Attachment 14 - QandA.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- HQ0034-20-R-0319
- Issued by
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DOD Washington Headquarters Service
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 9 - Indianapolis IN WD.pdf | ||
| Attachement 10 - Limestone ME WD.pdf | ||
| Solicitation_Amendment 0001.docx | DOCX document | |
| Attachment 1 PWS_Amendment 0001.docx | DOCX document | |
| Attachment 11 - Rome NY WD.pdf | ||
| Attachment 13 - Columbus OH WD.pdf | ||
| Attachment 8 - Key Personnel Quali.docx | DOCX document | |
| Attachment 3 - PPQ Amendment 0001.docx | DOCX document | |
| Attachment 12 - Cleveland OH WD.pdf | ||
| Attachment 4- Personnel Matrix.xlsx | XLSX spreadsheet | |
| Attachment 7 - QASP_Final.pdf | ||
| Attachment 3 - PPQ Update Date.docx | DOCX document | |
| Attachment 2 - Non-Disclosure.pdf | ||
| Attachment 5 - Conflict of Interest.pdf | ||
| HQ0034-20-R-0319 FINAL.pdf | ||
| Attachment 1 PWS Final.pdf | ||
| Attachment 6 - Pricing Template Final.xlsx | XLSX spreadsheet |
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Sheet1
| Question/Answer Document |
| RFP #HQ0034-20-R-0319 |
| # | Reference | Category | Vendor Question | Government Response (Contracting) | |
| 1 | Attachment 1 - PWS, PWS, Section 3.2, page 8 | Technical | Please advise on which Government facilities the Physician and Area Nurse Manager will be requested or required to work at. | The Physician and Area Nurse Manager will oversee all clinics, but will not be required to work at any one location. Therefore, telework is permitted. | |
| 2 | Past Performance Attachment | Contract | Please clarify the due date for the Past Performance Questionnaires. The attachment states April 30, 2021 | The Past Performance Questionnaires are due on 8/16/2021. Please see Amendment 0001 | |
| 3 | Attachment 1 - PWS, Pages 1-2 | Contract | Is the provided PWS the finalized version? The document says Draft | Yes. Please see the attached revised/final PWS | |
| 4 | 52.212-1, Sec. C(1) p. 20 | Contract | Commitment letters for key personnel are listed in both Volume II & Volume III. However, the table on page 15 requires that the commitment letters be included in Volume II. Can the Government please confirm which volume the Commitment Letters should be included in? | Commitment Letters shall be submitted under Volume II. Please see Amendment 0001. | |
| 6 | 52.212-1, Sec. C, p. 18 | Contract | Is the Government looking for any particular documentation to demonstrate that offerors comply with the small business size standard or will a copy of the offeror's SAM information satisfy this requirement? | The Government is not looking for any particular type of documentation to demonstrate that offerors comply with the Small Business size Standard. The offeror shall submit evidence that their small business size standard corresponds to the NAICS code assigned to this RFP. Example documentation would be SAM Reps & Cert. | |
| 7 | 52.212-1, Sec. D, p. 20 | Contract | Can the Government please confirm that offerors do not need to submit a PPQ for references that are listed in PPIRS/CPARS? If so, do offerors need to provide a copy of the CPARS report for the contract with proposal submission or will the Government perform the search? | Yes, confirmed. If the CPARS is available the Government will retrieve the information from CPARS. | |
| 8 | Attachment 3 | Contract | Section 52.212-1 states that questionnaires are due back by the time in Block 8 of the SF 1449, however, the due date listed on the past performance questionnaire provided in Attachment 3 lists a different date. Please confirm that past performance questionnaires are due back by the time listed in Block 8 of the SF1449. | The Past Performance Questionnaires are due on 8/16/2021. Please see Amendment 0001. | |
| 9 | N/A | Contract | Would the Government consider changing the bill rate from monthly to hourly? | No. The bill rate will remain as monthly. | |
| 10 | N/A | Contract | Would the Government consider changing the acquisition from a small business set-aside to a full and open acquisition? | No. This acquisition will remain 100% set-aside for Small Business. | |
| 11 | N/A | Contract | We did not see clause 52.222-4 included in the solicitation. Can the Government confirm if this bid is SCA covered? If so, can the Government provide the prevailing wage determinations for these positions? | Yes. Please see Solicitation Amendment 0001 | |
| 12 | RFP Section A.1.4.2, page 16 | Contract | Please clarify the intent of the reference to both "folders (files)"? Does the Government require all submission documents to be separate, individual files or combined in one file? | Please see Instructions to Offerors Section A.1.4.2 Labeling. Responses to Administrative, Pass/Fail Criteria, Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). | |
| 13 | RFP Section C.(2) Contract Award Reference, page 18 | Contract | Please clarify if the $3M annual requirement applies strictly to the nursing services provided under a contract? If so, should the offeror separate out the cost associated with the nursing support when a similar occupational health staffing contract also includes multiple other positions? | Please see refer to the Solicitation Section C PASS/FAIL Criteria (Volume II) (2) (2) The offeror shall submits contract award reference(s) in support of Nurse Staffing of $3M or more annually. | |
| 14 | RFP Section C.(3) Small Business Status | Contract | Can the Government provide an example of the requested evidence/documentation? Would a printout from SBA DSBS website be sufficient? | See response to Question 6 | |
| 15 | RFP Section 52.212-5, page 47 | Contract | Applicable contract clauses include: (xii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). As such, please provide the appropriate wage determinations for each location. | Please see Solicitation Amendment 0001 | |
| 16 | RFP Section C.(1) Factor 1 Phase-In, page 19 | Contract | Is there incumbent staffing currently performing this work? If so, please provide the current contract number and incumbent company name. | Yes. Spectrum Healthcare is the incumbent. The contract numbers are HQ0034-20-C-0012 and HQ0034-20-C-0051. | |
| 17 | RFP Section C.(1) Factor 1 Phase-In, page 19/PWS Section 1.6.17, page 5 | Contract | With the expected 30 day phase-in, what is the current Government lead time required for security and credentialing processing? Will this be factored into the contractor's required phase-in timeline? | Security and credential processing times range between 10 - 15 days on average. Yes, that is factored into the contractor's required phase-in timeline. | |
| 18 | RFP Section C.(1) Factor 1 Personnel Matrix, page 19/PWS Technical Exhibit 3, page 16 | Technical | Given that the Government has provided the Estimated Workload Data, please clarify if the breakout of hours for the Personnel Matrix (Attachment 4) should match this, or if the Government is anticipating an alternate labor breakout? | FTE hours are provided as an estimate for contractors to propose plans for staffing. Please propose in accordance with your proposed technical approach. | |
| 19 | RFP Section C.(1) Factor 1 Personnel Matrix, page 19/PWS Technical Exhibit 3, page 16 | Technical | Please specify if there are any coverage requirements at each location for vacations and other absences? | Yes, the offerors are to provide coverage when at the request of the government for vacations and other absences. | |
| 20 | PWS Section 1.6.14, page 5 | Technical | Is any travel expected for the Area Nurse or Physician to visit each of the sites? If so, what is the anticipated frequency? | Yes . Ad hoc travel is rare but could happen if coverage is needed. Not more than 10% of the Area Nurse or Physician’s time. | |
| 21 | PWS Technical Exhibit 3, Estimated Workload Data, items 7 and 8 | Technical | What is the anticipated location for the Area Nurse and Physician? Are these positions 100% telework? | The Physician and Area Nurse Manager will oversee all clinics, but will not be required to work at one location. | |
| 22 | PWS Section 5.2.1.1, page 10 | Technical | Please provide the minimum qualifications (education and experience) for the Staff Nurse RN position. | Qualifications for the Standing Orders/Oversight Physician are listed in Section 1.6.12.2 of the PWS. | |
| 23 | Attachment 6, Pricing Template | Contract | Please clarify what pricing should be included for Tab 4 - Other Direct Costs if the Government is including the NTE amount for CLIN 0003? Extended pricing for supplies would not be accurate especially given the current pandemic environment, whereas Contractors can work with suppliers for volume discounts once quantities and other specifics are known during contract performance. | Per the Pricing template the vendor should provide pricing per the equipment listed as shown in Tab 4 | |
| 24 | D. Factor 2- Past Performance, Volume IV RFP Page 20 | Contract | Please confirm that the prime contractor can use their experience as subcontractor for their past performance reference. | Please see Solicitation Section D "Past Performance (Volume IV) - Past performance contract references can come from the Offeror or the subcontractor, as long as they served as the Prime Contractor for the past performance reference." | |
| 25 | Period of Performance, PWS Page 2 | Contract | Attachment 1- PWS Final states “The period of performance shall be for one (1), five (5) year ordering period. The Period of Performance reads as follows: Order Period: 10 JULY 2021 to 09 JULY 2026”, please confirm that the period of performance needs to be updated. | Please see Solicitation Amendment 0001 | |
| 26 | PWS, Section 1.5, Page 2, PPQ, Page 1 | Contract | Attachment 1- PWS Final lists April 8, 2021 and Attachment 3-PPQ Update Date states that the PPQs are to be submitted by April 30, 2021. Please confirm that the dates listed in these attachments are to be updated. | The Past Performance Questionnaires are due on 8/16/2021. Please see Amendment 0001 | |
| 27 | (1) Factor 1, Technical Approach and Capability, Volume III, Key Personnel, paragraph 5, RFP Page 19. | ||||
| PWS Section 1.6.11 Monthly Status Reports and 1.6.12 Key Personnel, Page 4 | Contract | The RFP lists “Key Personnel (No page limit): Offerors shall provide a resume for each of the proposed Key Personnel identified in PWS Section 1.6.11. The resume shall demonstrate how the personnel meets or exceeds the personnel requirements listed in Section 5.1 of the PWS and the proposed IDIQ labor categories. Where the individual has one or more of the preferred skills and experience listed in Section 1.6.11, the resume shall demonstrate how the individual meets the preferred attribute(s).”, however the PWS list Key Personnel as Section 1.6.12 instead of 1.6.11. | |||
| Please confirm that this was a reference error, and that we are to submit resumes for 2 key personnel: Area Nurse Manager and Oversight Physician identified in Sections 1.6.12.1 and 1.6.12.2. | Please see Solicitation Amendment 0001 | ||||
| 28 | Attachment 6- Pricing Template Final | Contract | Within Attachment 6- Pricing Template Final, Tab 1 is already populated with the total price of Travel ($10,000.00) and Other Direct Costs (100,000.00), please confirm that Tab 4: Other Direct Cost does not need to be completed. | Tab 4 Other Direct Cost need to be completed. | |
| 29 | n/a | Contract | Is this an incumbered or new contract? Is any part of this solicitation currently incumbered? If so, by whom and are all positions currently filled? | The incumbent is Spectrum Healthcare. (See question 16 above) Yes, all of the position are currently filled. | |
| 30 | PWS, 1.6.12.2 | Technical | The license must be in designated OHCs are located when required. These positions are oversight for all the positions on the program – will the government accept any active, unrestricted state license. Is there a specific location both Area Nurse Manager and Oversight Physician are expected to be located? | Yes. The Physician and Area Nurse Manager will oversee all clinics, but will not be required to work at one location. | |
| 31 | PWS, 1.6.12 | Technical | Key personnel - The personnel identified in each task section are considered essential to the work being performed under this contract. – is the government only considering the Area Nurse Manager(1.6.12.1) and the Oversight Physician (1.6.12.2). | Yes. | |
| 32 | RFP, page 19, Key Personnel, 2nd bullet | Technical | The physician for key personnel is referred to as “Standing Order Physician” but called Oversight Physician in the PWS. Are these the same position? If so, what is the correct title? | Yes. They are the same position. The correct title is Standing Orders/Oversight Physician. Please see Solicitation Amendment 0001 | |
| 33 | RFP, page 22, 2.3.1 | Contract | What document should be submitted as proof of size standard verification as requested under NAICS code 621399 to meet the pass/fail? | See response to Question 6 | |
| 34 | RFP, page 23, Phase-in Plan | Contract | Phase-In Plan states initial phase in plan taking place during the initial 60 days upon contract award, and states on page 19 of RFP that the phase in plan is 30 days upon award. In PWS page 5, 1.6.17 phase in is 30 days. Please confirm the correct phase in/out days. | The Phase-In is 30 Calendar days. Please see Solicitation Amendment 0001 | |
| 35 | Attachment 4 | Contract | Would the government like this submitted separately as an excel file or inserted into the Technical VOL III as a table? | Per the Solicitation Section A. Proposal Volume Requirements, please submit Attachment 4 as an excel document. | |
| 36 | Solicitation, Pass/Fail, pg. 18 | Contract | In the contract award reference instructions, it states “The Offeror shall submit contract reference(s) in support of Nurse Staffing of $3M or more annually. If a teaming arrangement is proposed, the $3M cannot be satisfied by multiple team members. It must be met by one team member that can satisfy the $3M requirement.” |
| Can the $3M contract requirement be fulfilled by a subcontractor or does the Prime have to fulfill the requirement? | Per the Solicitation Section C. PASS/FAIL Criteria (Volume II) Contract Award Reference Instructions, If a teaming arrangement is proposed, the $3M cannot be satisfied by multiple team members. It must be met by one team member that can satisfy the $3M requirement. | ||||
| 37 | Solicitation, Factor 1 Technical Approach and Capability, pgs. 19-20 | Contract | We kindly request that you increase the page limitation from 7 pages for this volume. Offerors are expected to address their management approach, staffing plan (recruiting/retention, etc.) and phase-in plan in a very limited amount of space and we will not be able to adequately address our methods and techniques used to complete each task as it stands now. | Please see Solicitation Amendment 0001 | |
| 38 | Solicitation, Factor 2 Past Performance, pg. 20 | Contract | The RFP states the “Past Performance contract value references also must be in the range of $3M to $5M for the total contact.” |
| Does that range represent the minimum contract value or does the Prime and Subcontractor’s references have to specifically fall into that range? If it is the latter, we kindly ask to remove or adjust that requirement as it would severely limit past performance reference options that would otherwise be considered highly relevant. | Please see Solicitation Amendment 0001 | |||
| 39 | Attachment 1 PWS 1.6.12.2, pg. 4 | Technical | PWS 1.6.12.2 Oversight Physician states that the minimum licensing requirement is that license must be in the state where designated OHC(s) is located, when required. |
| There are multiple sites in different states but only one Physician is required to be shared among sites. Must the physician be licensed in all states identified or in only one of them? Exhibit 3 shows as only 1 FTE shared among the different locations. | The Government only requires one Standing Orders/Oversight Physician who is licensed to oversee all clinics and provide standing orders. | ||||
| 40 | Attachment 3, PPQ, pg. 1 | Contract | The due date listed in Attachment 3 for the PPQs to be returned is April 30, 2021, 3:00pm Eastern. Can the offerors adjust the date on the form before sending to our customers to the due date listed on page 1 of the RFP? | The Past Performance Questionnaires are due on 8/16/2021. Please see Amendment 0001 | |
| 41 | Attachment 6 Pricing Template Final, Tab 1 | Contract | It appears there is an area in the pricing worksheet (Tab 4) for Offerors to list out costs associated with other direct costs (ODCs). However, on Tab 1 the government has filled in $100,000 for CLIN 3 ODCs. Is that the cost that all bidders are required to use or was that filled in just as an example? | All offerors are required to use and provide pricing under tab 4. | |
| 42 | REFERENCE: Solicitation, |
FACTOR 1 – Technical Approach and Capability (Volume III), page 20, Section: Note, states, … Pricing Template under Technical Approach and Capability (Volume III) shall not count against the page limitation CROSS REFERNCE: Solicitation 52.212-2 Evaluation (a) Factor 1 – Technical Approach, Section: Note, page 23, states: Commitment letters, Resumes for Key Personnel and Personnel matrix under Technical Approach & Capability (Volume III) shall not count against the page limitation. Contract Question: Instead of stating Pricing Template in Notes for Factor 1, should it state Personnel Matrix?
If not, based on the Note section, please clarify in what subsection of Volume III we are to submit a pricing template, and also, please clarify if the referenced Pricing Template is Attachment 6 being provided by WHS
| or a table to be created by the contractor? | Yes, Please see Solicitation Amendment 0001. Please submit the all attachments and volumes in accordance with the Solicitation Section A. Proposal Volumes Requirements.. | |
| 43 | REFERENCE: Solicitation Section D. FACTOR 2 – Past |
Performance (Volume IV), Paragraph 2, page 20, states, Past Performance contract value references must be in the range of $3 to $5M for the TOTAL CONTRACT CROSS REFERENCE: Solicitation Section A: Proposal Volumes Requirements, Page 15, Table: Pass/Fail Volume II, states… Contract Award Reference of $3M or greater ANNUALLY… CROSS REFERENCE: Solicitation Section: C. PASS/FAIL Criteria (VOLUME II), #2, page 18
| The offeror submits contract award reference(s) in support of Nurse Staffing of $3M or more ANNUALLY | Contract | Please confirm if the PP References 3M contract value is annually or total contract. | Total Contract. Please see Solicitation Amendment 0001. |
| 44 | REFERENCE: Solicitation Section E: Factor 3 -Price Factor |
(Volume V), paragraph 1 states, The Offeror shall propose pricing by
| completing the MS Excel Pricing Template (Attachment 4) | Contract | I believe it should say Attachment 6 instead of Attachment 4. Please confirm. | Yes it should say Attachment 6 and NOT Attachment 4. Please see Solicitation Amendment 0001. |
| 45 | REFERENCE: Solicitation | ||
| Factor 1 – Technical Approach and Capability (Volume III), section: Phase- | Contract | Please advise if the Phase- In period is 30 or 60 calendar days | The Phase-In should be 30 days. Please see Solicitation Amendment 0001. |
| 47 | PWS 1.6.5 | ||
| Page 3 | Technical | What is the historical data regarding average number of patients seen on a daily or weekly | |
| basis at each location | The Average number of patients seen on a weekly basis ranges from 10 -40 per week on average at each location. This average is subject to change due to COVID. | ||
| 48 | PWS 1.6.12.2 | ||
| Oversight Physician Minimum Requirements | Technical | Please confirm / define acronym RMOs as it is not listed in 2.2 | |
| Acronyms | Resident Medical Officer. Please see Solicitation Amendment 0001. | ||
| 49 | PWS |
4. Contractor Furnished Items and Responsibilities
4.1 Contractor shall furnish facilities not listed in section 3. Technical Note: No facilities are listed in section 3; however, facilities are listed in the PWS section 1.6.5 Please confirm that Contractors are not required to provide any
| facilities | Confirmed. Contractors are not required to proved facilities to support DISA | ||||
| 50 | PWS | ||||
| 5. Specific Task 5.2.1.1 Acronym: SPS | Technical | Please define the acronym SPS as it is not listed in 2.2 Acronyms | Acronym replaced with clinic. Please see Solicitation Amendment 0001 | ||
| 51 | Technical Exhibit 2: Deliverables Schedule, #2,3 & 5 used to the | ||||
| acronym NTL | Contract | Please define NTL as it is not listed in 2.2 | |||
| Acronyms | Not Later Than. Please see Solicitation Amendment 0001. | ||||
| 52 | Technical Exhibit 3: Estimated Workload Data, Estimated Hours (1880) | Contract | Does the estimated hours (1880) take into consideration the new Federal Holiday: | ||
| Juneteenth? | No, Please see Solicitation Amendment 0001. | ||||
| 53 | N/A | Contract | Is SCA compliance applicable to this contract? If so, please provide Wage | ||
| Determination # | Yes. Please see Solicitation Amendment 0001. | ||||
| 54 | Technical Exhibit 4: Time & Materials | Technical | Does the Gov require specific brands / manufactures for the listed equipment / | ||
| supplies? | No. | ||||
| 55 | PWS Oversight Physician Page 4 Section 1.6.12.2 | Technical | This section states “..This license must be in the state where designated OHC(s) is located, when required. Does the government intent to only find Physicians qualified who hold current license in all five states this contract area will service? | Yes. The Physician must be able to oversee all clinics. | |
| 56 | PWS Area Nurse Manager Page 4 Section 1.6.12.1 | Technical | Is it the government’s intent to have the Area Manager work out of one singular location and travel to the other area locations, or is telework a viable option? | Please see response to Question 1 | |
| 57 | 52.212-1, Sec. C(1) p. 20 | Contract | Commitment letters for key personnel are listed in both Volume II & Volume III. However, the table on page 15 requires that the commitment letters be included in Volume II. Can the Government please confirm which volume the Commitment Letters should be included in? | Volume II. Please see Solicitation Amendment 0001. | |
| 58 | 52.212-1, Sec. C, p. 18 | Contract | Is there a minimum number of contracts that must be submitted to demonstrate support of Nurse Staffing of $3M or more annually or do offerors need to only demonstrate one contract? | At least one. | |
| 59 | 52.212-1, Sec. C, p. 18 | Contract | Is the Government looking for any particular documentation to demonstrate that offerors comply with the small business size standard or will a copy of the offeror's SAM information satisfy this requirement? | See response to Question 6 | |
| 60 | 52.212-1, Sec. D, p. 20 | Contract | While we understand the need for offerors to demonstrate previous performance on Nurse Staffing contracts of $3M or more annually in the pass/fail criteria, requiring past performance references in Volume IV that "must be in the range of $3M to $5M for the total contact" seems to unduly limit offerors from providing highly relevant past performance that may fall outside of these dollar thresholds. Will the Government consider removing the Phrase "Past Performance contract value references also must be in the range of $3M to $5M for the total contact." from page 20 of the solicitation to eliminate this restriction? | Please see Solicitation Amendment 0001 |
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