions for Proposal format and content. Proposals that do not comply with these instructions may be deemed non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation.

Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s Proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Performance Work Statement

(PWS).

Offerors shall map all proposed labor categories to the positions proposed and include this information in Volume III – Technical Approach and Capability, and Volume V – Price. Proposed personnel must meet all PWS requirements for the PWS-defined position they will fill, and they must also meet all of the criteria contained in the pricelist description of the particular labor category under which they are proposed. In addition, the pricelist description of a proposed labor category must provide for all of the skills and experience of the PWS position to which it corresponds. Failure to comply with this section will make the Proposal non-responsive.

The Proposal must comply with the entire solicitation. The offeror shall not take exception to any solicitation term. A Proposal that takes exception to any solicitation term or proposes on terms different than the solicitation shall be considered ineligible for award.

Vendors are hereby instructed that, regardless of any language that may be used in this solicitation, the Department is NOT conducting this procurement under Federal Acquisition Regulation (FAR) Part 15, “Contracting by Negotiations.” This procurement is being conducted under FAR Part 12, “Acquisition of Commercial Items”.

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFP shall be submitted electronically to WHS NCR AD Mailbox DSCA Group: whs.ncr.ad.mbx.dsca-group@mail.mil by Thursday, 19 August 2021 at 10:00AM, Eastern Time (ET). No phone calls are permitted. Questions received after this date and time may not be responded to by the Government.

All emails shall be clearly labeled in the subject line of the email with the RFP Number: HQ0034-21-R-0217:

DSCU Security Cooperation Workforce Development Program (SCWDP) Support Services Questions.

Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question.

mailto:whs.ncr.ad.mbx.dsca-group@mail.mil

Questions shall be submitted in a Microsoft Excel file following a format similar to the table below:

Question No. Reference Question Category Question

# Solicitation or Attachments, and Section Contract or Technical Question

Questions and Responses will be provided to all Offerors via SAM.gov. If amendments to the final solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Offeror’s Proposal submission. Failure to acknowledge all amendments issued by the Government may result in the Proposal submitted in response to the solicitation being found non-responsive by the Government.

Only written amendments to the solicitation issued in accordance with the above procedures are effective to amend the solicitation and bind the Government. Verbal responses to questions shall not bind the Government and shall not alter the solicitation’s terms.

A. PROPOSAL VOLUMES AND REQUIREMENTS

The following are descriptions of the information that shall be provided with the Proposal.

VOLUME/SECTION

PAGE LIMITS

VOLUME I- ADMINISTRATION

(1) Proposals shall remain valid for a period of not less than 120 calendar days after the Proposal due date

(2) Names and telephone numbers of person(s) authorized to conduct negotiations

(3) Name of the official authorized to bind the offeror’s organization shall be clearly identified

(4) Company/Division Street Address; facility code;

DUNS number and size standard, Cage Code

(5) Organizational Conflict of Interest (OCI) certification

(6) Completion of Clauses/Provisions such as FAR 52.204-26, 52.212-3 Alt 1, 52.219-1, and FAR 52.219-28.

(7) Acknowledgment of receipt of any amendments

(8) Completed blocks 17a, 30a (signed), 30.b. and 30.c.

(9) The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

(10) List of Subcontractors

No page limit

VOLUME II - PASS/FAIL- Facility Clearance & Business Size

(1) Secret Facility Clearance Validation Letter from the

Defense Counterintelligence and Security Agency

(2) Letters of Commitment from proposed Key Personnel (as identified in paragraph 1.6.11.1 of the PWS)

(3) NAICS code – Offeror’s business size information relative to the solicitation’s designated NAICS

No Page Limit

VOLUME III – TECHINAL APPROACH & CAPABILITY

(1) Technical Approach & Capability Staffing Plan, and Phase-In-Plan,

(1) 20 pages

(2) Personnel Matrix

(3) Key Personnel Resumes

(2) Matrix Only

(3) No Page Limit

VOLUME IV – PAST PERFORMANCE 9 pages (3 page limit for each reference)

VOLUME V – PRICE

Completed Pricing Matrix (Attachment 4)

MS Excel Pricing Matrix

A.1 Instructions for Proposal Submissions: This section of the Instruction to Offerors (ITO) provides general guidance for preparing Proposals as well as specific instructions on the format and content of the Proposal. The Offeror’s Proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may make the Proposal ineligible or result in an unfavorable Proposal evaluation.

A.1.1 Sufficient Detail Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors and their related elements as listed in FAR 52.212-1 Addendum and FAR 52.212-2

Addendum of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s Proposal.

A.1.2 Validity Statement The Offeror shall make a clear statement that the Proposal is valid for 120 calendar days. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful Proposals.

A.1.3 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals will be submitted in electronic copies.

• No models, mockups, or videotapes will be accepted.

A.1.4 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

Glossaries do not count against the page limitation for their respective volumes.

A.1.5 Page Format Restrictions and Limitations

A.1.6 Page and Font Size Text shall be single- spaced on an 8.5 x 11 inches paper format, with a minimum one-inch margin all around.

Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used. Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the Proposal. Documents incorporated by reference or as attachments to the Proposal shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page.

Font size shall be twelve (12) point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Lettering within tables, charts, graphs, and figures shall be no smaller than ten (10) point Times New Roman. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Proposal Revisions (FQRs).

A.1.7 Labeling The number of pages shown in the table above should be submitted in electronic format. Responses to Administrative, Pass/Fail Criteria, Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter shall not count against any page limitation. Pages that exceed the maximum page length above shall not be evaluated or considered by the Government.

A.1.8 Pages Counted Each page shall be counted except the following:

• past performance questionnaires

• past performance questionnaire point of contact list

• cover pages

• RFP cross-reference matrix

• teaming arrangements

• letters of commitment

• past performance consent letters

• client authorization letters

• tables of contents

• glossaries

• lists of figures, tables, or drawings

• tabs

• dividers

• blank pages

A.1.9 Indexing Each volume shall contain a detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

A.1.10 Electronic Submission

All offerors shall submit electronic proposal of each volume for this RFP electronically to the WHS NCR AD Mailbox DSCA Group: whs.ncr.ad.mbx.dsca-group@mail.mil by the offer due date/local time listed in Block 8 of the Standard Form 1449 Solicitation HQ0034-21-R-0217. No phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above.

All emails shall be clearly labeled in the subject line of the email with the RFP Number: HQ0034-21-R- 0217: Company Name, Proposal Submission, Volume number[s].

Any Proposal received after the exact time specified for receipt of Proposals may be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1 if substantial evaluation activity has occurred or other vendors would be prejudiced. The Proposal written volumes shall be submitted as attachments in the submission.

NOTE: There is a 10 MB limit for all electronic submissions via e-mail. The 10 MB size limitation applies to a single e-mail.

Offerors may submit multiple e-mails but all e-mails from an Offeror must be received before the closing time for Proposals. When sending electronic files, the Offeror shall account for potential delays in file transfer.

Offerors are encouraged to submit their responses early to avoid potential file transfer delays due to high demand or problems encountered in the course of the submission. All submissions shall be received in their entirety before the due date and time in order to be considered. E-mail transmission to a government address is not instantaneous and delays in transmission often occur. The Government takes no responsibility for any delays in the transmission of an e-mail submission.

Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF) or MS Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF) or MS Excel 2010. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart. Offerors are solely responsible for ensuring that the Proposal is successfully submitted and received via to email by the Proposal due date and time.

A.1.11 Pricing Data/Cost Information Price information shall be addressed in Volume V – Price and the Contract Line Item Number (CLIN) structure listed in the RFP No. HQ0034-21-R-0217. All labor rates shall be rounded to the nearest dollar. All price information must be submitted in the attached price template, Attachment 4 – Pricing Matrix.

A.1.12 Cross Referencing & Volume Designation Information required for Proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the Proposal. Each volume, other than the Price volume, shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the Proposal.

Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and Organizational Conflicts of Interest assertions which must be submitted in Volumes I – IV, but may be cross- referenced in other volumes.

A.1.13 Confidential Information The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and Proposals submitted to federal agencies.

If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

• The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) .”

• Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

B. ADMINISTRATIVE (VOLUME I)

Volume I, Administrative Volume

The offeror shall include a cover letter signed by an individual authorized to commit the company to the Proposal.

The cover letter shall identify all enclosures being transmitted as part of the offeror response. The letter shall reference the RFP number (HQ0034-21-R-0217) and acknowledge that it transmits a Proposal in response to the RFP and amendment(s).

• Proposals shall remain valid for a period of not less than 120 calendar days after the Proposal due date

• Names and telephone numbers of person(s) authorized to conduct negotiations

• Name of the official authorized to bind the offeror’s organization shall be clearly identified

• Company/Division Street Address; facility code; DUNS number and size standard, Cage Code

• Organizational Conflict of Interest (OCI) certification

• Completion of Clauses/Provisions such as FAR 52.212-3 Alt 1, 52.219-1, and FAR 52.219-28.

• Acknowledgment of receipt of any amendments

• Completed blocks 17a, 30a (signed), 30.b. and 30.c.

• The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations.

• List of Subcontractors

Contractual Point of Contact(s):

WHS/AD Contracting Office:

Ms. Peggie L. Lowery Contract Specialist Email: peggie.l.lowery2.civ@mail.mil

Ms. Candace E. Noel Contracting Officer Email: candace.e.noel.civ@mail.mil

a. PASS/FAIL Criteria (VOLUME II)

The Government requests the following information, which will be evaluated on a pass/fail basis. If an Offeror receives a fail for any of the below criteria the Offeror’s Proposal will not be evaluated any further and will be deemed ineligible for award.

(1) The Offeror shall submit Letters of Commitment for all proposed Key Personnel, with the Proposal submission by the Proposal due date established in the latest version of the solicitation. The date of signature on the commitment letters shall be within 10 calendar days of the Proposal due date. If revised offers are requested or required, the letters of commitment shall be updated and signed within 10 calendar days of the due date of the revised offer. Each commitment letter shall affirmatively state:

(1) that the key personnel granted permission to the prime contractor to use his/her resume or Curriculum Vitae (CV), and (2) is willing to work for the proposing Offeror on the instant solicitation.

(2) The Offeror shall submit evidence that their small business size standard corresponds to the NAICS code assigned to this contract. This requirement is a 100% set-aside for Small Business concerns under NAICS code 541611 “Administrative Management and General Management Consulting Services.” If the government determines that an offeror is not a Small Business concern under NAICS code 541611 on the Proposal due date and time, no further evaluation will be performed and the offeror will not be considered for the award.

NOTE: Commitment letters for all Key Personnel shall be submitted with the Proposal submission by the Proposal due date established in the latest version of the solicitation. All Key Personnel must sign and date the commitment letters within 10 days of the Proposal due date. If revised offers are requested or required, the letters of commitment shall be updated and signed within 10 calendar days of the due date of the revised offer. Commitment letters shall affirmatively state: (1) that the key personnel granted permission to the prime contractor to use his/her resume, and

(2) is willing to work for the proposing offeror on the instant solicitation. The Offeror shall not propose key personnel it has no ability to supply.

b. FACTOR 1 - TECHNICAL APPROACH AND CAPABILITY (VOLUME III) (20-page limit)

1. The Government will evaluate the quality of the offeror’s Management/Technical/Transition approach for performing the following PWS tasks as exemplars for the overall contract:

mailto:peggie.l.lowery2.civ@mail.mil mailto:candace.e.noel.civ@mail.mil

Task 1: Provide Subject Matter Expertise and Consulting Services for SC Workforce Initiatives Task 2: Development and Analysis of Predictive Resourcing Models Task 3: Operational and Systems Support, and Data Collection Task 4: Manage and update MILDEP SCWD-D records Task 5: MILDEP SCWD Program Management Support

2. Staffing Plan: The proposal shall provide a staffing approach to meet the Government’s requirements and how the Proposal plans to manage unexpected turnover due to promotions, employees leaving the company, extended illnesses, military duty, etc., and how that plan minimizes the impact on contract performance. The staffing section shall demonstrate how the proposal will ensure personnel coverage during absences (sick and personal leave of employees). The proposal shall provide a rationale that describes the basis for their proposed level-of effort and labor mix in its staffing plan.

3. Personnel Matrix (Attachment 6): The offeror shall complete the attached Personnel Matrix (Attachment 6) by filling out all the required elements listed in the matrix for Volume III – Technical Approach and Capability.

The Personnel Matrix shall be submitted in Volume III as a separate excel spreadsheet and not a .pdf nor embedded in the Technical Approach and Capability. Inconsistencies between the staffing matrices may result in the Offeror’s Proposal being ineligible for award.

4. Phase-in Plan: The Proposal shall describe the Offeror’s phase-in approach by submitting a phase-in plan that:

a. provides a detailed transition methodology in logical sequence that ensures a smooth transition of all tasks/subtasks of the contract without interruption or degradation of services levels;

b. provides a timeline for completion, and

c. identifies associated risks and issues and risk mitigation strategies.

5. Key Personnel Resumes: Offerors shall provide a resume for each of the proposed Key Personnel identified in

PWS Section 1.6.11. The resume shall demonstrate how the personnel meets or exceeds the personnel requirements listed in Section 1.6.11 of the PWS and the proposed contract labor categories. Where the individual has one or more of the preferred skills and experience listed, the resume shall demonstrate how the individual meets the preferred attribute(s).

Resumes shall contain the following information:

• Name of key personnel

• Role the individual will play on the contract; e.g. Project Manager, Task 1 Team Lead, Master

Practitioner

• Proposed labor category

• Security clearance and citizenship

• Education to include degree(s), degree-granting institution, date degree awarded, and specialization

• Certifications, professional licenses, and professional affiliations

• Total years of experience, and total years of experience related to PWS requirements (by employer), to include the month and year (for example: OCT 2015 – SEP 2018)

• Work assignments, to include location/organization, start and end dates (include month and year; for example: OCT 2015 – SEP 2018) of each assignment, responsibilities for each assignment, and a brief description of how each assignment relates to the PWS requirements

• Percentage of time available to the proposed contract

Submitted resumes must meet all of the requirements of the contract labor category under which they are proposed.

The Key Personnel template (Attachment 8) shall be completed for all applicable labor categories.

Failure to wholly complete Key Personnel template may result in the Offeror being ineligible for award.

Note. Resumes for Key Personnel and Personnel Matrix under (Volume III) shall not count against the page limitation.

c. FACTOR 2 - PAST PERFORMANCE (VOLUME IV) – (9-page limit)

The Government is requesting that the Offeror provide up to three (3) past performance contract references that reflect recent and relevant experience. Recent experience is defined as that performed no more than three years prior to the date of the solicitation. To a project to be considered, its duration must have been at least 12 consecutive months and its value must be must be in the range of $8M or higher for the total contract value. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached Performance Work Statement and contract type. Past performance contract references can come from the Offeror or the subcontractor, as long as they served as the Prime Contractor for the past performance reference. If the Offeror submits recent and relevant projects performed by a subcontractor as a past performance reference the Offeror must also explain how the subcontractor significantly contributed to the performance of the referenced project, and how the Offeror expects the subcontractor to significantly contribute to the successful performance of the solicited work.

All past performance references shall include contract/delivery order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the Offeror, names, email addresses. Past Performance contract value references also must be in the range of $8M or higher for the total contract. For those references where a PPQ will be submitted the offeror shall also include a valid telephone number for the person completing the PPQ.

Past performance contract references must be completed by the customer, Contracting Officer Representative (COR), or the Contracting Officer using the Past Performance Questionnaires (PPQs). PPQs are only required for contracts not listed in Contractor Performance Assessment Reporting System (CPARS).

The Offeror shall provide Past Performance Questionnaires (PPQ) to its customer references and instruct them to email the completed Questionnaires to WHS NCR AD Mailbox DSCA Group: whs.ncr.ad.mbx.dsca-group@mail.mil for evaluation.

Questionnaires must be received via email no later than the date and time specified in Block 8 on page 1 of the solicitation to the specified email addresses above. Questionnaires that are not received by the due date and time may not be evaluated.

d. FACTOR 3 - PRICE (VOLUME V); Pricing Matrix (Attachment 4)

The offeror shall map all proposed labor categories to the positions proposed and include this information in Volume V- Price. Proposed personnel must meet all PWS requirements for the PWS-defined position they will fill.

The contract will be awarded as a Firm Fixed Price (FFP) contract. The offeror shall propose an FFP Proposal by submitting Price - Volume V in the attached Pricing MS Excel Matrix – Attachment 4. The price template contains two tabs entitled (1) CLIN Pricing Summary and (2) Pricing Template, which must be completed by the offeror.

Failure to complete both tabs may render the Proposal unawardable.

The Offeror shall also provide pricing in section B of the solicitation.

Firm-Fixed Price: All Proposals should include the labor mix and hours appropriate and necessary for the offeror to complete the required work for each period of performance, as listed in the PWS Technical Exhibit 3.

Time and Material: The Offeror is not required to propose prices for Time and Material CLINs. The government will provide a not-to exceed price based on the Government’s estimates of material cost, lodging, shipping, travel location(s) and estimated days.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION CRITERIA

1) BASIS FOR CONTRACT AWARD

Unless all offers are rejected, the Government intends to award a firm-fixed price contract to the responsible offeror whose offer, conforming to the solicitation, is determined to be the best overall value, price and other factors considered. The Government may select for award the Offeror whose price is not necessarily the lowest, but whose technical Proposal and/or past performance is more advantageous to the Government and warrants the additional cost. Offerors must satisfy the requirements described in the Performance Work Statement (PWS), as well as other Request for Proposal (RFP) requirements.

Proposals shall be reviewed, evaluated, and awarded in accordance with the evaluation criteria identified in this document. Proposals that take exception to any requirement, state assumptions or impose requirements not in or contrary to the solicitation or otherwise qualify the Proposal shall not be considered and shall be deemed unacceptable for award.

2) PASS/FAIL CRITERIA

1) The Offeror shall submit a letter from the Defense Counterintelligence and Security Agency that demonstrates the Offeror holds an active Secret Facility Clearance as identified on the DD254.

2) The Offeror shall submit Letters of Commitment for all proposed Key Personnel, with the Proposal submission by the Proposal due date established in the latest version of the solicitation. The date of signature on the commitment letters shall be within 10 calendar days of the Proposal due date. If revised offers are requested or required, the letters of commitment shall be updated and signed within 10 calendar days of the due date of the revised offer. Each commitment letter shall affirmatively state:

(1) that the key personnel granted permission to the prime contractor to use his/her resume or Curriculum Vitae (CV), and (2) is willing to work for the proposing Offeror on the instant solicitation.

3) The Offeror shall submit evidence that their small business size standard corresponds to the NAICS code assigned to this contract. This requirement is a 100% set-aside for Small Business concerns under NAICS code 541611 "Administrative Management and General Management Consulting Services.” If the government determines that an offeror is not a Small Business concern under NAICS code 541611 on the Proposal due date and time, no further evaluation will be performed and the offeror will not be considered for the award.

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File details come from the government source that posted it. Updated Aug 27, 2021.