Solicitation_HQ0034-19-R-00370001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this ammendment is as follow s:

- Provide answ ers to vendor questions.

- Update Attachment 1 - Performance Work Statement.

- Update 52.212-1 ADDENDUM

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Dec-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003419R0037

X 9B. DATED (SEE ITEM 11)

21-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Dec-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003419R0037

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Performance Work

Statement

74 18-DEC-2018

Attachment 2 DD 254 2 18-DEC-2018 Attachment 3 Personnel Matrix

Template

1 18-DEC-2018

Attachment 4 NDA 2 18-DEC-2018 Attachment 5 Past Performance

Questionnaire

4 18-DEC-2018

Attachment 6 Pricing Template 7 18-DEC-2018 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attachment 1 -

Performance Work Statement

74 27-DEC-2018

Attachment 2 DD 254 2 18-DEC-2018 Attachment 3 Personnel Matrix

Template

1 18-DEC-2018

Attachment 4 NDA 2 18-DEC-2018 Attachment 5 Past Performance

Questionnaire

4 18-DEC-2018

Attachment 6 Pricing Template 7 18-DEC-2018

The following have been modified:

52.212-1 - ADDENDUM

52.212-1 INSTRUCTIONS TO OFFEROR-COMMERICAL ITEMS (FEB 2012) “ADDENDUM’”

The requirement is a Competitive 8(a) Set-Aside in accordance with FAR 19.805-1- Competitive 8(a) Set- Asides. Offerors shall submit their electronic proposals before the due date and time specified in Block 8 on Page 1 of the solicitation.

GENERAL

Washington Headquarters Services (WHS)/ Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only, through Federal Business Opportunity (Fed Biz Opps), competed as an 8(a) Small Business Set-Aside utilizing North American Industry Classification System (NAICS) code 541519 – Other Computer Related Services, Small Business Size Standards $27M. This electronic version of the Request for Proposal (RFP) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be notified of any and all applicable amendments to this solicitation electronically through Fed Biz Opps. Offerors shall submit their proposals electronically. Any proposal received after the due date and time specified for receipt will be considered late and will be rejected.

All Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be deemed non-responsive and may render the Offeror unawardable for award. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Performance Work Statement (PWS).

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the government may limit negotiations to the most highly rated offerors for efficiency purposes.

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFP shall be submitted electronically to whs.mc-alex.ad.mbx.ks@mail.mil and CC: Cornell House, Contract Specialist, and Cornell.E.House.civ@mail.mil by Thursday, December 27, 2018 at 10:00 AM Eastern Standard Time (EST). No phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above. Questions received after this date and time may not be responded to by the Government.

All emails shall be clearly labeled in the subject line of the email with the RFP Number: HQ0034-19- R-0037: Financial Management Systems (FMD) Monitoring and Support Questions. Offerors shall clearly identify the specific section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation Section Heading, page number of the solicitation, and specific location on the page (e.g., third paragraph) in order to facilitate the Government’s response to each question. Questions shall be submitted in a Microsoft Excel file following a format similar to the table below:

Question No. Reference Question Category Question

# Solicitation or Attachments, and Section Contract or Technical Question

Questions and Responses will be provided to all Offerors via Fed Biz Opps. If amendments to the final solicitation are issued, all Offerors must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Offeror’s proposal submission.

Failure to acknowledge all amendments issued by the Government may result in the proposal submitted in response to the solicitation being found non-responsive by the Government.

A. PROPOSAL VOLUMES REQUIREMENTS

Volume Section Page Limit

I

ADMINISTRATIVE VOLUME

Cover Letter, Representations & Certifications, Tax Identification Number, CAGE Code and DUNS Number, OCI certification, the completion of Clauses/Provisions such as FAR 52.212-3 Alt 1 and FAR 52.219-28 Transmittal and Cover Letter

No Page Limit

II

PASS/FAIL- FACILITY

CLEARANCE/CERTIFICATION

VOLUME

(1) Facility Clearance Information

III

PASS/FAIL- EMPLOYEE

COMPENSATION PLAN VOLUME

(1) Employee Compensation

Plan

IV

TECHNICAL APPROACH AND

CAPABILITY VOLUME

(1) Technical Approach & Capability

(2) Phase-In Plan

(3) Staffing Plan

(4) Key Personnel/Resumes

(1) 9 pages

(2) 2 pages

(3) 3 pages

(4) No Page Limit

V PAST PERFORMANCE VOLUME 9 pages VI PRICE VOLUME No Page Limit

A.1 Instructions for Proposal Submissions: This section of the Instruction to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may make the proposal unawardable or result in an unfavorable proposal evaluation.

A.1.1 Sufficient Detail Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the solicitation.

Address the factors and their related elements as listed in FAR 52.212-1 and FAR 52.212-2 of the solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

A.1.2 Validity Statement The Offeror shall make a clear statement that the proposal is valid for 180 calendar days. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

A.1.3 Physical Appearance of Submissions Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in electronic copies.

No models, mockups, or videotapes will be accepted.

A.1.3.1 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitation for their respective volumes.

A1.4 Page Format Restrictions and Limitations

A.1.4.1 Page and Font Size Text shall be single- spaced on an 8.5 x 11 inches paper format, with a minimum one-inch margin all around.

Pages shall be numbered consecutively. A page printed on both sides shall be counted as two pages. No foldout pages shall be used. Page limitations shall be treated as maximum. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. The excess pages will be deleted from the electronic copy of the proposal. Documents incorporated by reference or as attachments to the proposal shall be included in the overall maximum page lengths and will not be considered or evaluated if they exceed the maximum page.

Font size shall be twelve (12) point Times New Roman. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. Lettering within tables, charts, graphs, and figures shall be no smaller than ten (10) point Times New Roman. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers shall be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall apply to the Final Proposal Revisions (FPRs).

A.1.4.2 Labeling The number of pages shown in the table above should be submitted in electronic format. Responses to Administrative, Pass/Fail Criteria, Technical Approach & Capability, Past Performance, and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each folder (file), clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, the Offeror’s name, address, Taxpayer ID number, CAGE code, and the Offeror’s POC name, phone, and email. The cover letter shall not count against any page limitation. Pages that exceed the maximum page length above shall not be evaluated or considered by the Government.

A.1.4.3 Pages Counted Each page shall be counted except the following:

past performance questionnaires past performance questionnaire point of contact list cover pages RFP cross-reference matrix teaming arrangements past performance consent letters client authorization letters tables of contents glossaries lists of figures, tables, or drawings tabs dividers blank pages

A.1.5 Indexing Each volume shall contain a detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

A.1.6 Electronic Proposal Submission All offerors shall submit electronic proposals of each volume for this RFP shall be submitted electronically to whs.mc-alex.ad.mbx.ks@mail.mil and CC: Cornell House, Contract Specialist, and Cornell.E.House.civ@mail.mil by Thursday, January 03, 2018 at 10:00 AM, Eastern Standard Time (EST). No phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above.

All emails shall be clearly labeled in the subject line of the email with the RFP Number: HQ0034-19- R-0037: Financial Management Systems (FMD) Monitoring and Support (Company Name, Proposal Submission).

Any proposal received after the exact time specified for receipt of proposals shall be treated as a late submission in accordance with the Federal Acquisition Regulation (FAR) 52.212-1. The proposal written volumes shall be submitted as attachments in the submission. The proposal volumes shall be submitted as attachments when submitting via email. Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF), MS Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF), MS Excel 2010. All responses to the solicitation shall be in separate files and volumes corresponding to the evaluation factors identified in the above Proposal Submission Chart. Offerors are solely responsible for ensuring that the proposal is successfully submitted and received via to email by the proposal due date and time.

A.1.7 Pricing Data/Cost Information Price information shall be addressed in Volume VI – Price and the Contract Line Item Number (CLIN) structure listed in the RFP No. HQ0034-19-R-0037. All labor rates shall be rounded to the nearest dollar. All price information must be submitted in the attached price template.

A.1.8 Cross Referencing & Volume Designation Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume, other than the Price volume, shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and Organizational Conflicts of Interest assertions which must be submitted in Volumes I – IV, but may be cross- referenced in other volumes.

A.1.9 Confidential Information The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

• The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) .”

• Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

B. ADMINISTRATIVE (VOLUME I)

Volume I, Administrative Volume shall include a cover letter, Representations & Certifications, Tax Identification Number, CAGE Code and DUNS Number, Organizational Conflict of Interest (OCI) certification, and the completion of Clauses/Provisions such as FAR 52.212-3 Alt 1 and FAR 52.219-28.

C. PASS/FAIL Criteria (VOLUME II & III)

The Government is requesting the following information for the following elements, which will be evaluated on a pass/fail basis.

(1) The offeror submits a letter from Defense Security Services (DSS) that demonstrates the offeror holds an active Secret Facility Clearance as identified on the DD 254;

(2) The offeror submits an Employee Compensation Plan that meets the criteria in FAR 52.212-2, specifically Section 2.1.

D. FACTOR 1 - TECHNICAL APPROACH & CAPABILITY (VOLUME IV) (14 page limit)

D.1 TECHNICAL APPROACH (9 page limit)

The offeror shall submit sufficient information for the Government to make a comprehensive evaluation of the offeror’s technical approach and capability in meeting the performance work statement requirements listed in the solicitation for successful performance. The proposal shall include a personnel matrix, outlining the personnel title, PWS tasks assigned, labor category, security clearance level and number of labor hours proposed for each personnel; position duties/responsibilities, and experience performing the assigned PWS tasks. The staffing section should demonstrate how the Offeror will ensure personnel coverage during absences (sick and personal leave of employees). The proposal shall describe the methods and techniques used to complete each task, and discuss managing all aspects of this requirement to include the following elements listed below:

D.1.1 Phase-In Plan (2 page limit): The proposal shall describe the offeror’s Phase-In approach by submitting a phase-in plan that demonstrate the offeror’s approach for providing the necessary resources to ensure and maintain service quality levels and staffing levels for thirty (30) calendar day’s phase-in period. The phase- in plan shall include the following information: (1) How transition risks shall be identified and mitigated;

(2) How the Offeror plans to shadow the incumbent and reach a 100% staffing capacity by the end of the transition period; (3) How knowledge, material and property transfer (e.g. IP addresses, source codes, keys, etc.)

shall be managed throughout the contract transition period; and, (4) How the Offeror plans on assuming 100% of authority and responsibilities after completion of the thirty (30) calendar day’s phase-in period in the PWS without the further need of the incumbent contractor.

D.1.2 Staffing Plan (3 page limit): The offeror shall provide a narrative describing how qualified personnel will be provided as required by the PWS. The offeror shall describe their company’s historical ability to retain personnel and how this will be utilized to meet the requirements of this PWS. The offeror shall describe their overall staffing and recruiting process utilized to attract, retain, and maintain qualified personnel at optimal staffing levels to accomplish task order requirements over the life of the contract.

D.1.3 Personnel Matrix (Attachment 3): The offeror shall provide a Personnel Matrix to detail how the staffing levels were derived. The staffing matrix shall include a breakout of hours by labor category for each performance period, i.e., transition, base year, each option year, and total. The matrix shall provide a detailed list of labor categories to be utilized under each task. Offerors shall ensure the matrix is consistent with the Cost Proposal. Inconsistencies between the staffing matrices may result in the Offeror’s proposal being unawardable

*Note: For each Key Personnel, the matrix shall list the individual’s name, Key Personnel Title security clearance level, number of hours proposed, duties/responsibilities, education, experience, and certifications.

1. For each Personnel Qualification Labor Category that the offeror proposes to use on the Firm-Fixed Price CLINs), the matrix shall list the name of the Labor Category, number of hours proposed, and duties/responsibilities. The vendor shall provide a definition of each Labor Category that it proposes (see additional instructions in following paragraph). PWS, Technical Exhibit 3, page 28 (Estimated Workload Data) lists types of personnel as guidance to offerors in proposing labor categories.

D.1.4 Key Personnel (No page limit): The offeror shall submit resumes for Key Personnel, as identified in PWS Section 1.6.9, listing the individual’s name, education, experience, and certifications. Each resume shall specify which PWS tasks the individual will perform, and it shall specify the individual’s proposed duties and responsibilities. Key Personnel are defined as certain skilled experienced professionals and/or technical personnel essential for successful contractor accomplishment of the work to be performed under this contract. All proposed personnel shall have required clearances at time of quotation submission. The following are considered Key Personnel:

1. Program Manager (PM)

2. Revolving Fund SME’s

3. System Process Improvement SME’s

Note. Resumes for Key Personnel and the Personnel matrix under Management (Volume IV) shall not count against the page limitation.

D. FACTOR 2 - PAST PERFORMANCE (VOLUME V) (3 page limit for each reference) The Government is requesting that the offeror provide up to three (3) last performance contract references that reflect recent and relevant experience. Recent experience is defined as that completed within the past three (3) years from the proposal due date with twelve (12) months of the period of performance completed. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached Performance Work Statement and contract type. Past performance contract references can come from the offeror or the subcontractor, as long as they served as the Prime Contractor for the past performance reference. If the offeror submits recent and relevant projects performed by a subcontractor as a past performance reference the offeror must also explain how the subcontractor significantly contributed to the performance of the referenced project, and how the offeror expects the subcontractor to significantly contribute to the successful performance of the solicited work.

Past performance contract references must be completed by the customer, Contracting Officer Representative (COR), or the Contracting Officer using the Past Performance Questionnaire’s (PPQs) Attachment 4. In the past performance reference include contract/delivery order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the offeror, names, email addresses and valid telephone numbers for the person completing the PPQ.

The Offeror shall provide Past Performance Questionnaires (PPQ) to its customer references and instruct them to email the completed Questionnaires to whs.mc-alex.ad.mbx.ks@mail.mil and CC: Cornell House, Contract Specialist, and Cornell.E.House.civ@mail.mil for evaluation. Questionnaires must be received via email no later than the date and time specified in Block 8 on page 1 of the solicitation to the specified email addresses above. Questionnaires that are not received by the due date and time may not be evaluated.

E. FACTOR 3 - PRICE FACTOR (VOLUME VI)

The contract will be awarded as a Firm Fixed Price (FFP). The offeror shall propose a FFP price by submitting Price Volume VI in the attached Pricing MS Excel Template. The price template contains two tabs entitled (1) Price Schedule and (2) Labor Categories of which must be completed by the offeror.

(End of Summary of Changes)