Amendment 0003.pdf

RMS120720181305

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. Provide answ ers to questions posed at the pre-proposal site visit.

b. Extend the proposal due date to Wednesday, 6 October (2pm ET) - See Section A & L5

See Block 14 Continuation page for details.

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Sep-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003420R0067

X 9B. DATED (SEE ITEM 11)

06-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Sep-2021

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003420R0067

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SITE VISIT Q&A

1. Incumbent information: Contractor Name, Contract Number, Contract Value

ANSWER: HQ003420D0007- Custom Lawn Service INC - $2,321,941.60

2. Is there a requirement that the landscapers be US citizens?

ANSWER: No, however, unexpired employment authorization documents are required to perform on this contract.

3. Please provide number of irrigation clocks and zones

ANSWER: See PWS, Section C 1.4.4. found in the Solicitation

4. How often is the grass mowed? Do you require mowing on certain days and time frames? One service day only? Weekly mows? Or 7-10 days

ANSWER: Turf mowing requirements are found in PWS Section C 11.1 Performance Based Matrix; Turf/Grass Cutting and Edging found in the Solicitation

5. How much CY of mulch is used?

ANSWER: This is for the Offeror to determine based on information provided and specifications required in the PWS, Section C of the Solicitation.

6. There is a grounds facility building on site mentioned in the solicitation to be provided to the contractor. Is this still available and could equipment be stored there?

ANSWER: Yes.

7. When and how long is the phase in period? Ref 1.4.1

ANSWER: PWS, Section C 1.4.1. States: “Contract Start Date

After a phase-in period, the Contractor shall commence work under this contract on TBD. The period of performance for each CLIN will be listed in Section F of the resulting contract.”

The phase-in period is TBD depending on Award Date. Section F of the Solicitation.

8. Are the normal work hours 24 hours 7 days a week?

ANSWER: SOW Section 2. Definitions “Normal Duty Hours: Monday – Friday, 7:00AM to 5:00PM, excluding Federal Holidays and weekends. Of the Solicitation

9. Will the contractor be able to have its own computer in addition to the government furnish equipment?

Ref 4.1

10. Will the government provide portable toilets as per 4.3 and if so how many?

ANSWER: No.

11. On average how many special events are there per year.? Ref 5.5.1

ANSWER: Please see PWS, Section C 5.10., Special Events and Security Support

12. Does complete hillside require mulch? It appears that it may be washed away.

13. Has the scope of services changed from the previous contract?

14. Can material be stored at the contractors provide space?

15. Will the government furnish dumpsters?

ANSWER: Yes, for ‘yard waste’.

16. What are the current crew sizes?

ANSWER: You may ask the incumbent Contractor.

17. What equipment is required and is there access for it?

ANSWER: Landscape Maintenance equipment is recommended. See PWS, Section C 3.Contractor Furnished,

18. Is access to the middle corridor with big equipment possible?

ANSWER: The Center Courtyard is as accessible as the size of the drive. The Contractor is expected to not damage the building when bringing equipment in and out of the Courtyard.

19. What are the current condition rating?

ANSWER: The landscape condition is Good.

20. What is the tree count?

ANSWER: Unknown.

21. How often are the trees trimmed?

ANSWER: This is dependent on size, type, location, etc.; as needed.

22. What is the square footage of mowing and planters?

ANSWER: Please see PWS, Section C 1.4.4. Estimated Quantities (For Informational Purposes Only) Of the Solicitation

23. What is the current plant count?

ANSWER: Unknown.

24. Is Parking lot cleaning part of this contract? If so, what is the square footage?

ANSWER: No.

25. How many days a week can we work on site and hours of operation?

ANSWER: Please see PWS, Section C 3.1., Weekend and Critical Services

26. Is there a Staging area for our equipment?

ANSWER: Please see PWS, Section C 4. Government Furnished

27. What is the fertilizer requirements/schedule?

ANSWER: See PWS, Section C 5.2. Soil Nutrient Management

28. Is Irrigation maintenance/repair part of the base bid or is it an add on?

ANSWER: Please see PWS, Section C 5.6., Watering

29. Are there Emergency service requirements? If so, what are the response times?

ANSWER: Please see PWS, Section(s) C 2.Definition and 9 Emergency Services of the Solicitation

30. Can we bring in fuel such as gasoline?

31. Will there be Chemical applications such as herbicides or pesticides required? If so how often?

ANSWER: Please see PWS, Section C 5.4.Integrated Pest Management. The Offeror is expected to be fully knowledgeable concerning Integrated Pest Management and how it applies to the Landscape.

32. Will there be plantings of flowers or trees required or will it be an add-on?

ANSWER: Please see PWS, Section(s) C 6.Miscellaneous Services 7. Summer Annuals, 8. Spring Bulbs

33. The solicitation does not provide square footage for the designated areas. Can the Government provide these measurements?

ANSWER: Approximate SF is provided in PWS Section C 1.4.4., Estimated Quantities (For Informational Purposes Only).

34. What type of sprinkler system is installed?

ANSWER: Please see PWS, Section C 5.6., Watering

35. Are there restrictions on what areas are worked on at certain times?

ANSWER: Please see PWS, at Sections C 1.2. Background, and 5.5, Turf/Grass

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Sep-2021 02:00 PM to 06-Oct-2021 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL INSTRUCTIONS

L-1 General Proposal Requirements

This procurement is 100% Small-Business Set-Aside. All Offerors must have the NAICS code 561730 Landscaping Services in their company profile at https://www.sam.gov. All proposals must unconditionally accept all solicitation terms and conditions without any deviations, conditions or red-lines. Proposals that contain exceptions, conditions, red-lines or other deviations from the Request for Proposal (RFP) terms shall render the entire proposal unacceptable and ineligible for award. Offerors MUST ATTEND the site visit in order to submit a proposal. If your company does not attend the site visit, your company may not submit a proposal.

L-2 Site Visit

a) The site visit is MANDATORY and a REQUIREMENT to this Solicitation. NO EXCEPTIONS will be made for this Solicitation. Offerors MUST ATTEND the site visit in order to submit a proposal. If your company does not attend the site visit, your company may not submit a proposal.

Please closely review and follow the following instructions.

b) The Pentagon Reservation site visit/walk (social distancing with masks required) will be conducted Monday, August 30, 2021 from 9:00 – 11:00 a.m. Eastern. Offerors will tour locations associated with this Solicitation.

c) Site Visit Registration

Each attending Contractor may be represented by no more than two (2) individuals, and mask-wearing and social-distancing restrictions are mandatory. Each Contractor shall submit one email with the subject line: “Site Visit:

HQ003420R0067 Landscape Maintenance Services, Pentagon.” To nia.m.holloway.civ@mail.mil and keisha.l.simmons.civ@mail.mil detailing the following information for each attendee in that email:

• First name

• Middle name

• Last name

• Title

• Company Name

• Email address https://www.sam.gov/ mailto:nia.m.holloway.civ@mail.mil mailto:keisha.l.simmons.civ@mail.mil

Submission of attendee names shall be emailed before Tuesday, August 17, 2021 at 2:00 p.m. Eastern. NO

EXCEPTIONS

d) Registration information will be entered by the Government into a Pentagon Force Protection Agency (PFPA) website, which will in turn generate an email to the attendee prompting them to enter Personally-Identifiable Information (PII) such as Social Security Number and DOB into the website. Site visit attendees must provide the PFPA website email confirming they have entered their PII into the website to nia.m.holloway.civ@mail.mil and keisha.l.simmons.civ@mail.mil .

e) Attendees must bring two (2) ID’s, one of which must be photo identification. If you provide a driver’s license, it must be a “Real ID” because The Pentagon is a REAL ID Act compliant facility. Attendees who do not have the appropriate ID according to PFPA Guidelines, as indicated at website https://www.pfpa.mil/Portals/93/Images/190828-D-KU026-0001.pdf?ver=2019-08-28-143617-280 may be denied entry to the Pentagon. Visitors are encouraged to visit the PFPA website at https://www.pfpa.mil/Topics/Visiting-the-Pentagon/ to familiarize themselves with PFPA Guidelines and prohibited items.

f) It is recommended that individuals traveling to the Pentagon use the Metro or park at the Pentagon City Mall.

g) Person(s) attending the site visit should arrive at the Pentagon and enter through the Visitors Entrance (located near the Metro) no less than 20 minutes prior to the start of the site visit to allow time to process through security.

h) After entering through the metal detectors/baggage check point, participants should meet the Point of Contact or his/her representative who will be standing in the rear of the visitor’s area with a sign reading “Site Visit:

HQ003420R0067 Landscape Maintenance Services, Pentagon.” After gathering, the Contractor personnel will be processed through security and escorted into the Pentagon to the appropriate site(s). Person’s attending the site visit will be escorted back to the Visitor’s entrance at conclusion of the site visit. All visitors must follow the rules and regulations, and direction(s) of Government personnel.

i) Contractors are urged and expected to inspect the site where services are performed and to satisfy themselves regarding all general and local condition that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Contractors are permitted to take notes. Taking photos is NOT permitted during the site visit.

j) NO questions will be permitted during the site visit; Contractors shall submit all questions in writing after the site visit (See L-3).

L-3 Deadline for Receipt of Questions from Prospective Offerors

Potential Offerors may submit questions, in writing, regarding any aspect of this Solicitation by email to nia.m.holloway.civ@mail.mil and keisha.l.simmons.civ@mail.mil. Telephone inquiries will not be entertained.

All questions must be received, in writing, no later than 2:00 p.m. on Tuesday, September 7, 2021.

Responses to all questions will be in the form of an amendment to the solicitation, and will be posted at https://beta.sam.gov/ (click on the link “Contract Opportunities (FBO),” which replaced the previous FedBizOpps (FBO) website recently. No telephone inquiries or other oral requests will be entertained. Only the Government’s written responses to timely written questions that are incorporated in a written amendment to the Solicitation.

L-4 Proposal Content mailto:nia.m.holloway.civ@mail.mil mailto:keisha.l.simmons.civ@mail.mil https://www.pfpa.mil/Portals/93/Images/190828-D-KU026-0001.pdf?ver=2019-08-28-143617-280 https://www.pfpa.mil/Topics/Visiting-the-Pentagon/ mailto:nia.m.holloway.civ@mail.mil https://beta.sam.gov/

The Government reserves the right to not evaluate or consider any incomplete proposal. An incomplete proposal is defined as one that is lacking the below required information. An incomplete proposal may be considered unacceptable by the Government. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

Volume I: Technical Proposal

1) Proposal Contents. All proposals must clearly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks, and will devote the resources necessary to meet or exceed the requirements. The technical proposal must demonstrate an ability to comply with all requirements in the RFP. General statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the RFP’s Statement of Work (SOW), will not constitute compliance.

Offeror shall address their technical capability to adequately perform the requirements set forth in the SOW At a minimum, the proposal shall provide information supporting the Offeror’s ability to meet contract requirements in the areas listed below.

Technical Factor Description Page Limitation I Technical Plan Maximum of 20 Pages

Technical Sub-Factor Description Page Limitation A Key Personnel Maximum of 3 Pages B Quality Control Plan Maximum of 5 Pages C Safety Maximum of 7 Pages

2) Proposal Length. The Technical Proposal must not exceed 35 pages (Excluding: blank pages, title pages, tab indices, representations, and table of contents). Each page shall be 8 ½ x 11 inches, double-spaced, no smaller than 11 point font, with one (1) inch margin requirements. Font size and spacing for tables and charts are excluded. Font type and sizing must be legible to be evaluated. Non-legible proposals will be excluded from the evaluations. Resumes are excluded from double-spacing requirements. Offerors shall number pages and paragraphs identified by a commonly used and consistent system to assist in referencing specific areas of the proposal. All pages must also have a header or footer that contains at a minimum, Offeror name and Solicitation number. Enclosures must be identified on all pages. The Government will remove the pages from the proposal that exceed the page limit. Those pages will not be considered or evaluated.

Volume II: Past Performance

1) Page Limit. There is no page limit for the Past Performance Questionnaire (PPQ), Attachment M-2.

However, Offerors shall submit no more than two (2) total pages for each Past Performance Data Sheet, Attachment M-1.

2) Offeror shall submit a Past Performance Data Sheet, Attachment M-1, for up to three (3) Government or commercial contracts for services directly related or similar as described in the SOW for the prime contractor. Additionally, the Offeror may submit up-to-one (1) past performance data sheet for each primary subcontractor.

3) The Offeror shall complete Section 1 of the PPQ, Attachment M-2, and send it to each of the up-to-three

(3) references/customers for the prime contractor and one-to-one for each for each of the primary subcontractor contracts identified above on Attachment M-1. As stated in Attachment M-1, the reference will complete this form and return it directly to the Government by the solicitation closing date.

Volume III: Price Proposal

1) There is no page limit for this volume.

2) The price proposal shall consist of the following.

a) Completed and signed SF 1449.

i. Section A: Offerors shall complete Blocks 12 thru 18. Block 17 must be signed by a company official authorized to contractually bind the Offeror.

ii. Section B: Offerors shall complete with prices noted in each Contract Line Item Number

(CLIN).

b) Written acknowledgement of all amendments, SF 30, associated with the RFP.

c) Written acknowledgement that the contractor’s option year pricing does not include contingency for wage and fringe benefit (and accompanying cost) increases since adjustments will be made in accordance with FAR Clause 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) for the Service Contract Labor Standards Wage Determinations.

L-5 Proposal Delivery

Offerors shall email their proposal to nia.m.holloway.civ@mail.mil and keisha.l.simmons.civ@mail.mil on or before the date and time indicated in the Standard Form (SF) 1449, Box 8 (the RFP cover sheet), which is by Wednesday, October 6, 2021 at 2:00 p.m. Eastern.

END OF GENERAL PROPOSAL INSTRUCTIONS

(End of Summary of Changes) mailto:nia.m.holloway.civ@mail.mil